Large_Meter_Detailed_Scope.pdf

SCOPE OF SERVICES

GENERAL DESCRIPTION:

a. The Seminole County Environmental Services Department (SCES) requires the services of an experienced, licensed contractor to provide large meter tests, repairs, and replacement installations services within the SCES utility’s distribution systems. The contractor must be proficient in testing, repairing, and replacing multiple meter manufacturers and sizes.

b. The Contractor will be responsible for furnishing all labor, tools, equipment, parts and materials to complete the requested work as specified in the IFB documents. The Contractor will also be responsible for furnishing all required ancillary services to which includes but is not limited to, mobilization, excavations, maintenance of traffic, and site restorations necessary to complete the requested work.

c. Any large meter that is part of the Seminole County’s Water Distribution System may be addressed as part of this Agreement, however, the primary work covered under this Agreement is the performance of work requests for meters that are greater than or equal to 3-inches in size and are part of the Seminole County’s Large Meter Testing Program, or are part of inter-local agreements with the County. For this proposal, large meters are defined as meters that are greater than or equal to 2 inches in size.

d. The services to be provided include, but are not limited to, coordinating the services; maintaining and certifying equipment; visiting the site; locating the meter and valves; removing water, mud and debris from the Meter Box; performing shutdowns (if needed); repairing, testing and calibrating the meter; and documenting information about the Meter Installations and the performance of the services. The services also include defining and performing Quality Assurance and Quality Control procedures, preparing reports and payment requests.

e. Approximately two hundred twenty (220) work requests are anticipated to be issued each year.

Twenty (20) work requests are anticipated to be issued each month; however, the number of work requests to be performed is neither guaranteed nor limited.

Standards:

Whenever reference is made to conforming to the standards of any technical society, organization, body, code or standard, it is construed to mean the latest standard, code, specification or tentative specification adopted and published at the time of contract execution. Where the Contractor's quality standards establish more stringent quality requirements than the laws, codes, regulations, or technical standards described herein, the more stringent requirements prevails. The following standards apply to the services;

a. SCES Utility Engineering Specifications for Water Distribution Construction.

b. Seminole County Standards for applicable public right-of-way use under County jurisdiction.

c. Manual on Uniform Traffic Control Devices for Streets and Highways (most recent version) for all traffic control and maintenance of traffic.

d. AWWA Standards for Water Meters – Selection, Installation, Testing and Maintenance, Most Recent Edition (M-6)

e. ANSI/AWWA C700 – Cold-Water Meters – Displacement Type, Bronze Main Case.

f. ANSI/AWWA C701 – Cold-Water Meters – Turbine Type, for Customer Service

g. ANSI/AWWA C702 – Cold - Water Meters – Compound Type

h. ANSI/AWWA C703 – Cold-Water Meters – Fire Service Type

i. ANSI/AWWA C704 – Propelle-Type Meters for Waterworks Applications

j. ANSI/AWWA C707 – Encoder-Type Remote-Registration Systems for Cold-Water

Meters.

k. ANSI/AWWA C708 – Cold-Water Meters – Multjet

l. ANSI/AWWA C710 – Cold-Water Meters - Displacement Type, Plastic Main Case

m. ANSI/AWWA C712 – Cold-Water Meters – Singlejet type

n. ANSI/AWWA C713 – Cold-Water Meters – Fluidic-Oscillator Type

o. ANSI/AWWA C714 – Cold-Water Meters for Residential Fire Sprinkler systems in One-and-Two- Family Dwellings and Manufactured Homes

p. ANSI/AWWA C715 – Cold-Water Meters – Electromagnetic and Ultrasonic Type for Revenue Applications

q. NSF/ANSI Standard 61 – Drinking Water System Components

r. ASME/ANSI B16.1 – Cast Iron Flanges and Flanged Fittings

s. OSHA Standards as applicable to associated work.

1. REGULATORY REQUIREMENTS

The Contractor must comply with the applicable requirements of local utilities and other authorities having jurisdiction. The Contractor must comply with all applicable OSHA requirements as well as any other locally accepted federal, state, county, municipal or facility safety code, regulation, practice, or program which applies.

Certifications: Contractor must maintain a licensed Plumber, certified Underground Utilities Contractor, or certified General Contractor, for the life of the contract.

Performance:

a. All work must be self-performed, under this contract all work must be completed by the selected contractor’s employees. The use of sub-contractors is not allowed unless otherwise pre-approved by Seminole County on a case by case basis.

b. Contractor must be adequately staffed and equipped to test 50 meters per month.

c. Contractor must have an adequately staffed and equipped customer service desk which can receive scheduling calls 24 hours / 7 days a week. This customer service desk must be capable of dispatching test / repair technicians without any coordination from the County.

