FY25 YRT6 39 MP POST_PWS_V2.pdf

Ver. January 2023

PERFORMANCE WORK STATEMENT (PWS)

FOR

39 MP Post Deployment Reintegration Training

1.0 General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: This is a non-personal service(s) contract to provide catered lunch meals, lodging and meeting space.

1.2 Background: In accordance with DoDI 1342.28 all DoD components are required to host a Reintegration Yellow Ribbon Training Event at a convenient location for the Service Members and their Designated Individuals (DI’s). Yellow Ribbon training events include a variety of instruction briefs, and resources that focus on supporting a successful reintegration from deployment for both SM’s and their DI’s.

1.3 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform catering services, as defined in this PWS.

1.4 Objectives: The Louisiana National Guard (LANG) Yellow Ribbon Reintegration Program (YRRP), is seeking a facility to provide conference space, parking, catering, and dining accommodations for approximately 225 participants (i.e. service members, family members, children, family readiness volunteers, and event staff) on Saturday, 2 August 2025 – Sunday, 3 August 2025 in Shreveport, LA 71101. This Performance Work Statement (PWS) is for informational gathering purposes only. LANG Contracting Office will conduct the formal solicitation for a facility that can meet the requirements set forth in this PWS at the best value for the government. Final selection will be made by LANG Contracting Office.

1.5 General Information:

1.5.1 Place and Performance of Services: The contractor shall provide services between the hours of 0900-1800 CST on Saturday, 2 August 2025 through 0630-1800 CST on Sunday, 3 August 2025 except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings.

Performance shall be in Shreveport, LA 71101. The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.5.1.1 Telework: The Government does not permit the contractor to telework in support of this requirement. In furtherance of Continuity of Operations Planning (COOP), a telework program may be enacted to ensure that the Government's mission-critical operations stay operational during times of national emergency or incidents of national significance. Telework shall be at no additional cost to the Government.

1.5.1.2 Reserved

1.5.1.3 Reserved

1.5.2 Reserved

1.5.3 Reserved

1.5.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.5.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.5.5.1 Reserved

1.5.5.2 Reserved

1.5.5.3 Reserved

1.5.5.4 Reserved

1.5.5.5 Reserved

1.5.5.6 Reserved

1.5.5.6.1 Reserved

1.5.5.6.2 Reserved

1.5.5.6.3 Reserved

1.5.5.6.4 Reserved

1.5.5.6.5 Reserved

1.5.5.7 Reserved

1.5.5.8 Reserved

1.5.5.9 Reserved

1.5.5.10 Reserved

1.5.5.11 Reserved

1.5.5.12 Reserved

1.5.5.13 Reserved

1.5.5.14 Reserved

1.5.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.5.6.1 Reserved

1.5.6.1.1 The contractor shall immediately report any occurrences of lost or duplicated keys/key cards to the COR.

1.5.7 Reserved

1.5.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR 42.5.

The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced.

The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.5.9 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.5.10 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.5.11 Reserved

1.5.12 Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.5.13 Reserved

1.5.14 Reserved

1.5.15 Reserved

1.5.16 Reserved

1.5.17 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.18 Reserved

PART 2

DEFINITIONS & ACRONYMS

2.0 Definitions and Acronyms:

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field. (List definitions used in the PWS and what they represent. At a minimum, insert the definitions provided below.)

2.1.1 Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.2 Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart

202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

2.1.3 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Day – means, unless otherwise specified, a calendar day.

2.1.5 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.6 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.7 Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

2.1.8 Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.9 Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.10 High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

2.1.11 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.12 Physical Security: That part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.13 Quality Assurance: The various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.14 Quality Assurance Surveillance Plan (QASP): The key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.15 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.16 Statement – Means the specific results-based activities required to satisfy HLOs.

