KLW-2024-09 - Library Bindery Services IFB - Final.pdf

IFB # KLW-2024-09 – LIBRARY BINDERY SERVICES Page 1

April 2, 2024

INVITATION FOR BID NAME: LIBRARY BINDERY SERVICES

INVITATION FOR BID NUMBER: KLW-2024-09

CONTACT PERSON: KELLY WOODEN, SENIOR PROJECT MANAGER, KWOODEN@UWYO.EDU

Please bid on the provided sheet the price at which you will furnish, D.A.P. Incoterms® 2010, University of Wyoming, Laramie, WY, 82071, any or all items listed below, subject to the usual inspection and approval at the place of delivery.

Questions regarding this invitation for bid (IFB) must be in writing and be directed to the University via the BidNet platform any time after the issuance of this IFB through and including 2:00 p.m. MDT on TUESDAY, APRIL 9, 2024. Questions received after the date/time and/or not submitted electronically through the BidNet platform may not be addressed. Each question submitted, as well as the University’s response thereto, shall be provided in a questions and answers document/addendum via www.bidnetdirect.com Note: Every question must be submitted individually. Multiple questions per entry may not be answered.

The University of Wyoming will only accept and consider electronically submitted bids from suppliers, which must be submitted and received in the www.bidnetdirect.com electronic solicitation portal on or before 2:00 p.m. MDT on TUESDAY, APRIL 16, 2024, at which time the submission portal will close and no further submissions be allowed or considered. It is the sole responsibility of the supplier to see that the response to the IFB is submitted through the BidNet portal by the submission deadline. Responses received after this date and time or outside of the BidNet portal will be deemed non-responsive. This completed and signed bid form shall be uploaded to the BidNet platform along with any additional requested information.

Sales Prohibited/Conflict of Interest: No officer, employee, or member of the University, shall have a financial interest in the sale to the University of any real or personal property, equipment, material, supplies or services where such officer or employee exercises directly or indirectly any decision-making authority concerning such sale or any supervisory authority over the services to be rendered. This rule also applies to subcontracts with the University. Soliciting or accepting any gift, gratuity favor, entertainment, kickback or any items of monetary value from any person who has or is seeking to do business with the University is prohibited.

Contact with University personnel regarding this solicitation, other than inquiries to the specific Procurement Agent noted above may be grounds for elimination from the selection process.

Collusive or sham bids: Any bid deemed to be collusive, or a sham bid will be rejected and reported to authorities as such. Your authorized signature on this bid assures that such bid is genuine and is not a collusive or sham bid. The University of Wyoming reserves the right to accept or reject a bid on any or all items, to waive any irregularities or informalities and to award the contract in the best interest of the University.

PREFERENCE: Preference shall be allowed in the purchase of materials, supplies, equipment, machinery, or provisions provided by bona fide Wyoming residents when such materials, supplies, equipment, machinery or provisions are of quality equal to those offered by an out-of-state supplier. Such preference shall be five percent (5%) and shall apply to materials, supplies, equipment, machinery or provisions produced, manufactured or grown in this state, and to materials, supplies, equipment, and machinery supplied by a Wyoming Resident. (Wyoming Statute 16-6-105) However, preferences shall not be given in violation of any Federal law, rule or regulation.

Whenever Federal laws are applicable, Federal laws shall supersede any State laws.

Suppliers must have a current Wyoming residency certification on file with the Wyoming Department of Workforce Services at the time of the bid submission in order to qualify for resident preference. Inquiries regarding obtaining a residency certification number should be directed to the Wyoming Department of Workforce Services, Labor Standards Office at (307) 777-7261. The Department of Workforce Services certifies residency and enforces the preference law.

EQUAL EMPLOYMENT OPPORTUNITY:

Both parties shall fully adhere to all applicable local, state and federal law, including equal employment opportunity and including but not limited to compliance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975 and the American with Disabilities Act of 1990. The University is committed to equal opportunity for all persons in all facets of the University’s operations and is an Equal Opportunity/Affirmative Action employer.

mailto:KWOODEN@UWYO.EDU http://www.bidnetdirect.com/ http://www.bidnetdirect.com/

IFB # KLW-2024-09 – LIBRARY BINDERY SERVICES Page 2

The University will provide all applicants for admissions, employment and all University employees with equal opportunity without regard to race, gender, religion, color, national origin, disability, age, protected veteran status, sexual orientation, genetic information, gender identity, creed, ancestry, political belief, any other applicable protected category, or participation in any protected activity. The University ensures non-discriminatory practices in all matters relating to its education programs and activities and extends the same non-discriminatory practices to recruiting, hiring, training, compensation, benefits, promotions, demotions, transfers, and all other terms and conditions of employment.

Contractors are notified that they may be subject to the provisions of 41 CFR Section 60-300.5(a); 41 CFR Section 60-741.5(a); 41 CFR Section 60-1.4(a) and (c); 41 CFR Section 60-1.7(a); 48 CFR Section 52.222-54(d); and 29 CFR Part 471, Appendix A to Subpart A with respect to affirmative action and posting requirements. If applicable, this contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected veterans. If applicable, this contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a).

This regulation prohibits discrimination against any qualified persons with physical or mental disabilities and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified protected persons with physical or mental disabilities.

SUSTAINABILITY PRACTICES: The University of Wyoming strongly encourages the campus community to adhere to sustainable practices. For product categories that have ENERGY STAR rated products available, the university will focus its procurement efforts on products with this rating, consistent with the needs of the UW campus community.

