KN-000-211-003 Project Manual.docx.pdf

PROJECT MANUAL

FOR

REPLACE 40 INOPERATIVE SUMP PUMPS

AT

WESTERN CORRECTIONAL INSTITUTION, 13800 MCMULLEN HWY

SW, CUMBERLAND, MARYLAND 21502

FOR

DGS PROJECT NUMBER: KN-000-211-003

DEPARTMENT OF PUBLIC SAFETY CORRECTIONAL SERVICES

DATE: OCTOBER, 09, 2020

PROJECT CLASSIFICATION: A

Minority Business Enterprises are Encouraged to Respond to this Solicitation

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Ellington E. Churchill, Jr. Secretary Larry Hogan, Governor 301 West Preston Street, Room 1405 Peter Franchot, Comptroller Baltimore, Maryland 21201 Nancy K. Kopp, Treasurer

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

- Notice To Bidders - Solicitation Fact Sheet (eMaryland Marketplace Advantage attachment)

- Instructions to Bidders for Construction Projects (March 2007) (eMaryland Marketplace Advantage attachment)

- General Conditions for Construction Contracts (July 1, 2018) (eMaryland Marketplace Advantage attachment)

- Bid Proposal Affidavit (eMaryland Marketplace Advantage attachment)

- State Funded Construction Projects – Payment of Employee Health Care Expenses (eMaryland

Marketplace Advantage attachment)

- Contractors Questionnaire

- Bid Bond, if applicable (eMaryland Marketplace Advantage attachment)

- Minority Business Enterprise Utilization Procedures (November 2017) (eMaryland Marketplace

Advantage attachment)

- MBE Attachment D-1A Forms (eMaryland Marketplace Advantage attachment)

- List of Prevailing Wage Rates, if applicable

- Addenda, if any (eMaryland Marketplace Advantage attachment)

- List of Drawings

- Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article §14-

302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

Table of Contents

General………………………………………………………………………………………....….1 Scope of Work………………………………………………………………………………....…..1 Base Bid……....……………………………………………………………………………… Material Quality……………………………………………………………………………....…...4 Site Security………………………………………………………………………………....…….4 Quarantine Procedures………………………………………………………………………....….4 Site Conditions………………………………………………………………………………… Contractor’s Qualifications…………………………………………………………………....…..5 Project Duration……………………………………………………………………………… Work Hours and Point of Contact…………………………………………………………… General Conditions……………...…………………………………………………………… Warranty…………………………………………………………………………………………...

SCOPE OF WORK

Replace 40 Inoperative Sump Pumps

Western Correctional Institution 13800 Mcmullen Hwy Sw, Cumberland, Maryland 21502

KN-000-211-003

General

The successful contractor shall provide all labor, equipment, tools, materials, and supplies required to replace the sump pump systems in all of the electrical and communications manholes at Western Correctional Institution, 13800 McMullen Hwy SW, Cumberland, MD 21502 in accordance with the specifications and conditions detailed in this document.

Scope of Work

1) All work shall be performed completely in accordance with the standards set forth by:

a) Occupational Health and Safety (OSHA)

b) National Electric Code (NEC)

c) Basic National Building Code (BOCA)

d) American Society of Mechanical Engineers (ASME)

2) It is the Contractor’s responsibility to establish the proper placement of the equipment to be installed. The Contractor shall ensure that the specified equipment is installed in the available space to effect a legal, code compliant, and properly functioning system.

3) The Contractor will relocate and /or reconfigure any items as necessary, such as, but not limited to piping, electrical lines, conduit, or any other obstacles to the installation of the new valves and piping insulation.

4) All equipment and material originating from the work that the Agency elects not to keep shall become the property of the Contractor and shall be removed from the facility and disposed of legally. All storage expenses for inadvertent manifestations shall be the obligation of the contractor.

5) The contractor shall perform all work under OSHA confined space guidelines.

6) All 40 submersible pumps shall be replaced with 120 Volt, ½ Horsepower float activated pumps.

7) The pumps installed shall have performance characteristics equal to or greater than the existing Sta-Rite Model DC25012M ½ HP Pumps, described in the attached document titled Submersible Effluent/Sump Pumps.

8) (30) manholes are located outside the perimeter of the facility and (2) are located inside the perimeter of the facility.

9) The contractor shall install a check valve above each sump pump at the distance above the pump recommended by the manufacturer of the pump.

Western Correctional Institution 13800 Mcmullen Hwy Sw, Cumberland, Maryland 21502

KN-000-211-003

10) A low voltage float switch shall be installed (6) feet above the sump pump in each manhole. The float switch shall be mounted on the pipe attached to the sump pump.

11) An indicator light shall be triggered by the low voltage float switch shall be installed, with the necessary transformer, on each post adjacent to each manhole. The light shall be clearly visible, in all outdoor light conditions, from a vehicle driving within (20) feet of the light.

