lbha LBHA RFQ-A_E Services 20260929.pdf

HOUSING AUTHORITY OF THE

CITY OF LONG BRANCH

REQUEST FOR QUALIFICATIONS

ARCHITECTURAL AND ENGINEERING

PROFESSIONAL SERVICES

RFQ 20260929

Under a Fair and Open Process in Accordance with N.J.S.A. 19:44A-20.4 et seq.

SUMBITTALS MUST BE SUBMITTED BY

September 29, 2026 at 10:00 A.M.

To:

Allison Toy, Procurement Manager

Housing Authority of the City of Long Branch

2 Hope Lane

Long Branch, New Jersey 07740

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Request for Qualifications will be received by the Housing Authority of the City of Long Branch

(“Housing Authority”), electronically, until September 29, 2026 at 10:00 a.m.:

Request for Qualifications:

Architectural and Engineering Professional Services 20260929

The Request for Qualifications (“RFQ”) can be obtained electronically via link:

https://www.bidnetdirect.com/new-jersey/lbha.

All RFQs shall be submitted electronically. Respondents must ensure that their RFQ is received by the deadline specified above. RFQs received after the deadline for any reason shall not be considered.

All questions regarding this RFQ must be submitted electronically through the BidNet Direct portal (https://www.bidnetdirect.com/new-jersey/lbha) no later than September 15, 2026 at 10:00 a.m. Questions received after this deadline may not be answered. Responses will be provided by addendum posted through the same portal.

All responses submitted are subject to these instructions and to the Instructions to Offerors, Non-

Construction form HUD-5369-B. The failure to abide by these instructions in any way, including but not limited to the failure to submit all required documentation, may lead to the proposal/submittal being rejected as non-responsive.

The Housing Authority reserves the right to reject any and all proposals/submittal and/or to waive any informality in the responses. No proposals/submittals may be withdrawn within sixty (60) days after the submission deadline.

This procurement is conducted pursuant to a Qualifications-Based Selection (QBS) process. Fees will not be solicited or evaluated during this process; fee negotiations will be conducted with the top-ranked firm(s) after selection. This RFQ is being issued pursuant to a fair and open process in accordance with N.J.S.A. 19:44A-20.4 et seq.

Request for Qualifications – Architectural and Engineering Professional Services Pool RFQ

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TABLE OF CONTENTS

Proposal/Submittal Instructions

1. Purpose

2. Terms and Conditions

3. Scope of Services

4. Qualifications

5. Proposal/Submittal Requirements

6. Submission Requirements

7. Contract Award

8. Americans with Disabilities Act Language

9. Mandatory Affirmative Action Language

Proposal/Submittal Documents

1. Proposal/Submittal Checklist

2. Acknowledgment of Addenda

3. SF-330 Submittal Instructions

4. Qualifications Statement

5. Listing of Subcontractors

6. Affirmative Action Compliance Notice

7. HUD-5369-B

8. HUD-5369-C

9. Disclosure of Investment Activities in Iran

10. Certification of Non-Involvement in Russia or Belarus

11. HUD-50071

12. HUD-51915

13. Section 3 Business Preference Certification (if applicable)

Contract Documents

1. Form of Contract

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1. PURPOSE

The Housing Authority of the City of Long Branch (hereinafter called “Housing Authority” or

“LBHA”) is a public housing agency with administrative offices located at 2 Hope Lane, Long

Branch, New Jersey 07740. The Housing Authority provides quality, affordable housing to low-income families and seniors through various affordable housing programs.

In accordance with applicable Federal and State of New Jersey requirements, the Housing

Authority is currently soliciting qualifications from qualified licensed, and insured architectural and engineering (A/E) firms to provide A&E Professional Services on an as-needed, task-order basis. It is the Housing Authority’s desire to establish a pre-qualified pool of A/E firms for a term of one (1) year, with an option to extend for up to four (4) subsequent one (1) year terms. The

Housing Authority reserves the right to award to one or more firms as a result of this RFQ.

This procurement is conducted pursuant to a Qualifications-Based Selection (QBS) process in compliance with the Brooks Act principles incorporated within HUD Procurement Handbook

7460.8 REV 3. Fees will not be solicited or evaluated as part of this RFQ; fee negotiations will be conducted separately with the top-ranked firm(s) following selection.

The Housing Authority currently owns and/or operates the following projects in Long Branch, New Jersey:

• Chester Arthur o 60 Units – Senior Site o Location: 111 Union Avenue

• Garfield Court Phase 1 o 67 Units – Family Site o Locations: 1-85 University Drive; 2-12, 46-66 University Drive; 221, 237-247

Central Avenue

• Garfield Court Phase 2 o 61 Units – Family Site o Locations: 249-281 Central Avenue; 105-119, 125, 129-131 Rockwell Avenue; 17-

47 Hope Lane; 18-48 Hope Lane

• Hobart Manor o 57 Units – Senior Site o Locations: 1-57 Hobart Manor

• John R. Lewis Commons Phase 1 o 65 Units – Family Site o Locations: 510-532 High Street; 201-215 Wardell Street; 101-155 Garrett Drive;

