KMR CSMS2 PERIMETER TREE AND VEGETATION REMOVAL SOW.docx

KMR CSMS2 PERIMETER TREE AND VEGETATION REMOVAL

1.0 Scope of Work

The project is located at the Keaukaha Military Reservation (KMR) Address: 1046 Leilani St, Hilo, HI 96720

The Contractor shall provide all labor, tools, equipment and materials to perform all work related to Cutting and Clearing approximately 21,000 sqft (.48 acres) of vegetated land as shown on the map attachment on HIePRO. Trees in this area include, but are not limited to, Gunpowder trees, Bing-A-Bing trees, Melochia trees, Lauhala trees, saplings, Coconut palms, Areca palm clumps, and other trees and shrubs.

Contractor shall cut all trees within this area down to the stump and not disturb the ground. No trees, roots, or stumps shall be uprooted or excavated; any mud ruts or minor machinery tracks must be filled with mulch and tamped down as needed after the service has been rendered.

After trees are cut down to the stump, the Contractor shall apply only pesticides (herbicides) approved for use on Hawaii Army National Guard (HIARNG) facilities; this list can be found on the HIARNG State Pesticide Use List (SPUL). Acceptable products for use at HIARNG facilities include: Garlon (Element) 3A, Garlon (Element) 4, Garlon 4 Ultra (GF-1529). All pesticides (herbicides) will be applied in accordance as per the pesticide (herbicide) label as required by the Federal, Fungicide, Insecticide, Rodenticide Act (FIFRA). Any deviation from approved for use herbicides must first be approved by the HIARNG Pest Management Coordinator (PMC). All pesticides (herbicides) applied must be reported daily on DD Form 1532-1. All pesticide applicators and applications are required to follow all state and federal pesticide laws.

Topography of the property must not be changed at all. Contractor is responsible for Field Verification of the dimensions and location of the area described in this project.

1.1 Estimated Quantities for this Project

Trees requiring cutting down to the stump:

60 large trees and shrubs 5 Mountain Mango Trees 1 coco nut tree 26 Albizzias which vary in sizes from 4” to 12” 4 old mango trees 40 Bing a Bing trees, mostly 3” thick.

All equipment and accessories required to complete project

1.2 Estimated Area of Clearing

All shrubbery and vegetation over a 21,000 sqft (.48 ac) stretch bordering the property line. Contractor is responsible for clearing this entire area and verifying quantities before submitting a bid.

Everything required for hauling and properly/legally dispose of vegetation must be included in the bid price. In lieu of hauling and disposal, the Project Manager (Jim Barbour) may allow Green Waste generated from mulching. This will need to be approved prior to the Notice to Proceed.

2.0 Drawings

Please review the Drawing/Map titled “CSMS2 Clearing Map” provided in the HIePRO Solicitation.

The area considered in this project is comprised of the A and B areas; the A area is where most the thicker trees are located.

3.0 Special Conditions

All work shall comply with all applicable federal, state, and County of Hawaii laws, rules, codes, ordinances, and regulations.

The Contractor shall schedule their work to ensure that the area is secure at the end of each work-day.

Contractor is informed that existing above-ground and below-ground lines such as electrical equipment, conduits and panels, and all other subgrade fixtures are their responsibility. Any damage that results from the clearing of this area is to be fixed by the Contractor at their cost.

It is recommended that Contractor contacts One-Call before starting any digging or site work Contractor shall be licensed in all appropriate trades required to perform the work and shall submit proof of valid licensure by the State of Hawaii and HCE Compliant.

Davis-Bacon Wages must be used by contractor and subcontractor(s).

Working hours for this project are between 7 a.m. and 3:30 p.m. Requests to work outside of these hours shall be submitted in writing no less than 1 week in advance. There is no guarantee that such requests will be approved.

All material (dead vegetation, wildlife, fallen trees, cut trees, etc.) shall be disposed of in accordance with all local, state, and federal laws.

3.1 Special Conditions and SOP for Inadvertent Discovery of Cultural Materials

In the event that the inadvertent discovery of Native Hawaiian cultural items occur, all activity in the area will cease and the area will be secured. Such items include, but are not limited to:

If any Cultural Material is discovered in the course of completing this project, the contractor must contact the Project Manager and the Cultural Resource Specialist (Kekapala Dye). Contractor must then provide the general location, information, and what activity may have resulted in the discovery. Coordination can be made on where and when activities can resume. Further guidance can be found in the HIePRO Solicitation Attachments (HIARNG Inadvertent discovery Standard Operating Procedure)

3.2 Special Conditions for Animal Avoidance

All work is to be performed in the months of March, April, or May to avoid the following potential stoppages:

Hawaiian Hoary Bat Avoidance and Minimization:

To avoid and minimize impacts to the endangered Hawaiian hoary bat we recommend you incorporate the following applicable measures into your project plan:

-Do not disturb, remove, or trim woody plants greater than 15 feet tall during the bat birthing and pup rearing season (June 1 through September 15).

Hawaiian Seabirds Avoidance and Minimization:

-Fully shield all outdoor lights so the bulb can only be seen from below bulb height and only use when necessary.

-Install automatic motion sensor switches and timer controls on all outdoor lights or turn off lights when human activity is not occurring in the lighted area.

-Avoid nighttime construction during the seabird fledging period, September 15 through December 15.

Hawaiian goose (nene) Avoidance and Minimization:

- Do not approach, feed, or disturb nēnē.

- If nēnē are observed loafing or foraging within the project area during the breeding season (September through April), halt work and have a biologist familiar with the nesting behavior of nēnē survey for nests in and around the project area prior to the resumption of any work. Repeat surveys after any subsequent delay of work of 3 or more days (during which the birds may attempt to nest).

- Cease all work immediately and contact the Service for further guidance if a nest is discovered within a radius of 150 feet of proposed work, or a previously undiscovered nest is found within said radius after work begins.

- In areas where nēnē are known to be present, post and implement reduced speed limits, and inform project personnel and contractors about the presence of endangered species on-site.

(Note: nene are known to visit KMR infrequently, usually during the winter months)

Hawaiian Hawk Avoidance and Minimization:

- If work must be conducted during the March 1 through September 30 ‘io breeding season, have a biologist familiar with the species conduct a nest search of the project footprint and surrounding areas immediately prior to the start of construction activities.

- Pre-disturbance surveys for ‘io are only valid for 14 days. If disturbance for the specific location does not occur within 14 days of the survey, conduct another survey.

- No clearing of vegetation or construction activities should occur within 1,600 feet of any active ‘io nest during the breeding season until the young have fledged.

- Regardless of the time of year, no trimming or cutting trees containing a ‘io nest is allowed, as nests may be re-used during consecutive breeding seasons.

4.0 Warranty

Warranty Period: Standard Warranty of the approved Pesticide/Herbicide.