LANDFILL_AIR_COMPLIANCE_AND_GAS_SYSTEM_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

23/24-108

LANDFILL AIR COMPLIANCE AND GAS SYSTEM

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: May 24, 2024

DEADLINE FOR QUESTIONS: June 13, 2024

RESPONSE DEADLINE: June 21, 2024, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

REQUEST FOR PROPOSAL

23/24-108

LANDFILL AIR COMPLIANCE AND GAS SYSTEM

I. INTRODUCTION

II. INSTRUCTIONS TO BIDDERS

III. STANDARD INSTRUCTIONS TO BIDDERS

IV. PROJECT DETAILS

V. INSURANCE AND INDEMNIFICATION REQUIREMENTS

VI. LIVING WAGE ORDINANCE

VII. EVALUATION CRITERIA

VIII. VENDOR SUBMISSIONS

Attachments:

A - 202406140_Air & LFG System Consultant Bid Proposal Form Revised

B - 20240521_Consultant RFPs Appendices

T - Manchester living wage certification

Request For Proposal #23/24-108 Title: LANDFILL AIR COMPLIANCE AND GAS SYSTEM

1. INTRODUCTION

1.1. Summary

The Town of Manchester is soliciting proposals from qualified consultants to provide air-related environmental engineering design, permitting, inspection, monitoring, reporting, and compliance services and to operate, manage, and maintain the existing landfill gas (LFG) collection and control system at the

Manchester Sanitary Landfill. The primary purpose of the LFG system is odor control. Although primarily a solicitation for the Sanitation Division, the selected contractor may be asked to provide similar services to other divisions within the Department of Public Works or the Town of Manchester.

The scope of services includes several routine regulatory compliance tasks, including air monitoring, emissions estimates, wellfield tuning, LFG well extensions, and reporting. It also includes operating the

LFG system in an optimal manner to control odors and ensure regulatory compliance.

The scope of services is also likely to include other non-routine tasks on an on-call basis, including LFG system permitting and design, LFG system expansion, stack testing, condensate management, LFG condensate and other wastewater discharge permitting and design, emerging contaminant investigations and management assistance, meeting with and reporting to regulatory agencies, and advising landfill staff regarding operational and design considerations.

This solicitation does not specifically include solid waste engineering and other environmental consulting services. However, the Town reserves the right to request these types of services, on an on-call basis, from the qualified consultant or consultants selected under this solicitation.

1.2. Background

The Town of Manchester operates a bulky waste sanitary landfill, municipal transfer station, and leaf composting facility under solid waste, stormwater, discharge, and air permits and approvals issued by the

Connecticut Department of Energy and Environmental Protection (DEEP). The Town’s facilities on Olcott

Street also include public works facilities, the highway fleet garage, fueling stations, and the Hockanum

River Water Pollution Control Facility; these facilities, combined with the solid waste operations, are covered under a Title V operating permit. Title V compliance assistance is part of the scope of services for this solicitation. Copies of key permits and approvals are attached.

The LFG collection and control system includes 45 landfill gas extraction wells, four horizontal LFG collector systems, a perimeter LFG header, laterals connecting the LFG wells to the LFG header, one temporary lateral, condensate traps and pumps, blowers, an enclosed flare, and condensate tanks with discharge. Recently, the LFG system was operating at 550 scfm with almost 40% methane captured and a flare temperature of approximately 1,600˚F. A recent modification to the landfill’s New Source Review

(NSR) air permit allows for increased LFG flow and the installation of a hydrogen sulfide removal system.

The first phase of a mechanically-stabilized earth (MSE) berm wall along the southern side of the landfill is nearing completion. Final design and construction of other phases of the berm wall will occur in the future. The landfill has approximately seven years of capacity remaining. Additional LFG and air consulting services will likely be requested during the contract period.

1.3. Contact Information

Project Contact:

Scott Atkin

Environmental Services Manager

321 Olcott Street

Manchester, CT 06040

Email: satkin@manchesterct.gov

Phone: (860) 647-5294

Procurement Contact:

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Department

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Sanitation

Department Head:

Tim Bockus

Director

1.4. Timeline

Release Project Date May 24, 2024

Pre-Bid Meeting (Mandatory) June 7, 2024, 10:30am

321 Olcott Street, Manchester, CT 06040

Question Submission Deadline June 13, 2024, 4:00pm

RFP Opening Date and Time June 21, 2024, 2:00pm mailto:satkin@manchesterct.gov tel:(860)647-5294 mailto:cnarracci@manchesterct.gov tel:(860)647-3033

2. INSTRUCTIONS TO BIDDERS

2.1. ELECTRONIC BIDDING INFORMATION

Submitting Proposals

Specifications and proposal forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain proposal packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Proposals may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com)

Submitting Questions and Receiving Responses

Proposers shall submit all inquiries regarding this RFP via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-

Procurement Portal. Bidders may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.2. BID OPENING INFORMATION

Proposals must be received by the date and time indicated in the bid documents.

