INMATE_UNDER_CLOTHING_AND_RELATED_ITEMS.pdf

County of Orange, Sheriff-Coroner

Invitation for Bid for INMATE UNDER CLOTHING AND RELATED ITEMS

IFB # 060-3006409-CC

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/ocgov

COUNTY OF ORANGE

Sheriff-Coroner

PROCUREMENT SERVICES

320 N Flower St

Santa Ana, CA

92701

Date: Monday, March 2, 2026

INVITATION FOR BIDS

FOR: INMATE UNDER CLOTHING AND RELATED ITEMS

BID MUST BE RECEIVED BEFORE:

March 27, 2026 / 4:00 pm

IFB # 060-3006409-CC

Procurement Services Regular Office Hours:

8:00 AM to 5:00 PM

Monday through Friday

The office is closed between 12:00 PM and 1:00 PM

Table Of Contents

1. General Information

2. General Instructions

3. Protest Procedures

4. Scope of Work

5. OCLSB and DVBE Preference Policies Certification Requirements

6. Electronic Fund Transfer (EFT)

7. Pricing

8. Vendor Responses

Attachments:

A - Model Contract - 2.19.26

County of Orange IFB

Sheriff-Coroner - INMATE UNDER CLOTHING AND RELATED ITEMS, 060-3006409-CC

SECTION 1. General Information

1.1 BACKGROUND

The Purchase and Delivery of Inmate Under Clothing and Related Items.

1.2 IMPORTANT NOTICE

The County has attempted to provide all information available. It is the responsibility of each Bidder to review, evaluate, and, where necessary, request any clarification prior to submission of a bid. If any person contemplating submitting a bid in response to this IFB is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they must submit a written request for clarification/interpretation to the County Deputy Procurement Agent

(DPA), Courtland Carey, via the County’s online biding system.

1.3 CLARIFICATION/INTERPRETATION

If clarification or interpretation of this solicitation is considered necessary by County, a written addendum shall be issued and the information will be posted on County’s online bid system. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the County DPA. All addenda will be submitted and posted on the County’s online bidding system. It is the responsibility of each Bidder to periodically check the County’s online biding system to ensure that they have received and reviewed any and all addenda to this solicitation. The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

All questions or requests for interpretation must be received within this solicitation's Question &

Answer section by Friday, March 20, 2026 before 4:00 pm.

1.4 COMMUNICATION

Bidders are not to contact other County personnel with any questions or clarifications concerning this

Invitation for Bid (IFB). All questions regarding this solicitation must be submitted via the Question &

Answer section of this solicitation within the County’s eProcurement Portal at:

https://procurement.opengov.com/portal/ocgov. Any County response relevant to this IFB other than through or approved by County is unauthorized and will be considered invalid.

County's Deputy Procurement Agent, Courtland Carey, ccarey@ocsheriff.gov, will provide all official communication concerning this IFB.

1.5 BID VALIDITY

Bids will be valid for a period of 365 days after IFB closing date.

1.6 LOBBYISTS

County of Orange does not require and neither encourages or discourages the use of lobbyists or other consultants for the purpose of securing business.

ORANGE COUNTY BOARD OF SUPERVISORS

AND COUNTY AGENCY OFFICERS

Board of Supervisors

Janet Nguyen, First District Vicente Sarmiento, Second District Donald P. Wagner, Third District

Doug Chaffee, Fourth District Katrina Foley, Fifth District

County Agency Officers

Claude Parrish, Assessor Hugh Nguyen, Clerk-Recorder

Todd Spitzer, District Attorney-Public Administrator Don Barnes, Sheriff-Coroner

Shari L. Freidenrich, Treasurer-Tax Collector Andrew Hamilton, Auditor-Controller

SECTION 2. General Instructions

2.1 REVIEW

Before submitting a bid, Bidders shall carefully review the General Instructions and examine the solicitation contents, including the Model Contract Terms, Conditions and Scope of Work. Bidders shall include in their bid response a monetary sum to cover the cost of all items included in the Contract. The Model

Contract contained in this solicitation is the Contract proposed for execution. Upon award, awarded Bidder will be required to sign and submit Contract for execution.

2.2 SAMPLE REQUIREMENT

Vendor must provide samples prior to 3/13/2026 to be eligible for this solicitation. (samples will be returned to you after solicitation closing date)

2.3 RESPONSIVENESS

Responsive bids shall include completed submittals/attachments provided in the Vendor Responses.

2.4 BID SUBMISSION

Electronic Bids shall be submitted via the County’s online bidding system via the following link https://procurement.opengov.com/portal/ocgov. All required sections of the IFB as listed above, must be submitted via the County’s eProurement Portal. Bidder is solely responsible for “on time” submission of their electronic bid. The County will not accept late bids and no exceptions shall be made. County will only receive those bids that were transmitted successfully.

Note: Electronic Bids cannot be viewed by County until after the solicitation deadline. If you encounter any problems with your registration, system, bid submission, or other system issues, please contact OpenGov’s support staff via the live chat option or via email at procurement-support@opengov.com.

