Leadership Mgt. Support 693KA9-24-R-00007 WC 1.4.2024.pdf

Federal Aviation Administration (FAA)

800 Independence Avenue SW, Washington, DC 20591

See Section L.4

SOLICITATION, OFFER AND AWARD

1. THIS CONTRACT IS A RATED ORDER RATING

UNDER DPAS (15 CFR 7900)

PAGE OF PAGES

1 111

2. CONTRACT NUMBER

693KA9-24-R-00007

3. SOLICITATION NUMBER

4. RESERVED 5. DATE ISSUED

6. REQUISITION/PURCHASE NUMBER

N/A

7. ISSUED BY CODE AAQ420-AFN 8. ADDRESS OFFER TO (If other than item 7)

9. See Section L for proposal submittal instructions.

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L of Submittals, AMS 3.2.2.3-14. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME

Toloria J. Crawford

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

Toloria.J.Crawford@faa.gov

AREA CODE

NUMBER

EXT.

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTIO

N

PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM

I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT

J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA

L INSTRS., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS

M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at AMS 3.2.2.3-2, Minimum Offer Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, AMS 3.3.1-6)

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

TBD

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. RESERVED 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

OMB Control No. 2120-0595 (SF-33) FAA Template No. 2 (07/17 mailto:oloria.j.crawford@faa.gov

SIR No. 693KA9-24-R-00007 Section B - Supplies or Services and Price/Cost

PART I - SECTION B

SUPPLIES/SERVICES & PRICE/COST

B.1 GENERAL

The Office of Finance and Management (AFN) is responsible for providing the Agency’s common business services through a consolidated, integrated approach. Within AFN, the Office of Financial Services (ABA) leads the FAA in identifying cost savings, providing responsible financial management of budget appropriations, and managing the Agency’s workforce planning. ABA ensures funding is available to support FAA’s mission and advocates for funding to support FAA’s critical personnel, programs, and initiatives. ABA is comprised of several directorates. The responsibilities of a number of these directorates are:

The Office of Budget and Programs (ABP) manages the FAA’s $24 billion budget, overseeing all appropriations, and preparing the agency’s budget submissions to the Office of the Secretary of Transportation, the Office of Management and Budget, and Congress to clearly justify and explain the agency’s financial needs.

The Office of Financial Management (AFM) provides financial oversight and information on the use of agency financial resources, establishes financial system requirements, supports finance and accounting system, procurement system, and Cost Accounting System (CAS), prepares

FAA for the annual financial audit, controls property capitalization and reporting, prepares the agency’s audited financial statements and Performance & Accountability Report, assists with

Agency realignments, and provides program management for the Organization Change Team.

The Office of Financial and Labor Analysis (ALA) provides subject matter expertise in performance measurement solutions, financial and labor analysis, benchmarking, planning, and reporting to provide support for better informed financial decisions of proposed agency actions, cost efficiency, and bargaining unit negotiations.

The Office of Financial Services strives to improve its organizational environment, develop team management and leadership skills, and increase employee engagement across the organization to support the agency’s mission to provide the safest, most efficient aerospace system in the world.

The ABA senior leadership team, led by the Chief Financial Officer, includes 7 executives, and

50 managers who lead each of the directorates in the Office of Financial Services.

B.2 BASE AND OPTION PERIODS

The term of this contract includes a one-year Base Period and four (4) one-year Option Periods for a total duration of up to five (5) one-year periods of performance (POP).

Base Period: April 30, 2024 – April 29, 2025 Option Period 1: April 30, 2025 – April 29, 2026

Option Period 2: April 30, 2026 – April 29, 2027

Option Period 3: April 30, 2027 – April 29, 2028

Option Period 4: April 30, 2028 – April 29, 2029

B.3 CONTRACT TYPE

This 100% Small Business set-aside contract is Time and Materials (T&M).

B.4 CLIN STRUCTURE

The following section provides the Pricing/CLIN structure for this contract. Services performed under all CLINs in this Section must be in accordance with Section C, Statement of Work.