Contractor’s Personnel:

The Contractor must ensure that all Contractor Personnel are qualified and properly trained for the services they perform. In addition to being fully trained in the technical aspects of the services, Contractor Personnel must be fully trained in:

o Correct and accurate responses to public inquiries and concerns o Quality Assurance and Quality Control requirements o Manners and housekeeping o Emergency procedures, conflict resolution, and safety.

a. The Contractor must employ and assign a Project Manager who will oversee the described work and who has a minimum of five (5) years continuous field and supervisory experience in all aspects of the described work. The Project Manager will serve as the single point of contact for all work, be responsible for coordinating and scheduling all work (including restoration) and be available (by phone, if not in person) while contractor’s crews work within SCES distribution systems.

b. The Contractor will employ and designate a qualified Quality Control Manager who will be responsible for inspection of all field work and data collection. The Quality Control Manager will also be responsible for random sampling of not less than 10% of the total monthly completed meter exchanges. This will provide quality assurance of all physical aspects of the service and validation of all data attributes collected.

c. The Contractor’s Project Manager and Quality Control Manager can be one in the same person upon approval of the County. The contractor is required to have physically presence, in Seminole County, while any assigned personnel are working.

d. For each task assigned under this contract, the Contractor’s Project Manager will only supply qualified and responsible service Technicians to complete requested work.

e. At any time, the Contractor’s personnel is working within the SCES distribution systems, notification is required to the SCES SCADA Operations Center at 407-665-2767. Notification will include business name(s), complex location and / or streets; being as specific as possible.

f. The Contractor’s field personnel must wear similar uniforms with the company logo and must have on their person, displayed in a conspicuous manner, a picture identification badge. The picture ID will have the Contractor’s name, employee name, title and signature, employee’s picture and employee ID number. Employees without proper uniforms and identification will not be permitted to work.

g. All crew members must be OSHA certified for confined space entry. Crews that test meters must have at least one member who meets the qualifications for a Meter Testing Crew Supervisor, and will be capable of testing all major brands of large meters (i.e. Hersey, Neptune, Sensus, Badger, Rockwell, etc.) Crews that repair meters will have at least one member who meets the qualifications for a Meter Repair Crew Supervisor, and will be capable of repairing all major brands of large meters (i.e. Hersey, Neptune, Sensus, Badger, Rockwell, etc.)

Contractor’s Equipment:

a. All service Technicians must arrive at, and travel through Seminole County’s Utility systems in a presentable service vehicle decaled with the Contractor’s name, logo, telephone number and contractor’s license number.

b. The Contractor will utilize and maintain all equipment in a safe and responsible manner. It is the responsibility of the Contractor to maintain all equipment to avoid any leaking fuel, oil, and hydraulic fluid. If such leakage occurs, it will be the responsibility of the Contractor to protect the environment and the surrounding surfaces from contamination or damage. If said leakage is excessive or cannot be adequately contained, said equipment must cease operation and be removed from the job site. It is the responsibility of the Contractor to clean up all contaminated or damaged surfaces and properly dispose of all contaminated materials. A chain of custody document will be submitted to the County showing proper disposal of all contaminated materials.

c. All Contractor service vehicles must be maintained in a presentable manner and must be decaled with the Contractor’s name, logo, telephone number and contractor’s license number.

2. COORDINATION WITH THE COUNTY

The Contractor will coordinate the services with the County in a manner which allows the Contractor to complete the services efficiently and effectively and the County to manage the agreement in an efficient and effective manner. Such coordination must include, but not be limited to, planning the services, complying with submittal requirements, attending meetings, participating in conference calls, and providing the communication necessary to achieve this objective. The Contractor will work with the County to ensure that the County has a clear understanding of the Contractor’s methods for performing the services and the Contractor has a clear understanding of the County’s goals and objectives for the services. The Contractor will work with the County to ensure the processes and procedures developed to execute the services are efficient and effective. The Contractor will work with the County to ensure that submittals are straightforward, easy to use, accurate and complete.

MEETINGS

The Contractor is required to attend all meetings required to complete the services. At a minimum such meetings are anticipated to include a Kickoff Meeting, two (2) Work Plan

Meetings, meetings to develop and monthly planning meetings. Unless otherwise approved by the County, meetings will be located at County facilities. In the event that the Contractor fails to attend such meetings, project progress associated with such meetings (e.g. Work Plan approval, Pay Request approval, etc.) is anticipated to be impacted. The consequences of missing meetings will be borne by the Contractor.

