KN-000-211-003 pre-bid meeting minutes.pdf
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- Attached to
- KN-000-211-003 Replace 40 Inoperative Sump Pumps
- Solicitation number
- BPM021678
- Issued by
- Allegany County, Cumberland City, Maryland
About this file
This document contains the pre-bid meeting minutes for a contract opportunity from the Maryland Department of General Services (DGS) to replace 40 inoperative sump pumps at the Western Correctional Institution located in Cumberland, Maryland. The project has a 180-calendar day completion timeline and $250 per day liquidated damages. The procurement process is a written bid solicitation under COMAR 21.05.02, with the contract to be awarded to the responsive and responsible bidder submitting the lowest total bid price. The pre-bid meeting covered the procurement process, project scope, site visit, and addressed attendee questions related to manhole depths, electrical work, background checks, and cell phone policies.
The project has an estimated cost classification of A. Minority Business Enterprises are encouraged to respond. Bidder questions were due by February 9, 2021 at 10:00 AM, with bids for this project and another project due at the same time. The contractor will be responsible for pumping out any water in the manholes and providing a pipe disconnect that can be operated from the surface without entering the hole. Contractor designs must be approved prior to work commencement and material ordering.
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Text version
DEPARTMENT OF GENERAL SERVICES
PRE-BID MEETING MINUTES
DATE & TIME: February 9th, 2021, 12:00 PM
DGS PROJECT NO. KN-000-211-003
PROJECT TITLE/ LOCATION: Replace 40 Inoperative Sump Pumps, Western
Correctional Institution, 13800 McMullen Hwy SW, Cumberland, MD 21502
SUBJECT: Pre-Bid Meeting
ATTENDANCE: See Attached Sign-In Sheet
PROJECT COST CLASSIFICATION – A
PROCUREMENT SOURCE SELECTION: Written Bids COMAR 21.05.02 (Contract award to
Responsive and Responsible Bidder who submits the Lowest Total Bid price.
CALENDAR DAYS TO COMPLETE THE PROJECT: 180
LIQUIDATED DAMAGES: $ 250.00
PROCUREMENT OFFICER: Keon Pompey
DGS PROJECT MANAGER: Tobias Fitzick
A/E REPRESENTATIVE: N/A
“Minority Business Enterprises are encouraged to respond to this Solicitation Notice”
Overview
The purpose of this meeting was to provide a basic overview and to answer any questions from potential bidding contractors regarding this project. The following items represent a general overview of the meeting.
DGS Project Manager explained the bidding process to include: Procurement Officer, Bid Due
Date, Small Business Reserve solicitation only. Project Number & Name, Bidder’s Inquires date, Bond requirement and Liquidated Damages. The DGS Project Manager opened discussion on the bidding process to the attendees, and all the attendees were clear on the procurement process.
The DGS Project Manager provided a detail description of the project scope during pre-bid. Mr.
Fitzick opened discussion of the project scope to the attendees, and all the attendees were clear on the logistics of the scope with the exception of the forth coming questions.
The attendees conducted a site walk through in order for the contractor’s to survey the scope of work and to ask any additional questions.
Questions and Answers:
1) The project manual says 30 manholes outside of the fence, How many are there?
2) There are 38 outside the fence and 2 inside the fence.
3) Are the electric boxes to be replaced?
4) The contractor may use the existing boxes or provide new boxes.
5) Are all of the manholes the same?
6) Yes except that they range from about 16 to 20 feet deep. Some contain high voltage cables and some contain communications cables.
7) Are background checks required?
8) No. Day passes will be issued the days that the manholes inside the fence will be serviced. An escort will be provided by the facility. (24) hours notice shall be provided before requesting entry to the inside of the facility.
9) Are cell phones allowed?
10) One is allowed per crew. All possible information shall be provided about the cell phone (24) hours before entering, including the color, make, model, phone number, and carrier of the cell phone.
11) Are the bids for this project due at the same time as the bids for the other project whose pre-bid was also scheduled for today?
12) Yes.
13) Are all of the manholes the same size?
14) Yes, with some variance in depth.
15) Is there usually water dripping in the manholes?
16) Yes, the contractor shall be responsible for pumping them out during their work.
17) Can the outlet of the pump connect to the existing outlet pipe?
18) Yes.
19) Can the facility reach the existing outlet pipe?
20) The contractor shall provide a pipe disconnect that can be operated from the surface without entering the hole. The facility recommends a pitless adapter.
21) Does the conduit leaving the manholes near the top connect to the control box?
22) Yes.
23) Does a design need to be submitted?
24) Yes, the contractor shall submit a design to the Project Manager and Using
Agency Representative. The contractor shall not begin work or order materials until the design has been approved by the project manager and the using agency representative.
25) How high is the voltage in the high voltage manholes?
26) 17 kW.
27) Additional Considerations:
28) Contractor shall have any electrical work, excluding low voltage control wiring, inspected by a licensed 3rd party inspector as indicated in the DGS General Conditions for
Construction Contracts.
29) Contractor shall meet any and all OSHA and MOSH required qualifications for work in confined spaces and shall ensure that all confined space work is performed in a safe manner consistent with all of the guidelines set forth by OSHA and MOSH.
Question Deadline – The deadline for questions has been established is February 9th, 2021 @ 10:00 AM
All questions must be via e-mail to keon.pompey@maryland.gov
File details come from the government source that posted it. Updated .