KYPCIS Food Matrix.xlsx

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Attached to
KYPCIS Bowling Green Seminar Catering/FY25
Solicitation number
RFQ-525-2500000003-1
Issued by
Madison County, Kentucky

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This document is a government file related to a catering contract for the KYPCIS Bowling Green Seminar in Kentucky. The contract requires the provision of self-serve buffet style meals and snacks for 3 days, with detailed item descriptions and quantities for each meal. The event is expected to have 85 participants, with meals required for dinner on Days 1 and 2, lunch on Days 2-4, and snacks on Days 1 and 2. The total estimated cost for the catering services is not to exceed $12,000.

The contract specifies that food substitutions may be necessary to accommodate participants and staff with food allergies, and the vendor will be notified in advance. The contract is governed by the Kentucky Model Procurement Code and relevant regulations, and constitutes the entire agreement between the parties, superseding any prior understandings or disclaimers.

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File Type Posted
Final_RFQ_525_2500000003_1_SO_FORM.PDF PDF
_2023- Annual Required Affidavit for Bidders Offerors and Contractors.pdf PDF

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Sheet1

PCIS Catering Contract
ItemService/ItemsDaySetup TimeEvent TimeQuantity EstimateUnit PriceTotal Cost
1Dinner-Self-Serve Buffet StyleDay 15:00 PM6:00 PM45$0.00
Chicken or Pork Entrée of some kind
Oven Roasted Vegetables or similar side
Mashed Potatoes or similar side or Salad
Rolls
Desserts
Drinks- Gallon containers of Sweet &
Unsweet Tea, Lemonade
Additional Items - disposable plates,
utensils, napkins, 12 oz. hot and 16 oz.
cold beverage cups, creamer and stirrers
2Snacks, Event SuppliesDay 15:00 PM850
Fresh Fruit - Bananas, Apples, Oranges
Granola bars, Energy Bars or similar snacks
3Lunch-Self-Serve Buffet StyleDay 211:30 AM12:00 PM850
Self-service Salad Bar or Potato Bar
Minimum of 2 Meats
Minimum of 5 Salad Toppings
Minimum of 3 Types of Salad Dressings
Tossed Green Salad with 3 types of Leafy
Vegetables or pasta salad
Potato bar toppings
Desserts
Drinks- Gallon containers of Sweet &
Unsweet Tea, Lemonade
Additional Items - disposable plates,
utensils, napkins, 12 oz. hot beverage cups
and 16 oz. cold beverage cups
4Dinner-Self-Serve Buffet StyleDay 25:00 PM5:00 PM85$0.00
Pork Entrée or Chicken Entrée
Vegetables
Rolls
Desserts
Drinks- Gallon containers of Sweet &
Unsweet Tea, Lemonade
Additional Items - disposable plates,
utensils, napkins, 12 oz. hot beverage cups
and 16 oz. cold beverage cups, creamer
and stirrers
ItemService/ItemsDaySetup TimeEvent TimeQuantity EstimateUnit PriceTotal Cost
5SnacksDay 25:00 PM850
Fresh Fruit - Bananas, Apples, Oranges
Granola bars, Energy Bars, or similar snacks
6Lunch-Self-Serve Buffet StyleDay 311:30 AM12:00 PM850
Sandwiches Served on Variety of Breads:
Ham & Cheddar, Smoked Turkey & Swiss,
& Chicken Salad
Assorted Individual Bagged Chips
Desserts
Drinks- Gallon containers of Sweet &
Unsweet Tea
Additional Items - disposable plates,
utensils, napkins, 12 oz. hot beverage cups
and 16 oz. cold beverage cups, creamer
and stirrers
7Dinner-Self-Serve Buffet StyleDay 35:00 PM5:00 PM850
BBQ or Country Supper Entrée
sides that come with that entrée
Rolls
Desserts
Drinks- Gallon containers of Sweet &
Unsweet Tea, Lemonade
Additional Items - disposable plates,
utensils, napkins, 12 oz. hot beverage cups
and 16 oz. cold beverage cups, creamer
and stirrers
ItemService/ItemsDaySetup TimeEvent TimeQuantity EstimateUnit PriceTotal Cost
8Lunch-Self-Serve Buffet StyleDay 411:30 AM12:00 PM850
Mexican Fiesta
Seasoned Sliced Chicken and Beef
Sautéed Pepper and Onions
Tortillas
Salsa
Mexican Rice
Refried Beans
Fresh Garden Salad
Shredded Cheese
guacamole
Sour Cream
Shredded Lettuce
Diced Tomatoes
Desserts
Drinks- Gallon containers of Sweet &
Unsweet Tea, Lemonade
Additional Items - disposable plates,
utensils, napkins, 12 oz. hot beverage cups
and 16 oz. cold beverage cups, creamer
and stirrers
Total not to exceed $12,000.00.
Food substitutions may be necessary for participants and staff who have food allergies.
Company will be notified in advance of seminar if a substitution is needed.

Any price quotation submitted in response to a request from the Commonwealth of Kentucky and/or any of its cabinets, departments, bureaus, agencies, officers, agents, or employees and any purchase order, award contract, or other agreement resulting therefrom shall be governed by the Kentucky Model Procurement Code, including relevant regulations and Finance and Administration Cabinet Policies, and constitute the entire agreement between the parties with respect to the applicable and referenced services, and all prior or other understandings between the parties and/or any disclaimers, terms and conditions, URL references, or other documents incorporated by reference in, or attached to, the price quotation are null and void.

File details come from the government source that posted it. Updated .