Legal_Services.pdf

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Stockton Unified School District, CA

REQUEST FOR PROPOSAL

RFP 26-27-02

LEGAL SERVICES

RELEASE DATE: July 13, 2026

RESPONSE DEADLINE: August 6, 2026, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Proposal #RFP 26-27-02 Title: Legal Services

Table Of Contents

1. NOTICE INVITING PROPOSALS

2. INTRODUCTION

3. SECTION 3 - INSTRUCTIONS TO PROPOSERS

4. PROPOSAL SUBMISSION

5. SCOPE OF WORK

6. EVALUATION PHASES

7. PROPOSER QUESTIONNAIRE

8. GENERAL TERMS AND CONDITIONS

9. ATTACHMENTS

1. NOTICE INVITING PROPOSALS

NOTICE IS HEREBY GIVEN that the Stockton Unified School District of Joaquin County, State of California, acting by and through its Governing Board, hereafter referred to, as the District, will receive sealed proposals per the due date listed below for:

RFP 26-27-02;Legal Services

All proposals shall be made on the digital bid proposal form furnished by the District, unless otherwise indicated in the RFP documents. Proposers who wish to attain a copy of the bid including specifications and proposal forms for the purpose of preparing and submitting a proposal may do so by checking the Districts e-

Procurement site.

Proposals must conform and be responsive to the RFP Documents. Please submit electronic responses via the

District's e-Procurement Portal. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. No proposer may withdraw their bid for a period of

120 days after the date set for the opening of bids.

Local and minority bidders are specifically encouraged.

The District reserves the right to accept or reject any or all proposals, and to accept or reject any item, to withdraw a line item or entire RFP, or to waive any irregularities or informalities in the proposals or in the RFP.

The District may award any, all or none of this RFP. Any resultant award by the Board of Education will be by

Section to the lowest responsible bidders in accordance with PCC 20118.1. Following evaluation of all responsive proposals, the District will make a recommendation to their Board of Education at it regularly scheduled meeting.

Contract award is contingent upon availability of funds. This RFP is subject to the provisions of Education

Code Section 45125.1. Contractor’s employees are required to submit fingerprints to the Department of Justice where an employee may come into contact with students at any school site. All questions or request for clarification are to be submitted via the e-Procurement Portal's Question and Answer tab. If a proposer discovers any ambiguity such as a conflict, discrepancy, omission, or other error in the RFP, the proposer shall immediately notify the District in writing.

All bid proposals are due Thursday, August 6, 2026 at 2:00 pm.

RFP Issued via The Stockton Record

By: Sheikia Wilson, Director of Purchasing

2. INTRODUCTION

2.1. Summary

The Stockton Unified School District ("District) is soliciting proposals from qualified law firms and legal service providers to establish a qualified pool of firms to provide legal counsel, advisory services, and https://procurement.opengov.com/portal/stocktonusd https://procurement.opengov.com/portal/stocktonusd representation in support of the District's educational mission, governance responsibilities, business operations, and compliance obligations to the District Governing Board. The District seeks to identify and prequalify firms with demonstrated expertise in one or more areas of legal practice relevant to California public school districts, including, but not limited to, General Legal Counsel, Board Governance, Labor and Employment, Human

Resources, Employee Relations and Negotiations, Special Education, Charter Schools, Facilities and

Construction, Real Estate, Public Contracting, Student Matters, and Litigation.

2.2. Background

The Stockton Unified School District is the 17th largest school District in the State of California and provides

TK-12 education services to over 39,000 students. located in Stockton, in the heart of California’s Central

Valley. The District has pre-school and Adult School programs, is the Charter Authority for 11 active Charter schools and operates various administrative, maintenance, and support facilities to ensure high-quality educational programs and student services.

Additional information about the District, its schools, and programs is available on the Stockton Unified School

District website.

2.3. Contact Information

Sheikia Wilson

Director of Purchasing

2141 Robindale Ave

Stockton, CA 95202

Email: sheikiawilson@stocktonusd.net

Phone: (209) 933-7095

Department:

Purchasing Services

Department Head:

Sheikia Wilson

Director, Purchasing

2.4. Timeline

1ST PUBLICATION/ISSUANCE July 13, 2026

2ND PUBLICATION July 20, 2026

REQUEST FOR CLARIFICATION July 27, 2026, 3:00pm

DUE DATE August 6, 2026, 2:00pm

INTERVIEWS (if applicable) TBD

3. SECTION 3 - INSTRUCTIONS TO PROPOSERS

3.1. MINIMUM REQUIREMENTS:

To be considered responsive to this RFP, the Proposer shall, at a minimum:

Be licensed to practice law in the State of California and in good standing with the State Bar of California.

https://www.stocktonusd.net/ https://www.stocktonusd.net/ mailto:sheikiawilson@stocktonusd.net tel:(209)933-7095

Possess a minimum of ten (10) years of legal experience, including at least five (5) years of experience representing California public school districts.

Demonstrate experience advising publicly elected governing boards, superintendents, executive leadership, and public agencies on legal and regulatory matters.

Proposers shall outline this experience and knowledge in section ENTER SECTION HERE of the proposal.

3.2. RFP DUE DATE & OPENING:

All interested Proposers are invited to submit a Proposal in accordance with the terms and conditions stated in the RFP documents. Proposals can be submitted up to, but not later than Thursday, August 6, 2026 at 2:00 pm to the

District's e-Procurement website.

A copy of the RFP documents can be downloaded by accessing the District’s OpenGov website accessible through: https://procurement.opengov.com/portal/stocktonusd.

Proposers are advised that the District reserves the right to amend the RFP documents at any time. Addenda providing clarification or corrections will be done formally through posting on the District’s website.

