LACA MOBILE OFFICE STATEMENT OF WORK_SC.pdf

STATEMENT OF WORK

SUPPLY & DELIVER TEMPORARY MODULAR OFFICE BUILDING

Commonwealth of Pennsylvania Department of Conservation and Natural Resources

Laurel Caverns State Park (Fayette County)

I. SCOPE OF WORK:

The Department of Conservation and Natural Resources, Bureau of State Parks, requires a contractor to supply, deliver, set up, and rent one (1) Temporary Modular Office Building for Laurel Caverns State Park, 200 Caverns Park Road, Farmington, PA 15437. Upon termination, this would also include the demobilization and removal of said modular office building.

The main purpose of this contract is to provide a rented Premium Modular Office Building (hereinafter referred to as ‘Modular Office Building’), within Laurel Caverns State Park serving as a temporary office for employees and to welcome visitors to the recently acquired Laurel Caverns State Park. This modular office building shall contain one (1) restroom, one (1) Conference Room, six (6) offices for staff, and one

(1) foyer to welcome park visitors.

The modular office building will be set up at 200 Caverns Park Road, near the current masonry cement block building for Laurel Caverns State Park.

This modular office building will be used by park staff, visitors and the general public.

This contract term will be only for the time necessary for development and implementation of a park office to be constructed within the new Laurel Caverns State Park. We are estimating a minimum of two years will be needed, but we are unsure of a firm timeline for this.

Bidders should only complete and return the required documents listed in Section VIII. BID AWARD in this Statement of Work (SOW). Bidders should NOT attach any vendor quotes, Terms and Conditions, or documents other than those requested in Section VIII. Bid submissions may be negated if additional attachments are submitted with the bid response. The Commonwealth's Terms and Conditions are the only terms accepted for this procurement.

Questions regarding the technical aspects of this bid should be directed to Corie Eckman, Park Manager at 814-691-8942 or by email at ceckman@pa.gov .

Questions regarding the bidding or contracting procedures should be directed to Michelle Pritts at (717) 772-0299 or by email to mpritts@pa.gov .

II. CONTRACT TASKS:

The following requirements must be met and included within the performance of this contract:

Contractor must furnish all administrative costs, labor, materials, tools, equipment, fuel charges, and delivery for set up, monthly rental, and demobilization for one (1) Premium Temporary Modular Office Building. Delivery, setup and demobilization/removal must be coordinated with park manager.

Upon delivery, the modular office building must be fully anchored, fully wired for electricity throughout, plumbed for water and sewage, and must be fully furnished with specified office furniture.

Upon completion of setup, the local electric company will be contacted by park manager for installation of exterior wiring and electrical needs, to be performed outside this contract, and a licensed plumber will be contacted by park manager for connection of water and sewage.

All work will be subject to inspection by the Park Manager during the term of this contract. Failure by contractor to satisfactorily meet all the requirements of this contract or the refusal to promptly correct all deficiencies may be cause for termination.

The Modular Office Building must meet or exceed the following specifications:

Measurements: Overall dimensions shall be approximately 24’ in width x 64’ in length Approximately 1,600 square feet

Electric:

One (1) Ceiling Light per room and common area at minimum mailto:ceckman@pa.gov mailto:mpritts@pa.gov

Exterior Lights must be located above every entry/exit door 120/240V Single Phase 125 Amp Breaker Duplex 110-volt receptacles must be installed at a minimum of one (1) per office and restroom and a minimum of two (2) in the Foyer area, and Conference Room.

IT/Telecommunications:

One (1) exterior CAT6 outlet must be installed near electrical outlet in main room One (1) network connection jack per room

Heating/Cooling:

Electric heating and cooling systems required Thermostat- 7-DayProgrammable Heating/cooling temperature should range between 65 to 75 degrees Fahrenheit

Exterior Windows/Doors:

Insulated Windows Horizontal Slider Windows

(2) Secure Doors with Standard Locks Locks shall have a keypad for entry OR at least six (6) sets of keys must be provided 36” wide ADA doors for entry/exit

Two (2) Sets of Entry Steps:

One (1) set of steps at the main (public) entrance with safety handrails on both sides.

One (1) set of steps at the secondary (employee) entrance with safety handrails on both sides.

One (1) ADA accessible ramp, with safety handrails on both sides, must be installed at the main (public) entrance.

One (1) Entry/Foyer at main (public) entrance must include:

One (1) counter/three-quarter wall with a counter at desk height on staff side for privacy and adequate workspace One (1) desk chair One (1) privacy wall or cubicle to separate from the main workroom

Six (6) FULLY ENCLOSED BUSINESS OFFICES with doors must each be furnished to include:

One (1) Office Desk One (1) Office Chair One (1) Standard Letter-size File Cabinet (3 drawer minimum) One (1) White Board (2’ x 3’) affixed to wall

One (1) CONFERENCE ROOM must be furnished to include:

One (1) Conference Table able to seat eight (8) individuals Eight (8) High-back Executive Chairs Two (2) 60-inch White Boards

One (1) RESTROOM to include:

One (1) standard flush toilet One (1) sink with hot and cold-water faucet One (1) toilet paper holder One (1) paper towel dispenser One (1) soap dispenser

All office furniture and workstations must be supplied by vendor, as detailed above.

Pictures of a comparable modular office building, inside and out, including any potential furnishings, must be provided with vendor’s bid response.

Contractor must install skirting for a finished look to the modular office building but there shall be no installation of gutters or downspouts.

Modular Office Building must include blocking and tie downs.

The specified modular office building shall meet all Pennsylvania Department of Labor and Industry (L&I) requirements.

Modular office building must be equipped with smoke alarms per PA Labor & Industry code.

Demobilization must include complete removal of Modular Office Building.

III. SITE INSPECTION:

No site inspection available.