102-126 Garrett Drive; 211, 212, 217, 218 Jennings Lane

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• John R. Lewis Commons Phase 2 o 58 Units – Family Site o Locations: 159-217, 223-225 Garrett Drive; 128-142, 214, 218-228 Garrett Drive;

216, 220-236 Rivera Lane

• John R. Lewis Commons Phase 3 o 51 Units – Family Site o Locations: 232 Garrett Drive; 229-255 Garrett Drive; 219-225 Jennings Lane; 220-

236 Jennings Lane; 217-239 Wardell Place; 439-443 West End Avenue

• Kennedy Towers o 100 Units – Senior Site o 36 Rockwell Avenue

• Presidential Estates o 70 Units – Family Site o Locations: 130, 140, 150, 160 Central Avenue; 1-6 Sydney Way; 101, 105, 111

Liberty Street; 1-3 Randolph Court

• Seaview Manor o 40 Units – Family Site o Locations: 131 Central Avenue; 1-7 Ellis Avenue; 222-226 Seaview Avenue

All services must be provided in accordance with applicable Federal, State of New Jersey, and local statutes, rules, regulations, ordinances, orders, and codes (including the rules, orders, directives, and regulations promulgated by the U.S. Department of Housing and Urban

Development (“HUD”)).

All submittals shall be reviewed for completeness and shall be analyzed in accordance with the criteria contained herein. Therefore, the Housing Authority urges all interested firms to carefully review the requirements of the RFQ, including the attached Instructions to Offerors (HUD-5369-

B). Failure to abide by the RFQ’s instructions in any way may lead, in the Housing Authority’s sole discretion, to the rejection of the submittal as non-responsive.

2. TERMS AND CONDITIONS

Any requests for clarification as to the meaning of any provision of this Request for Qualifications shall be submitted in writing via BidNet Direct no later than September 15, 2026 at 10:00 a.m. to the Housing Authority’s Procurement Manager, Allison Toy, via link:

https://www.bidnetdirect.com/new-jersey/lbha. If deemed necessary by the Housing Authority, an addendum will be issued to all individuals who were issued a copy of the Request for

Qualifications. Any prospective respondent obtaining the RFQ from the Housing Authority website shall be responsible for ensuring they are aware of any addenda to the RFQ by verifying such with the Housing Authority prior to submission. Failure of any respondent to receive any such addendum shall not relieve them from an obligation under their submittal as submitted.

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All submittals shall remain valid for a period of sixty (60) calendar days after the date specified for receipt of submittal. All costs of the submittal process, interviews, and related expenses are solely the responsibility of the respondent.

The Housing Authority reserves the right to reject any or all submittals, to waive informalities and minor irregularities, and/or modify or cancel this Request for Qualifications. Submittals which appear unrealistic in terms of management commitments or are indicative of failure to comprehend the complexity of this RFQ and subsequent contracts may be rejected.

Respondents are requested and advised to be as complete as possible in their response. The

Housing Authority reserves the right to 1) contact any respondent to clarify their submittal; 2) contact any past/current clients of the respondent; 3) solicit information from any available source concerning any aspect of the submittal; and 4) seek and review any other information deemed pertinent to the evaluation process.

3. SCOPE OF SERVICES

The Housing Authority is seeking qualifications from qualified, licensed, and insured A/E firms to provide architectural and engineering services for various projects the Housing Authority may need throughout the year on an as-needed, task-order basis. Services will include, but are not limited to, typical A/E services pertaining to both new construction and rehabilitation of buildings and land that the Housing Authority owns.

General Service Areas:

A. Architectural Design;

B. Construction contract administration and/or management;

C. Cost estimating;

D. Energy Specialist / Green Building Rater;

E. Environmental Review;

F. Fire Protection Engineer;

G. Landscape design;

H. MEP / Structural Engineers;

I. Site planning and surveying;

J. Soil / Geotechnical / Environmental Engineers;

K. Structural, mechanical, electrical, and civil engineering;

L. Compliance with the Build America, Buy America Act (BABA) requirements for all covered construction materials, iron, steel, and manufactured products incorporated into

HUD-funded projects; all specifications and construction documents prepared pursuant to task orders under this contract shall include applicable BABA compliance language and documentation requirements; and

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M. Any other related services that may be typically performed by either an architectural or engineering firm in its normal course of business.

Phases of A/E Services

Phases of the A/E Services may include, but are not limited to:

A. Schematic Design / Preliminary Study Phase;

B. Design Development Phase;

C. Construction Document Phase;

D. Bidding and Award Phase;

E. Construction Phase; and

F. Post-Completion / Warranty Phase.

Design Product Standards

Any design product shall meet all state and local code requirements and shall conform to all applicable local codes, ordinances, regulations, and standards, including HUD’s Section 504 program; the Uniform Federal Accessibility Standards (UFAS); the Americans with Disabilities

Act (ADA); and American National Standards Institute (ANSI) requirements. The design may also include coordination for the abatement of hazardous materials as well as demolition of existing structures.

Multiple Awards / Pool Structure

The Housing Authority reserves the right to award a contract to one (1) firm or to multiple firms as a result of this RFQ, thereby establishing a pre-qualified Architectural and Engineering (A/E) services pool.