Base Year

Base Year - CLINs 0001-0003

Labor Category Hourly Rate Labor Hours Extended Amount

Lead Consultant $ 1,475 $

Senior Consultant $ 679 $

Consultant $ 0 $

Analyst/Consultant $ 0 $

Administrative Support $ 168 $

Total Labor – CLIN 0001 2,322 $

Travel - CLIN 0002 $4,750.00

ODC - CLIN 0003 $2,100.00

Total T&M $

Option One

Option One - CLINs 1001-1003

Lead Consultant $ 1,475 $

Senior Consultant $ 679 $

Consultant $ 0 $

Analyst/Consultant $ 0 $

Administrative Support $ 168 $

Total Labor – CLIN 1001 2,322 $

Travel - CLIN 1002 $4,750.00

ODC - CLIN 1003 $2,100.00

Option Two

Option Two - CLINs 2001-2003

Lead Consultant $ 1,475 $

Senior Consultant $ 679 $

Consultant $ 0 $

Analyst/Consultant $ 0 $

Administrative Support $ 168 $

Total Labor – CLIN 2001 2,322 $

Travel - CLIN 2002 $4,750.00

ODC - CLIN 2003 $2,100.00

Option Three

Option Three - CLINs 3001-3003

Lead Consultant $ 1,475 $

Senior Consultant $ 679 $

Consultant $ 0 $

Analyst/Consultant $ 0 $

Administrative Support $ 168 $

Total Labor – CLIN 3001 2,322 $

Travel - CLIN 3002 $4,750.00

ODC - CLIN 3003 $2,100.00

Option Four

Option Four - CLINs 4001-4003

Lead Consultant $ 1,475 $

Senior Consultant $ 679 $

Consultant $ 0 $

Analyst/Consultant $ 0 $

Administrative Support $ 168 $

Total Labor – CLIN 1001 2,322 $

Travel - CLIN 1002 $4,750.00

ODC - CLIN 1003 $2,100.00

Total All Years

Total Labor – CLINs 0001- 4001 $

Travel - CLINs 0002 – 4002 $23,750.00

ODC - CLINs 0003 – 4003 $10,500.00

B.5 CONTRACT PRICING

The following section describes pricing requirements.

(a) Labor Rates

The labor rates in Section B.4 reflect fully burdened hourly rates for each labor category and will apply to all direct labor hours regardless of whether the labor hour is expended by the contractor or by one of its subcontractors. The labor rates include direct labor and all indirect costs applicable, including fringe benefits, overhead, G&A, and profit.

(b) No Change to Rates if Subcontractors Are Added or Deleted

The labor rates in Section B.4 represent the blended hourly rates of the Contractor and any of its subcontractors. The fixed hourly labor rates will not change after the contract award even if a subcontractor is removed by the Contractor or a new subcontractor is added by the Contractor to its team.

(c) Labor Hours

The Contractor may deliver 70% to 130% of the hours specified for each labor category without a formal modification as long as the Contractor does not exceed the obligated funding.

(d) Materials

1) Materials are defined as:

a) Direct materials;

b) Subcontracts for supplies and incidental services for which there is no labor category specified in the contract;

c) Other direct costs (e.g., incidental services for which there is no labor category specified in the contract, student transportation, printing, shipping, training facility

2) Indirect costs may be applied to materials in accordance with the Contractor’s established accounting practices.

3) The Government will not pay profit on materials.

(e) Travel (T&M)

If instructor travel is authorized, travel will be reimbursed at actual direct costs in accordance with the limitations set forth in G.8 Travel Reimbursement. No profit is allowed for travel.

B.6 ADDITIONAL LABOR CATEGORIES

At any time and throughout the life of the contract, at the request of the Government, the

Contractor may propose additional labor categories, rates and descriptions necessary to support training requirements of this contract. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis. The additional categories, rates and descriptions proposed, upon determination by the Government that they are necessary for the scope of the effort and that the prices are fair and reasonable, may be incorporated into Section B.4.

(End of Section B)

SIR No. 693KA9-24-R-00007

Section C – Descriptions/Specifications/Work Statement

PART I - SECTION C

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

Leadership and Management Development Support

Services

1.0 Background

The Office of Finance and Management (AFN) is responsible for providing the Agency’s common business services through a consolidated, integrated approach. The Office of Financial Services (ABA) leads the

FAA in identifying cost savings, providing responsible financial management of budget appropriations, and managing the Agency’s workforce planning. ABA ensures funding is available to support FAA’s mission and advocates for funding to support FAA’s critical personnel, programs, and initiatives.

2.0 Scope

The Contractor must provide support services for the development of management and leadership skills at both the formal and informal levels. The services will also include providing coaching, organizational development, and teambuilding within the entire organization of ABP (to include non-managers). The work should sustain the improvements to the organizational environment that began in 2015. The primary outcome of this support will be to improve organizational climate, managerial and supervisory effectiveness, and employee engagement. The audience for this support may include supervisory and non-supervisory support staff (approximately 6 executives, 30 managers, and 130 non-managerial staff).