A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

2.1.17 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ANG Air National Guard AEI Army Enterprise Infostructure AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation ARNG Army National Guard AT Anti-terrorism BI Background Investigation CM Contract Manager COR Contracting Officer Representative DA Department of the Army DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement

DoD Department of Defense DSCA Defense Counterintelligence and Security Agency FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services GFR Government Flight Representative HLO High Level Objective HQDA Headquarters, Department of the Army HSPD Homeland Security Presidential Directive IA Information Assurance ID Identification IS Information System(s) IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer LANG Louisiana National Guard NGB National Guard Bureau OCI Organizational Conflict of Interest OPSEC Operations Security PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity SCR Service Contract Reporting SSN Social Security Number TAG The Adjutant General TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence USPFO United States Property and Fiscal Officer YR Yellow Ribbon YRRP Yellow Ribbon Reintegration Program YRT Yellow Ribbon Training

PART 3

GOVERNMENT PROPERTY (GP) AND SERVICES

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

None

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.2 Reserved

4.3 Reserved

PART 5

SPECIFIC TASKS

5.0 Requirements: Contractor shall ensure meeting space, dining space, and the provided food and beverage meet the stated general and detailed requirements in this PWS for the hosting of a Yellow Ribbon Reintegration Event.

5.1 General Requirements:

5.1.1 All event space, lodging, and parking is required to be located together in the same area or within reasonable/safe walking distance.

5.1.2 All requested meeting spaces shall be available beginning 0900-1800 CST on Saturday, 2 August 2025 through 0630-1800 CST Sunday, 3 August 2025. Event staff will be on site 0900 CST, 2 August 2025, to begin setting up event.

5.1.3 Require tables, and stages include tablecloths, skirting, and pipe and drape upon request.

5.1.4 Require a self-parking option preferably connected to the meeting space be available to accommodate the group size, requiring 225 parking spaces.

5.1.5 Require dining area space to hold 23 rounds of ten (10) and hold a total of 225 people seated comfortably banquet style for Yellow Ribbon Reintegration Training

(YRRT).

5.1.6 General Session area to hold 23 rounds of ten (10) and hold a total of 225 people seated comfortably banquet. General session meeting space may be joined with dining space if required.

5.1.7 Require one (1) large separate meeting space to be set theater, with stage, pipe and drape backdrop, podium with goose neck microphone, wireless microphone, and audio visual for approximately 225 people in an awards presentation set up.

5.1.8 Require a lobby area or meeting room that can hold a minimum 30 exhibitor tables.

5.1.9 Require the ability to exercise AV Freedom throughout the venue space.

5.1.10 Require general session meeting space to have a minimum of audiovisual (AV) equipment and internet support. AV equipment to include two (2) 15-20’ Diagonal Projector screens, two (2) projectors and overheard sound Public Address (PA) system, to include podium with wired microphone for the YRRT event in the General Session Area.

5.1.11 Require five (5) separate meeting spaces to be used as training breakouts.

Space must be able to hold a minimum of 50 people in theater, banquet, or classroom style.

5.1.12 Require the five (5) separate meeting spaces to have available, AV equipment and internet support. AV equipment will include one (1) 8x8’ projector screen, and one

(1) projector with appropriate connection cables for personal computers.

5.1.13 Require three (3) meeting spaces to be used in support of event operations.

5.1.14 Require wireless internet access to be available throughout the building.

5.1.15 The contractor agrees to allow the LANG YRRP (referenced above as “AV Freedom”) the ability to utilize its own technicians, and a combination of its own, and contracted, AV equipment to include but not limit sound, power, projection, screens, laptops and internet connections (routers, LAN, wireless).

5.2 Food & Beverage Requirements: All meals provided shall be delivered as stated and shall not exceed the daily meal rate for the local area found at www.gsa.gov.