2.5 AWARD

Upon recommendation of Contract award, Bidder will be required to submit the following documents within seven (7) days of County notification, unless otherwise specified in the solicitation:

mailto:procurement-support@opengov.com

A. Insurance: Certificate(s) of Insurance, including additional Insured Endorsement(s); refer to Model

Contract, Article-Insurance

B. W-9 Form: Current signed W-9 (Taxpayer ID No & Certification), which includes Contractor’s

Legal Business Name(s). Out of State Vendors are required to submit a 587/590 Form.

2.6 PRICING

A. Bid Prices: The bid prices quoted on this solicitation shall be firm for the entire contract term of the awarded Contract.

B. Addenda: Bid prices offered shall reflect all addenda issued by County.

C. Scope of Work: Bids shall be submitted only for the items and/or services as stated in the Scope of

Work, Attachment A of Model Contract; bids for other than the items and/or services listed will not be considered.

D. Firm Prices: The County will only consider firm price bids.

E. Profit: The net amount of profit will remain firm for the entire term of the Contract. Contract adjustments which increase Contractor’s profit will not be allowed.

F. Price Decreases: All price/rate decreases will automatically be extended to the County. Please reference Paragraph – Price Increase/Decrease provision for additional information.

G. Acceptance: Bids must be provided for each item separately, “all-or-none” bids will not be accepted unless in the best interest of the County.

2.7 NO SUBSTITUTIONS

The bidder is required to meet all specifications and requirements contained in this solicitation. No substitutions will be accepted, unless prior County written approval is received.

2.8 DISCREPANCIES

Bidder shall take all responsibility for any errors or omissions in their bids. Any discrepancies in numbers or calculations shall be interpreted to reflect the lowest price to the County.

If prior to contract award, a Bidder discovers a mistake in their bid which renders the Bidder unwilling to perform under any resulting contract, the Bidder must immediately notify the buyer and request to withdraw the bid. It shall be solely within the County's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire bid.

If the solicitation provided for evaluation and award on a line item or combination of items basis, the County may consider permitting withdrawal of specific line item(s) or combination of items.

2.9 BID EXPENSES

The County shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their bids. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Bidder in:

A. Preparing its bid in response to this IFB.

B. Submitting that bid to the County.

C. Negotiating with the County any matter related to the bid; and, D. Any other expenses incurred by the Bidder prior to the date of the award and execution, if any, of the

Contract.

2.10 ACCEPTANCE/REJECTION/AWARD

A. Bids submitted in response to this IFB may become subject to public disclosure under the California

Public Records Act, and other applicable law. The County shall not be liable in any way for disclosure of any such records. Additionally, all bids shall become the property of the County.

B. The lowest responsive, responsible Bidder will be recommended for contract award.

C. Bids will be reviewed by the County for responsiveness to all requirements. The County has the right to reject any bid deemed unresponsive or lacking the resources or experience to adequately perform the services described herein.

D. Only those responsible, responsive bids meeting all solicitation requirements and specifications shall be further reviewed for consideration for award. Award shall be based on the lowest, responsive, responsible bid.

E. Please take notice, non-acceptance of the County of Orange terms and conditions, incorporated in model contract, may deem a bid non-responsive. County may not accept any other terms, conditions, or provisions contrary to those contained within this solicitation.

F. Final award determination shall be based upon the lowest responsive, responsible bid, and may also include a review of Bidder’s ability to meet the requirements and perform the services specified in this solicitation; Bidder’s references and past performance; and Bidder’s acceptance of County of Orange terms and conditions.

G. By submitting a response to this solicitation, Bidders agree to accept the decision of the County DPA as final.

H. Awarded Bidder will be required to sign a contract upon award. If Bidder is a corporation, signature will be provided in accordance with the corporation’s code as specified in this solicitation.

2.11 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Request a sample for determining equality with the specified brand.

B. Waive, at its discretion, any non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the bid that do not result in any unfair competitive advantage.

C. Verify and validate any information prior to Contract Award and during the entire term of the

Contract.

D. Make multiple awards to Bidders for services requested in this solicitation, at its sole discretion, to serve the best interests of the County

E. Accept or reject in whole or in part any or all bids received as a result of this solicitation at its sole discretion and to solicit for new bids, as the best interest of the County may require.

F. Negotiate the final Contract with the lowest, responsive and responsible Bidder or Bidders as necessary to serve the best interests of the County.

G. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representation that any contract will be awarded to any Bidder responding to this solicitation.

H. Award its total requirements to one Bidder or to apportion those requirements among two or more

Bidders as the County may deem to be in its best interests; therefore, bids must be provided for each item separately; “all-or-none” bids will not be accepted unless in the best interest of the

County.

I. Defer award of this Contract for a period of 180 days after the Bid opening. During this period, Bidders shall guarantee the prices quoted in their Bids. County and the lowest responsive, responsible Bidder may mutually agree in writing to extend this deferral period.

