Kodak Alaris Small Purchase SBSP Re-Bid.pdf

www.idfpr.com

Illinois Department of Financial and Professional Regulation

JB PRITZKER

Governor

DEBORAH HAGAN

Secretary

TO: Interested Bidders FROM: Brandon Purcell, Illinois Department of Financial and Professional Regulation (“IDFPR”) –

Agency Purchasing Officer (“APO”)

DATE: 04/23/2020

RE: Kodak Alaris Small Purchase, BidBuy Bid# B-14260

GOAL:

IDFPR intends to purchase a Kodak Alaris i4650 scanner along with software support and hardware maintenance for this scanner and the four existing Kodak Alaris i4650 scanners that IDFPR has owned for the past three years (5 total:

4 existing, 1 new). The support and maintenance will be from June 1, 2020 through June 30, 2021. Please read the Supplies and/or Services Required section for more details.

SUPPLIES AND/OR SERVICES REQUIRED:

Must satisfy all requirements below to qualify

1. Kodak Alaris i4650 Scanner. Includes delivery and setup at the Chicago headquarters (James R. Thompson Center 9th Floor) by June 1, 2020.

Throughput Speeds (landscape, letter/A4 size, black and white/grayscale/color) i4650: 130 pages per minute

Recommended Daily Volume i4650: up to 100,000 pages per day

Scanning Technology

CCD

Optical Resolution 600 dpi

Output resolution 100, 150, 200, 240, 300, 400, 600 dpi

Illumination White LEDs

Maximum Document Width 305 mm (12 in.)

Long Document Mode Length Up to 9.1 m (360 in.)

Minimum Document Size (W x L)

50.8 mm x 63.5 mm (2 in. x 2.5 in.)

Paper Thickness and Weight With standard feeder: 45 g/m2 (12 lb.) bond to 200 g/m2 (110 lb.) index

Straight Through Paper Path, Thickness Up to 1.25 mm (0.049 in.)

Feeder/Elevator Up to 500 sheets (20 lb. /80g/m2) paper; handles small documents such as ID cards, business cards, and insurance cards

Multi-feed Detection 3 independent ultrasonic zones (with Interactive Multifeed Recovery with image display on PC)

Connectivity USB 3.1 Certified

Recommended PC Configuration Intel Core i5 (Sandy Bridge or newer), running at 2.7 GHz or higher, USB port 3.0 (Super Speed) or 2.0 (High Speed), 4 GB RAM or more

Bundled Software Standard Software: WINDOWS bundled software: TWAIN, ISIS, WIA Drivers; Smart Touch, Alaris Capture Pro Software Limited Edition (via web download)

File Format Outputs and Destinations TIFF/Multipage TIFF, PDF, RTF, TXT, Searchable PDF, PDFA (KODAK Capture Pro Software Limited Edition), Email, Printer, MICROSOFT SHAREPOINT Server and MICROSOFT WORD files, network folders and drives

Features Intelligent Document Protection with 3 sensors, metal detection, interactive Operator Control Panel (OCP), barcode reader, interactive multifeed ignore with image display on host, Intelligent Imprinting (patch counting), streak filtering, controlled stacking, Perfect Page technology, iThresholding, automatic color detection, autocrop, image edge fill (black or white), aggressive crop, deskew, content based blank page detection and deletion, multicolor dropout, hole fill, dual stream scanning, automatic orientation, color on the fly toggle patch, and much more.

Output Compression CCITT Group IV, JPEG or uncompressed output

Electrical Requirements 100-240 V (international), 50/60 Hz

Power Consumption Imaging: <130 watts Sleep Mode <1.5 watts Off: <0.5 watt

Environmental Factors EPEAT Silver ENERGY STAR qualified scanners

Acoustical Noise (operator position sound pressure level) Standby mode: <40 dB(A) Scanning: <63dB(A)

Accessories/Options Enhanced Printer Accessory (front side), Document Extenders, 66.04 cm, 76.02 cm and 86.36 cm (26 in., 30 in. and 34 in.), KODAK A3 Size Flatbed Accessory; KODAK Legal Size Flatbed Accessory

Dimensions Height: 34.79 cm (13.7 in.)