If multiple firms are selected, awards shall be made based on the evaluation and ranking of qualifications in accordance with the criteria set forth in this RFQ. The Housing Authority may establish a pool consisting of the highest-ranked, responsive and responsible firms whose qualifications are determined to be most advantageous to the Housing Authority.

Only firms selected through this RFQ process and awarded a contract may be included in the

A/E pool for the term of the contract. The Housing Authority shall not add additional firms to the pool during the contract term unless a new public solicitation is issued in accordance with applicable Federal and State procurement requirements.

Task orders will be issued to firms within the established pool at the Housing Authority’s discretion, consistent with the Qualifications-Based Selection (QBS) process and negotiated fee procedures.

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Method of Award — Task Order

The Housing Authority will retain the right to contract with any of the responsive and responsible firms pre-qualified as a result of this RFQ. Work will be assigned on a task-order basis at the

Housing Authority’s discretion. The Housing Authority does not guarantee any minimum or maximum amount of work as a result of any award ensuing from this RFQ. Fees for individual task orders will be negotiated with the selected firm on a project-by-project basis.

4. QUALIFICATIONS

In addition to the ability to perform all of the above, all respondents shall meet the following minimum requirements:

A. Is authorized to do business in the State of New Jersey.

B. Is capable of providing the requested scope of services in accordance with the requirements set forth herein.

C. Employs or is a licensed architect or professional engineer duly licensed to practice in the

State of New Jersey

D. Has experience directly providing A/E services to Public Housing Authorities or other

HUD-funded entities.

E. Has a clear understanding of applicable Federal and State of New Jersey regulations and standards governing the design and construction of HUD-assisted housing, including but not limited to HUD Section 504, UFAS, ADA, ANSI, and applicable building codes.

F. Is able to truthfully and accurately provide all information required on the Qualifications

Statement.

G. Is approvable by HUD.

Failure to meet any of the foregoing qualifications is considered a material defect and shall result in the disqualification of the Respondent.

5. SUBMITTAL REQUIREMENTS

The Housing Authority intends to retain A/E firm(s) pursuant to a “Best Qualifications” (QBS) basis. Submittals must be formatted in accordance with the following requirements:

A. Submittals shall be submitted on the company letterhead, and signed by the owner or an executive officer of the firm.

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B. Narrative – Provide a narrative description of the respondent’s business and proposed services, which shall include the following elements:

1. Executive Summary – Provide a brief non-technical overview of the respondent’s firm including the range of A/E services offered. Respondents should demonstrate how and why their services meet the Housing Authority’s needs and qualification requirements.

2. Firm Profile – Provide a history of the firm and resumes of key personnel to be involved in all aspects of the A/E services, including both the firm’s general A/E experience and its specific experience providing services to public housing authorities.

3. Organizational Chart – Provide an organizational chart identifying the firm’s principals, project managers, and key technical staff proposed for this contract, including any sub-consultants. The chart shall indicate reporting relationships and the individuals responsible for oversight and quality control.

4. Proposed Services – Describe in detail each aspect of the proposed A/E services and the respondent’s specialized knowledge and experience with such services, including any relevant certifications and accreditations.

C. Standard Form 330 (SF-330), Architect-Engineer Qualifications — Respondents shall submit a fully completed SF-330 (most current version). The SF-330 is a mandatory submittal. Failure to include a completed SF-330 may be deemed a fatal defect warranting rejection of the submittal

D. Audited Financial Statements – Respondents shall submit audited financial statements for the two (2) most recently completed fiscal years. Statements must be prepared by an independent certified public accountant. If audited statements are not available, reviewed financial statements prepared by an independent CPA are acceptable with a written explanation. Financial statements will be used solely to assess the firm’s financial capacity to perform and will be treated as confidential to the extent permitted by law.

E. Required Documentation – Respondents shall submit the enclosed checklist and all documentation identified therein. Failure to provide any of the required documentation at the time of submission may be considered a fatal defect warranting rejection of the submittal.

F. Insurance – Respondents shall possess the insurance coverages specified on the

Qualifications Statement. The premium cost of all insurance purchased by the Respondent for protection against risks assumed by virtue of the contract shall be borne by the

Respondent and is not reimbursable by the Housing Authority. The Housing Authority specifically reserves the right to require the Respondent to provide certified copies of any and all insurance policies.

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6. SUBMISSION REQUIREMENTS

Submittals must be received by the Housing Authority electronically by September 29, 2026 at

10:00 a.m.

Submittals must be submitted by electronically. No faxed, mailed, or emailed submittal shall be accepted. Respondents must ensure that their submittal is received at the address and by the deadline specified above. submittal received after the deadline for any reason shall not be considered and will be returned to the sender.

7. CONTRACT AWARD

Qualifications-Based Selection (QBS)

This procurement is conducted pursuant to a Qualifications-Based Selection process consistent with HUD Procurement Handbook 7460.8 REV 2 and applicable HUD regulations. Fees will NOT be solicited or evaluated during this selection process. Following evaluation and ranking of respondents based solely on qualifications, the Housing Authority will negotiate a fair and reasonable fee with the top-ranked firm. If negotiations with the top-ranked firm are unsuccessful, the Housing Authority will terminate those negotiations and begin negotiations with the next highest-ranked firm.