2.12 JOINT BIDS

Where two or more Bidders desire to submit a single bid in response to a solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture. The County intends to contract with a single firm or multiple firms, but not with multiple firms doing business as a joint venture.

2.13 UNFAIR PRACTICES AND OTHER LAWS

Bidder warrants that its bid complies with the Unfair Practices Act (Business and Professions Code Section

17000 et seq.) and all applicable County, State and Federal laws and regulations.

2.14 INDEPENDENCE OF BID

By submitting a bid, Bidder swears under penalty of perjury that it did not conspire with any other supplier to set prices in violation of anti-trust laws.

2.15 AMERICANS WITH DISABILITY ACT (ADA)

To comply with the non-discrimination requirements of the ADA, it is the policy of the County to make every effort to ensure that its programs, activities and services are available to all persons, including persons with disabilities. For persons with a disability needing a reasonable modification to participate in the procurement process, or for persons having questions regarding reasonable modifications for the procurement process, you must contact the buyer listed in the solicitation.

2.16 DUNS NUMBER

The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your bid submission response.

2.17 UNIQUE ENTITY IDENTIFIER NUMBER (UEI)

The County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your bid submission response.

SECTION 3. Protest Procedures

Any actual or prospective bidder or respondent who alleges an error or impropriety in the solicitation or award of a contract may submit a grievance or protest to Courtland Carey at ccarey@ocsheriff.gov, as set forth herein.

PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor;

B. The signature of the protestor or the protestor’s representative;

C. The solicitation or contract number;

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy Procurement

Agent (DPA), Courtland Carey at ccarey@ocsheriff.gov, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

B. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/response prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. Protests related to the award of a contract must be submitted to the Deputy Procurement

Agent, Courtland Carey at ccarey@ocsheriff.gov, no later than five (5) business days after the

Notice of Intent to Award is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

C. If the five (5) business day period expires without the receipt of a protest, the department may move forward with the contract award or if necessary, file the item for approval by the Board of

Supervisors.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the Procurement Appeals Board, in accordance with the process stated below.

APPEALS PROCESS

A. If the protestor wishes to appeal the protest decision of the Deputy Procurement Agent, the protestor must submit, within three (3) business days from receipt of the Deputy Procurement

Agent’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement

Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

SECTION 4. Scope of Work

4.1 SCOPE OF WORK

Contractor shall provide to County, the Purchase and Delivery of Inmate Under Clothing and Related Items.

Inmate, Under Clothing and Realted Items are used by the inmate population of the Orange County Jail.

All items shall be in new, not used condition.

4.2 SCOPE OF SERVICE

a. Orders shall be placed at the convenience of each division and on the per need basis of the ordering division. No requirement for order minimums.

mailto:CPOAppeals@ocgov.com

b. Contractor shall not require a minimum order quantity and /or minimum cost per order. County does not intend to place multiple small orders, but small orders may occasionally be necessary. Orders are placed at the convenience of each division and delivery location.

c. Contractor shall provide upon receipt of an individual order an Order Confirmation, within one (1) business day, stating the details of the items requested for purchase and the estimated delivery date. The

Contractor is required from three (3) days of receipt of the order to notify the requesting division of any delays in shipment or back orders. Order confirmations shall be sent to individual delivery locations via fax machine.

d. Contractor shall set a delivery date when the order is placed and notify the requesting department with the estimated delivery date.

e. Contractor shall deliver items ordered within thirty (30) calendar days from receipt of the division’s order. Timeliness for delivery of orders is representative of the Contractor’s ability to be responsive and responsible. Contractors repeated delay for the delivery of orders shall be cause for termination of the contract.

f. Usage quantities are approximate, and shall not be interpreted as quantities ordered.

g. Contractor shall supply only new products, no irregulars or seconds shall be accepted. Incorrect delivered products shall be replaced with the correct products by the Contractor at the Contractor's expense within fifteen (15) calendar days from the notification date. All orders must be complete when shipped and received by the time specified.

h. Contractor shall accept returns of items not meeting product specifications. Contractor shall issue with freight companies authorization documents for return shipment of product, and accept returns of products in full cases. Contractor shall not charge restocking fees for merchandise delivered in error.

i. Contractor shall extend a seven (7) day grace period on billing for exchanges, corrections, and discrepancies concerning product and product quality/quantity.

j. Contractor shall keep adequate stock availability of contracted items. Contractor is required to either stock or have quick access to items/products listed within, by having open credit established with the manufacturers and/or items/products providers.

k. Contractor shall provide a packing list, bill of lading and /or invoicing which correctly identifies each product and quantities that are received. Invoice must be mailed within two (2) days of shipping merchandise or accompany the shipment.

l. Contractor shall be held responsible and liable for unsubstantiated delays over/beyond quoted days. The County may then elect to cancel orders and seek equivalent product from other sources for which the Contractor shall be held liable for the price difference. However, Contractor shall not be held liable for manufacturer’s documented (in writing) delay communicated/imparted to the County’s users.

m. Contractor shall only provide Inmate, Under Clothing and Related Items that at time of award are exact to the approved/accepted sample as provided during the bidding process, including; brand, style, color, size, and weight, throughout the term of the contract.

n. All delivered items shall be inspected for brand, style, color, size, and weight and compared to the accepted sample. Items not meeting specification shall be deemed unacceptable returned to the Contractor at the Contractor’s expense. Contractor shall accept returns of items not meeting product specifications.