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the proposer with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this proposal.

3. The town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting proposal documents.

4.This proposal and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the proposer to download this information. THE TOWN OF MANCHESTER

WILL NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO PROPOSERS. Failure of any proposer to receive any such addendum or interpretation shall not relieve such proposer from any obligation under his RFP as submitted. All addenda so issued shall become part of the Contract Documents.

5. Proposal prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of proposals received later than the time and date set for submission deadline will not be considered.

7. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

8. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

9. The Proposer, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

10. Proposer shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to proposal prices when paid within the stated number of days in the proposal.

11. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov Portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any proposer or prospective proposer against the Town.

11A. The Town reserves the right to reject any and all proposals, to waive technical defects, and to make such awards including accepting a proposal, although not the lowest cost, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any proposal if the proposer, any officer of the proposer, or any other company owned in whole or in part by any officer(s) of the proposer, is delinquent in the payment of any taxes or fees owed to the Town. The

Town reserves the right to require a disclosure statement from the proposer listing the name(s) of all officers of the company.

11B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

12. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the proposer to discharge a contract. The proposer shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any proposal if the proposer fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the proposal is conditional in nature.

13. Except where otherwise provided, a contract between the Town and a successful proposer shall consist of the Request for Proposal, Specifications, Plans, Proposal, and Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

14. All Requests for Proposal shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

15. The Request for Proposal shall be made available on the Town of Manchester Purchasing Web Site via the OpenGov Portal.

16. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any proposal or proposals submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

17. In the event that any proposer wishes to protest the potential award of a proposal, the proposer must make it’s protest in writing, identify the protesting party, the RFP number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester

Purchasing Office, within FIVE (5) business days after the award decision.

18. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

19. In the event that any protesting proposer wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the Purchasing Authority pursuant to paragraph 1 herein.

20.Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

21. All Awards shall be made by the Purchasing Authority.

22. The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal

Order 11246. By signing the Proposal form for this proposal, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

2.5. Important Instructions for Electronic Submittal

Proposers shall create a FREE account with Open Gov Procurement by signing up at https://secure.opengov.com/portal/townofmanchester. Once you have completed account registration, browse back to this page, https://procurement.opengov.com/portal/townofmanchester and click on

"Submit Response", and follow the instructions to submit the electronic bid.

2.6. Instructions to Bidders

In accordance with the provisions of the Town Charter, sealed proposals will be received through the

OpenGov Portal, not later than the date and time set forth above, for furnishing the commodities and/or services listed herein. Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

3. STANDARD INSTRUCTIONS TO BIDDERS

3.1. STANDARD INSTRUCTIONS TO BIDDERS – SUPPLIES, MATERIALS &

EQUIPMENT

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item, total or by group, as may be in the best interest of the Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

3.2. Overview:

The Town of Manchester (Town) desires to engage a contractor to provide the services in support of the

LANDFILL AIR COMPLIANCE AND GAS SYSTEM.

Incorporated as part of the RFP are the #Attachments, #Scope of Work . The Project includes, but is not limited to, Invitation to RFQ/RFP, Instructions to Bidders, Supplementary Instructions to Bidders, RFQ/RFP Form, Standard Form of Agreement Between Owner and Contractor , General Conditions of the Contract for Construction , and Supplementary General Conditions of the Contract for Construction.

https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187364 https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187367

3.3. Description of Project:

LANDFILL AIR COMPLIANCE AND GAS SYSTEM

3.4. Services Required:

The Town reserves the right to award the contract to the contractor deemed to be in the best interests of the Town for the Project after review of the submissions received, not based solely on cost or any other specific factors.

3.5. Qualification Requirements:

1. Firm Description – Provide a description and brief history of the firm. Name firms, location of principal and branch offices; length of time in business; and firm ownership structure.

2. Related Experience – Please provide a list of all projects currently in progress and completed over the last five years. The description should at a minimum provide the project name, location, year of completion, type of contract, renovation cost, size, owner name and reference with telephone number.