It is the sole responsibility of each bidder to periodically check the District’s website OpenGov portal for all addenda.

3.3. QUESTIONS AND REQUESTS FOR CLARIFICATION:

Proposers shall submit all inquiries regarding this bid via the District's e-Procurement Portal, located at https://procurement.opengov.com/portal/stocktonusd.

Questions are due Monday, July 27, 2026 at 3:00 pm.

All answers to inquiries will be posted on the District's e-Procurement Portal.

Proposers may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the proposer to check the website for answers to inquiries.

3.4. ADDENDA NOTIFICATION:

Proposers are required to register for an account via the District's e-Procurement Portal hosted by OpenGov.

Once proposer has completed registration, you will receive addenda notifications to your email by clicking

“Follow” on this project. Ultimately, it is sole responsibility of each proposer to periodically check the site for any addenda at http://procurement.opengov.com/portal/stocktonusd.

Acknowledgement of all addenda must be submitted with bid response. Failure to acknowledge in writing the receipt of any addendum may result in rejection of proposal.

Contact with any other individual, i.e., District Departments, District Agents, Board Members, etc., regarding this solicitation during the RFP process other than the Buyer identified above or other than a member of the

District’s Purchasing Department may be grounds for rejection.

If a proposer discovers any ambiguity or error such as a conflict, discrepancy, omission, or other errors in the

RFP documents, proposer shall immediately notify the District via the Question-and-Answer tab of the solicitation.

*Please note the deadline for submitting clarification questions.

3.5. PROPOSER'S ETHICAL BEHAVIOR

To ensure the integrity of the procurement process and provide equal access to information for all Proposers, all communications regarding this Request for Proposals (RFP) shall be directed exclusively through the District's

Purchasing Department and in accordance with the instructions contained in this solicitation.

From the date of issuance of this RFP through the date of Board award, Proposers, their representatives, agents, subcontractors, or anyone acting on their behalf shall not directly or indirectly contact, communicate with, or attempt to influence any District employee, Board member, evaluation committee member, consultant, or other representative regarding this solicitation, except as expressly authorized by the Purchasing Department.

Unauthorized communications may be grounds for disqualification of a proposal, rejection of a Proposer, or other action deemed appropriate by the District.

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Nothing in this provision shall prohibit Proposers from conducting normal business activities unrelated to this solicitation with the District.

3.6. AWARD OF QUALIFIED POOL:

The District reserves the right to determine, in its sole discretion, the number of firms to be included in the qualified pool.

The District may award agreements to one (1), multiple, or no Respondents, as determined to be in the best interest of the District. Inclusion in the qualified pool does not guarantee any minimum amount of work, compensation, or assignment of legal matters.

Legal matters may be assigned to qualified firms based on factors including, but not limited to, the firm's area of expertise, qualifications, experience, availability, past performance, capacity, conflict of interest considerations, responsiveness, and the specific needs of the District.

4. PROPOSAL SUBMISSION

4.1. RFP COST PROPOSAL SIGNATURE FORMS

The original signed Cost Proposal along with the Price Proposal Declaration Form must be uploaded into the electronic response of the solicitation.

All proposal forms must be signed in blue or black ink. Digital signature will also be accepted; however, both ink and digital must bear the signature in longhand of the individual duly authorized to sign on behalf of the firm.

4.2. FINANCIALS

The District treats all financial documents as proprietary and confidential. All financial statements are to be submitted as a separate PDF file in the same questionnaire tab as your proposal. The file should be named

"YOUR COMPANY NAME Financials".

4.3. PROPRIETARY INFORMATION

Should the Proposer include pages in their proposal with proprietary or confidential information, these must be clearly marked "PROPRIETARY AND CONFIDENTIAL" on the top header in bold red lettering. Only pages with this label will be exempt from public information disclosures.

The District is not responsible for the disclosure of pages with missing labels or those that did not follow the labeling guidelines.

4.4. EVIDENCE OF RESPONSIBILITY

A Proposer whose proposal is under consideration for award of the contract must have submitted to the District, at the time of opening, satisfactory evidence showing the firm’s is properly licensed in California to perform services, and possess adequate financial resources, experience, expertise and personnel available for the performance of the contract.

4.5. MINIMUM REQUIREMENTS

Specifications and minimum Proposer requirements are described in the various attachments to this RFP.

Proposers are required to carefully read all specification requirements before submitting a proposal. Proposers submitting proposals not meeting requirements outlined in this RFP may be subject to disqualification.

PROPOSERS WILL BE REQUIRED TO RESPOND PER THE SCOPE OF WORK OF THE RFP.

4.6. PROPOSAL ACCEPTANCE

Failure to submit the information requested may result in the District’s request for prompt submission of missing information and/or giving a lower evaluation score on the proposal. The District reserves the right to reject proposals which are incomplete or lack material information.

Issuance of this RFP and receipt of proposals does not commit the District to make an award. The District reserves the right to postpone opening, to accept or reject any or all proposals received, to waive any informality or irregularity in the proposal response, to negotiate with other than the highest-ranked proposer, or to cancel all or any part of this RFP, all in the best interest of the District. Any award will be contingent upon available and approved funding.

No proposal may be withdrawn for a period of ninety (90) days after stated due date of proposal response. No proposal or proposal modification received after the due date will be considered.

4.7. CONTRACT AWARD

SUSD will evaluate proposals based on its determination of how well each submission meets the requirements and objectives outlined in this RFP. The District reserves the right, in its sole discretion, to determine which proposal or proposals best serve the District’s interests and may award a contract to one or more proposers, make a single award, or make no award at all.

Proposals will be evaluated using the criteria listed below; however, the District’s evaluation is not limited to these criteria.

4.8. PROPOSAL EVALUATION CRITERIA

All Proposals will be evaluated for completeness and the proposer’s ability to meet or exceed District requirements.