5.2.1 Sunday, 3 August 2025; Lunch menu negotiable and options must be provided to YRRP for review prior to selection. - (NO hotdogs or sandwiches as a main course). 2 proteins, 2 starches, and 2 vegetable options at a minimum, and must fall within per diem rates. Must include tea, water, lemonade, caffeinated and decaffeinated coffee, and hot tea.

a) Food and Beverage, Lunch Buffet, Sunday, 3 August 2025

i) Quantity: 225

5.2.2 All meals must be prepared and delivered on time or prior to the scheduled mealtimes designated by the COR.

http://www.gsa.gov/

5.3 Lodging Requirements: Contractor shall provide 40 sleeping rooms for one (1) night checking in Saturday 2 August 2025, checking out Sunday, 3 August 2025 at the federal government lodging rate for Shreveport, LA found at www.gsa.gov.

5.3.1 Must not be a casino.

5.3.2 Hotel must allow a 12:00pm checkout.

5.3.3 Rooms offered must be a combination double occupancy, individual/private sleeping rooms with toilet and shower/tub facilities, with any combination of two (2) double beds, two (2) queen beds, and/or one (1) queen/king bed. Additional accommodations for attendee families with more than four (4) members or for family members that have higher physical needs may be requested 48 hours prior to and during 2 August 2025. (i.e. child cribs, pull out sleeper sofa).

5.3.4 Parking shall be provided free of charge with in and out privileges, or in the alternative, an acceptable alternative agreed upon between the contractor and LANG YRRP. If off-site parking is provided, additional security/patrol of the parking area shall be provided by the contractor.

5.3.5 All rooms will be reserved ahead of time by room list and/or reservation code. All rooms will be arranged via a room list provided by the YRRT event planner and paid for via the “LANG YRRP Master Account”.

5.3.6 Contractor shall provide lodging confirmation numbers for all rooms included on room list no less than 24 hours prior to the event with a follow-up verification of all confirmed rooms No Later Than (NLT) three (3) hours prior to scheduled check in.

5.3.7 The deadline for providing a final rooming list and/or reserving rooms under the reservation code will be NLT two (2) days after contract award. Any rooms not reserved in the LANG YRRP room block by this deadline shall be released from the block and made available for sale to the public without penalty or charge to the “LANG YRRP Master Account”.

5.3.8 A cancellation policy of 72 hours or more will be provided to avoid any penalty or fee. In case of unforeseen mission requirements or an emergency, members under this room block and reservation code will not be held liable for failure to cancel and will not be charged first night’s stay. A letter signed by the COR must be submitted in this case.

5.3.9 LANG YRRP will request an additional rooming block of up to 25 rooms that will be paid for by individual party at time of booking/check in, i.e. full-time SMFP staff, presenters, contract staff, and/or vendors. These rooms are not part of the above contracted rooms and should NOT be counted in the total. Rooms offered must be a combination double occupancy, individual/private sleeping rooms with toilet and shower/tub facilities, with any combination of two (2) double beds, two (2) queen beds, and/or one (1) queen/king bed. To make a reservation, said individuals should have the http://www.gsa.gov/ option to book accommodations individually under their own name along with “LANG YRRP Self-Pay”.

5.3.10 Persons with a room reserved/paid for via the “LANG YRRP” Master Account should have the option, but not be required to, provide a credit card upon check in if they wish to have charging privileges associated with their hotel room. If no card is presented, the room will be blocked to all charges.

5.4. Quality Room Standards:

5.4.1 The facilities to be used in responding to the lodging requirements set forth in this agreement shall present an attractive exterior and interior appearance. The surrounding area shall be clean, well-maintained. All rooms will have coordinated décor to include the furnishings and fixtures therein.

5.4.2 All lodging structures used in the performance of this agreement shall be in compliance with the applicable portions of the National Fire Codes as compiled and published by the current National Fire Protection Association. Accordingly, all emergency exits must be appropriately identified in accordance with the aforementioned code.

5.4.3 All facilities and structures used in performance of this contract must be free of noxious insects, rodents and other vermin. Interior and exterior of guest rooms will be free from offensive odors.

5.4.5 All windows that can be opened must be covered by adequate screens.

5.4.6 Current, appropriate licenses and employees health permits shall be maintained at all times during the contract period.