A. All submittals will be reviewed in accordance with the below evaluation criteria.

Evaluation Criteria

Weighting

(Maximum

Points) Demonstrated qualifications and experience providing A/E services generally

Demonstrated experience providing A/E services to Public Housing

Authorities or HUD-funded entities

Demonstrated knowledge of HUD regulations, applicable standards

(Section 504, UFAS, ADA, ANSI), and local building codes

Capability and capacity to accomplish quality work within required time periods and availability of key personnel

TOTAL 100

B. The Housing Authority reserves the right to waive any informality and to reject any and all submittal. No Submittal may be withdrawn for sixty (60) days after the due date.

Submittals may be withdrawn prior to the due date either in person or by mail.

C. The contract shall be awarded to the respondent(s) who submit the most advantageous qualifications to the Housing Authority. The Housing Authority reserves the right to award to more than one (1) firm, thereby establishing a pre-qualified A/E pool.

D. The successful respondent shall be required to execute the Housing Authority’s contract(s) within seven (7) days of receiving the notice of award.

E. Contract Term: The Housing Authority anticipates that it will initially award a contract for a period of one (1) year with the option, at the Housing Authority’s sole discretion, of four (4) additional one (1) year option periods, for a maximum total of five (5) years.

F. The Agency will NOT pay any deposits or retainer fees. The Agency will pay the successful firm(s) for actual work performed only pursuant to negotiated task orders.

G. No Travel Expense Allowed. The Agency will not negotiate any travel expense (e.g., airfare, rental cars, lodging, per diem) except, at the Agency’s discretion, mileage at the current IRS rate.

Protest Procedures

Any protest against the award of a contract pursuant to this solicitation must be filed in writing with the Housing Authority’s Procurement Manager, Allison Toy, at 2 Hope Lane, Long Branch, New Jersey 07740. A protest must be received no later than five (5) business days after the protesting firm receives notice of the contract award recommendation. Protests must identify the specific grounds upon which the protest is based and include all relevant documentation. The

Housing Authority will respond to all timely protests in writing. Protests not timely filed will not be considered. The filing of a protest shall not automatically stay the procurement process. If a protesting firm is not satisfied with the Housing Authority’s decision, it may seek review by the applicable HUD Field Office. HUD review is limited to: (1) alleged violations of Federal law or regulations; and (2) the Housing Authority’s failure to review or respond to a protest in accordance with its protest procedures, in which case the Housing Authority shall submit a copy of the protest and its decision to the HUD Field Office having jurisdiction over the Housing Authority.

Violations of State or local law shall be referred to the appropriate State or local authority having jurisdiction. (HUD Handbook 7460.8 REV 3, Section 10.4; 2 CFR 200.318(k).

Debriefing

Unsuccessful respondents may request a debriefing by submitting a written request to the

Procurement Manager within ten (10) business days of receipt of the notice of non-selection. The debriefing will explain why the submittal was unsuccessful relative to the evaluation criteria. The debriefing will not include a point-by-point comparison with other submittals or reveal any information about other respondents that is protected from disclosure.

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AMERICANS WITH DISABILITIES ACT OF 1990

Equal Opportunity for Individuals with Disability

The contractor and the Housing Authority of the City of Long Branch (hereafter “owner”) do hereby agree that the provisions of Title II of the Americans With Disabilities Act of 1990 (the

"Act") (42 U.S.C. 12101 et seq.), which prohibits discrimination on the basis of disability by public entities in all services, programs, and activities provided or made available by public entities, and the rules and regulations promulgated pursuant there unto, are made a part of this contract. In providing any aid, benefit, or service on behalf of the owner pursuant to this contract, the contractor agrees that the performance shall be in strict compliance with the Act. In the event that the contractor, its agents, servants, employees, or subcontractors violate or are alleged to have violated the Act during the performance of this contract, the contractor shall defend the owner in any action or administrative proceeding commenced pursuant to this Act. The contractor shall indemnify, protect, and save harmless the owner, its agents, servants, and employees from and against any and all suits, claims, losses, demands, or damages, of whatever kind or nature arising out of or claimed to arise out of the alleged violation. The contractor shall, at its own expense, appear, defend, and pay any and all charges for legal services and any and all costs and other expenses arising from such action or administrative proceeding or incurred in connection therewith. In any and all complaints brought pursuant to the owner’s grievance procedure, the contractor agrees to abide by any decision of the owner which is rendered pursuant to said grievance procedure. If any action or administrative proceeding results in an award of damages against the owner, or if the owner incurs any expense to cure a violation of the ADA which has been brought pursuant to its grievance procedure, the contractor shall satisfy and discharge the same at its own expense.

The owner shall, as soon as practicable after a claim has been made against it, give written notice thereof to the contractor along with full and complete particulars of the claim, If any action or administrative proceeding is brought against the owner or any of its agents, servants, and employees, the owner shall expeditiously forward or have forwarded to the contractor every demand, complaint, notice, summons, pleading, or other process received by the owner or its representatives.