Contractor shall issue with freight companies authorization documents for return shipment of product, and accept returns of products in full cases. Contractor shall not charge restocking fees for merchandise delivered in error.

o. All items deemed unacceptable and not meeting specifications shall be returned and replaced by the

Contractor at no cost to the County. Contractor shall schedule a new delivery date for replacement of all items delivered in error. Contractor shall make delivery of replacement items within fourteen (14) calendar days from date of notification of rejected ordered items.

p. Contractor shall provide the following items.

Item

No.

Item Description Size Unit of

Measure

Estimated

Annual

Usage

001 Underwear, Panties, Women.

Style: Women’s Full Brief, Elastic Waist, Covered Elastic Leg Bands, Sewn-In-

Tag (Size, Product Number, and Manufacture).

Garment shall be Machine Washable and shall have

5 DZ 1,000

7 DZ 1,000

9 DZ 1,000

11 DZ 100

the ability to withstand repeated washings using commercial laundry systems.

Fabric: 100% Cotton, Pre-Shrunk.

Fabric Weight: Minimum weight - 3.6 Oz per

Yard.

Fabric Color: White.

13 DZ 50

002 Underwear, T-Shirts.

Style: Men’s, Short Sleeve, Crewneck, Seamless

Ribbed Collar, Shoulder to Shoulder Taping, No

Pocket, Hems shall have minimum of Single Needle

Stitching, Sewn-In-Tag (Size, Product Number, and

Manufacture). Garment shall be Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Fabric: Cotton Blend 50% Cotton / 50% Poly, Pre-

Shrunk.

Fabric Weight: Minimum weight - 5.1 Oz per

Yard.

Fabric Color: White.

Large DZ 300

X-Large DZ 350

2X-Large DZ 6,200

4X-Large DZ 200

6X-Large DZ 25

8X-Large DZ 25

003 Underwear, Under Shorts.

Style: Men’s Boxer Shorts, Pre-Shrunk, Full Cut with Fly, Sewn-In-Tag (Size, Product Number).

Garment shall be Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Fabric: Broadcloth, 50% Cotton / 50% Poly

Fabric Weight: Minimum weight - 3.25 Oz per

Yard.

Fabric Color: White.

Small DZ 25

Medium DZ 450

Large DZ 1,200

X-Large DZ 1,800

2X-Large DZ 2,100

3X-Large DZ 250

4X-Large DZ 400

5X-Large DZ -

6X-Large DZ 200

7X-Large DZ 5

8X-Large DZ 5

9X-Large DZ -

10X-

Large

DZ 10

004 Underwear, Woman’s Sports Bra, Full Support.

Style: Rubber Band – One (1) Inch Width, Covered on lower part of Bra. All edges are hemmed with minimum of single needle stitching. All hems shall be sewn using a locking stich. Sewn-In-Tag (Size, Product Number). Garment shall be Machine

Small DZ 350

Medium DZ 400

Large DZ 350

X-Large DZ 250

2X-Large DZ 50

3X-Large DZ -

Washable and shall have the ability to withstand repeated washings using commercial laundry systems. Garment shall retain its overall shape and shall have minimal, overall shrinkage.

Fabric: Blend of Cotton/Spandex. Minimum of 8%

Spandex for elasticity and to accommodate a variety of bust sizes.

Fabric Color: White.

4X-Large DZ 50

6X-Large DZ 50

8X-Large DZ 50

005 Nightgown, Women’s.

Style: Short Sleeve, Round Neckline, No Pocket.

All hems shall be sewn with a minimum of single needle stitching using a locking stich. Garment shall be constructed to allow for minimal shrinkage not greater than six (6) %. Sewn-In-Tag (Size, Product

Number). Garment shall be Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Fabric: Cotton Blend, 50% Cotton / 50% Poly. Pre-

Shrunk.

Fabric Color: Solid Color, Light Blue.

Medium DZ -

Large DZ 300

X-Large DZ 50

2X-Large DZ 250

3X-Large DZ -

4X-Large DZ 200

6X-Large DZ 200

8X-Large DZ 50

006 Sweatshirt, Men’s.

Style: Pullover, Long Sleeve, Crewneck, Sewn-In-

Tag (Size, Product Number). Garment shall be

Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Following repeated washings the Garment shall retain shape, color, and weight.

Fabric: Cotton Blend, 50% Cotton / 50% Poly. Pre-

Shrunk.

Fabric Color: Gray.

Medium EACH 250

Large EACH 550

X-Large EACH 750

2X-Large EACH 500

3X-Large EACH -

4X-Large EACH -

5X-Large EACH -

6X-Large EACH -

7X-Large EACH -

8X-Large EACH -

007 Sweatshirt, Men’s.

Style: Pullover, Long Sleeve, Crewneck, Sewn-In-

Tag (Size, Product Number). Garment shall be

Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Following repeated washings the Garment shall retain shape, color, and weight.

