BID DOCUMENTS

LANIER COUNTY

RECREATION COMPLEX 2025

(CONCRETE)

FOR

LANIER COUNTY BOARD OF

COMMISSIONERS

LAKELAND, GEORGIA 31635

JANUARY, 2026

TABLE OF CONTENTS

1. Advertisement to Bid

2. Instructions to Bidders

3. Proposal

4. Unit Cost Schedule

5. Addenda

6. Bid Bond

7. Contract Agreement

8. Contract Conditions

9. Drug-Free Workplace Certification

10. Attachment 1 - Contractor Affidavit

ADVERTISEMENT TO BID

The Lanier County Board of Commissioners is accepting bids for the project

Lanier County Recreation Complex 2025 (Concrete Work)

The Project is located in Lakeland, Georgia at the corner of South Oak Street and E Burnt Church Road. This project is the second phase of construction for the complex and includes all associated concrete work for the baseball/softball fields and multipurpose field that have already been constructed (field earthwork, irrigation, and grassing were completed in Phase

1) as shown on the plans prepared by LEA, PC.

The contract time is 120 days. The Bid Documents may be viewed at the Lanier County Board of Commissioners offices, 56 W Main St, Lakeland, Georgia 31635, and a pdf copy of the plans and bid documents can be requested from lbrown@lea-pc.com.

There will be a pre-bid meeting at 162 West Thigpen Avenue, Lakeland, Georgia on January 15, 2026, at 2:30 p.m.

Sealed bid proposals may be hand delivered to the bid opening location or mailed only to the Lanier County Board of Commissioners Offices, Lanier County Courthouse, 56 W.

Main Street, Suite 9, Lakeland, Georgia until January 27, 2026, at 11:15 a.m. The public bid opening will be held at the time and date above at the Lanier County Annex, 162 W Thigpen Avenue, Lakeland, Georgia 31635. A 5% bid bond is required.

Run in Lanier County News 12/24 and 1/7 mailto:lbrown@lea-pc.com

INSTRUCTIONS TO BIDDERS

1. Proposals must be made on the attached bid form. They must be enclosed in a sealed plain envelope with the following information on the outside of the envelope:

Name of contractor

The bids can be mailed to:

Lanier County Board of Commissioners Attn: Neil Ginty 56 W Main St Lakeland, Georgia 31635

OR the bid can be hand delivered at the time of the bid opening to:

Lanier County Annex 162 W Thigpen Avenue Lakeland, Georgia 31635

2. The construction documents include the plans and specifications prepared by LEA, PC for the Lanier County Recreation Complex 2025.

3. The prices shall be written in the proposal in figures. No Bidder will be allowed to withdraw their proposal for any reason after the bids have been opened.

4. The following specifications represent the minimum general size, weight, capacity and performance characteristics desired in the equipment to be purchased. These requirements are not intended to prevent obtaining fair prices or to eliminate competition, but to ensure, if possible, that all bids submitted shall not be subject to correction or alteration after they have been filed, opened, and publicly read. In view of a usual wide disparity in details of design and manufacture, complete descriptive literature and manufacturer's specifications must be submitted for each type of equipment offered. The Lanier County Board of Commissioners reserves the right to evaluate any or all bids, particularly where there is a range in the specifications. Special consideration will be given to the ready availability of repair parts and service.

5. It is expressly understood by the Bidder that written Notice of Award or purchase order by the Lanier County Board of Commissioners will constitute an agreement by the County. The Advertisement/Invitation to Bid, Instructions to Bidders, Proposal, Notice of Award, Contract Agreement, Contract Conditions, Notice to Proceed, Drug-Free

Workplace Certification, Waiver of Lien, and the referenced Construction Plans and Drawings constitute the entire Agreement and understanding between the Lanier County Board of Commissioners and the Contractor in respect of this Project, and revokes any prior agreement or understanding relating to the subject matter of this Agreement. No change, amendment, termination, or attempted waiver of any of the provisions herein shall be binding upon the other parties unless reduced to writing and signed by all parties hereto.