It is expressly agreed and understood that any approval by the owner of the services provided by the contractor pursuant to this contract will not relieve the contractor of the obligation to comply with the Act and to defend, indemnify, protect, and save harmless the owner pursuant to this paragraph.

It is further agreed and understood that the owner assumes no obligation to indemnify or save harmless the contractor, its agents, servants, employees and subcontractors for any claim which may arise out of their performance of this Agreement. Furthermore, the contractor expressly understands and agrees that the provisions of this indemnification clause shall in no way limit the contractor’s obligations assumed in this Agreement, nor shall they be construed to relieve the contractor from any liability, nor preclude the owner from taking any other actions available to it under any other provisions of the Agreement or otherwise at law.

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MANDATORY AFFIRMATIVE ACTION LANGUAGE

N.J.S.A. 10:5-31 and N.J.A.C. 17:27

(MANDATORY EQUAL EMPLOYMENT OPPORTUNITY LANGUAGE)

Goods, Professional Service and General Service Contracts

During the performance of this contract, the contractor agrees as follows:

The contractor or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex. Except with respect to affectional or sexual orientation, the contractor will take affirmative action to ensure that such applicants are recruited and employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the public agency compliance officer setting for the provisions of this nondiscrimination clause.

The contractor or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex.

The contractor or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment.

The contractor or subcontractor, where applicable, agrees to comply with any regulations promulgated by the Treasurer pursuant to N.J.S.A. 10:5-31 et seq., as amended and supplemented from time to time and the Americans with Disabilities Act.

The contractor or subcontractor agrees to make good faith efforts to employ minority and women workers consistent with the applicable county employment goals established in accordance with

N.J.A.C. 17:27-5.2 or a binding determination of the applicable county employment goals determined by the Division, pursuant to N.J.A.C. 17:27-5.2.

The contractor or subcontractor agrees to inform in writing its appropriate recruitment agencies including, but not limited to, employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age,, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex, and that it will discontinue the use of any recruitment agency which engages in direct or indirect discriminatory practices.

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The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decisions of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions.

In conforming with the applicable employment goals, the contractor or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status, affectional or sexual orientation or sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable Federal law and applicable Federal court decisions.

The contractor and its subcontractors shall furnish such reports or other documents to the Executive

Director of the Housing Authority of the City of Long Branch, Division of Contract Compliance and

EEO as may be requested by the office from time to time in order to carry out the purposes of these regulations, and public agencies shall furnish such information as may be requested by the Division of

Contract Compliance & EEO for conducting a compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C. 17:27.

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SUBMITTAL CHECKLIST

Completion and/or submission of the following items is mandatory:

Read, Initialed

Item and Submitted

One (1) complete electronic submittal via BidNet Direct ______________

Narrative ______________

Standard Form 330 (SF-330), Architect-Engineer Qualifications

Organizational Chart ______________

Audited Financial Statements (last two fiscal years) ______________

Acknowledgement of Addenda ______________

Qualifications Statement ______________

Listing of Subcontractors ______________

Affirmative Action Compliance Notice ______________

HUD-5369-C ______________

HUD-50071, Certification of Payments to Influence Federal

Transactions

Non-Collusive Affidavit (included in Qualifications Statement) ______________

Disclosure of Investment Activities in Iran ______________

Certification of Non-Involvement in Russia or Belarus ______________

N.J. Business Registration Certificate ______________

Copy of Current Architect/Engineer License (State of New Jersey) ______________

Certificate of Insurance ______________

The undersigned hereby acknowledges that they have completed and/or submitted the above-listed mandatory items. The undersigned also hereby acknowledges that the Housing

Authority may, in its discretion, reject any submittal as non-responsive for the failure to include any of the above-listed mandatory items.

Name of Company: ___________________________________________________________

Signature of Respondent’s Agent: ________________________________________________

Name and Title of Respondent’s Agent: ____________________________________________

Email Address:________________________ Telephone: _____________________________

Date: ________________________________________________________________________

ACKNOWLEDGEMENT OF ADDENDA

The Respondent hereby acknowledges receipt of the following Addenda to the Request for

Qualifications:

Addendum No. _______ Dated: ______________

Signature of Respondent’s Agent

Subscribed and sworn to before me

This ______ day of __________, 20______

Notary Public of ________________________

My commission expires __________________

Signature of Notary Public

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SF-330 SUBMITTAL INSTRUCTIONS

Respondents are required to submit a fully completed Standard Form 330 (SF-330), Architect-

Engineer Qualifications (most current edition issued by the U.S. General Services Administration).

The SF-330 is a mandatory submittal; failure to include it may be deemed a fatal defect.