5.4.7 The Contractor will not permit gambling, prostitution, sexual harassment or other illegal acts within its establishment and will take adequate measures to prevent said activities (i.e. security service, limited access facility, etc.)

5.4.8 Furnishings/fixtures in the entrance foyer shall be clean and free from noticeable cigarette burns, cuts, or tears. Damaged or broken furnishings/fixtures will not be satisfactory.

5.4.9 Contractor will provide measures to ensure the security & safety of guests to include, as a minimum, individual’s room door/window locks capable of preventing key access to the room when occupied and parking lot lighting.

5.4.10 The facility must have custodial service in all common use areas. Daily maid service will be provided seven days a week, as specified below.

5.4.11 The Contractor shall permit the LAARNG Antiterrorism office to perform vulnerability assessments to assess security and safety concerns for the facility.

5.4.12 All guest rooms must open into an enclosed hallway.

5.4.13 Ensure information is available pertaining to the local areas and conditions.

5.4.14 Maid/Linen Services. All guest rooms shall be cleaned on a daily basis and must consist of, at a minimum, preventative maintenance check, bed making, changing towels, changing bathmats and washcloths, emptying trash containers, replenishing supplies, dusting and vacuuming. Bathing and toilet facilities will be cleaned, sanitized, and deodorized daily. Closets, windows, blinds, and drapes shall be kept clean and free of dust and dirt. Mechanical openings and closing devices on window coverings must be in operable condition at all times. Bed linens must be clean, free of tears, and changed daily regardless of whether the same individual occupies the same bed more than one night and will consist of two sheets and one pillowcase for each pillow. Bedspreads and coverlets shall be clean and free from holes, stains, or other fluids. Two bath towels, two hand towels, two washcloths, one bathmat, and a packet of soap shall be provided for each individual daily. Adequate toilet and facial tissue shall be provided. Used glasses must be replaced on a daily basis with sterilized glasses.

5.5 Coordination Requirements:

5.5.1 Contractor shall provide the following information in their initial proposal to for adequate assessment and selection for award and validate all information within three business days of contract award:

5.5.2 Printed and digital layouts of the identifying space available, entry points, exit points, air walls, in-house audio-visual equipment, walkways, concessions.

5.5.3 Breakdown of each meeting space square footage and seating capacity in theater, banquet, and classroom.

5.5.4 Parking diagrams identifying the number of spaces available, entry points, and exit points.

5.5.5 An inventory list of all available equipment to be utilized throughout the event with dimensions to include: chairs, square tables, round tables, stages, stairs, projectors, projector screens, monitors, various microphones, podiums, tablecloths, and skirting.

5.5.6 Contractor shall coordinate a minimum of two (2), up to five (5) in person meetings with meeting space staff to answer questions, discuss strategy, capabilities, and update operational information.

5.6 Other Requirements:

5.6.1 Signage and or corded off walking lanes, aiding attendees navigating towards registration and general meeting space and identifying signage listing breakout sessions on the doors of each breakout room. Signage should be labeled “LANG YRRP” supplemented with directional arrows, directions to meeting space, and/or title of session being offered.

5.6.2 In addition to provided signage, contractor agrees to allow signage freedom to LANG YRRP for use of additional signage.

PART 6

APPLICABLE PUBLICATIONS

The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/?q=browsefar

Defense Federal Acquisition Regulation Supplement http://www.acq.osd.mil/dpap/dars/dfarspgi/current/in dex.html or https://www.acquisition.gov/dfars

Joint Travel Regulation (JTR) https://www.defensetravel.dod.mil/site/travelreg.cfm

DoDM 1000.13-M-V1 DoD Identification (ID) Cards (Enclosure 2, paragraph 3.b)

01/23/2014 (Change 1:

07/28/2020) http://www.esd.whs.mil/Directives/issuances/dodm

Federal Information Processing Standards (FIPS) Publication 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