6. The Bidder agrees that the Lanier County Board of Commissioners reserves the right to reject any or all proposals, or to accept the part of the bid considered to be in the best interest of the Lanier County Board of Commissioners.

7. Specifications referred to are a minimum. Therefore, unless otherwise indicated by the

Bidder, the Lanier County Board of Commissioners will assume proposals meet or exceed all specifications.

8. The names of a certain brand, make, or definite specifications are to denote a quality standard of the article desired, but do not restrict Bidders to a specific brand, make or manufacturer named; it is to set forth and convey to prospective Bidders the general style, type, character, and quality of the article desired.

9. The award of the contract will be made to the lowest responsible Bidder taking into consideration quality performance and the time specified in the proposals for the performance of the contract. The Lanier County Board of Commissioners reserves the right to reject all bids as they appear in its own best interest and to waive technicalities.

10. During the bidding process, all changes, interpretations, and supplemental instructions to the contract documents shall be issued as addenda to all Bidders. All addenda are to be acknowledged in the proposal.

11. Each bid must be accompanied by a Bid Bond in the amount of 5% of the bid. A certified check for this amount may be submitted in lieu of the Bid Bond. Bid Bonds on the Surety Company’s standard form must be duly executed by the Bidder as principal, and must be by a surety company licensed to do business in the State of Georgia and listed in the latest issue of U. S. Treasury Circular 570. Failure to submit a properly executed Bid Bond or certified check will result in the bid being rejected.

12. Each Bidder must inform themselves fully on all the conditions at the site, transportation conditions, material costs, and all other matters affecting the cost of construction. Each Bidder shall study the plans, specifications, contract and proposal form prior to submitting a proposal. Each Bidder shall also make such examinations on the ground as necessary to be thoroughly familiarized with the nature and extent of the proposed construction.

13. The contract documents are complimentary, and what is called for by one shall be binding as if called for by all.

14. The intent of the contract documents is to provide for all construction and completion of the work shown on the drawings and described in the specifications.

15. The contract is a unit cost contract.

16. The Lanier County Board of Commissioners reserves the right to review and reject any subcontractors. A list of subcontractors shall be submitted to the Lanier County Board of Commissioners by the Contractor after the Notice of Award has been issued.

END OF SECTION

LANIER COUNTY

RECREATION COMPLEX 2025 (CONCRETE WORK)

PROPOSAL

To the Lanier County Board of Commissioners:

Submitted: , 2026

The undersigned, as Bidder, hereby declares that they have examined the site of the work and have informed themselves fully in regard to all conditions pertaining to the place where the work is to be done; that they have examined the Specifications and Drawings for the work and contractual documents relative thereto; and that they have satisfied themselves to the work to be performed.

The Bidder proposes and agrees that, if they become the Successful Bidder on the basis of this Proposal, they will contract with the Lanier County Board of Commissioners (herein called the "Owner"), in the form of the contract illustrated to furnish all necessary materials, equipment, machinery, tools, apparatus, means of transportation, and all necessary labor to complete the construction of the work in full, and in complete accord with the shown, noted, described, specified and reasonably intended requirements of the Specifications, Drawings, and Contract Documents to the full and entire satisfaction of the Owner, with a definite understanding that no money will be allowed for extra work except as set forth in the Contract Documents, for the following prices:

Submitted By: ___________________________________ (Company Name)

LANIER COUNTY RECREATION COMPLEX 2025

(CONCRETE WORK)