The SF-330 is available for download at the following address:

https://www.gsa.gov/forms-library/architect-engineer-qualifications

Respondents must complete all applicable sections of the SF-330, including:

A. Part I — Contract-Specific Qualifications (Sections A through H)

B. Part II — General Qualifications

In completing the SF-330, respondents should tailor the information provided to demonstrate their qualifications for the types of A/E services described in Section 3 of this RFQ. Specifically, respondents should highlight:

• Experience with HUD-funded public housing projects

• Familiarity with HUD design and construction standards (Section 504, UFAS, ADA, ANSI)

• Experience with rehabilitation and new construction of multi-family residential buildings

• Key personnel and their credentials and experience

• Past performance on similar projects, including references

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QUALIFICATIONS STATEMENT

1. The respondent must provide a full and complete disclosure regarding its formation, ownership, and management.

a. Type of Entity: _____________________________________________________ Sole Proprietorship, General Partnership, Limited Partnership, Limited Liability

Partnership, Limited Liability Company, Corporation, or S Corporation.

b. Date of Incorporation/Organization/Formation ___________

c. State of Incorporation/Organization/Formation ____________

d. Does any person or entity have an ownership interest of more than 10%? ________ If so, disclose each such person and/or entity below. Attach additional sheets if necessary.

Name: _________________________

Address: _______________________

Percentage of Ownership: _________

e. Names of Officers / Partners

2. The respondent must have been in business for at least five (5) years in this particular field and must have satisfactorily completed similar contracts.

a. Number of Years in Business under Present Company Name ___________

b. Number of Years Performing Similar Work ____________

c. Has your company ever failed to complete a contract awarded to it? If so, explain:

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d. Has any other officer or partner of your company ever been an officer or a partner of another entity that failed to complete a contract that was awarded to it? If so, explain:

e. Are there any liens filed against your company at this time? If yes, specify the nature and amount of the lien:

f. If awarded the contract, who from your company will personally supervise the work?

How is this individual qualified? Explain in detail.

3. The respondent has the financial resources and capacity necessary to timely complete the services.

4. The respondent possesses (or has the ability to obtain) the equipment necessary to complete the services.

5. The respondent and/or its principals have never, at any time, been debarred, suspended, declared ineligible, or voluntarily excluded by the Federal government (including the U.S.

Department of Housing and Urban Development or any Federal agency) or the government of the State of New Jersey (including any State agency).

6. The respondent has not directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free and competitive bidding in connection with this submittal.

7. The respondent and/or its principals do not conduct business in or with any nation sanctioned by the Federal government or the government of the State of New Jersey.

8. Federal funds have not and will not be paid, by or on behalf of the respondent, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress, in connection with awarding of any federal loan, the entering into any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

9. The respondent possesses the following licenses/registrations:

a. N.J. Business Registration Certificate

b. Current New Jersey Architect’s License or Professional Engineer’s License issued by the New Jersey State Board of Architects or the New Jersey State Board of Professional

Engineers and Land Surveyors, as applicable..

10. The respondent possesses the following minimum insurance coverages:

a. Comprehensive General Liability Insurance: must be in an amount not less than

$1,000,000.00 per occurrence or $2,000,000.00 aggregate. The property and casualty section must specifically identify the Housing Authority’s property as being covered by the Policy.

b. Worker’s Compensation Insurance: all aspects of coverage (including but not limited to scope and amount of coverage) must be in accordance with New Jersey Worker’s

Compensation laws.

c. Professional Liability Insurance: must include but not be limited to errors and omissions and must be in an amount not less than $1,000,000 per occurrence with a deductible per claim not to exceed ten percent (10%) of the limit of liability.

11. The respondent must provide three client references.

Client Name: _____________________

Address: ____________________________

Contact Person: ______________________

Phone: _____________________________

Email Address: ______________________

Description of Work: ___________________________________________________

Completion Date: ___________ Value: _______________

Contact Person: ______________________

Phone: _____________________________

Email Address: ______________________

Description of Work: ___________________________________________________

Contact Person: ______________________

Phone: _____________________________

20260929

Email Address: ______________________

Description of Work: ___________________________________________________

The respondent hereby certifies that the foregoing statements are true and accurate, and authorizes any person or entity identified on this qualification form to furnish any information requested by the Housing Authority for verification purposes.

Subscribed and sworn to before me

This ______ day of __________, 20______

Notary Public of ________________________

My commission expires __________________

Signature of Notary Public

20260929

LISTING OF SUBCONTRACTORS

The Respondent must identify, in the space provided below, any and all subcontractors it intends to use on the Project. The Housing Authority reserves the right to vet any and all proposed subcontractors. The Housing Authority further reserves the right to reject any and all proposed subcontractors.

The use of a subcontractor, except as approved in writing by the Housing Authority, shall be prohibited. Approval of a subcontractor shall be granted in the Housing Authority’s sole discretion.

Substitution of a subcontractor without the Housing Authority’s written approval is prohibited.

The cost of any and all subcontractor services must be included within the bidder’s bid.

1. Name of Subcontractor: ____________________________________________________

Address: ________________________________________________________________

Sub-consultant fees are not solicited at this stage and will be negotiated following firm selection consistent with QBS procedures.

Description of Work to be Performed: _________________________________________

2. Name of Subcontractor: ____________________________________________________

Sub-consultant fees are not solicited at this stage and will be negotiated following firm selection consistent with QBS procedures.

Description of Work to be Performed: _________________________________________

3. Name of Subcontractor: ____________________________________________________

Sub-consultant fees are not solicited at this stage and will be negotiated following firm selection consistent with QBS procedures.