During the evaluation period, the District reserves the right to conduct meetings, telephone or email conversations with a Proposer to clarify proposals, competitively negotiate, ask questions or obtain additional information.

The evaluation criteria listed here is not necessarily an all-inclusive list. While price will be the most heavily weighted criteria, the order of appearance is not intended to indicate relevance of importance. Once a proposer has been found responsive to the RFP requirements, the scoring criteria will be followed to rank proposers:

• Firm Qualifications and Experience: Firm Overview. Provide a description of the services that your firm has provided in other districts, how long you have been in operation, and any unique features of the services you offer. Include any sub-contractor firms that will be utilized to make up your team, their qualifications, background and specific expertise that they bring if applicable. Include a minimum of three recent references for who your firm has provided similar services as contemplated herein.

• Staff, Teams Qualifications and Experience: Proposers shall provide a description of how they plan to staff the project, list the name and qualifications of the key staff/team members that will be assigned to provide services to the District, including relevant education and professional experience, areas of legal specialization, experience representing California public school districts and availability and continuity of assigned personnel.

• Relevant K-12/Public Agency Experience: Evaluation of Firms demonstrated experience providing legal services, per the Scope of Services.

• Demonstrated Understanding of the Overall Scope of Work: Proposers will be evaluated on their demonstrated understanding of the District's legal service needs and the scope of services described in the RFP. Evaluation may include the Proposer's understanding of the District's operational environment, proposed approach to providing timely and effective legal services, responsiveness to the District's requirements, communication practices, client service philosophy, and ability to support the District across the requested areas of legal expertise.

4.9. ORGANIZATION OF PROPOSAL

Responses shall be clear, concise, complete, and organized in the following format.

The Proposal shall not exceed thirty (30) single sided pages, using a minimum 12-point font and minimum

0.75-inch margins.

Each section listed below shall be clearly identified in the submitted RFP, with all requested information provided under the appropriate section

PART 0 – Table of Contents

Include a table of contents with corresponding page numbers.

PART 1 – Cover Letter

Provide a cover letter signed by an individual authorized to bind the Respondent. Include:

• Firm name

• Primary contact person

• Business address

• Telephone number

• Email address

• Identification of the individual authorized to negotiate and execute agreements on behalf of the firm

• Identification of the legal practice areas for which the firm is submitting qualifications

PART 2 – Firm Qualifications and Overview

Provide a brief overview of the firm, including:

• General background and history

• Office location(s)

• Number of attorneys and professional support staff

• Areas of legal specialization

• Years providing legal services to California public agencies and public school districts

• Confirmation that the firm and proposed attorneys are licensed to practice law in California and are members in good standing with the State Bar of California.

• Disclosure of any firm name changes within the past five (5) years

PART 3 – Assigned Attorneys and Key Personnel

Provide information regarding the attorneys and personnel who may provide services to the District, including:

• Names and titles

• Office location

• Areas of legal specialization

• Relevant education and professional experience

• Years of experience representing California public school districts

• Resumes for all proposed attorneys and key personnel

PART 4 – Relevant Experience

Describe the firm's experience providing legal services to California public school districts and other public agencies, per the Scope of Services.

PART 5 – Demonstrated Understanding of the Scope of Services

Describe the firm's understanding of the District's legal service needs and its overall approach to providing timely, responsive, and effective legal counsel. Include:

• Communication practices

• Availability and responsiveness

• Client service philosophy

• Training and workshop capabilities

• Litigation management approach

• Preventative legal guidance and risk management philosophy

PART 6 – Fee Schedule

Provide a detailed fee schedule, including:

• Hourly rates for attorneys, paralegals, and other billable personnel

• Billing increments

• Travel billing practices

• Reimbursable expenses

• Alternative fee arrangements, if available

5. SCOPE OF WORK

The purpose of this Request for Proposals (RFP) is to solicit competitive proposals from qualified firms to establish a pool of qualified providers to furnish (insert description of goods and/or services) for the Stockton

Unified School District ("District") on an as-needed basis. The District may award contracts to one or more qualified Proposers. Selection to the qualified pool does not guarantee the award of any specific work or minimum amount of compensation.

5.1. SCOPE BACKGROUND:

The increasing complexity of school district operations requires the frequent procurement of legal services.

Consequently, the Stockton Unified School District will retain an attorney or law firm as General Legal Counsel with the understanding that the District may choose to use other law firms or attorneys for additional legal services depending upon the nature and circumstances of the legal matters to be addressed. It is the intention of these specifications that the law firm hereunder could be engaged to provide one, or a variety of services, including but not limited to the following items:

5.2. SCOPE:

1. Legal services may include, but are not limited to, the following areas:

A. Education Law

B. General Education Counsel

C. Governance and Board Advisory Services

D. Labor and Employment Law

E. Collective Bargaining and Negotiations, Mediation, and Impasse Matters

F. Human Resources and Personnel Matters

G. Student Services, including Special Education, Student Discipline, and Expulsion Matters

H. Charter School Matters

I. Litigation, Administrative Hearings, and Dispute Resolution

J. Construction, Real Estate, and Public Works Law

K. Contracts, Procurement, CUPCCAA, and Regulatory Compliance

L. Policy Audit, Review and Development

M. Nonprofit

N. Investigations, including Personnel and Administrative Hearings

O. Public Agency Ethics, Brown Act, Public Records Act, and Conflict of Interest Compliance

P. Other related areas of California public school and public agency law

2. Services requested by the District may include, but are not limited to:

A. Providing legal advice and consultation to the Governing Board, Superintendent, Administrators, and

District Staff.