EXPORT COMPLIANCE: The University, its employees and its agents are subject to and shall comply with U.S. export control laws that prohibit or restrict a) transactions with certain parties, and b) the type and level of technologies and services that may be exported.

These laws include, without limitation, the Arms Export Control Act, the Export Administration Act, and the International Economic Emergency Powers Act, and regulations issued pursuant to these, including the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR).

As part of its commitment to compliance with U.S. export controls, UW requires information on the product(s) being purchased to enable the University to determine the applicable export controls. To be considered for this bid award, Bidder must identify the export jurisdiction (ITAR or EAR) and classification of its product, component, or service(s) in the response to this bid request. The suggested format for this information is set out in Exhibit 1 below.

PAYMENT TERMS: Payment terms are Net 30. It is the University of Wyoming’s policy to not prepay for goods or services to be provided by suppliers.

All bids are subject to the University’s Terms and Conditions that can be found at http://www.uwyo.edu/procurement/.

Bid below the total cost per unit to provide the services indicated in this detailed listing. The cost per unit for each bid line must be inclusive of all costs, including but not limited to: delivery, materials, freight, shipping, handling, fees, set-up fees, labor, duties, and all other costs that might be associated with an order for each item quantity, delivered D.A.P. Incoterms® 2010, University of Wyoming, Laramie, WY, 82071.

The University anticipates awarding this IFB on an all-or-nothing basis to the bidder most capable of making full delivery of services indicated below, however, the University reserves the right to award to multiple suppliers if deemed in the best interest of the University.

Objective The University of Wyoming is requesting bids from suppliers for the purchase of as needed library bindery services, per the requirements and information provided herein. Any materials submitted to the selected supplier(s) for such services, as a result of this IFB, shall be returned to the University of Wyoming, 16th and Gibbon, Dept. 3334, Laramie, WY 82071, unless otherwise specified by the University.

Term The University anticipates a standard contract term for a period of five (5) years, provided all conditions have been met satisfactorily, and the university and the supplier mutually agree in writing. The University is not bound to the stated standard contract term, and the official term will be set with the signing of the contract.

http://www.uwyo.edu/procurement/

IFB # KLW-2024-09 – LIBRARY BINDERY SERVICES Page 3

Required Information Suppliers shall submit the following information with their bid submission:

1. Fully completed bid form and pricing table

2. Completed Exhibit 1

3. Approximate lead time for various services listed, after receipt of order

Minimum Requirements The University shall consider bids from Suppliers meeting the following minimum requirements stated below. Responding Suppliers shall clearly indicate their ability to meet each of the criteria below in their bid response.

1. Supplier shall be a Library Certified Bindery.

2. Supplier shall provide at minimum the following services, including but not limited to:

a. Magazine/journal binding,

b. Monograph rebinding,

c. Digital reproduction covers,

d. Enclosures for music scores with parts

3. All materials used to bind UW Library property shall meet the specifications of the ANSI/NISO/LBI Z39.78-2000 Standard for Library Binding.

4. Supplier shall be able to provide enclosures for UW Library music scores.

5. Supplier shall be able to provide digital reproduction covers.

6. Supplier shall include packing a slip, itemized shipping manifest or a similar list corresponding to the items in the delivery or shipment.

Preferred Requirements Suppliers who are able to meet the following preferred requirements below shall clearly indicate such in their bid response.

1. Ability to deliver materials to the University directly.

2. Ability to accept drop shipments of items from other suppliers on behalf of the University.

Bid Pricing and Information Suppliers shall complete the table below with costs for specified services as well as the unit of measure for that related cost and submit the completed table as part of their bid response. Suppliers may include additional documentation within their bid response, if needed, to support the information and costs provided in the table below and their service capabilities.

Description of Service

Unit of Measure (i.e. per each, per lb., etc.)

Year 1 Unit Cost

Year 2 Unit Cost

Year 3 Unit Cost

Year 4 Unit Cost

Year 5 Unit Cost

Approx.

Lead Time

ARO

Magazine/Journal

Binding $ $ $ $ $

Monograph Rebinding $ $ $ $ $

Digital Reproduction

Covers

Enclosures for Music Scores with Parts

Call Number Stamping $ $ $ $ $

Round and Back

Extra Height or Thickness $ $ $ $ $

Re-Case

Pockets

Sew Through Fold $ $ $ $ $

Stubbing

Tattletape

IFB # KLW-2024-09 – LIBRARY BINDERY SERVICES Page 4

Other Available Services Not

Indicated Above:

Unit of Measure (i.e. per each, lb., etc.)

Year 1 Unit Cost

Year 2 Unit Cost

Year 3 Unit Cost

Year 4 Unit Cost

Year 5 Unit Cost

Approx.

Lead Time

ARO

The undersigned hereby agrees to furnish, in conformity with this bid, any or all of the above articles at the prices bid.

This bid is irrevocable for 30 days.

Wyoming Workforce Certification #____________

Authorized signature ___________________________________________________ Printed name of authorized signature Date

Business name, address, zip code, telephone number and fax # Email address

Exhibit 1

Are any of the products, components, or services subject to the Export Administration Regulations (EAR)?

Yes _____ No _____

If YES, indicate the ECCN No. of each product:

Are any of the products, components, or services subject to the International Traffic in Arms Regulations (ITAR)?

Yes _____ No _____

If YES, indicate the USML Category and Sub – Category of each product: