Labor_and_Material_Payment_Bond.pdf
PDF 398 KB Posted
- Attached to
- INMATE UNDER CLOTHING AND RELATED ITEMS
- Solicitation number
- 060-3006409-CC
- Issued by
- Orange County, San Francisco City, California
About this file
This is a Labor and Material Payment Bond form issued by the County of Orange, California, required for contractors awarded a competitive bid contract for the procurement of inmate underclothing and related items to supply three Orange County jail facilities. The bond secures contractor and subcontractor payment obligations for all materials, labor, supplies, equipment, and employment-related withholdings required under Civil Code Sections 9550 et seq. The solicitation encompasses ten line items of inmate apparel including women's and men's undergarments, socks, nightgowns, and sweatshirts, with estimated annual quantities ranging from 5 dozen to 7,200 dozen units depending on the item. All items must be new and match approved samples exactly in brand, style, color, size, and weight. Sample submissions were required by March 13, 2026, with electronic bids due March 27, 2026, at 4:00 p.m. through the County's eProcurement Portal. The contract is structured as a firm fixed-fee agreement with a three-year initial term renewable for an additional two years by mutual written agreement. Contractors must provide order confirmations within one business day, fulfill orders within thirty calendar days, and deliver Monday through Friday between 7:00 a.m. and 3:00 p.m. Pacific Time to designated facilities. Award will be made to the lowest responsive, responsible bidder, with contract execution required within seven days of award notification.
The penal sum of the bond must equal at least the estimated amount payable under the contract and must be executed by a California-authorized surety, with approval by the County's Risk Management and Office of County Counsel. The County offers a five percent price preference for businesses certified as Orange County Local Small Businesses (OCLSB) or Disabled Veteran Business Enterprises (DVBE), with an eight percent preference for entities certified as both; however, no set-asides are exclusively restricted to these categories. Price increases are prohibited during the first contract year, with any subsequent increases requiring documented proof of cost increases and thirty days' advance written notice, while all price decreases automatically extend to the County. Contractors must obtain DUNS and Unique Entity Identifier (UEI) numbers prior to award and maintain adequate inventory or quick access through manufacturer relationships to meet delivery requirements. A cooperative contract provision allows other governmental entities to use this contract under identical terms and pricing, with the contractor owing a two percent administrative rebate on total sales from subordinate contracts.
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Text version
County of Orange
LABOR AND MATERIAL PAYMENT BOND
BOND NO. __________________________
KNOW ALL BY THESE PRESENTS:
WHEREAS COUNTY OF ORANGE, a political subdivision of the State of California (“County”), has awarded to
(Contractor’s Name and Address)
Hereinafter called "Contractor," a contract for the work described as follows:
Hereinafter called "Contract"; and
WHEREAS, said Contractor is required by the provisions of Sections 9550 et. seq. of the Civil Code to furnish a bond in connection with said Contract, as hereinafter set forth.
NOW, THEREFORE, WE, the undersigned Contractor, as Principal, and
(Name and Address of Surety (ies) duly authorized to transact business under the laws of the State of California, as Surety (ies), hereinafter called “Surety (ies),” are held and firmly bound jointly and severally liable unto County in the penal sum of _____ ___ Dollars ($ ), lawful money of the United States, said sum being not less than the estimated amount payable by the said County under the terms of the Contract, for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents.
BOND NO. ____________________
THE CONDITION OF THIS OBLIGATION is such that, if said Contractor, his or its heirs, executors, administrators, successors, and assigns, or subcontractors, shall fail to pay for any materials, provisions, provender or other supplies, or teams, implements or machinery, used in, upon, for or about the performance of the work under the Contract to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Code with respect to such work or labor, as required by the provisions of Chapter 5 of Title 3 of Part 6 of Division 4 of the Civil Code, and provided that the claimant shall have complied with the provisions of said Civil Code, the Surety (ies) shall pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, the said Surety (ies) will pay in addition to the face amount thereof, costs and reasonable expenses and fees, including reasonable attorneys’ fees, incurred by County in successfully enforcing this obligation, to be awarded and fixed by the court, and to be taxed as costs and to be included in the judgment therein rendered. This bond shall inure to the benefit of any and all persons, companies and corporations entitled to file claims under Section 9100 of the Civil Code, so as to give a right of action to them or their assigns in any suit brought upon this bond, and shall also cover payment for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of the Contractor or his or its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code. And the said Surety (ies), for value received, hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the Contract, or to the work to be performed thereunder, or to the specifications accompanying the same, shall in anywise affect its obligations on this bond, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the Contract, or to the work, or to the specifications.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this ___ day of _________,____.
APPROVED AS TO SURETY AND LIMITS CONTRACTOR
By By
CEO/Risk Management
By
Name & Title (see footnote)
APPROVED AS TO FORM
Office of the County Counsel Orange County, California
Name & Title (see footnote)
By By
SURETY (ies)
Dated
Deputy
Footnote: Pursuant to the requirements of California Corporations Code section 313, one of the following two methods must be used by a corporation when it enters into a contract with the County:
1) Two people must sign the document. One of them must be the chairman of the board, the president or any vice president.
The other must be the secretary, any assistant secretary, the chief financial officer or any assistant treasurer.
2) One corporate officer may sign the document, providing that written evidence of the officer’s authority to bind the corporation with only his or her signature must be provided. This evidence would ideally be a corporate resolution.
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