B. Available for telephone and individual conferences with the Board of Education and Administrators.

Counsel shall respond, at least verbally, to be followed in writing, within a maximum of twenty-four hours when an inquiry is made by the Board or Administration.

C. Attending Board meetings, committee meetings, administrative meetings, hearings, mediations, or other proceedings as requested by the District.

D. Preparing and reviewing legal documents, agreements, policies, administrative regulations, correspondence, legal opinions, and other related documents.

E. Providing legal representation in litigation, administrative proceedings, negotiations, investigations, or other legal matters.

F. Conduct trainings, workshops, and in-service presentations for District staff and Governing Board members.

G. Monitoring and advising the District regarding changes in applicable laws, regulations, court decisions, and legal requirements affecting California public school districts.

H. Assisting the District with risk management, compliance, and preventative legal guidance.

I. Performing other legal services as requested by the District.

3. Other

• Administrative Contact - Available for telephone and individual conference with the Board of

Education and Administrators. Counsel is expected to respond, at least verbally, to be followed in writing, within a maximum of twenty-four hours when an inquiry is made by the Board or

Administration;

o Attend all meetings of the Board of Education and attend meetings with committees or third parties upon request;

o Document Preparation - Prepare all legal documentation as requested;

o In-service Education - Prepare and present as requested in-service programs for administration, staff and board members on pertinent problem areas in school law;

o Information - Provide periodic updates on administrative practice and board policies, including the review of important decisions and attorney general’s opinions o Policy Audit - Upon request, audit board policy, administrative regulations, student and faculty personnel activities and provide policy update recommendations and policy drafting assistance;

o Special Opinions - Prepare legal opinions at the request of the Board and the Superintendent;

o Education Law - Matters pertaining to education law, specifically the laws affecting K- 12 education institutions; California state education law and other federal, state, and local laws pertaining to school districts; and common public education policies in the state of California. Monitor and review changes in public school law enacted by the legislature and advise the Board and the Superintendent of the legislative changes and necessary Board and administrative actions;

o Labor Law - Matters pertaining to collective bargaining and all applicable laws related to labor/management relations in the public-school setting;

o School Employment Law - Matters pertaining to non-collective bargaining and human resources law and policy including employee benefit issues;

o Student Services - Matters pertaining to student services including, but not limited to, special education, student discipline and residency;

o Nonprofit - Matters pertaining to both California education service agencies and education foundations;

o Lawsuits - Initiate and/or defend lawsuits as necessary and at the direction of the Board; advise the

Board on pending litigation and potential litigation and obtain direction from the Board; and provide advice on actions to be taken by the Board and/or administration to avoid liability to the District; and o Miscellaneous - Attend to other legal responsibilities and obligations of the Board, such as contracts and public bids, real estate/construction law, experience with regulatory compliance, constitutional law, special education, environmental issues, litigation, grievance hearings, disciplinary and contract non-renewal hearings and expulsion hearings.

6. EVALUATION PHASES

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm Qualifications & Experience Evaluation of the Respondent's overall qualifications, organizational experience, staffing, and demonstrated ability to provide legal services to California public school districts. Consideration may include:

• Membership in good standing with the State Bar of California;

• Years of experience representing

California public school districts;

• Experience advising publicly elected governing boards, superintendents, executive leadership, and public agencies;

• Organizational capacity, stability, and resources; and

• Breadth of legal services offered.

Points Based 30 (30% of Total)

2. Staff, Team Qualifications and Experience Evaluation of the qualifications, experience, expertise, and availability of the attorneys and key personnel proposed to provide services to the District, including:

• Relevant education and professional experience;

• Areas of legal specialization;

• Experience representing California public school districts; and

• Availability and continuity of assigned personnel.

Points Based 20 (20% of Total)

3. Relevant K-12/Public Agency Legal

Experience Evaluation of the Respondent's demonstrated experience providing legal services per the

Scope of Services.

Points Based 10 (10% of Total)

4. Demonstrated Understanding of the Scope of

Services Evaluation of the Respondent's demonstrated understanding of the District's legal service needs, the Scope of Services, and its overall approach to providing responsive, timely, and effective legal counsel to the District.

Points Based 20 (20% of Total)

5. Fee Schedule Evaluation of the Respondent's proposed fee schedule, including the reasonableness and competitiveness of hourly rates, billing practices, reimbursable expenses, alternative fee arrangements, and overall value to the

District.

Points Based 20 (20% of Total)

7. PROPOSER QUESTIONNAIRE

1. Fee Proposal Declaration* The individual submitting this proposal hereby certifies that they are duly authorized to submit this proposal on behalf of the firm identified below.

By digitally confirming this submission, the proposer certifies that they have read, understand, and agree to comply with all specifications, instructions, terms, and conditions set forth in this Request for Proposals (RFP), including all addenda issued by the District. The proposer further certifies that the firm has the qualifications, experience, resources, and ability to provide all services described in this RFP at the prices submitted.

The proposer certifies that the proposal includes a complete and accurate pricing submission and that all costs, fees, and charges associated with the proposed services have been fully disclosed.

The proposer further certifies that, since the issuance of this RFP, no contact, discussion, or negotiation regarding this RFP has been conducted or will be conducted by any representative of the firm with any District employee, District agent, or Board member, except through the designated District contact identified in the RFP documents. The proposer understands that any such unauthorized contact may result in disqualification of the proposal.

The proposer further certifies that the firm is properly licensed, insured, and authorized to conduct business within the scope of this RFP in the State of California.

The proposer acknowledges that all requirements, terms, and addenda contained in this RFP are incorporated into this proposal and that, if selected by the District, the proposal shall be considered binding upon the proposer.

☐ Please confirm

*Response required

2. Technical Submission* Please upload your Technical Proposal here. This document should include your firm's qualifications, project approach, and proposed timeline.

*Response required

3. Fee Proposal* Please upload your complete Cost Proposal here. This should include a detailed breakdown of all fees, hourly rates, and any other costs associated with the project as outlined in the Scope of Work.

*Response required

4. Certificate Regarding Worker’s Compensation* Please download the below documents, complete, and upload.

• Certificate_Regarding_Worke...

*Response required

5. W-9* Please download the below documents, complete, and upload.

• Form_W-9_(Rev.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/283091/b0956853-13f8-4ea5-8b7a-82e3860c3e5f_Certificate_Regarding_Workers%27_Compensation_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/34512/23fdd224-254e-421f-bf98-f0d6d4cdfa86_Form_W-9_%28Rev.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CWIOP4CM%2F20260713%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260713T130040Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEDUaCXVzLXdlc3QtMiJGMEQCIFwtU8hfjKbSv8Owacm%2BT7ZdkGpwwOUZvzTaj%2F2oFWe6AiA8t84dEwgwS1pNW%2FfFxjFJSZeq%2Ba0fpK%2FqyiTbEJFhCCqVBQj%2B%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMG0F8nTLq7Hiu6G0RKukEHpeML4Xzr8too%2F%2FX2SDxTBI5b98nLbaTl36%2BziimYN9Wury5Zz6PuwMDgCiwj3BzO%2F4q1WXjShIJs1kh887OKTMJUsGlkUCDd%2B7BnfNbyPzRiXpNijDqDH2%2F2LDaM%2FzFRFS1HRTY%2Bl5IwKzmm%2BhzrqbPlY7rFMaFMbjn76b9zC0%2FQWC3s%2Ft941c8ou1pCutREv1vuw9A69vicg2kQImavrjA%2BJF2uXPaEBc8t5yaodlP4pMYMQo8XmMSePaj46D0CZcevdpmU71a%2FhiUCRw6sWFtenVAi1%2BtOGEs4TKeDOPeVs2xv%2F36T4cPnA6vpHz21QLgYQgi9kXaQR7pJ6H%2BzpFCImbACPmWEtOevNYB8X6Ry9xdP6hIMdqtQKJ7RrOEaIsTsj1LJ1v%2BTA6zywJ7AY%2BnRJGGXspbMCiT1hj0oEqYXEsqcW02G5XqDfk%2F%2B2OnH1FZn72D9rKznYcCPWfBkl8jPVtYYieIGgAep1HQQDuklWCykGulMNh7b3Uhxw0zgfaHdEzoePzs0kHXmDUVtuGHORF2UlKgH8wql%2BgYBqd42jdim3MLvsfLsg9gwPHG7Xh3S3beLEIw6s8WSe%2F7LiJSNLebXC2qZaqXwmeig94f4%2BsgDQAnrjVrxnN7XqWEzt2knmeGQIzdfU48ifvo4Kxf92ThwE%2F8dVgV%2BDWgUDCw9H%2Bfdpzw74QkBHTldNiMk3PGfgTaGkjlW7CEXGKNB2hvVMFuMy%2B8g0IWLl%2BX5K7QngL%2B2yC5b6DRxzp1WbuZI%2BqBQr4bsQ6gD7SasFjFRnWBxXv5j0h4oAehUOyV%2BZNSTQVCEdhTMC8wrb7T0gY6mgERkAY%2BjalMtWeHu1eh7Uyw8BUKU9%2FmwM4HciE24wRO%2B4VNM7ehrAiSEu8qzqrEkqFlmpb8DoZye5rj%2BadrdLa9kShYJcDYKoIBF5ixlMr2M0T1M%2B6KTDaGeHHkzYMREHi%2BdgQIZoycbGLCT200YKkAp5ZQD9GxmWCYkzkrvaNMgMmo0xnyPXyAoQZ%2F9zOJ4eJPhBfykSOm9JSy&X-Amz-Signature=c08734933c4918d08020acc533d049f3f1b79382a0cc70768c037a129d794a13&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Form_W-9_%28Rev.pdf%22&x-id=GetObject

6. Proposer Application* Please download the below documents, complete, and upload.

• Vendor_Qualification_Applic...

*Response required

7. Fingerprint and Criminal Background Check* Please download the below documents, complete, and upload.

• susdfingerprinting_and_back...

*Response required

8. Certification Regarding Debarment* Please download the below documents, complete, and upload.

• Certification_Regarding_Deb...

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9. Debarment Verification* Please enter your company's legal name or dba company name.

The company name must match what is listed on the submitted W9.

*Response required

10. Equal Opportunity Certification* Please download the below documents, complete, and upload.

• Equal_Opportunity_Certifica...

*Response required

11. 2022 Executive Orders Compliance Statement* On February 21, 2022, President Biden issued Executive Order 140651 imposing economic sanctions and prohibiting many activities including, but not limited to, investing, importing, exporting, and contracting, in areas of Ukraine and in Russia. On March 4, 2022, California Governor Newsom issued Order N-6-222 requiring state agencies to take steps to ensure any agency and entity under contract with state agencies comply with the Federal Order.

If awarded a contract with the District, your Firm must comply with the economic sanctions imposed in response to Russia’s actions in Ukraine, including the orders and sanctions identified on the U.S. Department of the Treasury website.

As part of this procurement, please select all that apply:

Select all that apply

☐ Your Firm is in compliance with the required economic sanctions of the Federal and State Orders.

☐ Your Firm has taken steps in response to Russia's actions in Ukraine, including, but not limited to, desisting from making new investments in, or engaging in financial transactions with, Russian entities, not transferring technology to Russia or Russian entities, and directly providing support to the government and people of

Ukraine.

*Response required

12. Executive Order Compliance Certification PCC 2202-2208* Please download the below documents, complete, and upload.

• Iran_Contracting_Act_Certif...