Item Quantity Unit Unit Cost Total Cost

1 Mobilization, Bonds, Temp. Facil ities 1 LS $ -$

2 Grading Complete 1 LS $ -$

3 Concrete Paving 6,351 SY $ -$

4 Concrete Sidewalk 1,026 SY $ -$

5 Curb Ramps 4 EA $ -$

6 3" PVC SCH 40 Util ity Conduit 960 LF $ -$

7 6" PVC SDR 35 150 LF $ -$

8 Allowance for testing 1 LS $ 6,000.00$ 6,000.00$

Subtotal -$

SUPPLEMENTAL WORK ALLOWANCE (10% of Subtotal) -$

TOTAL BID -$

Unit Cost Schedule

ADDENDA

Receipt of the following addenda is acknowledged:

Addenda Number: Date:

BID BOND

The Bidder proposes and agrees hereby to commence work under this Contract on a date to be specified in a written order of the Owner, and shall fully complete all work thereunder within the time described in the contract agreement.

The undersigned further agrees that, in case of failure on their part to execute the said Contract and the bond within fourteen (14) consecutive calendar days after written notice being given of the award of the Contract, the check or bid bond accompanying this bid and the moneys payable thereon, shall be paid into the funds of the Lanier County Board of Commissioners, as liquidated damages for such failures; otherwise the check or bid bond accompanying this Proposal will be returned to the undersigned.

Attached hereto is a certified check on the

Bank of

Or a Bid Bond by the

In the amount of Dollars

($__________________________) made payable to the Lanier County Board of Commissioners in accordance with the conditions herein. The bid security will be in force for sixty (60) calendar days.

Submitted:

By:

Title:

(Note: If the Bidder is a corporation, the Proposal shall be signed by an officer of the corporation; if a partnership, it shall be signed by a partner. If signed by others, authority for signature shall be attached.)

Bidder's Address:

Telephone Number:

NOTICE OF AWARD

To: (Contractor Name) (Address line 1) (Address line 2)

PROJECT DESCRIPTION: Lanier County Recreation Complex 2025 (Concrete Work)

The OWNER has considered the BID submitted by you for the above-described work in response to its advertisement for BIDS.

You are hereby notified that your BID has been accepted for items in the amount of:

You are hereby required to execute the Agreement, and furnish the required Contractor's CERTIFICATION OF INSURANCE with a 30-day notice of cancellation and PERFORMANCE AND PAYMENT BONDS (for 100% of the contract amount) within fourteen (14) calendar days from the date of this NOTICE to you.

If you fail to execute said AGREEMENT and to furnish said BOND and CERTIFICATIONS within fourteen (14) days from the date of this NOTICE, said OWNER will be entitled to consider all your rights arising out of the OWNER'S acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The OWNER will be entitled to such other rights as may be granted by law.

You are required to return an acknowledged copy of the NOTICE OF AWARD to the

OWNER.

Dated this day of , 2026

Lanier County Board of Commissioners

BY:

TITLE:

CONTRACTOR:

DATE:

LANIER COUNTY BOARD OF COMMISSIONERS

CONTRACT AGREEMENT

This agreement made and entered into this day of , 2025 and between Lanier County Board of Commissioners, party of the first part, and ______________, party of the second part (hereinafter called the Contractor), who have been duly authorized to execute this agreement.

WITNESSETH: Whereas, the Lanier County Board of Commissioners and the Contractor, desire the improvement and repairs of a certain project and the Contractor desires and agrees to furnish and deliver all the material and to do and perform all the work and labor for said purpose. The project being more particularly described as follows:

Lanier County Recreation Complex 2025 (Concrete Work)

Failure to perform the above-listed tasks, frequency of tasks, or general instructions will be considered cause for termination of this contract with ten (10) days notice to the Contractor.

NOW, THEREFORE, in consideration hereinafter fully set out, the parties agree as follows:

1. The work and materials shall be in strict and entire conformity with the provisions of this contract and the plans and specifications prepared (or approved) by the Lanier County Board of Commissioners or their authorized representative, the originals of which are on file in the office of the Lanier County Board of Commissioners and which said specifications are hereby made a part of this agreement as fully as to the same effect as if the same had been set forth at length in the body of this Agreement.