Fabric: Cotton Blend, 50% Cotton / 50% Poly.

Pre-Shrunk.

Fabric Color: Orange.

Medium EACH 250

Large EACH 300

X-Large EACH 1,050

2X-Large EACH 450

3X-Large EACH -

4X-Large EACH -

5X-Large EACH -

6X-Large EACH 12

7X-Large EACH -

8X-Large EACH 12

008 Socks, Tube Socks, Men’s.

Socks shall be constructed of Non-Shrinkable material to retain size and shape. Garment shall be

Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems. Following repeated washings the

Garment shall retain shape, color, and weight.

Length: 19 Inches.

Fabric: 80% Cotton / 17% Polyester /

3% Elastic.

Weight: Minimum Weight of 28 ounces per dozen.

Color: Black, Charcoal Gray.

- DZ 7,200

009 Shoelaces, Flat (144 Each, 72 Pairs Per Case).

Shoelaces are used for replacement of existing laces in walking shoes with having six (6) eyelets per side.

Length: 49 Inches, Plastic Tip.

Material: Woven Polyester.

Color: White

- Case 9

010 Bootlaces, Round (144 Each, 72 Pairs Per Case).

Bootlaces are used for replacement of existing laces in six (6) high work boots.

Length: 60 Inches, Plastic Tip.

Color: Black

- Case 20

4.3 DELIVERY LOCATIONS

2. Delivery Location:

Contractor shall make deliveries Monday through Friday, between the hours of 7:00 a.m. to 3:00 p.m

(Pacific Time). No holiday or weekend deliveries will be accepted. County holidays are as follow:

New Year’s Day Martin Luther King’s

Birthday

Lincoln’s Birthday President’s Day

Memorial Day July 4th-Independence

Day

Labor Day Columbus Day

Veteran’s Day

Thanksgiving &

Friday

Christmas Day

b. Site-Specific Delivery Requirements

Central Men’s Jail - Jail Warehouse

Facility cannot accommodate trailers longer than 48 feet and tractors larger than those used for local deliveries.

Theo Lacy Facility - Jail Warehouse

Delivery trucks must have a functioning lift gate and accompanied with a pallet jack. No loading dock is available. All deliveries will be off-loaded at delivery site by driver/delivery personnel. Delivery driver shall make delivery without the assistance of County employees or additional staff.

James A. Musick Facility – Jail Warehouse

Contractor, when shipping large quantities of boxes, shall palletize and wrap boxes for shipment. Delivery trucks must have a functioning lift gate. In addition, delivery drivers must carry a pallet jack to make deliveries. No loading dock is available. The Jail Warehouse, adjacent to the

East Compound, has a steep incline hill for deliveries. All deliveries will be off-loaded at delivery site by driver/delivery personnel. Delivery driver shall make delivery to warehouse without the assistance of County employees or additional staff.

Contractor shall make deliveries Monday through Friday, between the hours of 07:00 to 3:30 p.m.

(Pacific Time). Warehouse closure. Deliveries shall not be accepted between the hours of 11:00 through 12:30 (Pacific Time).

c. Contractor shall make delivery to the following locations:

County of Orange

Sheriff-Coroner Department

Central Men’s Jail

550 N. Flower Street

Santa Ana, CA. 92703

Attn: Sr. CST Robles

Ph: 714-647-4506

County of Orange

Sheriff-Coroner Department

Theo Lacy Facility

501 The City Drive South

Orange, CA. 92868

Attn: CST Rowena Famisan

Ph:714-935-7017

Delivery vehicles shall be equipped with functioning lift-gate and pallet jack.

County of Orange

Sheriff-Coroner Department

James A. Musick Facility

13502 Musick Drive

Irvine, CA. 92618

Attn: Marjorie Siciliano

Ph: 949-855-2606

Delivery vehicles shall be equipped with functioning lift-gate and pallet jack.

SECTION 5. OCLSB and DVBE Preference Policies Certification Requirements

County of Orange Local Small Business (OCLSB) Preference and Disabled Veteran Business

Enterprise (DVBE) Preference Policies Certification Requirements

5.1 OCLSB:

Effective January 1, 2020, County of Orange Board of Supervisors adopted the OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet (1) and (2) below:

A. Local Business Requirements:

1. Maintains their principal center of operations (i.e. headquarters) within Orange County, and:

2. Has:

a. A business address located in the County of Orange that is not a post office box, or

b. A valid business license or certificate of occupancy issued by the County of Orange or by an Orange County city, or other documentation acceptable to the County of Orange.

B. Small Business Requirements:

1. Must be certified as a Small Business by the State of California Department of General

Services (DGS): and, C. Above requirements must be valid at the time of proposal submittal through the time of award of the contract. The terms and conditions of the contract shall additionally require the contractor to remain in compliance with the Local Business requirements (pursuant to subsection (a) above) through the term of the contract, including any extensions or renewals, and shall provide that contractor’s failure to comply may be construed by County as a material breach of the contract.