3.0 Requirements

The Contractor must perform the following specific tasks as requested and coordinated by the COR:

• Assess managerial and executive leadership behaviors based on current Core Clarity profiles. Conduct

Core Clarity assessment profiles on any new ABP managers, staff, or contractors. Provide feedback of results to individuals.

• Provide coaching and developmental resources to managers to assess and increase leadership competencies and cohesiveness within the agency. Facilitate meetings and offsites for managers to address and resolve operational issues and challenges.

• Work with ABP leadership to continue improving the climate and culture of the ABP organization and increase strategic planning, employee development, and team performance.

• Work with management and their teams to assess and increase the performance effectiveness of individuals and whole workgroups, identify likely areas of conflict based on the contrast of different talents and how those talents interact.

• Provide coaching and facilitate meetings for organizational teams. Increase collaboration among team members and engage in Red Zone/Blue Zone conflict.

• Utilize interviews, workshops, coaching sessions, leadership development sessions, and other tools needed to improve the performance of the organization.

• Provide training materials as part of manager and development activities.

4.0 Place of Performance

Performance will primarily take place at FAA Headquarters in Washington, DC and the Mike Monroney

Aeronautical Center in Oklahoma City, OK. There will be approximately 1-2 trips to Oklahoma City, OK each year.

5.0 Period of Performance

In accordance with Sections B and F.

6.0 Local Travel

Local travel is defined as within the Washington, DC Metropolitan area (WMA). The Contractor will not be reimbursed for local travel expenses; including mileage, metro fee, parking fee, etc. The

Contractor will be reimbursed to travel to the Mike Monroney Aeronautical Center, Oklahoma City, OK. All travel must be approved in advance by the COR, and will be reimbursed in accordance with the

Federal Travel Regulations (FTR) and FAA Travel Policy.

7.0 Deliverables

Deliverables will be monitored via a Technical Direction Letter (TDL) and must include at a minimum the following deliverables, unless otherwise stated in the documents of individual TDL:

Monthly Progress Reports

The Contractor must submit no later than the tenth (10th) calendar day of each month, progress reports to the FAA Contracting Officer’s Representative (COR). Reports may be submitted in electronic media such as Microsoft Word files. The progress report(s) for each technical direction letter must include at a minimum the following, unless otherwise specified in individual technical direction letters:

• Title, type of report, direction letter number and date

• Labor categories assigned for the TDL reporting period

• Concise statement of work accomplished for each category, for the TDL reporting period

• A synopsis of all conversation and meetings between contractors and others participating in the assigned TDL

• Technical Direction Letter Summary, to include the TDL number, description, start date, and end date for the TDL. This summary must include status (open/closed) and total value of the TDL with funding total and remaining funds to include the total number of hours issued and expended for the TDL

• Expenditure Summary will be provided to include labor, ODC’s, cumulative, funded and balance

• Problems encountered during the preceding month and actions taken

• A summary of significant tasks during the next reporting period

• A summary of all contract revisions

• The status of deliverables

Final Report

The Final Report for each Technical Direction Letter must include the results of the work performed under that TDL, recommendations, and executive summary, and be submitted to the COR within 30 days of the end of the TDL. The Contractor must submit a reproducible copy (single-sided, single spaced) of each final report along with all electronic files to the COR.

8.0 Labor Categories

Lead Consultant

The Contractor must have the ability to design and implement complex organizational change that addresses strategic, structural, process, and behavioral factors. The contractor will work on-site to develop strategic plans, organizational assessments, and organization process improvements. The

Contractor will assist in implementing the executive order directed towards labor-management partnership. The Contractor will provides leadership in strategic planning meetings, briefings, and forums to facilitate the exchange of ideas and concepts. While providing expert service and leadership in specialized areas related to the analysis, study, and development of complex system requirements. The

Contractor will coordinate with program/task management and customer personnel to ensure the requirements have been properly defined and the solution will be satisfactory.

Minimum Labor Category Requirements: Masters’ degree in any field, plus 8 years specialized experience with leadership development, executive coaching, facilitation, and/or team building; or

Bachelors’ degree in any field, plus 15 years specialized experience with leadership development, executive coaching, facilitation, and/or team building.

