Language_Services_and_Interpretation.pdf
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- Attached to
- Language Services and Interpretation
- Solicitation number
- 66000-2425-195
- Issued by
- San Mateo County, San Francisco City, California
About this file
The document is a Request for Proposals (RFP) No. 66000-2425-195 issued by the County of San Mateo, California, specifically for San Mateo Medical Center (SMMC), seeking language services and interpretation providers. The RFP solicits proposals for comprehensive language interpretation services, including video and phone interpretation in multiple languages such as Spanish, Chinese, Tagalog, Russian, and American Sign Language, among others. The contract will have a five-year term with an estimated budget of $2,230,000. Proposals are due on April 9, 2025, at 1:00 pm, and the services must be provided exclusively by US-based interpreters, with 24/7 support and HIPAA compliance.
Proposers must meet specific qualifications, including functional interoperability with EPIC and Okta, legal authorization to do business in California, and registration with the System for Award Management. The evaluation will be conducted by a selection committee using a points-based method, with 75% of scoring focused on the method, approach, experience, and organizational capacity, and 25% on pricing. Key technical requirements include providing high-quality interpretation services with secure two-way connections, the ability to join video/web conference platforms, and compliance with specific technical and security standards. The County reserves the right to award the contract to one or more contractors and may use the resulting agreement as a cooperative procurement for other organizations.
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County of San Mateo
Request for Proposals (RFP) for Language Services and
Interpretation
Health - SMMC
RFP No. 66000-2425-195
RFP Contact: SMMC Contracting smmc_contracting@smcgov.org
1. Introduction and Schedule
The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The
County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.
1.1. Summary
San Mateo Medical Center (SMMC) is a public hospital and clinic system fully accredited by The Joint
Commission. SMMC operates outpatient clinics throughout San Mateo County, an acute-care hospital, and long-term care facilities in San Mateo and Burlingame. San Mateo Medical Center serves the health care needs of all residents of San Mateo County, with an emphasis on education and prevention, and without regard for ability to pay.
The County of San Mateo is seeking proposals for Language Services and Interpretation. The estimated
Budget is $2,230,000.
1.2. Timeline
RFP Released March 5, 2025
Deadline for Questions, Comments March 19, 2025, 1:00pm
Question Response Deadline March 26, 2025, 11:30pm
Proposal Due Date and Time April 9, 2025, 1:00pm
2. Scope of Work
2.1. Scope
County of San Mateo is soliciting the services of a qualified company to provide interpretation services.
Proposers shall be able to provide services exclusively by US Based Interpretive Services agents.
Contractor(s) shall provide the following HIPAA compliant video and phone interpretation services:
2.2. American Sign Language (ASL)
Contractor(s) shall provide high quality video interpretation services for American Sign Language (ASL), video and phone interpretation services for other languages between SMMC employees, patients, and qualified interpreters.
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2.3. Languages
Video and phone Interpretation services need to be provided, at a minimum, in the following languages:
Chinese, Spanish, Tagalog, Russian, Tongan, Burmese, Arabic, Portuguese, Vietnamese, American Sign
Language, Korean, Armenian, Persian (Farsi), Japanese, Punjabi, Mon‐Khmer/Cambodian, Hmong, Hindi and Thai.
2.4. Support
Contractor(s) will provide services using high quality video and phone via a secure two-way connection to a video and phone interpreter 24 hours per day, 7 days per week, including holidays and 24/7 on-call IT support based on the Service Level Agreement.
2.5. Reporting/Invoicing
Contractor(s) will collect and make data available to SMMC, San Mateo County (SMC) Health regarding:
organization names, Department name, specific locations and language requested which will be used for reporting, tracking and invoicing purposes.
2.6. Interpreter service
Interpreter service must able to initiate interpretation video or phone calls as well as receive video or phone calls. Interpreter service must be able to accept video or phone calls, emails, and calendar invites for scheduled and on demand sessions.
2.7. Conference Platform
Contractor(s) interpretation staff will have capability of joining SMC Health's video/web conference platform from Contractor's internet-connected endpoints (e.g., personal computers, tablets, smartphones).
SMC Health currently uses the following paid, licensed platforms for video/web conferencing:
A. Doxy.me
2.8. Future Platforms
Future paid, licensed platforms in use at SMMC, SMC Health is subject to change. SMMC, SMC Health will be responsible for supplying Contractor with any software licensing to join such platforms, if necessary.