Width: 48.9 cm (19.2 in.)

Depth: 46.73 cm (18.4 in.) with tray closed Depth: 61.30 cm (24.1 in.) with tray open

Weight

30.4 kg (67 lb.)

2. Kodak Capture Pro Group E Scanner Software Support for the new Chicago scanner through 6/30/2021.

All support is provided directly by local Kodak Alaris technicians.

Service calls go directly with Kodak Alaris service dispatch (no middle company).

Software support will cover all service calls, all travel, and all labor.

Standard service is provided M thru F, 8AM to 5PM CST, on standard US business days.

Free consultant on any Department inquiries.

3. Kodak i4650 Production Scanner CareKit and Preventative Maintenance for the new Chicago scanner through

6/30/2021.

Place your service calls directly with Kodak Alaris service dispatch (no middle company).

Hardware maintenance will cover all service calls, all travel, all labor, and all service parts.

Standard service is provided M thru F, 8AM to 5PM CST, on standard US business days.

A scheduled annual maintenance inspection and cleaning (PM) for each unit is included.

Free consultant on any Department inquiries.

4. Kodak Capture Pro Group E Scanner Software Support between 6/1/2020 through 6/30/2021. 4 total machines will require hardware maintenance, 3 in Springfield and 1 in Chicago.

Same requirements as mentioned in line item #2.

5. Kodak i4650 Production Scanner CareKit and Preventative Maintenance between 6/1/2020 through 6/30/2021.

All support is provided directly by local Kodak Alaris technicians. 4 total machines will require hardware maintenance, 3 in Springfield and 1 in Chicago.

Same requirements as mentioned in line item #3.

PRICING:

A contract will be awarded to the Vendor that meets all the requirements and provides the lowest total cost based on the pricing table calculations below. The total value of this contract is estimated. The term of the awarded contract will start on June 1, 2020 and shall expire on June 30, 2021 (Support and Maintenance will be needed for 13 months).

If a Bidder has a question regarding the requirements, please submit a clarification question to the APO prior to the bid deadline.

Please complete the YES or NO columns per REQUIREMENT listed in the table below. If you mark YES for all requirements, please complete the COST portions for each fiscal year invoice to calculate your bid’s TOTAL COST.

# REQUIREMENT YES NO

1 New Kodak Alaris i4650 scanner

2 Kodak Capture Pro Group E Scanner Software Support for the new Chicago i4650 scanner through 6/30/2021

3 Kodak i4650 Production Scanner CareKit and Preventative Maintenance for the new Chicago i4650 scanner through 6/30/2021

4 Kodak Capture Pro Group E Scanner Software Supports for the four existing i4650 scanners between 6/1/2020 through 6/30/2021

Kodak i4650 Production Scanner CareKits and Preventative Maintenances for the four existing i4650 scanners between 6/1/2020 through 6/30/2021

FISCAL YEAR INVOICE COST

Fiscal Year 2020 Invoice: For products and services provided for June 1, 2020 through June 30, 2020. Includes delivery and setup of the new i4650 scanner at the Chicago headquarters (James R. Thompson Center 9th Floor) by June 1, 2020 and one (1) month of Software Support and Preventative Maintenance for all five (5) i4650 scanners located at IDFPR’s Springfield and Chicago headquarters.

Fiscal Year 2021 Invoice: For products and services provided for July 1, 2020 through June 30, 2021. Includes twelve (12) months of Software Support and Preventative Maintenance for all five (5) i4650 scanners located at IDFPR’s Springfield and Chicago headquarters.

TOTAL COST =

INVOICING:

Invoicing for Fiscal Year 2020 products and services will be executed upon delivery of the scanner (anticipated 6/1/2020).

Invoicing for Fiscal Year 2021 products and services will be executed after IDFPR’s annual operational budget is passed by the Illinois General Assembly and signed into law by the Governor of Illinois (anticipated 7/1/2020).

DUE DATE: 04/28/2020 3:00PM Central Time

Please complete the contact information below and return to the IDFPR Agency Purchasing Officer or upload the completed bid to BidBuy Bid# B-14260

Vendor Name:

Vendor Contact:

Vendor Email/Phone:

Vendor Signature: