LCF and TCF Culinary Equip DQ 2015001084 - Mod1 3-18-15.doc

Colorado Department of Corrections Purchasing Office

Solicitation no. CAAA DQ 2015001084 CONTACT INFORMATION: For technical questions concerning the items to be furnished, you may contact Melissa Smith with the Colorado Department of Corrections at 719-226-4421 or by e-mail at melissa.smith@state.co.us.

For general questions including questions concerning the bidding process, contact Purchasing Agent Melissa Baca at 719-269-4309 or by e-mail at melissa.baca@state.co.us.

DELIVERY ADDRESS: Limon Correctional Facility, 49030 State Highway 71 South, Limon, CO 80826 and/or Trinidad Correctional Facility, 21000 Highway 350 East, Model, CO 81059 ITEMS AND SPECIFICATIONS: The Limon and Trinidad Correctional Facility’s Culinary Arts programs are in need of the attached items. All item specifications are listed on the attached document labeled “Attachment 1” for the corresponding items below. FOB Destination. Please quote unit pricing as follows for the indicated location(s):

1. Range, 24” 4 Open Burners, 1 each for LCF and TCF $_________/ea Brand Name/Model No.____________ Freight $___________

2. Safety System Moveable Gas Connector, 1 each for LCF and TCF $_________/ea Brand Name/Model No.____________ Freight $___________

3. Reach-in Freezer, 1 each for LCF and TCF

$_________/ea Brand Name/Model No.____________ Freight $___________

4. Reach-in Refrigerator, 1 each for LCF and TCF

$_________/ea Brand Name/Model No.____________ Freight $___________

5. Slicer, 1 each for LCF and TCF

$_________/ea Brand Name/Model No.____________ Freight $___________

6. Microwave Oven, 1 each for LCF and TCF

$_________/ea Brand Name/Model No.____________ Freight $___________

7. Proofer Holding Cabinet, 1 each for LCF only

$_________/ea Brand Name/Model No.____________ Freight $___________

8. Three (3) Compartment Sink, 1 each for LCF and TCF

$_________/ea Brand Name/Model No.____________ Freight $___________

9. Hand Sink, 1 each for LCF only

$_________/ea Brand Name/Model No._____________ Freight $__________

10. Wall Rack, 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

11. Equipment Stand 48”W x 30”L x 24”H

$_________/ea Brand Name/Model No._____________ Freight $__________

12. Countertop Fryer, 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

13. Ice Cuber with Bin, 1 each for LCF only

$_________/ea Brand Name/Model No._____________ Freight $__________

14. Dual Temp Serving Counter with specified options, 1 each for LCF and TCF $_________/ea Brand Name/Model No._____________ Freight $__________

15. Work Table 72” W x 30” D 16/300 Stainless Steel Flat, 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

16. Paper Towel Dispensers, 1 each for LCF and TCF $_________/ea Brand Name/Model No._____________ Freight $__________

17. Portion Scale. 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

18. Mixer, 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

19. Countertop Griddle, 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

20. Convection Oven, 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

21. Hot Food Serving Counter, 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

22. Pot and Pan Shelving Rack, 1 each for LCF and TCF $_________/ea Brand Name/Model No._____________ Freight $__________

23. Can Opener, 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

24. Pocket Thermometer, 6 each to LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

25. Oven Thermometer, 1 each for LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

26. Meat Thermometer, 1 each to LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

27. Refrigerator/Freezer Thermometer, 1 each to LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

28. 9x2 Cake Pans, 12 each to LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

29. Cutting Board, 1 each to LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

30. Pot Holders, 1 dozen each to LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

31. Bun Pans, 12 each to LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

32. Steam Table Pan, 6 each at LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

33. Super Pan V Steam Table Pan, 6 each at LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

34. Loaf Pans, 6 each at LCF and TCF

$_________/ea Brand Name/Model No._____________ Freight $__________

35. Pie Pan, 6 each at LCF and TCF $_________/ea Brand Name/Model No._____________ Freight $__________

36. Knife Set, 1 each at LCF and TCF $_________/ea Brand Name/Model No._____________ Freight $__________ Total Bid Price:

Projected delivery date:

COMPETITIVE EQUALS: The brand name/s and model number/s stated in this solicitation have been specified primarily to establish an expected level of quality, functionality, performance, and security/safety, and not to unduly restrict competition. Bidders may submit a quote for a competitive substitute that is essentially but not exactly ‘equal’ to that specified.

If bidding a competitive equal, the brand name, model number and any specific options that are included in the bid price/s must be clearly identified. The product specifications must be readily available through the manufacturer’s web site, or included by the bidder with the quote response. Any bid response received that fails to include the required information may be determined to be non-responsive, and subject to disqualification.

RESPONSE INSTRUCTIONS:

The following information is required with your response to the solicitation, either written on this cover sheet or otherwise submitted - completely and clearly.

· Name of firm ____________________________________________________

· Address, City ____________________________________________________

· Federal Taxpayer/Employer ID Number _______________________________

· Bidder's name ________________________ Phone _____________________

· E-mail address __________________________________________________

· Brand name/model no.____________________________________________ Provide the pricing and any other requested information as indicated above, and send your completed quote response and any supporting information via email to melissa.baca@state.co.us. Please include the solicitation number ‘CAAA DQ 2015001084‘ in the subject line of your email.

Alternatively, you may submit your quote response via FAX to 719-269-4064.

Quote response due date and time: Monday, March 23, 2015 at 1:00 PM MST (Note: If for any reason the response due date and time is changed, the only notice to vendors will be via a modification to the solicitation notice on Colorado’s Vendor Self Service website www.colorado.gov/vss .)

EVALUATION AND AWARD: Award of this solicitation will be made to the bidder(s) whose response(s) is/are judged by the Colorado Department of Corrections (CDOC) to be most advantageous to the State. The factors which are considered in evaluating and awarding this solicitation will include cost, and may also include but not be limited to the Department’s evaluation of the following:

1. the projected delivery dates, as stated in the bidders’ respective quote responses;

2. quality/safety/security considerations concerning the equipment to be provided;

3. anticipated ‘life cycle’ costs such as energy usage, maintenance, warranty, etc.;

4. the bidder’s qualifications and experience, including the bidder’s certified status as a Service Disabled Veteran Owned Small Business based in Colorado, and/or the bidder’s past performance, and

5. proposed operator training included, and/or any other pertinent factors.

PAYMENT TERMS: State fiscal rules generally prohibit ‘advance payment’ prior to receipt of goods/services. The State’s preferred and presumed payment terms are Net-30 days after receipt of goods, completion of services, and receipt/acceptance of invoice. Discounts for payment within 30 days will be considered as a cost factor and may be accepted. Discounts for payment in less than 30 days may be considered and accepted, but will not be considered as a cost factor.

The Colorado Department of Corrections is an agency of the State of Colorado. An authorized State purchase order or State contract from the Department is backed by the full faith and credit of the State of Colorado. The Department may decline to complete any vendor’s credit application or form.

Terms and Conditions: By submitting a bid in response to this solicitation, the bidder indicates his/her acceptance of the following.

Background check and consent to search: The contractor and any employee(s) of the contractor who will be providing services on CDOC property may be required to undergo a CDOC criminal background check, and may be required to sign a Consent to Search Authorization form. Admittance of any persons to CDOC facilities or properties will be at the sole discretion of the CDOC. Contractor/employees must comply with all CDOC rules and regulations while on Department premises. Please be aware that all items designated by the Department as contraband are prohibited on CDOC premises, including but not limited to tobacco products, cell phones and cameras, alcohol and other legal and illegal drugs/substances.