5.2 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our

Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal through the time of award of the contract.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in COUNTY OF

ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED VETERAN BUSINESS

ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

5.3 OCLSB/DVBE CERTIFICATION REQUIREMENTS:

County Of Orange Local Small Business (OCLSB) Preference And Disabled Veteran Business

Enterprise (DVBE) Certification Requirements

A. To participate as an OCLSB and/or DVBE the following requirements must be met:

1. Must be certified with State of California the Department of General Services (DGS) as a

Small Business. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

3. Maintains their principal center of operations (i.e. headquarters) within Orange County.

4. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

5. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the OCLSB Certification are required and must be returned with the solicitation response.

B. OCLSB or DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed

OCLSB or DVBE bidders for evaluation purposes. If the lowest bidder is a certified OCLSB or DVBE bidder, the contract will be awarded at the certified OCLSB or DVBE’s original bid price. The maximum allowable preference deduction is $100,000.

2. Request for Proposal - RFP

a. No Cost - Any Request for Proposals that does not include cost as a scoring criteria shall instead apply the five percent (5%) or eight percent (8%) preference percentage pursuant to the eligibility requirements above to a scoring criteria in the RFP that makes up no more than twenty percent (20%) of the total RFP.

b. With Cost - An additional five percent (5%) shall be applied to the total cost of each certified OCLSB or DVBE to obtain their final score. If the final score of any OCLSB or

DVBE matches the final score of a respondent who is not an OCLSB or DVBE, preference shall be given to the certified OCLSB or DVBE. If two or more OCLSBs and/or DVBEs have the same final score, the County shall determine the contract award based on the County’s best interests. Notwithstanding these preference procedures, the

Orange County Board of Supervisors reserves the right to award contracts in any other permissible manner in consideration of the County’s best interests.

C. Dual OCLSB and DVBE Preference provides for the following:

1. Business Certified as OCLSB and DVBE

If a State-certified OCLSB is also a State-certified DVBE, the preference given to that business shall be 8% instead of 5%.

D. Subcontractors

If bidder is submitting subcontractors to qualify for the OCLSB or DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the OCLSB and/or DVBE subcontractor(s).

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

SECTION 6. Electronic Fund Transfer (EFT)

If awarded, the County offers Bidder the option of receiving payment directly to its bank account via an

Electronic Fund Transfer (EFT) process in lieu of a check payment. Payment made via EFT shall also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address shall need to be provided to County via an EFT Authorization Form. A copy of the EFT form is attached as an Exhibit to this solicitation.

SECTION 7. Pricing

Line Item Description Quantity Unit of

Measure Unit Cost Total

01 Underwear, Panties, Women. Style:

Women’s Full Brief, Elastic Waist, Covered Elastic Leg Bands, Sewn-In-

Tag (Size, Product Number, and

Manufacture). Garment shall be

Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Fabric: 100% Cotton, Pre-Shrunk.

Fabric Weight: Minimum weight - 3.6

Oz per Yard. Fabric Color: White.

1 Dozen

2 Underwear, T-Shirts. Style: Men’s, Short Sleeve, Crewneck, Seamless

Ribbed Collar, Shoulder to Shoulder

Taping, No Pocket, Hems shall have minimum of Single Needle Stitching, Sewn-In-Tag (Size, Product Number, and Manufacture). Garment shall be

Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Fabric: Cotton Blend 50% Cotton /

50% Poly, Pre-Shrunk. Fabric Weight:

Minimum weight - 5.1 Oz per Yard.

Fabric Color: White.

1 Dozen

Line Item Description Quantity Unit of

Measure Unit Cost Total

3 Underwear, Under Shorts. Style:

Men’s Boxer Shorts, Pre-Shrunk, Full

Cut with Fly, Sewn-In-Tag (Size, Product Number). Garment shall be

Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Fabric: Broadcloth, 50% Cotton / 50%

Poly Fabric Weight: Minimum weight

- 3.25 Oz per Yard. Fabric Color:

White.

1 Dozen

4 Underwear, Woman’s Sports Bra, Full

Support. Style: Rubber Band – One

(1) Inch Width, Covered on lower part of Bra. All edges are hemmed with minimum of single needle stitching.

All hems shall be sewn using a locking stich. Sewn-In-Tag (Size, Product Number). Garment shall be

Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Garment shall retain its overall shape and shall have minimal, overall shrinkage. Fabric: Blend of

Cotton/Spandex. Minimum of 8%

Spandex for elasticity and to accommodate a variety of bust sizes.

Fabric Color: White.

1 Dozen

5 Nightgown, Women’s. Style: Short

Sleeve, Round Neckline, No Pocket.

All hems shall be sewn with a minimum of single needle stitching using a locking stich. Garment shall be constructed to allow for minimal shrinkage not greater than six (6) %.

Sewn-In-Tag (Size, Product Number).

Garment shall be Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems. Fabric: Cotton

Blend, 50% Cotton / 50% Poly. Pre-

Shrunk. Fabric Color: Solid Color, Light Blue.