2. This Agreement is on a unit cost basis.

3. The Lanier County Board of Commissioners hereby agrees to pay to the Contractor for the faithful performance of this Agreement, subject to additions and deductions as provided in the Specifications or Proposal, in lawful money of the United States, the sum of:__________________

4. The Lanier County Board of Commissioners and Contractor agree that the financing of this project shall be as follows: Payments will be made on a monthly basis.

5. The Contractor shall commence the work to be performed under this Agreement on a date specified in a written Notice to Proceed and shall substantially complete all work hereunder, except as otherwise provided in these documents for extension of the time limit, within 120 calendar days. Substantial completion is the time at which the project can be fully utilized for its intended purpose. Upon written notification to the

Lanier County Board of Commissioners that the project is substantially complete, a final site visit will be made and a punch list of deficient items will be generated. The Contractor will receive a written copy of the punch list and must achieve final completion by correcting all punch list items within 30 days of receipt. Time is of the essence on this contract, and the Contractor shall pay to Lanier County Board of Commissioners, not as a penalty, but as liquidated damages, the sum of $500.00 each calendar day that they shall be in default of completing the work, both substantial completion and final completion, within the time named herein. Because of the difficulty of fixing damages suffered by Lanier County Board of Commissioners on account of such default, damages are herein agreed upon as stated.

6. The work shall be done in accordance with the laws of the State of Georgia under the direct supervision and to the entire satisfaction of the Lanier County Board of Commissioners. The decision of the Lanier County Board of Commissioners upon any question connected with the execution or fulfillment of this agreement and interpretation of the specifications or upon any failure or delay in the prosecution of the work by the Contractor shall be final and conclusive.

7. It is mutually agreed upon that the Contractor shall warranty all work done as a part of this contract agreement for a period of one year from the date of final acceptance by the Lanier County Board of Commissioners.

8. The Lanier County Board of Commissioners reserves the right to terminate this

Agreement for non-compliance by issuing ten (10) days written notice to the Contractor.

9. Employees, aides, staff helpers, or any person who receives any form of consideration for services or who performs any services towards the execution of this Agreement are deemed to be the sole responsibility of the Contractor for the purposes of all Workers’ Compensation and insurance claims. The Lanier County Board of Commissioners reserves the right to superintend the performance of this Agreement only to the extent that the desired results are obtained. No recommendation or requirement in this Agreement and list of specifications should be deemed to obligate the Lanier County Board of Commissioners under the Workers’ Compensation Act to Contractor’s employees, aides, staff, helpers or any person who receives any form of consideration for services or who performs any services towards the execution of the Agreement.

10. Nothing contained in the Agreement shall create a contractual relationship with or cause of action of a third party against the Lanier County Board of Commissioners.

11. Contractor agrees to indemnify, save and hold harmless, and defend the Lanier County Board of Commissioners, its officers, council, and employees, from and against any liability for damages and for any liability or claims resulting from property damage or bodily injuries (including accidental death) which arise out of the Contractor’s operation and provision of services, including but not limited to, reasonable attorneys’ fees and costs if such fees and costs are deemed necessary by the Lanier County Board of Commissioners.

12. This Agreement may not be assigned by either party hereto without written agreement signed by both parties. This Agreement and the rights of the parties hereunder shall be binding upon and insure to the benefit of the parties hereto and their respective successors and, if applicable, assigns.

13. Any notice or communications required or permitted hereunder shall be sufficiently given if sent Registered or Certified Mail, Return Receipt Requested, postage pre-paid, addressed as follows:

As to Contractor:

As to the Lanier County Board of Commissioners:

Or such address as shall be furnished by such notice to the other parties.

14. No waiver by either party of any default by the other party in the performance of any provision of this Agreement shall operate as to be construed as a waiver of any future default, whether like or different in character.

15. This Agreement shall be governed and construed in accordance with the laws of the

State of Georgia.