IV. INSURANCE REQUIREMENTS:

The Contractor is required to have in place during the term of the Contract and any renewals or extensions thereof, the following types of insurance, issued by companies acceptable to the Commonwealth and authorized to conduct such business under the laws of the Commonwealth of Pennsylvania:

A. Workmen’s Compensation Insurance for all the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

B. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage; which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under this Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance.

These certificates or policies shall name the Commonwealth as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s). Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish these certificates. The Commonwealth shall have the right to inspect the original insurance policies.

V. ADDITIONAL REQUIREMENTS

Contractor is responsible for obtaining all required permits and licenses; while adhering to all state and local laws, rules, and regulations for the protection of public health and the environment, including OSHA safety requirements and must fully comply with all requirements of the applicable version of the International Building Code and all other provisions of the Uniform Construction Code.

Park Staff will provide routine maintenance within the temporary modular office building, such as replacement of HVAC filters and light bulbs and will perform janitorial services. Contractor must be responsible for all other repairs or services related to heating, ventilation/air conditioning, electrical systems, plumbing and building structures.

Contractor is not responsible for sidewalks and walkways at base of the modular office building ramps or steps.

Upon delivery, the modular office building must be placed by the Contractor on an existing compacted stone parking lot within Laurel Caverns State Park. See Attachment A for details.

Final inspection of the temporary modular office building by the park manager will be limited to any electrical or mechanical rough ins that have been done at the construction site. This final inspection will ensure, among other things, that all electrical, plumbing, and mechanical systems are functioning properly and that all accessibility requirements have been satisfied.

The Commonwealth will provide a 30-day notice before termination. Demobilization and removal of the modular office building will be coordinated with Park Manager.

VI. DELIVERY:

The Contractor must call Corie Eckman, Park Manager at park office number 814- 691-8942 between 8:00 am - 4:00 pm, Monday through Friday to schedule a date and time for delivery.

Delivery Location: Laurel Caverns State Park, 200 Caverns Park Road, Farmington, PA 15437. The aerial photo (refer to Attachment A) indicates a yellow star depicting the approximate location and placement of the temporary modular office building.

Park staff will be on site at time of scheduled delivery to direct delivering driver to the exact location for Contractor to unload and complete set up onto the designated, pre-paved pad.

VII. BID AWARD:

Bidder must complete and include the following with the bid response:

A. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us, B. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

C. A properly executed Worker Protection and Investment Certification Form.

D. Photos of a comparable job trailer, both inside and out, as well as all potential furnishings, must be submitted with your bid response as outlined in Section II.

The unit price must include all labor, materials, equipment, tools, insurance, and all items necessary for completion of the project.

The bid will be awarded based on the lowest total sum on the bid.

Please note that the Department will only accept out to two (2) decimal points when entering your pricing.

It shall be understood and agreed that any quantities listed in the Contract are estimated only and may be increased or decreased in accordance with the actual requirements of the Commonwealth and that the Commonwealth in accepting any bid or portion thereof, contracts only and agrees to purchase only the materials and services in such quantities as represent the actual requirements of the Commonwealth. The Commonwealth reserves the right to purchase materials and services covered under the Contract through a separate competitive procurement procedure, whenever Commonwealth deems it to be in its best interest.

VIII. CONTRACT TERM:

The Contract will commence on September 1, 2026, and terminate August 31, 2027.

http://www.pasupplierportal.state.pa.us/

Further, both parties may agree to renew this contract for up to four (4) additional, consecutive annual terms, with a final termination date of August 31, 2031, upon the same terms and conditions set forth in this contract. The Department, based on past Contractor performance, may negotiate an increase in the unit price(s) by a rate not to exceed 3%. The Department will reach out to the Contractor no later than May 3rd prior to the termination date to begin renewal discussions. Once the renewal terms are mutually decided, the Contractor must provide written notification of the intent to renew, including the requested price increase(s), if desired, to the Department no later than June 2nd prior to the termination date. The renewal notice must be mailed, or hand delivered to:

DCNR, Bureau of State Parks Attention: Park Management Laurel Caverns State Park 200 Caverns Park Road, Farmington, PA 15437.

IX. PAYMENT TERMS:

Payment shall be made upon receipt of itemized monthly invoices. Invoices must be submitted in conjunction with the corresponding line items from the Purchase Order.

This contract will be paid by Automated Clearing House (ACH), commonly referred to as direct deposit. Contractor should review Section V.23 CONTRACT-016.2 Payment - Electronic Funds Transfer of the Commonwealth’s Terms and Conditions for complete details and contractor’s responsibilities.

X. INVOICES:

Invoice format must be in accordance with the IFB – Invitation for Bid. All invoices for this contract MUST be:

A. Emailed to the following for a Paperless Email Invoice Option: Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx

B. Or mailed to the following address: Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST contain the purchase order number, as well as vendor’s SAP Vendor Number. The name and address listed on the purchase order must also be the same as http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx reflected on the invoice/s. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and, for security purposes, should not be explicitly stated on an invoice.

XI. RECEIPT AND OPENING OF BIDS:

Bids must be submitted via the PA Supplier Portal, to be found at https://www.pasupplierportal.state.pa.us/irj/portal/anonymous . Emailed, faxed and mailed bids will not be accepted.

No responsibility will be attached to any employee of the Department for the premature opening of, or the failure to open, a bid for any reason whatsoever.

XII. BID RESULTS:

Bidder can obtain bid results by accessing www.emarketplace.state.pa.us/bidtabs.aspx . The bid results will be posted as soon as practicable. The results are the apparent bidders, and all bids are under review until final award of the purchase order.

https://www.pasupplierportal.state.pa.us/irj/portal/anonymous http://www.emarketplace.state.pa.us/bidtabs.aspx