(paragraph 9)

August 2013 http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201 -2.pdf

DoDM 5200.2 Procedures for the DoD Personnel Security Program

(PSP)

04/03/2017 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDI 5200.46 DoD Investigative and Adjudicative Guidance for Issuing the Common

Access Card (CAC)

09/09/14 (Change 1:

05/04/2018) https://www.esd.whs.mil/Directives/issuances/dodi/

Homeland Security Presidential Directive (HSPD)-12

Policy for a Common Identification Standard for Federal Employees and

Contractors

08/27/2004 https://www.dhs.gov/homeland-security-presidential-directive-12

DoDI 5400.11 Department of Defense Privacy and

Civil Liberties Programs

01/29/2019 https://www.esd.whs.mil/Directives/issuances/dodi/

DoD 5400.11-R Department of Defense Privacy

Program

05/14/2007 https://www.esd.whs.mil/Directives/issuances/dodm/

DoDD 8140.01 Cyberspace Workforce Management 10/05/2020 https://www.esd.whs.mil/Directives/issuances/dodd/ https://www.acquisition.gov/?q=browsefar http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html https://www.acquisition.gov/dfars http://www.esd.whs.mil/Directives/issuances/dodm http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf http://nvlpubs.nist.gov/nistpubs/FIPS/NIST.FIPS.201-2.pdf https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.dhs.gov/homeland-security-presidential-directive-12 https://www.esd.whs.mil/Directives/issuances/dodi/ https://www.esd.whs.mil/Directives/issuances/dodd/

DoD 8570.01-M Information Assurance Workforce

Improvement Program

12/19/2005 (Change 4:

11/10/2015) https://www.esd.whs.mil/Directives/issuances/dodm/

DoD 5220.22-M National Industrial Security Program

Operating Manual (NISPOM)

02/28/2006 (Change 2:

05/18/2016) https://www.esd.whs.mil/Directives/issuances/dodm/

Army Directive 2014-05 Policy and Implementation

Procedures for Common Access Card Credentialing and Installation Access for Uncleared Contractors

03/07/2014 https://armypubs.army.mil/ProductMaps/PubForm/A rmyDir.aspx

AR 25-2

Information Assurance

04/04/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 530-1

Operations Security

09/26/2014 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 525-13

Antiterrorism

12/09/2019 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

AR 381-12

Threat Awareness and Reporting

Program (TARP) (Section II, ¶ 2-4.b)

06/01/2016 http://armypubs.army.mil/ProductMaps/PubForm/AR .aspx

6.1 Applicable Forms: Forms applicable to the PWS are listed below:

Form Date Website

DD 1172-2

Application for Identification

Card/DEERS Enrollment

Mar 2017 http://www.dtic.mil/whs/directives/forms/index.htm

I-9 Employment Eligibility Verification

10/21/2019 https://www.uscis.gov/sites/default/files/files/form/i-9.pdf

DD 441

Department of Defense Security

Agreement

Feb 2020 http://www.dtic.mil/whs/directives/forms/dd/ddforms0001- 0499.htm

DD 250

Material Inspection and Receiving

Report

Aug 2000 https://www.esd.whs.mil/Directives/forms/dd0001_0499/ https://www.esd.whs.mil/Directives/issuances/dodm/ https://www.esd.whs.mil/Directives/issuances/dodm/ http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://armypubs.army.mil/ProductMaps/PubForm/AR.aspx http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/forminfo/forminfopage2479.html http://www.dtic.mil/whs/directives/forms/index.htm https://www.uscis.gov/sites/default/files/files/form/i-9.pdf http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm http://www.dtic.mil/whs/directives/forms/dd/ddforms0001-0499.htm https://www.esd.whs.mil/Directives/forms/dd0001_0499/

TECHNICAL EXHIBIT 1

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1.2 Meeting Space

availability

5.1.2 All requested meeting

spaces shall be available beginning 0900-1800 CST on Saturday, 2 August 2025 through 0630-1800 CST Sunday, 3 August 2025.