3. Organization and Staffing – Provide an organization chart for staff proposed for this project which clearly identifies your proposed management staff for the project (Project Executive, Project Manager, Project Superintendent, etc.). Also include detailed resumes for each person identified.

4. Typical Project Approach – Provide description of services your firm will utilize during each phase of the project to ensure the project is completed on schedule and within budget.

5. Litigation/Arbitration – List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any project within the past ten (10) years. Explain circumstances that led to it and describe the resolution.

6. Insurance – Contractor/ Vendor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Manchester as Additional Insured on a primary and non-contributory basis to all policies except Workers Compensation.

4. PROJECT DETAILS

4.1. Introduction

The scope of services includes routine / regular inspection, monitoring, reporting, and operational services for which lump sum pricing is requested and additional on-call services that may be requested. Lump sum pricing is to be provided for routine / regular compliance and permitting tasks. The Town reserves the right to award some or all of these services to one or more selected consultants.

Routine / regular services include the following tasks:

A. Title V Compliance Monitoring, Recordkeeping, and Reporting

B. Greenhouse Gas Emissions Estimates, Recordkeeping, and Reporting

C. Quarterly Landfill Surface Emission Monitoring (SEM) and Reporting

D. Monthly LFG System Reporting for the Town

E. LFG Well Raising

The consultant will also be responsible for operating, managing, and maintaining the LFG collection and control system to maintain efficient operations, control odors, and comply with the facility’s permits and

DEEP regulations.

In addition to these tasks, the consultant may also be asked to provide services on a variety of additional on-call design, permitting, and/or environmental compliance tasks. At the time that these services are needed, a scope of work and cost estimate will be developed by the consultant, at their expense. A consultant will be selected to provide the requested on-call services. These services will be approved on either a lump sum or hourly (time and materials) rate basis.

Copies of environmental permits and recent reports are attached for your review.

4.2. Task A: Title V Compliance Monitoring, Recordkeeping, and Reporting

Assemble data monthly from the various Public Works, Sanitation, and Water & Sewer Departments

(collectively referred to as the “Manchester Landfill Premises”) needed for the preparation of the semi-annual and annual Title V and Greenhouse Gas reports. Data to be gathered by the consultant shall include, but is not limited to, LFG system operations, operating hours, and fuel usage data from all stationary sources (i.e., boilers and heaters). Provide quarterly recordkeeping summaries of the data to the Town with copies of the backup documentation needed for these reports.

Prepare the associated Title V emissions statements, semi-annual monitoring reports, and annual compliance certification reports for the Manchester Landfill Premises (Town 97, Premises 225, Client 197, Title V Permit Number 097-0127-TV) in accordance with the requirements of the facility’s permit and state and federal regulations.

Prepare and submit draft emissions statements and reports to the Town for review a minimum of three weeks prior to the regulatory due dates. Currently, the due dates are September 1st (semi-annual monitoring) and March 1st (semi-annual monitoring, annual compliance certification, and annual emission statement). Address Town comments and submit the final reports to the DEEP and/or EPA and the Town on or before their respective due dates.

This is a lump sum task and shall include all labor, equipment, meters, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

At the beginning of this contract, for Tasks A and B, the consultant shall assist the Town in updating the

Town’s designated responsible official contacts and their status in the electronic reporting systems utilized by the DEEP (EMIT) and the EPA (eGGRT) so that there will be no delay in report submissions. This work is part of the lump sum for this task and will not be paid separately.

4.3. Task B: Greenhouse Gas Emissions Estimates, Recordkeeping, and Reporting

The Town, under separate contract, performs an aerial topographical survey of the landfill in

December/January of each year and that information is provided to the consultant to calculate the annual landfill capacity used. Consultant shall provide the town with an estimate for permitted volume available and offer recommendations and guidance on use of remaining capacity.

Prepare annual greenhouse gas (GHG) emission estimates representing contributions from stationary fuel burning sources (boilers and heaters) and the landfill, including both the LFG collected and controlled by the enclosed flare and the fugitive emissions. In addition to the data gathering performed by the consultant (in Task A above), the most recent aerial photogrammetric survey of the landfill will be provided to the consultant in support of this work. Develop these GHG emission estimates in accordance with the requirements of the facility’s permits and state and federal regulations.

Prepare and submit draft annual greenhouse gas report to the Town by March 15th. Assist the Town in submitting the final report by March 31st.