FIELD COORDINATION

The Contractor must coordinate the services with the owners of private and public property.

Such coordination will include, but is not limited to, coordinating access to the Work Site and scheduling the shutdown, or interruption, of any water supply. Except as otherwise approved by the Customer, the Contractor will provide Customers with a minimum of 72 hours of notice prior to performing a Shutdown, and 24 hours of notice prior to performing a Test Shutdown.

Prior to performing a Shutdown, the Contractor will perform a Test Shutdown. The opening and closing of any distribution system valve, including meter inlet, outlet and bypass valves, must be performed only by a person who holds a valid Water Distribution License. Except as otherwise approved by the County, all distribution system valves located on, or adjacent to, a water main, must be opened and closed by the County or by the Contractor under the direct supervision of the County.

MINIMIZATION OF NUISANCE AND INTERFERENCE

As the Contractor pursues the services, there may be an impact on public mobility, public safety, and the ability of the public to access their property. The Contractor will perform the services in a manner that minimizes the potentially negative impact of the services on the public. The Contractor may be required to phase street closures with other Contractors or County crews, public events, athletic events, etc. It is expected that the Contractor will manage its services to address any public impact and Contractor coordination issues that arise.

DAILY NOTIFICATIONS

For any meter for which the Contractor is issued a Work Request, upon determining that the lid on the Meter Box is missing, or so damaged as to present a safety hazard, the Contractor will report the missing/damaged lid to the Field Operations Manager by contacting 407-665- 2742 and providing the information requested by the Field Operations Manager.

QUALITY ASSURANCE/QUALITY CONTROL

The Contractor must establish and execute a Quality Assurance/Quality Control (QA/QC) Program for the services. The Contractor’s Quality Assurance/Quality Control (QA/QC) Program will ensure that:

1) Contractor’s staff are properly qualified and trained

2) Proper equipment is used

3) Equipment used is properly maintained and calibrated

4) Services are coordinated with the County

5) Services are coordinated at the Site

6) Services are executed in a timely fashion

7) Services are properly performed

8) Services are properly inspected by the Contractor

9) Schedules are met

10) Submittals are accurate and complete

11) Data which is collected is accurate and complete

12) Repairs are appropriately identified and properly performed

13) Testing is accurate and complete

If the County considers the QA/QC Program is not working, the Contractor must revise the QA/QC Program.

3. SCOPE OF TESTING / EVALUATION SERVICES

Submittals: At the County’s request the Contractor will submit information regarding the Parts and Incidentals used in the services. The County’s request will identify the information requested and the reason behind the request for the Submittal. The information submitted will be of sufficient detail to answer the County’s questions and allow the County to evaluate its concern(s).

3.1. Work Plan:

A. The Work Plan must identify how the Contractor will perform the services to ensure that:

1) Contractor Personnel are properly qualified and trained

2) Proper equipment is available and utilized

3) Equipment is properly maintained, calibrated, and certified

4) Services are coordinated with the County

5) Services are coordinated at the Site

6) Services are executed in a timely fashion

7) Services are properly performed

8) Services are properly inspected

9) Schedules are met

10) Submittals are accurate and complete

11) Data is accurate and complete

12) Repairs are appropriately identified and properly performed

13) Testing is accurate and complete

B. The Work Plan must include, but is not limited to, the following:

1) A description of the methods that will be used to deliver the services

2) A copy of the schedules for the services to be delivered

3) Identification of the timing for when updated schedules will be delivered

4) A table of the Submittals identifying the name, content, and the date of submission for each Submittal

5) Copies of the processes and procedures that will be used to deliver the services, including but not limited to:

a. The method that will be used to keep the County abreast of the locations where the work crews are working

b. Methods, equipment, and procedures that will be used to locate Meter Boxes and valves

c. Methods, equipment, and procedures that will be used to dewater and remove mud from Meter Boxes

d. The process which will be used to coordinate with the County regarding the opening and closing of valves

e. The process which will be used to coordinate with the County regarding Recommended Repairs that are not included in a Meter Repair Work Request

f. Charts, or process flow diagrams which show the logic behind

g. When On-Site versus Off-Site Testing will be recommended

h. What repairs are required, including the replacement of parts.

i. When a meter will be replaced versus repaired

j. A complete set of repair procedures

No payments will be made to the Contractor until the Work Plan is fully accepted by the County. If, in the opinion of the County, the Work Plan is unclear or is not working, the Contractor must revise the Work Plan.