Senior Consultant

This Labor Category will provide expert service and leadership on-site with client organization using a variety of consulting skills, including organizational assessment and development, planning facilitation, performance measurement, training, conflict management, and process and productivity analysis. The

Contractor will coordinate with program/task management and customer personnel to ensure the requirements have been properly defined and the solution will be satisfactory. This Labor Category may lead the consulting team and act as project manager.

Minimum Labor Category Requirements: Bachelors’ degree in any field, plus 8 years specialized experience with leadership development, executive coaching, facilitation, and/or team building; or 15 years specialized experience with leadership development, executive coaching, facilitation, and/or team building.

Consultant

This Labor Category will perform studies and reviews of management and organizational structures to evaluate performance relative to organizational objectives. The Contractor will advise on organizational strategies and realignment issues to focus on most beneficial objectives. The Contractor must address issues affecting management and workforce to improve productivity while reengineering the organization. The Contractor will provide assistance in the evaluation, auditor service, and implementation support of quality standards to achieve certification. The Contractor will also provide leadership in strategic planning meetings, briefings, and forums to facilitate the exchange of ideas and concepts.

Minimum Labor Category Requirements: Bachelors’ degree in any field, plus 5 years specialized experience with leadership development, executive coaching, facilitation, and/or team building; or 10 years specialized experience with leadership development, executive coaching, facilitation, and/or team

Analyst / Consultant

This Labor Category will gather and organize information on problems or procedures including present operating procedures. The Contractor will analyze data, develop information, and assess available solutions or alternate methods of proceeding. The Contractor must coordinate with clients and train users to ensure smooth implementation and functional performance of new systems, procedures, or organizations. The Contractor will develop and implement organizational assessments.

Minimum Labor Category Requirements: Bachelors’ degree in any field, plus 5 years specialized experience with leadership development, executive coaching, facilitation, and/or team building; or 10 years specialized experience with leadership development, executive coaching, facilitation, and/or team

Administrative Support

This Labor Category will provide general office support including, but not limited to, invoice preparation, badging requests, copying, and data entry.

Minimum Labor Category Requirements: High School diploma, plus 3 years office experience; or 5 years office experience.

9.0 Resumes

Prior to any person being assigned work on the order, the Contractor must submit the proposed employee’s resume for the proposed labor category to the Contracting Officer, who will review and concur or not concur on the qualifications, experience, and technical suitability of the individual to perform work under the order.

At a minimum, resumes will contain the following:

i. Contract role/responsibility and position

ii. Education (in reverse chronological order with attendance dates, degree(s)/certification(s) received, major field(s) of study)

iii. Relevant experience (in reverse chronological order with employer and title of position, starting and ending dates (month/year) and a concise description of experience related to the requirements of their proposed position); and

iv. The start date proposed.

Any costs incurred before approval of resumes may be disallowed if the CO determines a person’s qualifications do not meet the terms and conditions of the contract.

10.0 Travel

Travel is anticipated and may be required on an as-needed basis, to provide leadership and management training at

Mike Monroney Aeronautical Center in Oklahoma City, OK. It is anticipated there will be approximately 2 trips per contract year.

11.0 Other Direct Costs (ODCs).

It is anticipated there may be a need for non-FSS commercial items related to employee assessments, workshops, and coaching sessions (ODCs).

(End of Section C)

Part I – The Schedule Section D – Packaging and Marking

PART I - SECTION D

PACKAGING AND MARKING

D.1 PACKING AND PACKAGING

All deliverables under this contract must be preserved and packaged in accordance with the most economical and best commercial practices to assure delivery at the destination and to prevent deterioration and damage due to shipping, handling and storage hazards.

D.2 GENERAL MARKING

In addition to information provided with shipping instructions, all deliverables must be marked on the outside of the packaging with the following:

1. FAA contract number;

2. Contractor's name and address; and

3. List of contents.

D.3 TRANSMISSION OF DELIVERABLES

All deliverable items required by this contract will be shipped F.O.B. destination, within the consignee’s premises, with all mailing and transport expenses prepaid by the Contractor.