Description of Work to be Performed: _________________________________________

20260929

AFFIRMATIVE ACTION COMPLIANCE NOTICE

N.J.S.A. 10:5-31 AND N.J.A.C. 17:27

GOODS AND SERVICES CONTRACTS

(INCLUDING PROFESSIONAL SERVICES)

This form is a summary of the successful bidder’s requirement to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1 et seq.

The successful bidder shall submit to the public agency, after notification of award but prior to execution of this contract, one of the following three documents as forms of evidence:

(a) A photocopy of a valid letter that the contractor is operating under and existing Federally approved or sanctioned affirmative action program (good for one year from the date of the letter);

OR

(b) A photocopy of a Certificate of Employee Information Report approval, issued in accordance with

N.J.A.C. 17:27-4;

OR

(c) A photocopy of an Employee Information Report (Form AA302) provided by Division and distributed to the public agency to be completed by the contractor in accordance with N.J.A.C.

17:27-4.

The successful vendor may obtain the Affirmative Action Employee Information Report (AA302) from the contracting unit during normal business hours.

The successor vendor(s) must submit the copies of the AA 302 Report to the Division of Contract Compliance and

Equal Employment Opportunity in Public Contracts (Division). The Public Agency copy is submitted to the public agency, and the vendor copy is retained by the vender.

The undersigned vendor certifies that he/she is aware of the commitment to comply with the requirements of N.J.S.A.

10:5-31 and N.J.A.C. 17:27.1 et seq. and agrees to furnish the required forms of evidence.

The undersigned vendor further understands that his/her bid shall be rejected as non-responsive if said contractor fails to comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17:27-1, et seq.

COMPANY: ______________________ SIGNATURE: ______________________________

PRINT NAME: _____________________ TITLE: ___________________________________

DATE: _____________

OMB Approval No. 2577-0157 (Exp. 1/31/2027) U.S. Department of Housing and Urban DevelopmentCertification of Payments to Influence Federal Transactions Office of Public and Indian Housing

Applicant Name

Program/Activity Receiving Federal Grant Funding

The undersigned certifies, to the best of his or her knowledge and belief, that:

(1) No Federal appropriated funds have been paid or will be (3) The undersigned shall require that the language of this paid, by or on behalf of the undersigned, to any person for certification be included in the award documents for all subawards influencing or attempting to influence an officer or employee of at all tiers (including subcontracts, subgrants, and contracts an agency, a Member of Congress, an officer or employee of under grants, loans, and cooperative agreements) and that all Congress, or an employee of a Member of Congress in connec- sub recipients shall certify and disclose accordingly.

tion with the awarding of any Federal contract, the making of any

This certification is a material representation of fact upon whichFederal grant, the making of any Federal loan, the entering into reliance was placed when this transaction was made or enteredof any cooperative agreement, and the extension, continuation, into. Submission of this certification is a prerequisite for makingrenewal, amendment, or modification of any Federal contract, or entering into this transaction imposed by Section 1352, Titlegrant, loan, or cooperative agreement.

31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than(2) If any funds other than Federal appropriated funds have $10,000 and not more than $100,000 for each such failure.been paid or will be paid to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, Disclosure Form to Report Lobbying, in accordance with its instructions.

I hereby certify that all the information stated herein, as well as any information provided in the accompaniment herewith, is true and accurate.

Warning: HUD will prosecute false claims and statements. Conviction may result in criminal and/or civil penalties. (18 U.S.C. 1001, 1010, 1012; 31 U.S.C. 3729, 3802)

Name of Authorized Official Title

Signature Date (mm/dd/yyyy)

Previous edition is obsolete form HUD 50071 (01/14)

Public reporting burden for this information collection is estimated to average 30 minutes,including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. The information requested is required to obtain a benefit. This form is used to ensure federal funds are not used to influence members of Congress. There are no assurances of confidentiality. HUD may not conduct or sponsor, and an applicant is not required to respond to a collection of information unless it displays a currently valid OMB control number. Comments regarding the accuracy of this burden estimate and any suggestions for reducing this burden can be sent to the Reports Management Officer, Office of Policy Development and Research, REE, Department of Housing and Urban Development, 451 7th St SW, Room 4176, Washington, DC 20410-5000. When providing comments, please refer to OMB Approval No. 2577-0157.

Model F Owne

Previous editions are obsolete U.S. Department of Housing and Urban Development

Office of Public and Indian Housing

OM

orm of Agreement Betw r and Design Profession B Approval No. 2577-0157 (exp. 11/30/2023) een al form HUD-51915 (1/2014) form HUD-51915 (9/98) ref. Capital Fund Guidebook Previous editions are obsolete Page 1 of 11

Model Form of Agreement Between Owner and Design Professional

U. S. Department of Housing and Urban Development Office of Public and Indian Housing

OMB Approval No. 2577-0157 (exp. 3/31/2020)

Public reporting burden for this collection of information is estimated to average 3 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. HUD may not conduct or sponsor,and an applicant is not required to respond to a collection of information unless it displays a currently valid OMB control number. These contracts between a HUD grantee (housing agency (HA)) and an architect/engineer (A/E) for design and construction services do not require either party to submit any materials to HUD. The forms provide a contractual agreement for the services to be provided by the A/E and establishes responsibilities of both parties pursuant to the contract. The regulatory authority is 2 CFR 200. These contractual agreements are required by Federal law or regulation pursuant to 2 CFR Part 200. Signing of the contracts is required to obtain or retain benefits. The contracts do not lend themselves to confidentiality.