2.9. Conference Platform
Contractor(s) may also supply SMMC, SMC Health with their own video/web conference platform as part of the proposal, but must meet the following provisions:
1. SMMC staff will require no special hardware equipment beyond internet-connected, consumer-based endpoints (e.g., personal computers, tablets, smartphones), including compatible video camera, speakers, and microphone, in order to enter into a group video/web conference
2. Contractor-supplied solution will not require any private or dedicated circuits for communication, but require only an acceptable-quality internet connection
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3. If Contractor-supplied solution requires any software installation, licensing for that software must be included in proposal
4. Contractor-supplied solution will integrate with SMC Health’s Identity Provider (idP) for authentication, and potentially user provisioning. The SMC Health idP supports several protocols, including SAML, Oauth, and OpenID
2.10. Vendor Requirements
1. Vendor must demonstrate that employees have undergone a background security check.
2. Employees for the project must be located in the United States
3. Vendor must provide evidence that employees are provided training to handle confidential data including a yearly security awareness training.
4. Vendor must have an Incident Response Plan including notification of any breaches and/or data loss events within 24 hours.
2.11. Technical Requirements
A. Any vendor solution must be compatible with various operating systems and device types
(device and operating system agnostic)
B. Proposed solution will incorporate wireless connectivity
C. Session network connectivity and traffic must be encrypted at all times
D. Ensure that proposed solution is compatible with SAML v2 and vendor will provide identity management through this protocol.
2.12. Invoice and Billing
The contractor(s) will be required to bill San Mateo Medical center in accordance with SMMC’s invoicing requirements. Contractor(s) will also be required to provide SMMC with a monthly report capturing the following information:
1. Total number of calls made to Contractor(s) by:
a. Date and initiation time of the video interpretation service
b. Video and phone session Length (minutes)
c. Department and specific location
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d. Language requested
e. Cost per session
f. The time elapsed from the service call initiation to interpreter access
2.13. Top Ten Monthly Average Volumes in Minutes per Language
County Monthly Minutes Used in the past 6 months
Language Aggregate Average
Spanish 483,291
Portuguese (Brazil) 5,267
Chinese Mandarin 16,737
Chinese Cantonese 3,192
Arabic 3,234
Tagalog 1,960
Russian 8,023
Burmese 275
Vietnamese 2,392
Farsi 1,294
2.14. One or more services
Contractor(s) can bid to one or more services listed in this RFP. County reserves the right to contract with one or more Contractors resulted from this RFP. Nothing in this RFP or awards resulting from this RFP shall designate the awarding parties any exclusivity of services as contracted for.
2.15. Quality Assurance Activities
A. Contractor(s) will be required to meet each department’s quality assurance requirements.
B. Contractor(s) will be required to, upon request, provide each department with a report outlining quality assurance efforts or tasks pertaining to their support of that department, including disposition(s) of quality assurance efforts, tasks, or sessions.
C. Upon request, contractor(s) will be required to meet with a liaison from each department to review sessions that have underwent the quality assurance process.
3. Submission Requirements
3.1. Submission Deadline
Proposals must be electronically received by 1:00 pm, on Wednesday, April 9, 2025 via eProcurement system.
Page 6 of 16 Release date of March 5, 2025
Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.
NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov
3.2. Deadline for Questions, Comments and Contract Exceptions
Submit questions, comments, and exceptions, including notifications of apparent errors, to the OpenGov site by the Deadline for Questions, Comments and Exceptions. Questions and comments received after the deadline may not be acknowledged.
3.3. Pre-submission Registration
Organizations or individuals interested in responding to this solicitation must register online with the
County of San Mateo at:
• https://procurement.opengov.com/portal/smcgov
It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.
3.4. Submission via eProcurement Portal
Required Documents
Please refer to the Technical Proposal section for submittal documents and requirements.
Electronic Submissions
Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.
Conflicts between Certain Requirements
Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.
Format mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/133345/document?section=1198729
Page 7 of 16 Release date of March 5, 2025
Documents should be created in the following format:
• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)
• Pages should have margins of at least one inch on all sides (excluding headers and footers)
• If the proposal is lengthy, a Table of Contents should be included.
• PDF format is preferred.
Errors in Proposals
The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.