*Response required https://government-project.s3.us-west-2.amazonaws.com/283091/92fe61ce-3625-4f2f-aec0-7c151e47f638_Vendor_Qualification_Application.pdf https://government-project.s3.us-west-2.amazonaws.com/240796/3cd00d85-c4f4-4c63-9990-0c93019609dd_susdfingerprinting_and_background_check_certification.pdf https://government-project.s3.us-west-2.amazonaws.com/34512/a1825e6c-9bd8-4bf2-bbf6-2cdd8390e0cd_Certification_Regarding_Debarment.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CWIOP4CM%2F20260713%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260713T130040Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEDUaCXVzLXdlc3QtMiJGMEQCIFwtU8hfjKbSv8Owacm%2BT7ZdkGpwwOUZvzTaj%2F2oFWe6AiA8t84dEwgwS1pNW%2FfFxjFJSZeq%2Ba0fpK%2FqyiTbEJFhCCqVBQj%2B%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMG0F8nTLq7Hiu6G0RKukEHpeML4Xzr8too%2F%2FX2SDxTBI5b98nLbaTl36%2BziimYN9Wury5Zz6PuwMDgCiwj3BzO%2F4q1WXjShIJs1kh887OKTMJUsGlkUCDd%2B7BnfNbyPzRiXpNijDqDH2%2F2LDaM%2FzFRFS1HRTY%2Bl5IwKzmm%2BhzrqbPlY7rFMaFMbjn76b9zC0%2FQWC3s%2Ft941c8ou1pCutREv1vuw9A69vicg2kQImavrjA%2BJF2uXPaEBc8t5yaodlP4pMYMQo8XmMSePaj46D0CZcevdpmU71a%2FhiUCRw6sWFtenVAi1%2BtOGEs4TKeDOPeVs2xv%2F36T4cPnA6vpHz21QLgYQgi9kXaQR7pJ6H%2BzpFCImbACPmWEtOevNYB8X6Ry9xdP6hIMdqtQKJ7RrOEaIsTsj1LJ1v%2BTA6zywJ7AY%2BnRJGGXspbMCiT1hj0oEqYXEsqcW02G5XqDfk%2F%2B2OnH1FZn72D9rKznYcCPWfBkl8jPVtYYieIGgAep1HQQDuklWCykGulMNh7b3Uhxw0zgfaHdEzoePzs0kHXmDUVtuGHORF2UlKgH8wql%2BgYBqd42jdim3MLvsfLsg9gwPHG7Xh3S3beLEIw6s8WSe%2F7LiJSNLebXC2qZaqXwmeig94f4%2BsgDQAnrjVrxnN7XqWEzt2knmeGQIzdfU48ifvo4Kxf92ThwE%2F8dVgV%2BDWgUDCw9H%2Bfdpzw74QkBHTldNiMk3PGfgTaGkjlW7CEXGKNB2hvVMFuMy%2B8g0IWLl%2BX5K7QngL%2B2yC5b6DRxzp1WbuZI%2BqBQr4bsQ6gD7SasFjFRnWBxXv5j0h4oAehUOyV%2BZNSTQVCEdhTMC8wrb7T0gY6mgERkAY%2BjalMtWeHu1eh7Uyw8BUKU9%2FmwM4HciE24wRO%2B4VNM7ehrAiSEu8qzqrEkqFlmpb8DoZye5rj%2BadrdLa9kShYJcDYKoIBF5ixlMr2M0T1M%2B6KTDaGeHHkzYMREHi%2BdgQIZoycbGLCT200YKkAp5ZQD9GxmWCYkzkrvaNMgMmo0xnyPXyAoQZ%2F9zOJ4eJPhBfykSOm9JSy&X-Amz-Signature=0b2779d06aad2470794912d560be5d83e1546ebf3cf768ea5e6c2e84c267a378&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_Regarding_Debarment.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/283091/f038c6b3-f77a-494c-89d0-746872b4f3dc_Equal_Opportunity_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/34512/8a3b1072-4d0d-4221-a5b3-a3422864d1f7_Iran_Contracting_Act_Certification.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CWIOP4CM%2F20260713%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20260713T130040Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEDUaCXVzLXdlc3QtMiJGMEQCIFwtU8hfjKbSv8Owacm%2BT7ZdkGpwwOUZvzTaj%2F2oFWe6AiA8t84dEwgwS1pNW%2FfFxjFJSZeq%2Ba0fpK%2FqyiTbEJFhCCqVBQj%2B%2F%2F%2F%2F%2F%2F%2F%2F%2F%2F8BEAIaDDg5MjM2NDY4NzY3MiIMG0F8nTLq7Hiu6G0RKukEHpeML4Xzr8too%2F%2FX2SDxTBI5b98nLbaTl36%2BziimYN9Wury5Zz6PuwMDgCiwj3BzO%2F4q1WXjShIJs1kh887OKTMJUsGlkUCDd%2B7BnfNbyPzRiXpNijDqDH2%2F2LDaM%2FzFRFS1HRTY%2Bl5IwKzmm%2BhzrqbPlY7rFMaFMbjn76b9zC0%2FQWC3s%2Ft941c8ou1pCutREv1vuw9A69vicg2kQImavrjA%2BJF2uXPaEBc8t5yaodlP4pMYMQo8XmMSePaj46D0CZcevdpmU71a%2FhiUCRw6sWFtenVAi1%2BtOGEs4TKeDOPeVs2xv%2F36T4cPnA6vpHz21QLgYQgi9kXaQR7pJ6H%2BzpFCImbACPmWEtOevNYB8X6Ry9xdP6hIMdqtQKJ7RrOEaIsTsj1LJ1v%2BTA6zywJ7AY%2BnRJGGXspbMCiT1hj0oEqYXEsqcW02G5XqDfk%2F%2B2OnH1FZn72D9rKznYcCPWfBkl8jPVtYYieIGgAep1HQQDuklWCykGulMNh7b3Uhxw0zgfaHdEzoePzs0kHXmDUVtuGHORF2UlKgH8wql%2BgYBqd42jdim3MLvsfLsg9gwPHG7Xh3S3beLEIw6s8WSe%2F7LiJSNLebXC2qZaqXwmeig94f4%2BsgDQAnrjVrxnN7XqWEzt2knmeGQIzdfU48ifvo4Kxf92ThwE%2F8dVgV%2BDWgUDCw9H%2Bfdpzw74QkBHTldNiMk3PGfgTaGkjlW7CEXGKNB2hvVMFuMy%2B8g0IWLl%2BX5K7QngL%2B2yC5b6DRxzp1WbuZI%2BqBQr4bsQ6gD7SasFjFRnWBxXv5j0h4oAehUOyV%2BZNSTQVCEdhTMC8wrb7T0gY6mgERkAY%2BjalMtWeHu1eh7Uyw8BUKU9%2FmwM4HciE24wRO%2B4VNM7ehrAiSEu8qzqrEkqFlmpb8DoZye5rj%2BadrdLa9kShYJcDYKoIBF5ixlMr2M0T1M%2B6KTDaGeHHkzYMREHi%2BdgQIZoycbGLCT200YKkAp5ZQD9GxmWCYkzkrvaNMgMmo0xnyPXyAoQZ%2F9zOJ4eJPhBfykSOm9JSy&X-Amz-Signature=e81fa2397ea49a7a2097ef725dc1606eb9b6bc7eb2e9183ce0cafe508b15f044&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Iran_Contracting_Act_Certification.pdf%22&x-id=GetObject