Table of Contents Page Introduction 3

Article A: Services 4 A. 1.0 Design Professional's Basic Services 4 A. 1.1 Areas of Professional’s Basic Services 4 A. 1.2 Phases and Descriptions of Basic Services 4

A. 1.2.1 Schematic Design/Preliminary Study Phase 4 A. 1.2.2 Design Development Phase 4 A. 1.2.3 Bidding, Construction and Contract Document Phase 4 A. 1.2.4 Bidding and Award Phase 4 A. 1.2.5 Construction Phase 5 A. 1.2.6 Post Completion/Warranty Phase 5

A. 1.3 Time of Performance 5 A. 2.0 Design Professional's Additional Services 5 A. 2.1 Description of Additional Services 5 A. 2.2 Written Addendum or Contract Amendment 5

Article B: Compensation and Payment 6 B. 1.0 Basic Services 6 B. 1.1 Fixed Fee for Basic Services 6 B. 1.2 Payment Schedule 6 B. 2.0 Reimbursables 6 B. 2.1 Reimbursable Expenses 6

B. 2.1.1 Travel Costs 6 B. 2.1.2 Long-Distance Telephone Costs 6 B. 2.1.3 Delivery Costs 6 B. 2.1.4 Reproduction Costs 6 B. 2.1.5 Additional Reimbursables 6

B. 3.0 Additional Services 6 B. 3.1 Payment for Additional Services 6 B. 4.0 Invoicing and Payments 6 B. 4.1 Invoices 6 B. 4.2 Time of Payment 6

Article C: Responsibilities 6 C. 1.0 Design Professional's Responsibilities 6 C. 1.1 Basic Services 6 C. 1.2 Additional Services 6 C. 1.3 General Responsibilities 6 C. 1.4 Designing within Funding Limitations 7 C. 1.5 Compliance with Laws, Codes, Ordinances and Regulations 7 C. 1.6 Seal 7 C. 1.7 Attendance at Conferences 7 C. 2.0 Owner's Responsibilities 7 C. 2.1 Information 7 C. 2.2 Notice of Defects 7 C. 2.3 Contract Officer 7 form HUD-51915 (9/98) ref. Handbooks 7417.1, 7450.1 & 7460.8Previous editions are obsolete

C. 2.4 Duties to Furnish 7 C. 2.4.1Survey and Property Restrictions 7 C. 2.4.2Existing Conditions 7 C. 2.4.3Waivers 7 C. 2.4.4Minimum Wage Rates 7 C. 2.4.5Tests 7 C. 2.4.6Contract Terms 7

Article D: Contract Administration 8 D. 1.0 Prohibition of Assignment 8 D. 1.1 Ownership of Documents 8 D. 1.2 Substitutions 8 D. 1.3 Suspension 8 D. 1.4 Subcontracts 8 D. 1.5 Disputes 8 D. 1.6 Terminations 8 D. 1.7 Insurance 8 D. 1.8 Retention of Rights 8

Article E: Additional Requirements 8 E. 1.0 Contract Provisions Required by Federal Law or

Owner Contract with the U.S. Department of Housing and Urban Development 8 E. 1.1 Contract Adjustments 8 E. 1.2 Additional Services 9 E. 1.3 Restrictive Drawings and Specifications 9 E. 1.4 Design Certification 9 E. 1.5 Retention and Inspection of Records 9 E. 1.6 Copyrights and Rights in Data 9 E. 1.7 Conflicts of Interest 9 E. 1.8 Disputes 9 E. 1.9 Termination 9 E. 1.10 Interest of Members of Congress 9 E. 1.11 Limitation of Payments to Influence Certain Federal Transactions 10 E. 1.12 Employment, Training and Contracting Opportunities for Low income Persons, Section 3, HUD Act of 1968 10 E. 1.13 Reserved 10 E. 1.14 Clean Air and Water (Applicable to Contracts in excess of $100,000) 11 E. 1.15 Energy Efficiency 11 E. 1.16 Prevailing Wages 11 E. 1.17 Non-applicability of Fair Housing Requirements in Indian Housing Authority Contracts 11 E. 1.18 Prohibition Against Liens 11

Article F: Other Requirements (If any) 11

Execution of Agreement 11

Addendum (If any) 1

I

Agreement made as of the

Between the Owner (Name & A and the Design Professional

For the following Project (Inc

The Owner and Design Profe

Previous editions are obsolete ntroduction to Agreement d ddress)

(Name, lude det ssion ay of

Address and Discipline) ailed description of Project, Location, Add al agree as set forth below.

in the year (yyyy) of ress, Scope and Program Designation) form HUD-51915 (1/2014)

Article A: Services

A 1.0 Design Professional's Basic Services o o…