4. Minimum Qualifications and Technical Proposal
4.1. Minimum Qualifications
4.1.1. 4.1.1. Does the proposer currently has functional interoperability with EPIC and Okta with at least 5 healthcare systems utilizing EPIC as of February 2025?*
☐ Yes
☐ No
*Response required
4.1.2. Is the proposer legally authorized to do business in the State of California?*
☐ Yes
☐ No
*Response required
4.1.3. Please confirm your firm is registered with System for Award Management (SAM)*
SAM.gov
☐ Please confirm
*Response required
4.1.4. Will your comapny have the following insurance coverage by the start of the agreement?*
*Cyber Liability: If the work involves services or goods related to computers, networks, systems, storage, or access to County Data or to any data that may, alone or in combination with other data, become
Confidential Information or Personally Identifiable Information, the following insurance is required.
A. Privacy and Network Security. During the term of the Contract and for three years thereafter, maintain coverage for liability and remediation arising out of unauthorized use of or access to
County Data or software within Contractor’s network or control. Provide coverage for liability claims, computer theft, extortion, network breach, service denial, introduction of malicious code, https://sam.gov/content/home
Page 8 of 16 Release date of March 5, 2025 loss of Confidential Information, or any unintentional act, error, or omission made by users of
Contractor’s electronic data or systems while providing services to the County. The insurance policy must include coverage for regulatory and PCI fines and penalties, crisis management expenses, and business interruption. No exclusion/restriction for unencrypted portable devices/media may be on the policy.
B. Technology Errors and Omissions During the term of the Contract and for three years thereafter, maintain coverage for liabilities arising from errors, omissions, or negligent acts in rendering or failing to render computer or information technology services and technology products, including at a minimum, coverage for systems analysis, design, development, integration, modification, maintenance, repair, management, or outsourcing any of the foregoing.
Select all that apply
☐ General Liability: (Including operations, products and completed operations, as applicable.)
$1,000,000 - per occurrence for bodily injury, personal injury and property damage. If Commercial
General Liability Insurance or other form with a general aggregate limit is used, the general aggregate limit either must apply separately to this project or must be twice the required occurrence limit.
☐ Workers’ Compensation: As required by the State of California
☐ Cyber Liability*: $5,000,000 per occurrence for Privacy and Network Security, $1,000,000 per occurrence for Technology Errors and Omissions To be carried at all times during the term of the
Contract and for three years thereafter.
*Response required
4.1.5. Will your company be able to provide services exclusively by US based Interpretive
Services agents?*
☐ Yes
☐ No
*Response required
4.1.6. Does your company have certified and qualified interpreters and translators with experience in the health, medical and /or mental health field and terminology?*
☐ Yes
☐ No
*Response required
4.1.7. Will your company have a 24/7 support contact if the software fails?*
☐ Yes
☐ No
*Response required
4.2. Technical Proposal
4.2.1. Introduction and Executive Summary *
Page 9 of 16 Release date of March 5, 2025
Submit a letter of introduction and executive summary of the proposal. The letter must contain:
• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.
• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.
Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.
*Response required
4.2.2. Statement of Minimum Qualifications *
Describe how the proposer meets the minimum qualifications as set forth in Minimum Qualifications of this RFP.
Submission of the Minimum Qualifications checklist is not a substitute for providing a detailed written response.
*Response required
4.2.3. Project Approach*
This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work
*Response required
4.2.4. Scope of Work tasks/milestones*
Describe your proposed approach to tasks/milestones
*Response required
4.2.5. Proposed schedule *
Attach proposed schedule reference ability to complete the project within the County's required time frame
*Response required
4.2.6. Innovations*
Refence any notable innovations or improvements that you expect to provide (with respect to, for example, efficiency, technology, sustainability)
*Response required
4.2.7. Performance Measures*
Describe a plan for achieving performance measures
*Response required
4.2.8. Firm Qualifications *
Attach information regarding background and qualifications, including the following:
Page 10 of 16 Release date of March 5, 2025
• A brief description of the proposer.
• A description of not more than three (3) projects similar in size and scope conducted by the proposer, including the client, reference and telephone numbers, primary staff members involved, budget, schedule, and project summary. Descriptions should be limited to one (1) page for each project.
• If subcontractors are anticipated, identify them (if known) and provide information on how they will be used.