16. If any provisions of this Agreement, or application thereof to any person or circumstance, shall to any extent be invalid, then such provision shall be modified if possible, to fulfill the intent of the parties as reflected in the original provision, the remainder of this Agreement or the application of such provision to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby, and each provision of this Agreement shall be valid and enforced to the fullest extent permitted by law.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement under their respective seals on the day and date below written, be it deemed an original contract.

Executed on behalf of Executed on behalf of Lanier County Board of Commissioners CONTRACTOR

The ___ day of , 2026 The day of , 2026

By: By:

Contractor

Witness for Lanier Co Board of Comm: Witness for Contractor:

LANIER COUNTY BOARD OF COMMISSIONERS

CONTRACT CONDITIONS

1. All contract items and work shall be in accordance with the current edition of the Project

Specifications.

2. Insurance - The contractor shall procure and maintain insurance of the types and to the limits specified in paragraphs (a) through (f) inclusive below. The contractor shall require each of his subcontractors to procure and maintain, until completion of the subcontractor's work, insurance of the types and to the limits specified in paragraphs (a) through (f) inclusive below. It shall be the responsibility of the contractor to ensure that all their subcontractors meet these requirements. Except as otherwise stated, the amounts and types of insurance shall conform to the following minimum requirements:

(a) Worker's Compensation - Coverage to apply for all employees for STATUTORY limits in compliance with applicable state and federal laws; if any operations are to be undertaken on or about navigable waters, coverage must be included for the USA Longshoremen & Harbor Workers Act and Jones Act; in addition, the policy must include EMPLOYERS LIABILITY for limits of $500,000/each accident; $500,000/disease - policy limit; $500,000/disease - each employee.

(b) Commercial General Liability - Coverage must be afforded, under an occurrence form policy, including Premise Operations, Independent Contractors, Products and Completed Operations, Broad Form Property Damage Endorsement, with Additional Insured Endorsement in favor of the Valdosta-Lowndes County Parks and Recreation Authority in limits not less than $3,000,000/general aggregate; $3,000,000/products-completed operations (aggregate);

$3,000,000/personal injury-advertising liability; $3,000,000/each occurrence;

$100,000/fire damage legal; $10,000 medical payments. This coverage may be layered with excess umbrella liability coverage.

(c) Business Auto Policy - Coverage must be afforded including coverage for all Owned vehicles, Hired/Non-Owned vehicles, with an Additional Insured Endorsement in favor of the Lanier County Board of Commissioners, for a combined single limit (bodily injury and property damage) of not less than $3,000,000/combined single limit (Bodily Injury/Property Damage); personal injury protection-statutory limits; $1,000,000 uninsured/underinsured motorist;

$1,000,000/hired/non-owned auto liability. This coverage may be layered with excess umbrella liability coverage.

(d) Certificate of Insurance - Certificates of all insurance required from the contractor shall be filed with the Lanier County Board of Commissioners and shall be subject to its approval for adequacy and protection. Certificates from the insurance carrier, stating the types of coverage provided, limits of liability and expiration dates, shall be filed with the Lanier County Board of Commissioners before operations are commenced. Lanier County Board of Commissioners shall be identified as an Additional Insured for each type of coverage required by paragraphs (a) to (c) above. The required certificates of insurance shall not only name types of policies provided, but shall also refer specifically to this contract/bid.

(e) The contractor shall provide a Certificate of Insurance to the Lanier County Board of Commissioners with a thirty (30) day notice of cancellation. In addition, the Lanier County Board of Commissioners will be shown as Additional Insured, with a Hold Harmless Agreement in favor of the Lanier County Board of Commissioners. The certificate should also indicate if the cover is provided under a "claims made" or "per occurrence" form. If any cover is provided under a claims made form, the certificate will show a retroactive date (in instances of contract renewals or extensions), which should be the same date of the original/first contract or prior.

(f) If the initial insurance expires prior to the completion of the work, renewal certificates shall be furnished thirty (30) days prior to the date of their expiration.