13. Throughout the life of the Contract, Vendor shall pay for and maintain in full force and affect the policies of insurance identified in the District’s General Conditions as specified in Section INSURANCE REQUIREMENTS.* Please acknowledge.

☐ Please confirm

*Response required

14. Please provide any additional information that you would like the District to consider as part of your proposal.

8. GENERAL TERMS AND CONDITIONS

8.1. TERM OF CONTRACT

The initial term of this contract is for one (1) year. The District may, at its sole discretion, renew any resulting agreement for up to four (4) additional one-year terms, subject to satisfactory performance, continued District need, mutual written agreement of the parties, and approval by the Governing Board.

Contract renewals shall be expressly contingent upon satisfactory vendor performance, as determined by the

District.

The District reserves the right to decline renewal based on performance outcomes, programmatic needs, funding availability, or other operational considerations, and may re-solicit services for any season or year regardless of prior contract awards or renewals.

The District may cancel at any time with 30 days prior written notice. Any award made between the District and the successful proposing Vendor will consist of a District Agreement (a copy of which is included in this RFP package), this RFP document, all addenda, the Vendor’s submitted proposal, all negotiation documents, District’s Terms & Conditions, and any resulting Purchase Order(s).

8.2. PRICING:

Pricing shall remain firm and fixed throughout the initial contract term and any approved renewal periods.

8.3. PROPOSALS TO REMAIN OPEN:

The Proposer shall guarantee that all contents of their proposal shall be valid for a period of 60 calendar days from the due date of proposals.

8.4. RIGHT TO ACCEPT OR REJECT PROPOSALS:

The District reserves the right to reject any or all proposals, to waive any minor informality, irregularity, or technical defect in a proposal, and to accept the proposal(s) that, in the sole judgment of the District, best serve the interests of the District.

The District further reserves the right to cancel, amend, postpone, or reissue this solicitation at any time without obligation or liability to any Proposer.

The District may make awards to one or more Proposers, may elect not to award any contract, and may procure similar or related services through separate agreements, solicitations, cooperative purchasing programs, or other legally authorized procurement methods when determined to be in the District's best interest.

8.5. RESPSONSIBILITY OF PROPOSER:

The District reserves the right to determine whether a Proposer is responsible and qualified to perform the services described in this solicitation. A responsible Proposer is one that possesses the experience, integrity, financial capacity, reliability, facilities, equipment, licenses, personnel, and other resources necessary to successfully perform the contract requirements.

The District may reject any proposal submitted by a Proposer that is determined to be non-responsible. Factors that may be considered include, but are not limited to:

• Failure to possess required licenses, certifications, registrations, or legal authority to conduct business;

• Submission of false, misleading, incomplete, or inaccurate information;

• Unsatisfactory performance on current or prior contracts;

• Financial instability or inability to perform the required services;

• Debarment, suspension, or other restrictions imposed by a governmental entity;

• Failure to comply with applicable federal, state, or local laws; or

• Any other circumstance that causes the District to reasonably conclude that the Proposer may be unable or unwilling to successfully perform the contract.

The District may request additional information from any Proposer to evaluate responsibility and reserves the right to verify information provided in the proposal.

8.6. PUBLIC RECORD

All information submitted is subject to disclosure under the California Public Records Act. Proposers should mark confidential pages and provide justification if disclosure is requested.

8.7. COST RELATED TO PROPOSAL PREPARATION:

The District shall not be liable for any costs incurred by a Proposer in the preparation, submission, presentation, negotiation, or revision of a proposal, or in connection with any phase of the solicitation, evaluation, interview, demonstration, contract negotiation, or award process.

All costs associated with responding to this solicitation shall be borne solely by the Proposer. No reimbursement shall be provided by the District regardless of the outcome of the solicitation, including cancellation of the solicitation or rejection of any or all proposals.

8.8. COMPLIANCE WITH LAW:

By submitting a proposal, the Proposer represents and warrants that it shall perform all services in compliance with all applicable federal, state, and local laws, regulations, ordinances, codes, orders, rules, and licensing requirements.