(End of Section D)

Section E – Inspection and Acceptance

PART I - SECTION E

INSPECTION AND ACCEPTANCE

E.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This Screening Information Request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer (CO) will make the full text available, or Offerors and

Contractors may obtain the full text via Internet at https://fast.faa.gov/contractclauses.cfm

The following contract clause or clauses pertinent to this section are hereby incorporated by reference:

Clause Title

3.10.4-4 Inspection – Both Fixed-Price & Cost Reimbursement (April 1996)

E.2 INSPECTION AND ACCEPTANCE

(a) The Contracting Officer, or their duly authorized representative, is authorized to perform inspection on behalf of the FAA for the purpose of acceptance of all materials, data, or services to be provided. In this regard, the Contracting Officer’s Representative (COR) is an authorized representative of the Contracting Officer. Final acceptance of all deliverables under this contract must be made by the Contracting Officer or designee, in writing.

(b) Inspection, review or the anticipation of acceptance/approval of a deliverable item during the course of its preparation must not be construed as assurance of acceptance of the finished product.

(End of Section E) https://fast.faa.gov/contractclauses.cfm

Section F – Deliverables or Performance

PART I - SECTION F

DELIVERIES OR PERFORMANCE

F.1 FAA AMS 3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE

(JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm

(End of clause)

3.10.1-9 Stop-Work Order (October 1996)

3.10.1-11 Government Delay of Work (April 1996)

3.10.1-24 Notice of Delay (March 2009)

3.11-34 F.O.B. Destination (April 1999)

3.8.2-22 Substitution or Addition of Personnel (October 2006)

(1) The Contractor must assign only those individuals whose resumes, personnel data, or personnel qualification statements have been submitted and determined by the Contracting

Officer to meet the minimum requirements of the contract. The Contractor must not substitute or add personnel except in accordance with this clause.

(2) Substitution of Personnel.

(a) For the first 30 days of contract performance, the Contractor must not substitute personnel for the individuals whose resumes or other personal qualification were submitted with its offer and that were determined by the Contracting Officer to be acceptable at the time of contract award, unless such substitutions are because of an individual's sudden illness, death, or termination of employment. In any of these events, the Contractor must promptly notify the Contracting Officer and propose substitute personnel as required by paragraph (4) below.

(b) If an individual becomes, for whatever reason, unavailable for work under the contract for a continuous period exceeding thirty (30) working days, or is expected to devote substantially less effort to the planned work, the Contractor must propose a substitute personnel as required by paragraph (4) below.

(3) Addition of Personnel. If an FAA requirement will increase the specified level of effort for a designated labor category, but not the overall level of effort of the contract, then the Contractor must notify the Contracting Officer to add personnel to the designated labor category. The

Contractor must request added personnel as required by paragraph (4) below.

(4) Request and Review. The Contractor must submit the request for substitute or added personnel in writing to the Contracting Officer at least thirty (30) days (if a security clearance must be obtained, at least sixty (60) days before the proposed date of substitution or addition. The

Contractor's request must provide a detailed explanation of the circumstances causing the proposed substitution or addition, a complete resume for the proposed substitute or added https://fast.faa.gov/contractclauses.cfm personnel, and any additional information required by the Contracting Officer. Proposed substitutes and added personnel must have qualifications equal to or higher than those stated in the contract for the labor category. The Contracting Officer will evaluate the Contractor's request and promptly notify the Contractor of the decision to accept or reject the qualifications of the substitute or added personnel.

(5) The Contracting Officer may terminate the contract if the Contractor has not made suitable, timely, and reasonably forthcoming replacement of personnel who have been reassigned or terminated or otherwise become unavailable to work under the contract or the resulting loss of productive effort would impair the successful completion of the contract. Alternatively, if the

Contracting Officer finds the Contractor to be at fault for the condition, then the Contracting

Officer may equitably adjust (downward) the contract price or fixed fee to compensate the

Government for any delay, loss or damage as a result of the Contractor's action.

F.1 PERIOD OF PERFORMANCE

The term of the contract will include a base period of one (1) year and four (4) one-year options.

F.2 PLACE OF PERFORMANCE

Services specified under this contract must be performed at the Contractor’s facility.

F.3 DELIVERABLES

(a) All applicable deliverables, their required delivery dates, destination of delivery, and schedule for completion of work to be performed in Section C.7.0.

(b) For purposes of delivery, all deliverables must be made by close of business (COB)

4:30 P.M. local time at destination, Monday through Friday.

(c) All deliverables submitted in electronic format must be free of any known computer virus or defects. If a virus or defect is found, the initial deliverable will not be accepted. The replacement file must be provided within two (2) business days after notification of the presence of a virus.

(d) Each deliverable must be accompanied by a cover letter from the Contractor on Company letterhead. Multiple deliverables may be delivered with a single cover letter describing the contents of the complete package. All deliverables are to be submitted in electronic format.