3.2. Health/Safety and Security Plan:

Prior to performance of the services, the Contractor will submit a Health/Safety and Security Plan.

The Health/Safety and Security Plan will include the provisions necessary to ensure the health, safety and security of Parties and Third Parties performing the services and visiting the Work Site.

The plan will include, but is not limited to, the following:

3.3.1) The names, contact information, and responsibilities of the person(s) responsible for health, safety and security 3.2.2) The key health, safety and security rules, regulations and policies that will be implemented 3.2.3) A description of the processes and procedures that will be used to ensure safety/health and security 3.2.4) Copies of the policies, processes and procedures which will be used to ensure health/safety and security, including, but not limited to, ensuring the following requirements will be met:

a. Safety and rescue equipment will be maintained and readily available for use

b. Confined space entry

c. Placement of barriers to mark open or missing Meter Box lids

d. Routing of vehicles and pedestrians around the Work Site

e. County notification following an accident or claim

f. Contractor Personnel (including new employees), County staff, and Third Parties are aware of the requirements outlined in the Health/Safety and Security Plan

3.2.5) A list of the safety and rescue equipment that will be carried on the trucks The adequacy and implementation of the Health/Safety and Security Plan, will be the responsibility of the Contractor. Review of the Health/Safety and Security Plan by the County will not impose any duty or responsibility upon the County for the Contractor's performance of the services in a safe manner.

3.3. Quality Assurance/Quality Control Plan:

The QA/QC Plan will include, but is not limited to, the following:

3.3.1) The identification of the Quality Assurance parameters and Quality Control processes and procedures that will be used to implement the QA/QC Program 3.3.2) Copies of the Quality Control processes and procedures that will be used to ensure conformance with the QA/QC Program, including but not limited to:

a. Procedures that will be used to locate Meters and valves

b. Procedures that will be used to obtain County approval for closing out WRs which have not been completed

c. Methods that will be used to QA/QC the data collected during the performance of WRs

d. Procedures to ensure that the QA/QC Plan is implemented by all Contractor Personnel, including suppliers and Third-Party testing/calibration firms

e. Copies of the forms proposed to be used as part of QA/QC Program Note: For draft versions of the QA/QC Plan, a list of Submittals that will be included in the QA/QC plan but have not yet been approved by the County will be included. The list will include the name of the Submittal, a brief description of the content of the Submittal, the status of the Submittal and the estimated date of Submittal approval.

3.3.3) The format for all reports 3.3.4) The processes and timing for submitting reports 3.3.5) At the County’s request the following must be provided:

a. An explanation of the basis for the QA/QC activities proposed in the Plan

b. An explanation of the adequacy of the QA/QC activities proposed in the Plan

No payments will be made to the Contractor until the QA/QC Plan is approved by the County. The County may perform independent quality assurance audits to verify that actions specified in QA/QC Plan have been implemented. If in the opinion of the County, the QA/QC Plan is unclear or is not working, the Contractor will revise the QA/QC Plan.

3.4. Recovery Plan:

Should a schedule indicate that the Contractor is falling behind in the services such that a Schedule Milestone or a Project Milestone will be missed by more than 5 calendar days, at the County’s request the Contractor will submit a Recovery Plan. The Recovery Plan will be designed to bring the services back into line with the Project and Schedule Milestones as soon as possible and no longer than within 30 days. The Recovery Plan will include the addition of Contractor Personnel if such is necessary to meet the 30-day recovery requirement and to perform the services in accordance with future Project or Schedule Milestones. No additional payment will be made to implement the Recovery Plan.

Schedules The Contractor will submit the schedules identified below.

A). Project Schedule The Contractor will submit a Project Schedule which outlines how the services will be performed to meet the Project Milestones. The Project Schedule will be of sufficient detail, and will include sufficient milestones, to allow the County to monitor the progress of the services with respect to the Project Milestones. The Project Schedule will include a full list of the activities and milestones required to complete the services, the duration of the activities, the dependencies between activities, and the responsible party. A description of the activities will be submitted with the schedule.

B). Crew Work Schedules The Contractor will supply the County with the schedules to be followed by the work crews, including daily updates of schedule modifications. The schedules must be of sufficient detail to allow the County to coordinate inspection activities and to monitor the progress of the services.

Reports The Contractor will submit the reports identified below.