This is a lump sum task and shall include all labor, equipment, meters, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

At the beginning of this contract, the consultant shall assist the Town in updating the Town’s contacts and status in the electronic reporting systems utilized by the DEEP and the EPA (eGGRT) so that there will be no delay in reporting. This work is part of the lump sum for this task and will not be paid separately.

4.4. Task C: Quarterly Landfill Surface Emission Monitoring (SEM) and Reporting

Conduct quarterly landfill surface emission monitoring (SEM) in accordance with the facility’s permits. Monitoring shall be performed with a flame ionization detector (FID) or other approved meter. Monitoring shall be performed at a spacing of approximately 100-feet per the facility’s permit conditions and whenever stressed vegetation is noted.

Coordinate monitoring activities with Town staff so that any elevated concentrations of landfill gases can be addressed immediately – preferably on the day of monitoring.

In addition, conduct re-scan events within 10 and 30 days, respectively, as may be required based upon the initial results (i.e., if methane is detected at a concentration of more than 500 ppmv).

Prepare and submit SEM reports to the Town. These reports shall describe the monitoring event(s), present equipment and calibration data, describe the weather conditions during and for 24 hours prior to the monitoring event, present all monitoring data in tables, and all monitoring locations and any exceedances on a site plan. Submit these reports to the Town within 25 days of the SEM monitoring event or 15 days of the final re-scan monitoring event.

This is a lump sum task and shall include all labor, equipment, meters, mileage, printing, and other direct expenses necessary to satisfactorily complete the work. The consultant shall provide lump sum pricing for the initial quarterly monitoring and reporting event and lump sum pricing for any re-scan events required.

4.5. Task D: Monthly LFG System Reporting to the Town

Prepare monthly reports of all LFG operations, management, maintenance, and air-related permit and regulatory compliance activities conducted during the month. These reports shall include, but not be limited to: well tuning data, LFG monitoring, LFG composition and Btu content, LFG flows and trends, and all work and corrective actions conducted. Submit these reports by the 15th of the following month to the

Town.

This is a lump sum task and shall include all labor, equipment, meters, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.6. Task E: LFG Well Raising

Raise LFG wells vertically as landfill operations continue and waste placement raises the elevation of the landfill’s surface. The decision to raise the LFG wells will be made in conjunction with Sanitation staff and the Town’ solid waste engineering consultant. Typically, wells will be extended ten feet vertically to accommodate additional waste lifts.

Coordinate well-raising activities with the Town’s Sanitation staff. The Town will provide an excavator, an operator, and a supply of cover material to assist with well raising activities. Wells shall be extended within three weeks of notification to proceed unless another schedule is agreed upon by all parties. The

Town recognizes that delays may occur due to weather or supply chain issues.

All LFG well raising activities shall be documented in the monthly LFG system report noted in Task D.

Well raising activities typically include the extension of the 6-inch schedule 80 PVC well casing and one 4-inch SDR -17 gas collection system lateral riser pipe. In addition to the gas collection wells, any horizontal collector piping adjacent to a well to be raised will be extended in a similar manner, with each of the 4-inch SDR-17 pipes being extended the prescribed height. Following completion of the wellhead piping vertical extensions, the extraction system must be reactivated and all LFG collection system and the piping will be inspected for leaks. If any piping shows signs of leakage, the faulty section of piping will be completely removed and replaced. Immediately following a successful leak inspection, backfill shall be placed (by the Town) around each extended piping component (to within 4’ of the top of the valve assembly) to provide support for the subject vertical piping and to allow access to the wellhead for monitoring.

This is a lump sum task and shall include all labor, tools, equipment, materials, meters, vehicles mileage, printing, and other direct expenses necessary to satisfactorily complete the work. The consultant shall provide lump sum pricing per well for two scenarios: (1) one to three LFG wells need to be raised and (2) more than three LFG wells need to be raised.

4.7. Task F: LFG System Operation, Management, and Maintenance

Provide ongoing, comprehensive system operation, management, and maintenance of the LFG collection and control system to maximize the capture and destruction of LFG to mitigate odors to the maximum extent possible given the applicable permitted limits.

Monitor system performance, including but not limited to:

• Daily check-ins of the flare and system operations, including recording flare temperature data twice per day, and record other data requested by the Town, in a daily database. Monitor the level of the condensate in the condensate sump. Address any issues noted during the daily check-ins and report significant issues to the Town. Report issues with telemetry connectivity to the

Town.

