LAARNG Combined Sysnopis Soliciation.docx

W912NR25QA024

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a request for quote (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2025-04 Effective on 04 June 11, 2025. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://acquisition.gov. Submission of a quote acknowledges receipt of the applicable provision, and clauses incorporated into this solicitation.

To be awarded this contract, the offeror must be registered in the SAM and remain active during a period of performance. (https://www.sam.gov/portal/public/SAM/). All vendors MUST have a publicly visible registration in the System for Award Management (SAM). UEI, Duns & Bradstreet, CAGE Code & Federal Tax ID numbers MUST be submitted with offer. If you need any additional assistance in getting registered, please send me an email and I will send you additional instructions. Submission of a Quote acknowledge SAM registrations requirements.

This requirement is solicited as “Full and Open” in accordance with the FAR. The NAICS code for this acquisition is 721110 (Hotels (except Casino Hotels) and Motels). This solicitation is for a Firm Fixed Price contract and will be awarded to the Lowest Priced Technically Acceptable. The offer must include proof of adherence to the specifications provided (the quote will be checked for technical acceptableness based on the attached Performance Work Statement and meal requirements) and have a satisfactory past performance with Government contracts.

REQUIREMENT:

The Louisiana National Guard (LANG) Yellow Ribbon Reintegration Program (YRRP) is seeking a facility to provide conference space, parking, catering, and dining accommodations for approximately 225 participants (i.e. service members, family members, children, family readiness volunteers, and event staff) on Saturday, 2 August 2025 – Sunday, 3 August 2025 in Shreveport, LA 71101. This attached Performance Work Statement (PWS) is for informational gathering purposes only. Submission of a Quote constitutes as receipt and understanding of the requirement; if there are any uncertainties about the requirement please ask prior to submission of a quote.

TIMELINE

Friday, July 11, 2025 / 04:00 p.m. – Combined Synopsis/solicitation Issued

Wednesday, July 16, 2025 / 04:00 p.m. – Deadline for questions/clarifications (If applicable)

Friday, July 18, 2025 / 04:00 p.m. – Solicitation closes

SUBMISSION OF QUOTES:

Offerors shall submit the W912NR25QA024 Solicitation Worksheet electronically to Contract Specialist, Mr. Antoneil Banton at antoneil.s.banton.civ@army.mil and Contracting Officer, Mrs. Crystal Stiles, crystal.l.stiles2.civ@army.mil. The Government must have received from the offeror a fully compliant Quote. The Quote is compliant when it conforms to all the requirements terms and conditions specified within the solicitation, including the PWS.

SUBMITTAL OF SOLICITATION QUESTIONS:

Questions concerning this RFQ or request for clarification shall be made in writing via email to:

Contract Specialist - Mr. Antoneil Banton at antoneil.s.banton.civ@army.mil or Contracting Officer - Mrs. Crystal Stiles at crystal.l.stiles2.civ@army.mil

QUESTION DEADLINE:

The due date for the questions will be 4:00 p.m. on Wednesday, July 16, 2025.

When submitting questions and comments, please refer to the specific text of the RFQ in the following format:

Subject: RFQ No. W912NR25QA024

QUOTATION WORKSHEET

VENDOR NAME: _______________________________________________________________

PHONE #______________________ FAX #___________________________

Point of Contact: ______________________________________________________________

UEI ___________________ DUNS & BRADSTREET # ______________________ CAGE CODE____________

Federal Tax ID _________________________

SIZE OF BUSINESS (SMALL/LARGE) _______________

SMALL BUSINESS SUB-CATEGORY (IF APPLICABLE) ______________________

NAME OF PERSON QUOTING PRICE___________________________________________

DATE QUOTE RECEIVED____________

Lunch Meals:

Sunday, 3 August 2025.

Lunch menu negotiable and options must be provided to YRRP for review prior to selection. - (NO hotdogs or sandwiches as a main course). 2 proteins, 2 starches, and 2 vegetable options at a minimum and must fall within per diem rates.

It must include tea, water, lemonade, caffeinated and decaffeinated coffee, and hot tea.

Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

Operating Unit

Product Service Description: Meeting Space

Product Service Description: Meeting Space-Service Charge

Product Service Description: Exhibits Tables

Product Service Description: Parking Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

Product Service Description: Audio/Visual

Product Service Description: Audio/Visual- service Fee

Product Service Description: Wifi Product Service Code: V231 Pricing Arrangement: Firm Fixed Price

Product Service Description: Audio/Visual- service set up

Product Service Description: Lodging 2 August

Product Service Description: Gratuity

TOTAL: __________________________

Vendors are advised that the solicitation closes on Friday, July 18, 2025 / 04:00 p.m. Central Time. All Quotes/quotes shall be emailed to antoneil.s.banton.civ@army.mil.

COMMENTS:

REPRESENTATION.

As prescribed in 4.2105(a), complete the following representation in FAR Clause 52.204-24(d) Representation. The Offeror represents that —

(1) It □ will, □ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (c)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—It □ does, □ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (c)(2) of this section if the Offeror responds “does” in paragraph (d) (2) of this section.

Vendor Name: _______________________________________________________________________________

Authorized Representative Name/Title: ____________________________________________________________ (Print Name/Title)

Authorized Representative Signature: ______________________________________________________________

NOTE: For your offer to be considered ensure the following:

· Worksheet has been accurately and completely filled out.

· Registration in SAM is current and accurate.

· Pricing for all items listed and total of all items complete.

· Representation selection has been made (#1 & #2).

· Submission made via email by the specified time and date.

APPLICABLE CLAUSES:

The following FAR/DFAR clauses and provisions are applicable to this acquisition:

52.202-1 Definitions JAN 2012 52.203-3 Gratuities APR 1984 52.203-5 Covenant Against Contingent Fees APR 1984 52.203-7 Anti-Kickback Procedures OCT 2010 52.204-7 System for Award Management JUL 2013 52.204-13 System for Award Management Maintenance JUL 2013 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Oct 2020) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.212-4 Contract Terms and Conditions--Commercial Items FEB 2012 52.216-24 Limitation of Government Liability APR 1984 52.216-25 Contract Definitization OCT 2010 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor -- Cooperation with Authorities and Remedies MAR 2012 52.222-21 Prohibition of Segregated Facilities FEB 1999 52.222-26 Equal Opportunity MAR 2007 52.222-35 Equal Opportunity for Veterans SEP 2010 52.222-36 Affirmative Action for Workers with Disabilities OCT 2010 52.222-37 Employment Reports on Veterans SEP 2010 52.222-50 Combating Trafficking in Persons FEB 2009 52.223-6 Drug-Free Workplace MAY 2001 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving AUG 2011 52.225-13 Restrictions on Certain Foreign Purchases JUN 2008 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications DEC 2012 52.232-1 Payments APR 1984 52.232-18 Availability if Funds APR 1984 52.232-33 Payment by Electronic Funds Transfer-System for Award Management JUL 2013 52.233-1 Disputes JUL 2002 52.233-2 Service of Protest SEP 2006 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.243-1 Changes--Fixed Price AUG 1987 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7002 Requirement to Inform Employees of Whistleblower Rights JAN 2009 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.232-7006 Wide Area WorkFlow Payment Instructions MAY 2013 Executive Order 13514: Federal Leadership in Environmental, Energy, and Economic Performance (OCT 2009)

LAARNG ORAL QUOTE WORKSHEET | Dated: 26Feb2021