A). Meeting Minutes The Contractor will provide meeting minutes for meetings, or portions of meetings, that are led by Contractor Personnel. Meeting minutes must document the key points of the meeting and will include the Action Items identified during the meeting. Meeting minutes must include electronic copies of the handouts provided at the meeting, and be issued by the end of the third business day following the date of the meeting.

B). Payment Request For each WR being submitted for payment or closeout, the PR Summary Report will include, but is not limited to the following items;

a. Payment Request number

b. Work Request number

c. Date of Services

d. Customer Account #

e. Customer Name

f. Service Address

g. Meter #

h. Was Testing and Repairs completed on-site or off-site

i. Recommended Repairs

j. Meter Test Passed or Failed

k. Cost of Parts

l. Cost of WR excluding Parts

m. Total WR Cost

C). Repair Summary Report The Repair Summary Report will provide a concise listing by meter of Recommended Repairs and Required Repairs. Of key importance is formatting the report so that it will be easy for the County to differentiate Recommended Repairs from Required Repairs. The WR Summary Report must include, but is not limited to the following items;

a. Work Request number

b. Date of Services

c. Customer Account #

d. Customer Name

e. Service Address

f. Meter #

g. Recommended Repairs and Required Repairs

h. Was Testing and Repairs completed on-site or off-site

i. Recommend Repair or Replace

j. Test Ports installed

k. Meter Test Passed or Failed

3.5. Notifications and Inspections:

A. Notifications: The Contractor will contact all end-users prior to all meter tests. Prior to commencing with any field work at any customer’s location, the selected Contractor will arrange a scheduled appointment convenient to both the customer and the contractor to complete the test. Night work may be required.

B. Inspection: Prior to commencing each meter test at a customer's premises, the Contractor must inspect existing meter settings, service piping and shut off valves. If the Contractor determines that existing conditions are such that damage to the existing service piping or the customer's property would result, the County will be notified and the Contractor will await the County’s decision on how to proceed and then proceed in accordance with that decision. The contractor will notify customer that the meter test will have to be rescheduled.

C. Inspection Notification: Prior to commencing with any and all work at the location, the contractor’s technician must contact the customer(s) and notify them that the water may be off for the scheduled work.

D. Photographs: Prior to commencing with any and all work at the location, the site must be digitally photographed. At a minimum, two site shots must be taken, a pre-installation shot showing the condition of the meter and surrounding area prior to any work and a post-installation shot showing the condition of the meter and surrounding area after all work is completed.

3.6. Testing:

The CONTRACTOR must insure all testing procedures will meet or exceed AWWA standards (specifically those noted in AWWA manual M6 "Water Meter Selection, Installation, Testing and Maintenance"). The CONTRACTOR will utilize inline comparative type testing. All private property damaged or otherwise physically impacted by testing/evaluation will be restored to equal or better condition. All run-off water must be controlled in such a matter as to not impact traffic or damage COUNTY right-of-way or private property. All debris and water collected will be disposed of in a manner which will cause no health hazard, flooding or nuisance to the surrounding areas and in a manner so as not to degrade the water quality of surrounding water or violate any environmental ordinances or requirements, in accordance to Federal, State, and Local regulations.

3.6.1) Site Access

The County will provide legal access to the Work Site.

a. Site Conditions Site conditions will vary from Work Site to Work Site, requiring the performance of various Incidental activities to accomplish the services. The Contractor will make all necessary investigations to determine the Work Site conditions and any unique features that may affect the performance of the services.

b. Health, Safety & Security The Contractor is fully responsible for the health, safety and security of Parties performing the services and visiting the Work Site. The Contractor will ensure that proper protective gear, safety equipment and rescue equipment are adequately maintained, readily available at the site, and properly used in the appropriate situations. All crew members must wear safety vests and steel toed boots. The Contractor will ensure that Contractor Personnel are properly trained, and have a demonstrated ability, to implement the safety procedures and protocols, including the use and operation of protective gear, and the use and operation of safety and rescue gear and equipment. The Contractor will ensure that safety procedures and protocols are followed.

c. Traffic and Pedestrian Control The Contractor is responsible for properly managing traffic, through and around the Work Site, including motorized, non-motorized and pedestrian traffic.

d. Barricades, Lights and Signals The Contractor will furnish and erect barricades, fences, lights, danger signals, and other precautionary measures necessary for the protection of persons, property and the services.

All open Meter Boxes, and Meter Boxes with missing lids, located at the Work Site are clearly marked with cones, caution tape or barricades as necessary to prevent Persons and vehicles from stumbling on, falling into, or being injured or damaged by the open Meter Box.

e. Housekeeping Except as otherwise approved by the County, the Contractor will return all Work Sites to their original condition, or better, as Services are completed or by the end of the day, whichever comes first.