• Weekly onsite inspections of system operations

• Monthly wellfield tuning/balancing. More frequent system performance monitoring shall be performed if requested by the Town. All data shall be recorded and stored in a GEM 5000 or equivalent device with all data being downloaded monthly into a site-specific database. All standard parameters, along with hydrogen sulfide concentrations, shall be included in the data. Record all blower and flare system operating data.

Provide for system inspections and maintenance, including but not limited to:

• Routine and preventative maintenance to the LFG collection and control system per Operations and Maintenace Manuals and System Operating Plans, including: greasing blower and motors, checking igniter components, testing pilot lighting sequence, calibrating thermocouples, calibrating flow meter, testing automatic shutdown alarms, checking motor starter and VFD operation, etc. During all routine monitoring and maintenance operations, inspect the system as a whole, note any deficiencies, and conduct repairs that can be completed by one person with hand tools and normal spare parts inventory. For deficiencies noted, the repair of which requires confined space entry, specialty subcontractors, tools or equipment not routinely available to the system operator, are not included in this scope of services. The contractor shall furnish separate estimates for said repairs to the Town of Manchester and obtain the Town’s approval before proceeding with the work.

• Remove, inspect, and repair/replace condensate sump pumps semi-annually or as needed.

• Inspect all wellheads during monthly wellfield tuning/balancing events and document any observed deficiencies.

• Provide system inspections per the site Operations Plan.

• Have technical staff available to respond to onsite emergencies 24 hours per day, 7 days per week.

Additionally, the consultant shall:

• Provide system winterization as needed.

• Review all monthly monitoring data and provide recommendations for corrective actions for potential regulatory exceedances.

• Optimize system performance of the LFG collection and control system.

• Prepare an Annual Operations and Maintenance Summary report.

• Provide recommendations for corrective actions and potential site, equipment, and technology upgrades to optimize performance of the LFG collection and control system.

The purpose of the LFG collection and control system is to mitigate odors. The consultant should consider this during execution of the work.

This is a lump sum task and shall include all labor, equipment, tools, meters, vehicles, mileage, printing, and other direct expenses necessary to satisfactorily complete the work.

4.8. Task G: Additional On-Call Services

The Town anticipates needing a wide variety of additional on-call design, permitting, and environmental compliance services as part of this contract. Consultants with local, Connecticut experience and proven results in these areas are preferred. Services that may be requested include, but are not limited to:

• LFG System Design and Permitting

• Design and Installation of Additional Horizontal Collectors

• Design and Installation of Additional LFG Collection Wells

• Technology Improvements for LFG System Operation, Monitoring, and Reporting

• LFG System Operation and Management Plan Preparation

• Permit Compliance, including Design of Scrubber System

• Stack Testing

• LFG Condensate Management Design, Permitting, and Operation

• Wastewater Discharge Permitting

• Additional Water Quality and/or Air Sampling or Testing

• Emerging Contaminant Investigations and Management

• Construction Management and Inspection

4.9. Contract Term

The term of the contract shall be from October 1, 2024 up to and including June 30, 2026.

Prices must be held firm during the contract term.

The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

4.10. Contract Extension

The contract contains an option to extend on an annual basis beyond its original term for three additional one year periods.

The extension of the contract shall be at the same terms and conditions and upon mutual agreement between the Town and the Contractor, made approximately four (4) months prior to the date the contract is due to expire.

4.11. Contract Price Adjustment

Price adjustment shall be made on the following basis:

1. The price adjustment shall be equal to the percentage increase or decrease in the U.S. Bureau of

Labor Statistics Consumer Price Index, (Base 1982-84=100) all Urban Consumers, not seasonally adjusted.

2. Adjustments will be made annually, beginning on the anniversary date of the contract. Fractions of one percent (1%) will be carried to one place after the decimal only.

3. A review of the Consumer Price Index will be made for the latest twelve month period available four months prior to the anniversary date. The price adjustment, either up or down, will be effective on the anniversary date through the ensuing twelve months, if the contract is extended beyond its original term.

4. For example, the adjustment for a contract year beginning September 1st will be calculated based upon the Consumer Price Index information published on May 1st.

5. Adjustments for years following the first year extension will be made in the same manner based upon the adjusted bid price of the previous year. The contractor hereby agrees to accept payment adjusted in this manner as full compensation for services rendered.

5. INSURANCE AND INDEMNIFICATION REQUIREMENTS

5.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor will provide, pay for, and maintain in full force and effect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ independent insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

A.