The Proposer further warrants that it possesses and shall maintain throughout the term of any resulting agreement all licenses, permits, certifications, registrations, approvals, and other authorizations required to lawfully perform the services contemplated by this solicitation.

Failure to comply with applicable legal requirements may constitute grounds for rejection of a proposal, termination of an agreement, or any other remedy available to the District.

8.9. INVESTIGATIONS:

The District reserves the right to investigate and evaluate the qualifications, experience, financial capacity, responsibility, integrity, and ability of any Proposer to perform the services contemplated by this solicitation.

The District may require Proposers to submit additional information, documentation, or clarifications as deemed necessary for the evaluation of a proposal. Failure to provide requested information within the time specified by the District may result in rejection of the proposal.

In evaluating proposals, the District reserves the right to investigate and rely upon information obtained from references, prior experience with the Proposer, public records, governmental agencies, licensing authorities, financial institutions, and any other sources the District deems relevant.

The District may reject any proposal if the information submitted by the Proposer, or obtained through the

District's investigation, fails to demonstrate to the District's satisfaction that the Proposer possesses the qualifications, experience, integrity, financial resources, or capability necessary to successfully perform the required services.

8.10. SIGNED PROPOSAL AND EXCEPTIONS:

Submission of a proposal constitutes the Proposer's acceptance of the terms, conditions, requirements, and sample agreement contained in this solicitation, including all insurance requirements, unless otherwise modified by written Addendum issued by the District.

Any requests for exceptions, modifications, or deviations from the solicitation documents, sample agreement, insurance requirements, or other terms and conditions must be submitted through the District's question and clarification process by the deadline identified in the solicitation schedule.

The District will review such requests and may, in its sole discretion, approve, reject, or modify the requested changes. Any approved changes shall be communicated to all Proposers through a written Addendum.

Exceptions, modifications, or alternative terms submitted with a proposal may be deemed non-responsive and may result in rejection of the proposal.

8.11. AWARD OF CONTRACT:

The District reserves the right to award a contract to one or more Proposers, establish a pool of qualified firms, award all or a portion of the services described in this solicitation, or make no award, as determined to be in the best interest of the District.

Any recommendation for award shall be subject to all required District approvals. The District reserves the right to negotiate final contract terms with the selected Proposer(s), provided such negotiations do not materially alter the requirements of the solicitation.

No contract shall be binding upon the District unless and until a written agreement has been fully executed by all required parties.

8.12. CONTRACT EXECUTION:

The selected Proposer shall be required to execute the District's agreement and satisfy all contract requirements, including insurance requirements, as a condition of award.

Failure or refusal to execute the agreement, provide required insurance documentation, or otherwise satisfy the requirements of the solicitation may result in withdrawal of the award recommendation.

In such event, the District reserves the right to negotiate with and award a contract to another Proposer, re-solicit proposals, or take any other action determined to be in the best interest of the District.

8.13. CONFLICT OF INTEREST:

Proposers shall comply with all applicable federal, state, and local conflict of interest laws and regulations. By submitting a proposal, the Proposer certifies that no actual or apparent conflict of interest exists that would prohibit the Proposer from entering into or performing a contract with the District.

8.14. NON-DISCRIMINATION

The Proposer shall not discriminate in the performance of any resulting agreement on the basis of race, color, ancestry, national origin, immigration status, ethnic group identification, religion, creed, age, sex, sexual orientation, gender, gender identity, gender expression, marital status, physical disability, mental disability, medical condition, genetic information, veteran status, or any other classification protected by applicable law.

The Proposer shall comply with all applicable federal, state, and local nondiscrimination laws and regulations.

8.15. IDEMNIFICATION

To the fullest extent permitted by California law, Contractor shall defend, indemnify, and hold harmless the

District, its agents, representatives, officers, consultants, employees, and volunteers (the "indemnified parties") from any and all demands, losses, liabilities, claims, suits, and actions (the "claims") of any kind, nature, and description, including, but not limited to, attorneys' fees and costs, directly or indirectly arising from personal or bodily injuries, death, property damage, or otherwise arising out of, connected with, or resulting from the performance of this Agreement unless the claims are caused wholly by the sole negligence or willful misconduct of the indemnified parties. The District shall have the right to accept or reject any legal representation that Contractor proposes to defend the District.

8.16. 4.16 INSURANCE REQUIREMENTS

Prior to the commencement of services and throughout the term of the Agreement, Company and Client shall each maintain the following insurance coverages at their sole cost and expense. As required by law, awarded vendor acknowledges the Vendor’s obligation to obtain appropriate insurance coverage in accordance with the requirements listed below for the benefit of the District and Vendor’s employees, if any:

A. The Vendor shall carry Workers’ Compensation and Employers Liability Insurance of $1,000,000 per occurrence and $1,000,000 general aggregate in accordance with the laws of the State of California.

B. The Vendor shall carry Comprehensive General Insurance with limits of not less than One Million

Dollars ($1,000,000) and Auto Liability Insurance with limits of not less than One Million Dollars

($1,000,000) combined single limit respectively, bodily injury and property damage liability per occurrence.

C. Professional liability insurance, including contractual liability, with limits of $1,000,000, per claim.

Such insurance shall be maintained during the term of this Agreement and renewed for a period of at least five (5) years thereafter and/or at rates consistent with the time of execution of this Agreement adjusted for inflation. In the event that Vendor subcontracts any portion of Vendor’s duties, Vendor shall require any such subcontractor to purchase and maintain insurance coverage as provided in this subparagraph. Failure to maintain professional liability insurance is a material breach of this Agreement and grounds for immediate termination.

Each policy of insurance…