1) Removal and Disposal of Water and Waste The Contractor is responsible for the removal and disposal of all water, mud, rubbish, material and debris that must be moved or removed to perform the services.

f. Repair and Restoration The Contractor will be held responsible for repairs, replacements and restoration required as a result of the performance of the services or failure to properly perform the services. Such repairs, replacements, and restoration are completed by the Contractor at no cost to the Seminole County or the owner of the damaged property.

g. Meter and Valve Location The Contractor will implement the following techniques as necessary to locate meters and valves:

1) Use the meter location information provided in the WR

2) Access the County’s GIS System to identify location information

3) Use a GPS device to locate the meter/valve

4) Scan the ground with a Ground Penetrating Radar to locate the meter/valve

5) Probe the ground

6) Scan the ground with a metal detector

If the meter cannot be located using the techniques identified above, the Contractor will contact the County for additional information. The Contractor will record the GPS coordinate locations for meters and valves. The location of a meter is defined to be the center of the Meter Box lid, or the center of the meter where a Meter Box does not exist. The location of a valve is defined to be the center of the valve box cover, or the center of the valve stem where a valve box cover does not exist. The procedure to be used for locating Meter Boxes and valves is included in the QA/QC Plan.

h. Removal of Water, Debris and Mud from Meter Boxes The Contractor is responsible for removing water, mud and debris from Meter Boxes as necessary to complete WRs. In rare instances, the County may approve the closeout of a WR due to the excessive presence of water, mud or debris. The procedure to be used to obtain County approval for closing out WOs which have not been completed is included in the QA/QC Plan.

i. Performance of Test Shutdowns When requested on a work request, or when the service address served by a meter is unclear, the Contractor will conduct a Test Shutdown. Procedures for determining when a Test Shutdown is required is included in the Work Plan.

j. Installation of Pins and Locking of Bypass At the conclusion of each Work Request, the Contractor will insure that the bypass is fully closed and clock pins are properly installed. Meters for which the bypass was locked prior to the services are relocked.

3.6.2) If during a Meter Test a meter is found to have one or more defective or improper meter registers, the Contractor will contact the County to determine if the work request should be changed to include meter repairs, the register should be replaced with a temporary test register in order to complete the test, or the test should be postponed. The outcome of this coordination is specifically documented in the corresponding Work Request Report. No testing is conducted when the temperature is below 32 degrees Fahrenheit. All distribution system valves located on, or adjacent to, a water main, are opened and closed by the County or by the Contractor under the direct supervision of the County. Testers will not be operated above the pressure limits recommended by the tester manufacturer. Calibration of the meter, and retesting the meter after calibrating the meter, is part of the Meter Test. Except as otherwise approved by the manufacturer, testers are physically secured at pressures above 80 psi. The Contractor will lubricate the meter test plug after testing. Upon completion of testing, the Contractor will insure that the bypass is fully closed and clock pins are properly installed. Meters for which the bypass was locked prior to the meter test are relocked. Except as otherwise approved by the County, the Contractor will use a test discharge hose that will safely discharge to a storm drain inlet. In the event that connecting to a fire hydrant is required, the Contractor will provide backflow prevention and disinfection in accordance with County policies and guidance.

3.6.3 Test Rates

Except as otherwise approved in the Work Plan, meters are tested at seven different test flow rates. Test flow rates and volumes are in accordance with AWWA Manual M6 and the applicable AWWA Standards. Except as otherwise approved in the Work Plan the following test points are covered, with the remainder of the seven test rates interspersed to cover the full continuous operating range of the meter.

a) A maximum rate flow test of 25% or more of the meter rated capacity

b) An intermediate rate flow test of approximately 10% of the meter rated capacity (high point of maximum registration)

c) A minimum rate flow test of the meter rated capacity

d) At least one flow test (preferably more) in the changeover range of flows (if applicable)

Accuracy To be deemed accurate the meter must meet the accuracy criteria identified in AWWA Manual M6, and the applicable ANSI/AWWA Standards.

3.6. 4 Collection of Meter Test Information The Contractor will collect all information required to accurately complete a Meter Test Report.

Except as otherwise approved by the County, all Meter Test Report information are collected electronically in the field.