12) The light and transformer shall be installed in the existing model 115 control panel boxes, described in the attached document titled Model 115 Control Panel, OR a new enclosure shall be provided for each manhole by the contractor.

13) The contractor shall reconfigure the existing 1-½ inch piping to contain a fitting enabling the pipe to be disconnected near the top of each manhole.

14) The contractor shall reconfigure the existing 120 Volt sump power wiring to contain a plug enabling the wiring to be disconnected near the top of each manhole.

15) The low voltage float switch wiring cable shall be installed with a plug enabling the wiring to be disconnected near the top of each manhole.

16) The contractor shall provide specialized piping support brackets as necessary to enable the piping to be removed from the manhole without entering the confined space.

17) After installation, it shall be possible to disconnect each sump pump assembly (including the pipe, pipe mounting brackets, 120V wiring, and low voltage wiring) and lift the assembly out of the manhole and replace it into the manhole and reconnect it fully without entering the confined space.

18) The contractor shall submit the items listed below to the DGS Representative (Project Manager) and shall not perform any work or order any materials prior to the approval of each submittal by the Project Manager and the Using Agency Representative. Items to be submitted:

a) Documentation on the proposed pumps

b) Documentation on the proposed check valves

c) Documentation on the proposed piping disconnect/union fitting

d) Documentation on the proposed 120V pump disconnect plug

e) Documentation on the proposed low voltage disconnect plug

f) Documentation on the proposed low voltage transformer

g) Documentation on the proposed low voltage float switch indicator light

Western Correctional Institution 13800 Mcmullen Hwy Sw, Cumberland, Maryland 21502

KN-000-211-003

h) A wiring schematic diagram of the proposed wiring for a system for a typical manhole.

19) Any work, materials, or other services not mentioned in this document but necessary to effect a safe, legal, code compliant, turn-key system shall be provided by the contractor at no additional cost.

20) The contractor shall provide up to (2) hours of training for the facility staff on the use, design, and operation of the systems installed.

21) The contractor shall provide copies of all manuals and documentation associated with each system component installed to the Using Agency Representative in paper and electronic format.

Base Bid

1) The contractor shall perform all work described in the scope of work in accordance with this document and the coes, standards, and attachments referenced, at each of the (40) manhole locations on or about the Western Correctional Institution grounds.

PROJECT SPECIFICATIONS/PROCEDURES

Western Correctional Institution 13800 Mcmullen Hwy Sw, Cumberland, Maryland 21502

KN-000-211-003

Material Quality

A. All materials used for the performance and completion of this work are to be new and designed for the purposes for which they are installed. Materials are to be utilized in accordance with the manufacturer’s recommendations and/or the applicable industry standards for such use. Materials are to be furnished, delivered, erected, connected and finished in every detail and shall be selected and arranged to fit properly into the available spaces in the specified areas. Where no material qualities are specified and there are several appropriate material choices to select for a given use, the material(s) having the higher durability or suitability for the purpose shall be utilized. Any such material selection instances are to be approved by the Using Agency and Project Manager.

Site Security

1. Security Requirements for Contractors

B. The work and the pre-bid conference will be conducted in an occupied correctional facility.

C. The contractor shall adhere to the guidelines set forth in the attached documents titled “Department of Public Safety Correctional Services Guidelines for Construction Project Security and Control” and “Contract Security” which have been uploaded with the bid documents.

D. The contractor shall obey any and all written or verbal directives from facility staff immediately while on the grounds of the facility.

E. Failure to comply with the specifications in this section, or in other sections, may be considered breach of contract.

Covid-19 Quarantine Procedures

1. The Contractor shall have a designated safety officer and a safety plan which includes responses to Covid-19.

2. The Contractor shall provide all employees with proper PPE, including face masks.

3. The Contractor and all associated personnel shall practice social distancing whenever possible while on site. This includes maintaining a six (6) foot distance between people whenever possible and wearing masks in such a manner as to cover the nose and mouth and seal properly to the face.

4. The contractor shall make hand washing stations and/or hand sanitizer available to all employees at all times.

Western Correctional Institution 13800 Mcmullen Hwy Sw, Cumberland, Maryland 21502

KN-000-211-003

5. Where possible, the Contractor shall stagger the scheduling of work so that the least workers possible are in the same location at the same time.

6. The Contractor shall provide all employees with an overview of the safety procedures and provide signage.

7. The Contractor shall maintain daily sign in sheets for all workers and contractor-associated visitors to the site.

8. The contractor shall ensure the Governor's executive order, described in the attached letter, is followed by all personnel associated with the project.