1 Dozen

Line Item Description Quantity Unit of

Measure Unit Cost Total

6 Sweatshirt, Men’s. Style: Pullover, Long Sleeve, Crewneck, Sewn-In-Tag

(Size, Product Number). Garment shall be Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems. Following repeated washings the Garment shall retain shape, color, and weight. Fabric: Cotton Blend, 50% Cotton / 50% Poly. Pre-Shrunk.

Fabric Color: Gray.

1 EA

7 Sweatshirt, Men’s. Style: Pullover, Long Sleeve, Crewneck, Sewn-In-Tag

(Size, Product Number). Garment shall be Machine Washable and shall have the ability to withstand repeated washings using commercial laundry systems. Following repeated washings the Garment shall retain shape, color, and weight. Fabric: Cotton Blend, 50% Cotton / 50% Poly. Pre-Shrunk.

Fabric Color: Orange

1 EA

8 Socks, Tube Socks, Men’s. Socks shall be constructed of Non-

Shrinkable material to retain size and shape. Garment shall be Machine

Washable and shall have the ability to withstand repeated washings using commercial laundry systems.

Following repeated washings the

Garment shall retain shape, color, and weight. Length: 19 Inches. Fabric:

80% Cotton / 17% Polyester / 3%

Elastic. Weight: Minimum Weight of

28 ounces per dozen. Color: Black, Charcoal Gray

1 Case

9 Shoelaces, Flat (144 Each, 72 Pairs

Per Case). Shoelaces are used for replacement of existing laces in walking shoes with having six (6) eyelets per side. Length: 49 Inches, Plastic Tip. Material: Woven

Polyester. Color: White

1 Case

Line Item Description Quantity Unit of

Measure Unit Cost Total

10 Bootlaces, Round (144 Each, 72 Pairs

Per Case). Bootlaces are used for replacement of existing laces in six (6) high work boots. Length: 60 Inches, Plastic Tip. Color: Black

1 Case

TOTAL

SECTION 8. Vendor Responses

8.1 BID VALIDITY: *

Bids will be valid for a period of 365 days after the solicitation closing date.

☐ Please confirm

*Response required

8.2 VENDOR ACKNOWLEDGES THAT SAMPLES ARE REQUIRED PRIOR TO

3/13/2026 TO BE ELIGIBLE (SAMPLES WILL BE RETURNED TO YOU

AFTER SOLICITATION CLOSING DATE)*

☐ Yes

☐ No

*Response required

8.3 CONTRACTOR INFORMATION

8.3.1 Name of Bidder*

Please state the Name of Bidder here.

If Bidder is a corporation, the legal name of the corporation shall be set forth in this section as the Name of Bidder and the name, title, and person authorized to sign contracts on behalf of the corporation shall be stated as well.

If Bidder is a partnership or joint venture, the true name of the firm shall be set forth as the Name of

Bidder and the name of the partner authorized to sign contracts on behalf of the partnership or joint venture shall be stated as well.

If submittal of this bid or signature of any document submitted with this bid is by an agent other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with County prior to Bid opening, or must be submitted with the Bid; otherwise, the Bid may be rejected as non-responsive. You may upload this power of attorney under Additional Information later in this bid response.

*Response required

8.4 COMPANY PROFILE & REFERENCES

8.4.1 Company Legal Name*

*Response required

8.4.2 Company Legal Status*

Please state the status here (Corporation, Partnership, Sole Proprietor, etc.)

*Response required

8.4.3 Active Licenses*

Please state all active licenses issued by the California State Contractor's License Board to the company whose legal name is above.

*Response required

8.4.4 Corporate Office Address*

What is the address of the company's corporate office? Please provide the full street/mailing address.

*Response required

8.4.5 Local Business Address(es)*

Please provide the local business address for the company named above. If there are multiple local addresses then please provide all.

• Full address:

• Telephone Number:

• E-mail Address:

*Response required

8.4.6 Length of Time Firm Has Been In Business*

Please clearly state, in months and years, how long your firm has been in business.

*Response required

8.4.7 Length of Time At Current Location*

Please clearly state, in months and years, how long your firm has been in business at its current location.

*Response required

8.4.8 Regular Business Hours*

*Response required

8.4.9 Regular Holidays and Hours When Business Is Closed*

*Response required

8.4.10 Federal Taxpayer ID Number*

*Response required

8.4.11 DUNS Number*

Please provide your D-U-N-S Number

8.4.12 Unique Entity Identifier Number (UEI)*

The County requires a valid UEI number with active registration status. Your company may obtain one at no cost at https://sam.gov/entity-registration.

*Response required

8.4.13 Are you registered, active, and in good standing with the California Secretary of

State?*

☐ Yes

☐ No

*Response required

8.4.14 Corporation?*

Is your firm incorporated?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.4.15 State of Incorporation?*

You have indicated that your firm is incorporated. Please provide the name of the State of

Incorporation.