3.6.4.1 Evaluation

Meters will be evaluated based on accuracy, serviceability, age, and quality. After testing and evaluation procedures are completed, the CONTRACTOR will supply recommendations for repair or replacement of the meters based on meter size and type, parts availability unit measuring element (UME) and cost. The Contractor will analyze the Meter Test results to determine if:

a) The Meter has passed the test and no additional repairs are needed

b) The Meter has passed the test but Required Repairs are needed

c) The Meter failed the test and Recommended Repairs are needed before the Meter is retested

d) The Meter failed the test and it is likely the meter should be replaced

3.6.5 Documentation

The CONTRACTOR will provide documentation to the COUNTY for each meter tested, noting conditions for each evaluation criteria and results of testing. The CONTRACTOR will provide data collected on each meter in agreed upon format, and is compatible with SCES’ ArcGIS/ArcMap system software in advance of work start up.

A. Meter Data

a) Meter Number

b) Customer name

c) Address

d) Photos

e) GPS - All the meters encountered in this contract are to be GPS mapped within sub-meter accuracy and the data delivered in an electronic format compatible with SCES’ ArcGIS/ArcMap system software. Coordinate data is field collected with autonomous GPS readings and subsequently differentially corrected via post-processing. The contractor will further refine positions through filtering and inspection to eliminate noise, problematic satellite geometry and multi-path degradation.

f) Evaluation data and results of testing.

B. Discrepancies: Document all discrepancies so that a County work order can be concisely created.

4. SCOPE OF METER REPAIR OR REPLACEMENT

4.1. Repair or Replacement of Meters 3” and Larger: This work includes mobilization, all labor, parts and equipment necessary to repair or replace the existing meter. If site disturbance is required, the site is returned to its’ original condition with placement of sod as required. The contractor will remove excess soil and debris from the site. Contractor will provide all necessary parts, pipe, fittings and appurtenances required for replacement or repair of the meter. The replaced meter is returned to Seminole County at 3300 Dike Road. The contractor is responsible for all leaks for a period of 180 calendar days after completion of the work. The contractor will repair leaks and related damage at no additional cost to the County. (County will supply radio unit for all repaired or replaced meters). Where required, contractor will install restraints or other thrust blocking systems to secure meter and reduce risk of meter set separation.

4.2. Work in Utility Easement/Right of Way (ROW) and Existing Utilities/ROW Improvements:

The Contractor is responsible for obtaining all Utility Locates through, and in accordance with “Sunshine State One Call of Florida (SSOCOF) Excavation Guide (latest edition). The Contractor will take all possible precautions and be responsible for protecting all underground utilities and other improvements within the utility easement or ROW. The Contractor is responsible for obtaining and adhering to all applicable Maintenance of Traffic (MOT) and Right of Way permits as required by Seminole County, State of Florida Department of Transportation (FDOT) or jurisdictional authority.

4.3. Job Site Management:

The Contractor will set up, manage and restore each job site in a responsible manner that includes but is not limited to Maintenance of Traffic (MOT), pedestrian safety, and property protection. At no time during the active progress of work will the Contractor leave the job site unattended. Each job site (regardless of duration of work) must be maintained at all times in a safe and responsible manner that does not unduly impact the surrounding areas and allows for adequate ingress/egress from properties affected. Any and all road or ingress/egress closures must be approved by the SCES in advance of the work. It is the ultimate responsibility of the Contractor to restore all work sites to pre-work condition.

All restoration activities including irrigation system repairs is the responsibility of the contractor.

4.4. Warranty:

The contractor must guarantee all workmanship and materials for all described work for a period of 360 days from the date of the test or repair. All project workmanship will be to the satisfaction of the utility as stipulated by this contract and may be inspected by a utility representative before approval of invoice. The Contractor will provide a warranty to the County that guarantees that all parts replaced in accordance with the provisions of this Agreement is free from defects in materials and workmanship for a period of no less than one (1) year from the date of a passing meter test performed subsequent to the replacement of the parts. In addition, the Contractor woll guarantee that the repairs made to the meter are sufficient to ensure that the meters and the meter connections to adjacent piping and valves will not leak, and will maintain a passing meter accuracy, for the same one (1) year period. Upon discovery that a meter or part is defective or malfunctioning, that a Meter or Meter connection is leaking, or the AWWA meter accuracy standards are not being met, the County will provide email notification to the Contractor. The email notification from the County will include a Test & Repair WR for the malfunctioning meter and will reference the WR number under which the Meter or Parts were initially replaced. The Contractor will acknowledge receipt of the email notification and work request.

The work request is completed as soon as possible and in accordance with the project schedule. If upon inspection, it is determined by the County, that the malfunction was caused by defects in the services, no payment is made for the work request included with the notification. If upon inspection, it is determined by the County, that the malfunction was not caused by defects in the services, payment for the WR included with the notification, is made in accordance with the standard payment amounts identified in the Agreement.