(e) In the event the Contractor anticipates difficulty in complying with the delivery schedule, the Contractor must immediately provide written notice to the CO, and COR. Each notification must give pertinent details, including the date by which the Contractor expects to make delivery; provided that this data must be informational only in character and that receipt or acknowledgment thereof must not be construed as a waiver by the Government of any contract delivery schedule, or any rights or remedies provided by law or under this contract.

F.4 PLACE OF DELIVERY – DESTINATION

Items must be delivered in accordance with the Section C.7.0.

(End of Section F)

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G.1 CONTRACT ADMINISTRATION (FAA)

a. Contracting Officer:

FEDERAL AVIATION ADMINISTRATION

Attn: Toloria J. Crawford

800 Independence Avenue, S.W., Room 406W

Washington, DC 20591

Phone: (202) 267-4048

Email: Toloria.J.Crawford@faa.gov

The Contracting Officer assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships. In this regard, the Contracting Officer is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the Contracting

Officer is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, the said authority remains solely with the Contracting Officer.

The Contractor must immediately notify the Contracting Officer for clarification when a question arises regarding the authority of any person to act for the Contracting Officer under the contract or when the Contractor receives direction that appears outside contract scope.

It is the responsibility of the Contractor to contact the Contracting Officer immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract. Costs incurred that were not authorized by the Contracting Officer and work outside the scope of the contract must be considered unallowable costs and will not be reimbursed by the Government.

b. Contracting Officer’s Representative (COR):

FEDERAL AVIATION ADMINISTRATION

Attn: To be provided at time of award

800 Independence Avenue, S.W.

Washington, DC 20591

Phone:

The COR is responsible for the technical administration of the contract and the technical liaison with the Contractor. The COR is not authorized to change the scope of work or specifications in the contract, to make any commitments or otherwise obligate the

Government or authorize any changes which affect the contract price, delivery schedule, period of performance, or other terms and conditions of the contract.

mailto:oloria.j.crawford@faa.gov

The COR is responsible for monitoring progress and overall technical management of the work hereunder and must be contacted regarding questions or problems of a technical nature.

In no event, however, will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government, unless a contract modification or letter of direction is executed by the Contracting Officer prior to completion of this contract.

On all matters that pertain to contract terms, the Contractor will contact the Contracting

Officer. When the COR requests effort that may be outside the existing scope of the contract, the Contractor must promptly notify the Contracting Officer. The Contractor under such request will take no action unless and until the Contracting Officer has issued a letter of direction or a contract modification. (See also section G.2 below.)

G.2 3.10.1-22 CONTRACTING OFFICER’S REPRESENTATIVE (April 2012)

(a) The Contracting Officer may designate other Government personnel (known as the

Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor will immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

(End of Clause)

G.3 CORRESPONDENCE PROCEDURES

To promote timely and effective contract administration, correspondence submitted under this contract (except invoices and deliverable items) must be subject to the following procedures:

(a) Correspondence of a routine nature must be addressed to the designated COR with an information copy of the correspondence to the Contracting Officer listed in G.1.

(b) Other considerations including technical correspondence involving technical issues and correspondence proposing or otherwise involving waivers, deviations or modifications to the contract, must be addressed to the Contracting Officer listed in G.1, with information copies to the COR.

(c) All correspondence must include the contract number and a Task Order number (if appropriate).

Section G - Contract Administrative Data

G.4 ELECTRONIC COMMUNICATIONS

The Contractor must assure an electronic means for communicating with FAA personnel. The

Contractor must ensure that the communications are compatible with the FAA’s electronic mail system and software, which is Microsoft Outlook. The Contractor must also ensure that the Contractor’s electronic mail has the capability to receive and retrieve attachments.

All contract reports/deliverables, including invoices, must be made in electronic format with all linkages and interdependencies readily traceable.

G.5 INTERPRETATION OR MODIFICATION

No verbal statement by any person, and no written statement by anyone other than the

Contracting Officer, or his/her authorized representative acting within the scope of his/her authority, will be interpreted as modifying or otherwise affecting the terms of this solicitation or any resulting contract. All requests for interpretation or modification will be made in writing to the Contracting Officer.

G.6 BILLING INSTRUCTIONS

(a) Invoices must be submitted monthly in accordance with AMS 3.2.4-5, Allowable Cost and Payment (October 2019). Payment is subject to review, approval and certification by the

CO and COR. In the event of questioned costs, the CO may withhold any or all invoice amounts until the Contractor provides all required data to the satisfaction of the CO. The payment will be made pursuant to FAA AMS 3.3.1-34 Payment by Electronic Funds

Transfer/Central Contractor Registration (July 2018).