3. All construction supervision and measurements of quantities will be made by the Lanier

County Board of Commissioners or their representative. Final acceptance of the project will be made by the Lanier County Board of Commissioners Engineer and presented to the Lanier County Board of Commissioners for final payment.

4. The Contractor is required to furnish the Lanier County Board of Commissioners with test reports and technical data showing that the materials and installation (compaction tests, etc) meet the appropriate requirements of the Project Specifications.

5. All base pits and borrow pits required for completion of the work shall be provided by the

Contractor.

6. Retainage shall be as follows: An amount of five (5) percent of the gross total invoiced amount will be retained.

7. Retainage amounts shall be held until:

(a) all items on the punch list are resolved;

(b) a lien release is provided by the Contractor to the Lanier County Board of

Commissioners for all Subcontractors and material suppliers;

(c) a final pay request is submitted to the Lanier County Board of Commissioners;

AND

(d) the project is accepted by the Lanier County Board of Commissioners.

8. The Contractor represents that it has a current Occupational Tax Receipt from a local government in Georgia.

9. The Contractor shall notify the Lanier County Board of Commissioners at least 24 hours prior to beginning of construction.

10. This Agreement will terminate immediately and absolutely as such time as appropriated and otherwise un-obligated funds are no longer available to satisfy the obligation of the Lanier County Board of Commissioners under this Agreement.

11. Should completion of any portion of the services be delayed for causes beyond the control or without the fault or negligence of the Lanier County Board of Commissioners including force majeure, the time for performance shall be extended for a period equal to the delay and the parties shall mutually agree on the terms and conditions upon which the services may be continued. Force majeure includes, but is not restricted to, acts of God or the public enemy, acts of the Government of the United States or of the several states, or any foreign country, or any of the preceding acts of contractors or agents, fires, floods, epidemics, riots, quarantine restrictions, strikes, civil insurrections, freight embargoes, and unusually severe weather.

NOTICE TO PROCEED

DESCRIPTION: Lanier County Recreation Complex 2025 (Concrete Work)

You are hereby notified to commence WORK, in accordance with the Agreement dated on or before ___________and you are to complete the work no later than _______________ .

Lanier County Board of Commissioners

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE TO PROCEED is hereby acknowledged.

Contractor:

This the day of , 2026

Employer Identification Number:

DRUG-FREE WORKPLACE CERTIFICATION

The undersigned certifies that the provisions of Code Sections 1 through 50-24-6 of the Official Code of Georgia Annotated, related to the "DRUG-FREE WORKPLACE ACT", have been complied with in full. The undersigned further certifies that:

1. A Drug-Free workplace will be provided for the Contractor's employees during the performance of the contractor and

2. Each Contractor who hires a sub-contractor to work in a Drug-Free workplace shall secure from that sub-contractor the following written certification:

(Contractor name) certifies to the Valdosta-Lowndes County Parks and Recreation Authority that a Drug-Free workplace will be provided for the Contractor's and/or sub-contractor's employees during the performance of this contract known as Lanier County Recreation Complex 2025, Pursuant to paragraph (7) of subsection (b) of Code Section 50-24-3 O.C.G.A. Also, the undersigned further certifies that he/she will not engage in the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana during the performance of the contract.

Contractor or Sub-Contractor Date

Title

WAIVER OF LIEN

Know all persons by these presents, on the Lanier County Recreation Complex 2025 (Concrete Work) project, that all bills for labor, materials, supplies, etc., and applicable state taxes in connection with the construction of this project are paid in full, and that there are no outstanding accounts whatsoever as a result of WORK performed on this project.

Therefore, (contractor name) does hereby waive, release, and relinquish any and all right to claim any lien or liens for work done or material furnished, or any kind or class of lien whatsoever.

Contractor

DATE:

Notary Public

Date

Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Project

Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______.

NOTARY PUBLIC

My Commission Expires: _____________________________

BID DOCUMENTS