4.5. Execution of Field Work:

4.5.1. General

The Contractor will conduct a Meter Test for each meter for which a Work Request is issued. A meter test is performed after installation of all new meters or completion of any repairs. The services required to complete a Meter Test include, but are not limited to, calibrating the equipment; coordinating the services; visiting the site; locating the meter; implementing safety procedures; dewatering and removing mud and debris from the Meter Box; performing shutdowns; installing a test port (if required); calibrating the meter, testing the meter in accordance with AWWA standards; collecting, storing and maintaining the Meter Test information; providing all Submittals with the Meter Test; implementing QA/QC procedures;

performing repair and restoration of the Work Site; submitting payment applications; and managing the Agreement as it pertains to the performance of a Meter Test.

4.5.2. Submittals

The Contractor will submit a cut sheet of the material recommended by the manufacturer(s) of the existing meter(s) for lubricating the meter test plug.

4.5.3. Test Port Installation

If the installation of a test port is required to perform On-Site Testing, the test port is installed within the meter vault. The test port is placed between the outlet side of the meter and the inlet of the outlet valve, using a 2- inch saddle and a 1 and ½-inch or 2-inch brass ball valve and brass nipple. After test, test port will remain and be plugged or capped.

4.5.4. Testing Requirements

Meter Tests are conducted in accordance with the requirements of Chapter 5 of AWWA Manual M6 and the applicable ANSI/AWWA Standards for the type of meter being tested. If during a Meter Test a meter is found to have one or more defective or improper meter registers, the Contractor will contact the County to determine if the work request should be changed to include meter repairs, the register should be replaced with a temporary test register in order to complete the test, or the test should be postponed. The outcome of this coordination is specifically documented in the corresponding Work Request Report. No testing is conducted when the temperature is below 32 degrees Fahrenheit. All distribution system valves located on, or adjacent to, a water main, are opened and closed by the County or by the Contractor under the direct supervision of the County. Testers will not be operated above the pressure limits recommended by the tester manufacturer. Calibration of the meter, and retesting the meter after calibrating the meter, is part of the Meter Test. Except as otherwise approved by the manufacturer, testers are physically secured at pressures above 80 psi. The Contractor will lubricate the meter test plug after testing. Upon completion of testing, the Contractor will insure that the bypass is fully closed and clock pins are properly installed. Meters for which the bypass was locked prior to the meter test are relocked. Except as otherwise approved by the County, the Contractor will use a test discharge hose that will safely discharge to a storm drain inlet. In the event that connecting to a fire hydrant is required, the Contractor will provide backflow prevention and disinfection in accordance with County policies and guidance.

A. Test Rates Except as otherwise approved in the Work Plan, meters are tested at seven different test flow rates. Test flow rates and volumes are in accordance with AWWA Manual M6 and the applicable AWWA Standards. Except as otherwise approved in the Work Plan the following test points are covered, with the remainder of the seven test rates interspersed to cover the full continuous operating range of the meter.

a). A maximum rate flow test of 25% or more of the meter rated capacity b). An intermediate rate flow test of approximately 10% of the meter rated capacity (high point of maximum registration) c). A minimum rate flow test of the meter rated capacity d). At least one flow test (preferably more) in the changeover range of flows (if applicable)

B. Accuracy To be deemed accurate the meter will meet the accuracy criteria identified in AWWA Manual M6, and the applicable ANSI/AWWA Standards.

C. Collection of Meter Test Information The Contractor will collect all information required to accurately complete a Meter Test Report. Except as otherwise approved by the County, all Meter Test Report information is collected electronically in the field.

D. Analysis The Contractor will analyze the Meter Test results to determine if:

a) The Meter has passed the test and no additional repairs are needed

b) The Meter has passed the test but Required Repairs are needed

c) The Meter failed the test and Recommended Repairs are needed before the Meter is retested

d) The Meter failed the test and it is likely the meter should be replaced

E. Quality Assurance/Quality Control Quality assurance and quality control requirements for Meter Tests are performed as outlined in the Quality Assurance and Quality Control Plan.

4.5. 5. Installation of New Meters Prior to installing a new meter, the Contractor will verify that the existing meter installation complies with the manufacture’s installation requirements. In the event that the existing meter installation does not comply with the manufacturer’s requirements, the Contractor will identify the situation and request direction from the County prior to installing a new meter in the existing location and orientation.