Certificates of Insurance: The contractor will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence (or claims-made where applicable) form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the Purchasing Division. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

B.

Insurer Qualification: All insurance will be provided through companies authorized to do business in the

State of Connecticut and considered acceptable by the owner. Insurance Companies shall maintain a minimum A.M. Best rating of A-/VIII.

C.

Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner, directors, officers, representatives, agents and employees, and where applicable owner’s architects or engineers, as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D.

Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E.

Subcontractors’ Insurance: The contractor will require each subcontractor hired by and/or employed by contractor to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F.

Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G.

Indemnification/Defense/Hold Harmless: To the extent provided by law, the contractor shall indemnify, defend, and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

5.2. INSURANCE LIMITS AND COVERAGE:

A.

To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions, and coverages of Insurance Services Office (ISO) policies, forms, and endorsements.

B.

If the contractor has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be the contractor/ independent insured’s sole responsibility.

C.

Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry

Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

• $500,000 per accident for bodily injury by accident,

• $500,000 policy limit by disease; and

• $500,000 per employee for bodily injury by disease.

D.

Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors in an amount not less than $1,000,000 combined single limit, per occurrence, and $2,000,000 aggregate. Owner shall be included as additional insured. Per project aggregate to apply.

Notes:

•If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”) hazards.

•Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor or insured from the Fire Marshall.

E.

Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance with a minimum limit of $1,000,0000 combined single accident, covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property. This policy shall not be subject to an annual aggregate limitation.

F. Umbrella/Excess Coverage: contractor shall purchase and maintain umbrella/excess liability insurance with a limit of not less than $1,000,000 per occurrence/aggregate, covering all lines of insurance required by this contract. This coverage is required to sit above the underlying General Liability, Automobile Liability and Employer Liability part of the Workers Compensation policies. Depending on the scope and size of risk of the work to be performed, higher limits of coverage may be required.

G.

Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property, with a minimum of

$1,000,000 per occurrence.

Other Insurance Coverage That May Be Required:

• Professional Liability: Not less than $1,000,000 per claim and aggregate to be maintained for the duration of the agreement and three years following its termination. This insurance requirement applies when a contractor has a professional designation or license and/or is providing professional services.

The minimum limit for architects and engineers is $1,000,000 per claim and in the aggregate and may be increased depending upon the nature of the services to be provided to Owner.

• Cyber Risk Insurance: Not less than $1,000,000 per cyber incident to be maintained for the duration of the agreement and three years following its termination. This insurance requirement applies when a third party will be using, storing, or accessing private, confidential or protected information.

• Environmental Liability: Not less than $1,000,000 per claim and in the aggregate. This insurance requirement applies when a contractor will be performing environmental clean-up work

(decontamination/remediation), will be working with hazardous substance or waste, or may have similar such exposures while performing work under the proposed agreement. Higher limits of environmental liability coverage may be required depending upon the scope of work.

** Exceptions to the above requirements are subject to the sole discretion of the Town of Manchester

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6. LIVING WAGE ORDINANCE

6.1. Living Wage Ordinance

This contract is subject to provisions of the Town of Manchester Living Wage Ordinance. A summary description of the ordinance and the certification form is attached. Bidders are asked to indicate on the attached Certification Form if your firm would be considered a covered employer. The Certification Form shall be returned to the Town with the proposal.

6.2. Summary Description for Vendors Regarding Manchester’s Living Wage Ordinance

Effective February 1, 2010, the Town of Manchester adopted a living wage ordinance. This Summary

Description is designed to provide any vendor bidding on a Town of Manchester contract with the key provisions of that ordinance. It does not contain the full ordinance.

LIVING WAGE REQUIREMENT:

The ordinance requires that companies awarded service contracts by the Town of Manchester exceeding $25,000 in any one fiscal year pay their Eligible Employees a living wage. Companies considered Covered Employers subject to this requirement are defined below. The Town of Manchester has determined that the contract resulting from this bid or Request for Proposals will be subject to the ordinance if the total contract value is $25,000 or more in any one fiscal year.

The living wage is currently calculated to be $16.59 per hour for employees that are provided comprehensive health care benefits, or $24.59 per hour for employees that are not provided comprehensive health care benefits.

The living wage and health benefit requirements are adjusted annually each July, effective July 1, 2010.

Companies will be required to pay the applicable living wage rate in effect during the term of their contracts.

COVERED EMPLOYERS AND EXEMPTIONS:

The ordinance requires that Covered Employers pay the living wage rate.