*Response required

When equals "Yes"

8.4.16 Contract Signature Authority - Executive Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Executive Signer Authority comes from the President, Vice-President, or

Chairperson of the Board.

• Contact Full Name:

• Contact Number:

• E-mail Address:

*Response required

When equals "Yes"

8.4.17 Contract Signature Authority - Financial Signature*

If incorporated, please provide the name, contact number, and email of the person who would provide this signature authority. The Financial Signer Authority comes from the Secretary, Assistant

Secretary, Chief Financial Officer, or Treasurer.

• Contact Full Name:

• Contact Number:

https://sam.gov/entity-registration

• E-mail Address:

*Response required

When equals "No"

8.4.18 Contract Signature Authority*

If not incorporated, please provide the name, contact number, and email of the person who has the binding and signature authority of this contract.

• Contact Full Name:

• Contact Title:

• Contact Number:

• E-mail Address:

*Response required

8.4.19 Sole Proprietor Under Different Name?*

Is your firm a sole proprietor doing business under a different name?

☐ Yes

☐ No

*Response required

When equals "Yes"

8.4.20 Sole Proprietor's Name*

You have indicated that your firm is a sole proprietorship doing business under a different name.

Please provide the sole proprietor's name and the name you are doing business under.

*Response required

8.4.21 Contact Person for Solicitation*

Please provide the following in relation to the point of contact for this solicitation:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

8.4.22 Project Manager*

Please provide the following regarding who will be your project manager for this project:

• Project Manager Full Name

• Project Manager Telephone Number

• Project Manager Email Address

*Response required

8.4.23 Contact Person for Accounting*

Please provide the following in relation to the point of contact for Accounting:

• Contact Person Full Name

• Contact Person Telephone Number

• Contact Person Email Address

*Response required

8.4.24 Emergency Contact*

In the event of an emergency of declared disaster, the following is required:

• Contact Person Full Name (during non-business hours)

• Contact Person Telephone/Cellphone Number

• Contact Person Email Address

*Response required

8.4.25 References*

Do you have letters from at least three references (not including County of Orange References) that include:

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

If you do not have letters you will be able to provide the same information electronically in the next question by answering "No" here.

☐ Yes

☐ No

When equals "Yes"

8.4.26 References - Letters*

Please upload your letters from at least three references (not including County of Orange References) that include:

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Contact Email Address

• Telephone Number of Contact

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

*Response required

When equals "No"

8.4.27 References - Information*

Please provide the following information regarding at least three references (not including County of

Orange References):

• Reference Names

• Addresses of site where work was performed

• Contact Name

• Telephone Number of Contact

• Contact Email Address

• Contract Effective Dates

• Contract Amount

• Brief Contract Descriptions

The references will be contacted for verification, and these contacts must be current and able to respond promptly.

*Response required

8.5 BIDDER CERTIFICATION

8.5.1 Conflict of Interest*

Bidder must certify either Yes or No below:

Bidder certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. (Yes) Disclose any financial, business or other relationship with the County of Orange, any other entity that the Orange County Board of Supervisors governs*, or any Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.

B. (No) Bidder certifies that no relationships exist/existed as outlined in item I above.

*Orange County Board of Supervisors govern: All Assessment Districts, All Community Facilities

Districts, All Reassessment Districts, Housing and Community Development Commission, Housing

Successor Agency to the Orange County Development Agency, In-Home Supportive Services Public

Authority, Industrial Development Authority For Orange County, Local Redevelopment Authority

Marine Corp Air Station (MCAS) El Toro, Orange County Financing Authority, Orange County

Flood Control District, Orange County Housing Authority, Orange County Housing Authority

Acting As the Housing Successor Agency, Orange County Public Financing Authority, Orange

County Special Financing Authority, South Orange County Public Financing Authority, and the

Successor Agency to the Orange County Development Agency

☐ Yes

☐ No

*Response required

When equals "Yes"

8.5.2 Disclose any financial, business or other relationship with the County of

Orange, any other entity that the Orange County Board of Supervisors governs*, or any

Orange County Board member, officer or employee, which could affect or influence award of the contract for the services you propose to provide.* *Response required

8.5.3 Litigation*

Bidder must certify either Yes or No below:

Bidder certifies current/past litigation as follows:

A. (Yes) Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving Bidder, or any company that holds a controlling interest in Bidder, against the County of Orange in the past seven (7) years.

B. (No) Bidder certifies that Bidder or any proposed subcontractors do not have any past or current litigation.

☐ Yes

☐ No

When equals "Yes"

8.5.4 Bidder shall provide detailed information regarding litigation (court and case number), liens, or claims involving any proposed subcontractors, or any company that holds a controlling interest in subcontractor firm(s), against the County of Orange in the past seven (7) years.* *Response required

8.5.5 Name/Ownership Changes:*

Respondent must certify either Yes or No below:

A. (Yes) Respondent certifies past company name changes and/or ownership changes, for

Respondent’s firm and any proposed subcontractor firm, as follows:

1. Respondent shall provide detailed information regarding any company name changes

(including legal business names) in the past seven…