Event staff will be on site 0900 CST, 2 August 2025, to begin setting up event.

95% compliance Proposal/quote provided by in the bid process

COR/ YR Staff

5.1.5-5.1.6 Dining Space & General Session to hold 225 people in rounds of ten

Require dining area space to hold 23 rounds of ten with tablecloths and hold a total of 225 people for Yellow Ribbon

Reintegration Training

(YRRT).

Stated seating must be met with 95% compliance

Site visit, scaled layout drawing, and on the spot assessment on the day of the event

COR/YR Staff

5.1.7 Meeting space

for awards presentation

Require one (1) large separate meeting space to be set theater, with stage, pipe and drape backdrop, podium with goose neck microphone, wireless microphone, and audio visual for approximately 225 people in an awards presentation set up.

95% compliance Site visit, scaled layout drawing, and on the spot assessment on the day of the event

COR/YR Staff

5.1.8 Exhibitor Area to

hold 30 tables

Require a lobby area or meeting room that can hold a minimum 30 exhibitor tables.

95% compliance Site visit, scaled layout drawing, and on the spot assessment on the day of the event.

COR/YR Staff

5.1.10 General session meeting space

audiovisual equipment

Require general session meeting space to have a minimum of audiovisual (AV) equipment and internet support. AV equipment to include two (2) 15-20’

Diagonal Projector screens, two (2) projectors and overheard sound Public Address (PA) system, to include podium with wired microphone for the YRRT

95% compliance Site visit scaled layout drawing, and on the spot assessment on the day of the event.

COR/YR Staff event in the General Session Area.

5.1.11

(5) Breakout rooms capable of various seating

Require five (5) separate meeting spaces to be used as training breakouts. Space must be able to hold a minimum of 50 people in theatre, banquet or classroom style seating.

95% compliance Site visit, scaled layout drawing, and on the spot assessment on the day of the event.

COR/YR Staff

5.1.12 Separate

meeting space audiovisual equipment

Require the five (5) separate meeting spaces to have available, AV equipment and internet support. AV equipment will include one (1) 8x8’ projector screen, and one

(1) projector with appropriate connection cables for personal computers.

95% compliance Site visit scaled layout drawing, and on the spot assessment on the day of the event.

COR/YR Staff

5.1.13

(3) Meeting spaces to support event operations

Require three (3) meeting spaces to be used in support of event operations.

95% compliance Site visit, scaled layout drawing, and on the spot assessment on the day of the event.

COR/YR Staff

5.2-5.2.2 Catering

Catering: Capability of catering for approximately 225 adults for a hot buffet lunch from approximately 1030-1300 in the general session area to allow for working lunch/access to vendor tables.

95% compliance 100% Inspection

COR/YR Staff

5.2.1 Food &

Beverage Requirements

Adult buffet will include a hot buffet meal with a minimum of 2 proteins, 2 starches, 2 vegetable options at a minimum. Must include tea, water, lemonade, caffeinated and decaffeinated coffee, and hot tea. Adult buffet will not serve ‘fast food’ items (i.e., hot dogs, chicken nuggets, hamburgers, etc.) nor will it serve ‘cold items’ (i.e. cold cuts, subs, sandwiches.)

95% compliance 100% Inspection

COR/YR Staff

5.3-5.4.14 40 Lodging

Rooms

A total of 40 sleeping rooms with single and double occupancy Saturday, 2 August 2025.

95% compliance with rooming list provided by

YR Staff

Site visit, rooming list with confirmation numbers

COR/YR Staff

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference / Deliverable Title

Frequency Number of copies/ordered quantity

Medium/Format Submit To

5.3.6 Lodging

Confirmation Numbers

No less than 24 hours prior to the event with a follow-up verification of all confirmed rooms no Later than (NLT) three (3) hours prior to scheduled check in.

1 Digital or printed

YR Staff