*Response required
4.2.9. Team Qualifications*
Provide a chart identifying:
▪ Project team and reporting structure
▪ Lead project manager
▪ Role each person will play in the project
Provide a brief description of the experience and qualifications of the project team members, including short resumes if desired.
Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval
*Response required
4.2.10. References*
Provide 3 references for each of the following, including the name, address, and telephone number of recent clients (preferably other public agencies):
*Response required
4.2.11. Fee Proposal*
The Fee Proposal should be submitted as a separate PDF file from the Technical Proposals detailed in
Required Documents.
The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.
*Response required
5. Evaluation and Selection Criteria
The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.
Page 11 of 16 Release date of March 5, 2025
No. Evaluation Criteria Scoring Method Weight (Points)
1. Method, approach, experience, and organizational capacity
• Apparent understanding of the scope of services to be provided
• Appropriateness of the proposed solution/services
• Qualifications and experience of both the proposer and key personnel
• Experience with other public agencies
• Organizational resources and staff, apparent ability to meet any required timelines or other requirements
Points Based 75 (75% of Total)
2. Price Reward Low Cost 25 (25% of Total)
6. Instructions to Proposers
6.1. Instructions
There will be no pre-proposal conference or site visit for this project.
6.2. Communications
A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.
B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.
Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.
6.3. Contract Award
A. Award Procedure
Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, Page 12 of 16 Release date of March 5, 2025 for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.
B. Notice of Intent to Award
If a decision is made to take steps to enter into an agreement with one or more proposers, the
County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.
C. Commencement of Performance
After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.
6.4. Term
Health - SMMC is issuing Request for Proposal (RFP) No. 66000-2425-195 for Language Services and
Interpretation.
The agreement shall have a term of five (5) years. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions
Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation
Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.
7. Terms and Conditions for Receipt of Proposals
7.1. Errors, Omissions and Inquiries regarding the RFP
Proposers are responsible for reviewing all portions of this RFP. Proposers are to notify the department, in eProcurement portal, if the proposer discovers any ambiguity, discrepancy, omission, or apparent error in the RFP. Such notification should be made promptly after discovery, but in no event later than five business days prior to the deadline for receipt of proposals. Modifications and clarifications will be made by addenda as provided below.
Inquiries regarding the RFP should be lodged in eProcurement portal.
7.2. Objections to RFP Terms
Should a proposer object on any ground to any provision or legal requirement set forth in this RFP, the proposer must, not more than ten calendar days after the RFP is issued, provide written notice to the department, via eProcurement portal, setting forth with specific grounds for the objection.
Page 13 of 16 Release date of March 5, 2025
7.3. Addenda
The County may cancel, revise, or reissue this RFP, in whole or in part, for any reason. Revisions will be posted as Addenda on eProcurement portal. No other revision of this RFP is valid. Proposers shall be responsible for ensuring that their proposals reflects any and all Addenda issued by the County prior to the proposal due date regardless of when a proposal is submitted. Therefore, the County recommends that proposers consult eProcurement portal frequently, including shortly before the proposal due date, to confirm that all Addenda have been downloaded.
7.4. Term of Proposal
Submission of a proposal signifies that the proposed services and prices are valid for the duration of the proposed agreement term and that the quoted prices are genuine and not the result of collusion or any other anti-competitive activity.
7.5. Revision or Withdrawal of Proposal
A proposer may revise a proposal on the proposer’s own initiative at any time before the deadline for submission of proposals. The proposer must submit the revised proposal in the same manner as the original on or before the proposal due date.
A proposer may withdraw a proposal at any time before the deadline for submission of proposals. After that time, whether or not a new RFP is issued for the same subject matter, withdrawal of a proposal may preclude the proposer from participating in the procurement as a proposer or subcontractor, except that an original equipment manufacturer may participate indirectly through a reseller.
7.6. Errors and Omissions in Proposal
The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are incomplete, are missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any of the remaining RFP requirements.
7.7. No Commitment
Neither submission of a proposal nor the County’s receipt of proposal materials confers any right to the proposer nor any obligation on the County. This RFP does not commit the County to award a contract.
7.8. Financial Responsibility
The County shall have no financial responsibility for any costs incurred by a firm in responding to this
RFP or participating in any presentations or negotiations.