Site Conditions

1. The work covered by this specification is in an occupied facility.

2. The contractor shall at all times keep the premises as clean and free from an accumulation of waste materials and rubbish. At the completion of the work, all rubbish, tools, and surplus materials shall be removed and the work area shall be left completely clean.

3. The contractor shall leave no area unsafe or unsecure at the end of the working day.

4. It shall be the contractor’s responsibility to field verify all existing conditions and dimensions prior to bidding and ordering materials.

5. The contractor is responsible for verifying all material quantities and counts.

6. It is strongly recommended that the contractor attend the pre-bid / site visit.

7. The contractor shall repair and restore to its original condition any equipment, materials, or surfaces damaged as a result of their operations during this contract.

8. The contractor shall be entirely responsible for any loss or damage to their own materials, supplies, or equipment and the personal property of their employees while they are on the job site state premises.

9. The contractor shall be solely responsible for any damage to the building or its contents and for any loss or damage to any property belonging to the owner or the owner’s employees when such damage may be attributable to their actions or the actions of their employees.

Contractor’s Qualifications

1. The Contractor shall possess any and all license(s) required by the State of Maryland and the subdivision in which the project work is performed (if applicable). The required

Western Correctional Institution 13800 Mcmullen Hwy Sw, Cumberland, Maryland 21502

KN-000-211-003

license(s) shall be current. All employees utilized by the Contractor to perform work on this project shall each be licensed as necessary or covered under the Contractor’s licensing appropriately.

1. A copy of the Contractor’s license is to be provided to the DGS Procurement Officer and/or Project Manager if required. The Contractor shall have a minimum of five (5) years of experience performing construction work of a similar nature.

2. The contractor shall provide laborers and supervisors who are thoroughly familiar with the type of construction involved and the materials and techniques specified.

Project Duration.

1. The Contractor shall have all project work completed and ready for complete acceptance by the Owner within (180) days of notice to proceed.

2. The contractor shall pay $250.00 in liquidated damages for every day past the due date of the project that the project is not completed.

Work Hours and Point of Contact

1. The working hours for this project shall be specified at the pre-bid meeting.

2. Point of contact for the facility is Edward Twigg, Correctional Maintenance Officer Manager, 301-729-7167, edward.twigg@maryland.gov.

3. Point of contact for DGS is Toby Fitzick, Project Manager, 410-371-1501, tobias.fitzick@maryland.gov.

General Conditions

1. Contractor acknowledges that all information, direction, procedures, etc. provided in the Department of General Services “General Conditions for Construction Contracts” are part of this project specification.

2. Any damage, cutting or patching caused by the contractor or his employees or subcontractors to the facility, i.e., building, contents or grounds, shall be the responsibility of the contractor and shall be restored to original condition.

3. All debris and packing materials shall be hauled from the site at the contractor’s expense and disposed of in a legal/ lawful manner. All materials and supplies and equipment are subject to the inspection and approval of the DGS Construction Inspector materials shall be hauled from the site at the contractor’s expense and disposed of in a legal/ lawful manner. All materials and supplies and equipment are subject to the inspection and approval of the DGS Construction Inspector.

Western Correctional Institution 13800 Mcmullen Hwy Sw, Cumberland, Maryland 21502

KN-000-211-003

4. Throughout the entire project the Contractor shall schedule and coordinate all work with the DGS Department of Construction, to minimize disruption to the facility operation. At no time shall the entire facility be shut down.

5. All work shall be performed in the best and most professional manner. Contractor shall maintain the job site in a safe, neat, and orderly manner at all times.

6. Contractor shall ensure that a drug, alcohol and tobacco-free workplace are maintained on project pursuant to the Governor’s Executive Order Mandating the same.

7. The Contractor shall attend a Pre-Construction Meeting prior to work starting at the project sites. Contractor shall attend Progress meetings as requested by DGS and the Using Agency, per DGS “General Conditions for Construction Contracts”.

8. Security measures under the general direction of the agency and the Maintenance supervisors shall be observed. In this regard the contractor is expected to cooperate fully with agency authorities to permit the security of the institution to be maintained at all times.

Warranty

1. The Contractor shall warrant, unconditionally, inclusive of all equipment, materials and workmanship, for a period of two (2) years, commencing on the date of substantial completion, as determined by the State of Maryland Representative:

a. That the work contains no faulty imperfect material, equipment or any careless or unprofessional workmanship.

b. That the Contractor shall correct, repair, or replace with proper work, without cost to the State of Maryland, its Agencies, Departments or Facilities, any and all work found not to be as guaranteed by this section or otherwise not in conformity with the contract; the Contractor will make good all damages caused to other work, the structure and its contents or materials in the process of complying with this project.

c. The Contractor shall correct any defects within three (3) working days, as defined by the State, of notification of such defects.

d. The Contractor shall provide to the State, copies of all manufacturer warranties associated with the Equipment.