(b) Compliance with these instructions will reduce correspondence and other causes for delay to a minimum, and will thus promote prompt payments to the Contractor. Invoices must be submitted no more frequently than once per month unless prior written consent is obtained from the CO and supporting cost documentation is as described in this section.

(c) Invoices must be submitted in soft copy as established below:

Accounts Payable Email copy to:

(9-AMC-AMZ-FAA-

APInvoices@faa.gov

Monthly

Contracting Officer and

COR

Email copy. Concurrently with submittal to

Accounts Payable, submit one signed copy in PDF format.

(d) Upon completion, termination, or expiration of the contract, the Contractor must submit a final voucher clearly marked “FINAL”. The final voucher must contain an itemized accounting of total contract costs that includes:

mailto:9-AMC-AMZ-FAA-APInvoices@faa.gov mailto:9-AMC-AMZ-FAA-APInvoices@faa.gov

• Certification that all contractual requirements have been satisfied; and

• Certification that all previous Contractor vouchers have been paid.

G.7 TRAVEL REIMBURSEMENT

G.7.1 Reimbursement

The Contractor will only be reimbursed for travel expenses that are allocable, allowable, and reasonable. All Contractor travel must be identified in an approved TO. Except as otherwise provided herein, the Contractor must be reimbursed for travel on the basis of actual expenses incurred subject to the FAA Contract Cost Principles and AMS Clause 3.3.2-1, FAA Cost

Principles, and subject to the following:

• All travel whether it is within the continental United States or outside the continental

United States, must be accomplished by commercial carrier, rail, privately-owned automobile or auto rental, and the cost paid by the Contractor. The Government will reimburse the Contractor in accordance with the FAA Contract Cost Principles for domestic transportation.

• Reimbursable travel includes only that travel (commercial carrier, or private automobile or auto rental) performed from the Contractor’s facilities to the site of work, between worksites, and from the site of work to the Contractor’s facilities.

Travel within a Government installation where Government transportation is available, and travel performed for personal convenience, including daily travel to and from work, will not be reimbursed.

• Relocation costs and travel costs incidental to relocation must be approved in advance by the FAA CO in order to be reimbursable under this contract.

• The Contractor must use alternate airports where available and within a reasonable commuting distance if it will result in lower costs.

• The Contractor must conduct a cost analysis prior to the start of travel to determine the overall most cost-effective means of transportation.

G.7.2 Per-Diem

The Contractor will be reimbursed for the expense of meals, lodging, transportation between places of lodging or business and places where meals are taken, and any other miscellaneous travel and living expenses incurred in the performance of this contract at the per diem rate as set forth in the FAA Contract Cost Principles. Per Diem must be payable only when the

Contractor’s employee is in an authorized travel status. The per diem rate must be established in accordance with the FAA Contract Cost Principles. Receipts are required for all Per Diem Expenses exceeding $75.00. If the Contractor can demonstrate to the FAA CO that copies of receipts can be made available upon request, the CO may waive the requirement to submit receipts over $75.

G.7.3 Contractor Travel

To the maximum extent practicable, and consistent with travel requirements, the Contractor must use the most economical transportation rates available.

G.8 RELEASE OF GOVERNMENT OBLIGATION

The Contractor, and each assignee under an assignment entered into under this contract, and in effect at the time of final payment under this contract, must execute and deliver, as a condition precedent to final payment under this contract, a release discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract, subject only to the following exceptions:

Specified claims in stated amounts, or in estimated amounts if the amounts are not susceptible of exact statement by the Contractor; and

Claims, together with reasonable incidental expenses, based upon the liabilities of the

Contractor to third parties arising out of performing this contract, that are not known to the Contractor on the date of the execution of the release, and of which the

Contractor gives notice in writing to the Contracting Officer not more than one (1) year after the date of the release or the date of any notice to the Contractor that the

FAA is prepared to make final payment, whichever is earlier.

If the release contains such exceptions, whether to accept it and issue final payment is within the sole discretion of the FAA Contracting Officer

G.9 CONTRACTORS REMITTANCE ADDRESS

Contractor’s remittance address and banking information is contained in the Contractor’s System for Award Management (SAM) records. Contractor is responsible for maintaining the currency of this information.

G.10 ACCOUNTING AND APPROPRIATION DATA

Contract accounting and appropriation data is included this contract.

G.11 REPORTS OF PROBLEMS

In addition to any task order reporting requirements, the Contractor will bring actual or potential problems with contract delivery to the attention of the CO and COR as soon as they are identified. Verbal reports must be followed up by a written narrative report to the CO and COR within five (5) business days.

(End of Section G)

Section H – Special Contract Provisions

PART I - SECTION H

SPECIAL CONTRACT PROVISIONS

H.1 FAA ACQUISITION MANAGEMENT SYSTEM CLAUSES

INCORPORATED IN FULL TEXT

3.1.9-1 Electronic Commerce and Signature (July 2020)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large-scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash

Algorithm 1 (SHA-1). All digitally signed documents and contracts sent to the FAA must use a

SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and

Technology (NIST) Policy Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST Special Publication (SP) 800-57 Part 1, section 5.6.2 as amended and SP 800-131A, Revision 1 dated November 6, 2015. Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications: Verifying old digital signatures and time stamps, generating and verifying hash-based message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

3.2.5-7 Disclosure Regarding Payments to Influence Certain Federal Transactions (January

2022)

(a) Definitions.

(1) "The Act," as used in this clause, means section 1352, title 31, United States Code.

(2) "Agency," as used in this clause, means executive agency, within the meaning of 5 U.S.C.

101, 102, and 104(I), and any wholly owned FAA corporation within the meaning of 31 U.S.C.

9101.

(3) "Covered Federal action," as used in this clause, means any of the following Federal actions:

(i) The awarding of any Federal contract.

(ii) The making of any Federal grant.

(iii) The making of any Federal loan.

(iv) The entering into of any cooperative agreement.

(v) The extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

(4) "Indian tribe" and "tribal organization," as used in this clause, have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 5304) and include Alaskan Natives.

(5) "Influencing or attempting to influence," as used in this clause, means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a

Member of Congress, an officer or employee of Congress, or an employee of a Member of

Congress in connection with any covered Federal action.

(6) "Local government," as used in this clause, means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

(7) "Officer or employee of an agency," as used in this clause, includes the following individuals who are employed by an agency:

(i) An individual who is appointed to a position in the Government under title 5, United States

Code, including a position under a temporary appointment.

(ii) A member of the uniformed services, as defined in subsection 101(3), title 37, United States

Code.

(iii) A special Government employee, as defined in section 202, title 18, United States Code.

(iv) An individual who is a member of a Federal advisory committee, as defined by the Federal

Advisory Committee Act, title 5, United States Code, appendix 2.

(8) 'Person,' as used in this clause, means an individual, corporation, company, association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit, or not for profit. This term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law.

(9) 'Reasonable compensation,' as used in this clause, means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with the normal compensation for such officer or employee for work that is not furnished to, not funded by, or not furnished in cooperation with the Federal Government.

(10) 'Reasonable payment,' as used in this clause, means, with respect to professional and other technical services, a payment in an amount that is consistent with the amount normally paid for such services in the private sector.

(11) 'Recipient,' as used in this clause, includes the Contractor and all subcontractors. This term excludes an Indian tribe, tribal organization, or any other Indian organization with respect to expenditures specifically permitted by other Federal law.

(12) 'Regularly employed,' as used in this clause, means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person must be considered to be regularly employed as soon as he or she is employed by such person for 130 working days.

(13) 'State,' as used in this clause, means a State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, a territory or possession of the United States, an agency or instrumentality of a State, and multi-State, regional, or interstate entity having governmental duties and powers.

(b) Prohibitions. The offeror, by signing its offer, hereby certifies to the best of his or her knowledge and belief that:

(1) No Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan, or cooperative agreement;

(2) If any funds other than Federal appropriated funds (including profit or fee received under a covered Federal action) have been paid, or will be paid, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on his or her behalf in connection with the screening information request (SIR), the offeror must complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to the Contracting

Officer; and

(3) He or she will include the language of this clause in all subcontract awards at any tier and require that all recipients of subcontract awards in excess of $150,000 must disclose accordingly.

(4) This certification and disclosure is a prerequisite for making or entering into this contract imposed by the Act. Any person who makes a prohibited expenditure or fails to file or amend a disclosure form, must be subject to a civil penalty of not less than $10,000 and not more than

$100,000, for each such failure.

(c) The prohibitions of the Act do not apply under the…