7.9. Estimated Quantity
If the RFP results in an indefinite quantity or a requirements agreement, the goods and services actually requested by the County may be less than the maximum value of the agreement and there is no guarantee, either expressed or implied, as to the actual quantity of goods and services that will be authorized under the agreement.
7.10. Public Record
A. General
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1. All proposals, protests, and information submitted in response to this solicitation will become the property of the County and will be considered public records. As such, they may be subject to public review.
2. Any contract arising from this RFP will be a public record.
3. The County is not seeking proprietary information and will not assert any privileges that may exist on behalf of the proposer.
4. Submission of any materials in response to this RFP constitutes:
▪ Consent to the County’s release of such materials under the Public Records Act without notice to the person or entity submitting the materials; and
▪ Waiver of all claims against the County and/or its officers, agents, or employees that the
County has violated a proposer's right to privacy, disclosed trade secrets, or caused any damage by allowing the proposal or materials to be inspected; and
▪ Agreement to indemnify and hold harmless the County for release of such information under the Public Records Act; and
▪ Acknowledgement that the County will not assert any privileges that may exist on behalf of the person or entity submitting the materials.
▪ Be advised that any contract that eventually arises from this Request for Proposals is a public record in its entirety. Also, all proposals and other information submitted in response to this Request for Proposals is public record without exception and will not be held confidential. Submission of any materials in response to this Request for Proposals constitutes a waiver by the submitting party of any claim that the information is protected from disclosure. By submitting a proposal and/or materials, (1) you are consenting to release of such proposal and/or materials by the County without further notice to you and
(2) you agree to indemnify and hold harmless the County for release of such information.
7.11. Reservations of Rights by the County
The issuance of this RFP does not constitute an agreement by the County that any contract will actually be entered into by the County. The County expressly reserves the right at any time to:
• Waive or correct any defect or informality in any response, proposal, or proposal procedure;
• Reject any or all proposals;
• Reissue an RFP;
• Prior to submission deadline for proposals, modify all or any portion of the selection procedures, including deadlines for accepting responses, the specifications or requirements for any materials, equipment or services to be provided under this RFP, or the requirements for contents or format of the proposals;
Page 15 of 16 Release date of March 5, 2025
• Procure any materials, equipment or services specified in this RFP by any other means; or
• Determine that no project will be pursued.
7.12. No Waiver
No waiver by the County of any provision of this RFP shall be implied from any failure by the County to recognize or take action on account of any failure by a proposer to observe any provision of this RFP.
7.13. Cooperative Agreement (Piggyback)
This competitive solicitation is being conducted as a Cooperative Procurement. The services, terms and conditions of any agreement resulting from this solicitation may be used by other organizations as a
Cooperative Agreement.
This provision in no way commits any affiliate to procure services from any awarded contractor, nor does it guarantee that any additional orders will result. At their discretion, and subject to their own procurement policies, interested organizations may make use of this competitive procurement and contract directly from the awarded contractor.
8. Protest Procedures
8.1. Protest of Non-Responsiveness Determination
Within five (5) working days of the County's issuance of a notice of non-responsiveness, any firm that has submitted a proposal and believes that the County has incorrectly determined that its proposal is non-responsive may submit a written notice of protest. Such notice of protest must be received by the County on or before the fifth working day following the County's issuance of the notice of non-responsiveness. The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.
8.2. Protest of Contract Award
Within five (5) working days of the County's issuance of a notice of intent to award the contract, any firm that has submitted a responsive proposal and believes that the County has incorrectly selected another proposer for award may submit a written notice of protest. Such notice of protest must be received by the
County on or before the fifth working day after the County's issuance of the notice of intent to award.
The notice of protest must include a written statement specifying in detail each and every one of the grounds asserted for the protest. The protest must be signed by an individual authorized to represent the proposer, and must cite the law, rule, local ordinance, procedure or RFP provision on which the protest is based. In addition, the protestor must specify facts and evidence sufficient for the County to determine the validity of the protest.
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8.3. Delivery of Protests
All protests must be received by the due date. If a protest is mailed, the protestor bears the risk of non-delivery within the deadlines specified herein. Protests should be transmitted by a means that will objectively establish the date the County received the protest. Protests or notice of protests made orally
(e.g., by telephone) will not be considered. Protests must be delivered to:
Protest@smcgov.org
Subject: Language Services and Interpretation, 66000-2425-195
File details come from the government source that posted it. Updated .