KH25-019 Testout Invitation to Bid.pdf

INVITATION TO BID

Purpose: Davis School District (“District”) seeks competitive sealed bids from responsive and responsible companies to supply the below-listed products/services. This may result in multiple award(s). Products will be ordered on an as needed basis. Alternate product(s) offered may be considered if the alternate product meets or exceeds specifications listed. If an alternate product is being offered, specifications should be included with your bid submittal to be considered. Davis School District reserves the right to determine if the product being offered meets or exceeds specifications.

Invoicing and Billing: Items should be invoiced at the time product is delivered. Invoices must be mailed to:

Davis Schools District Accounts Payable Department P.O. Box 588 Farmington, Utah 84025 Or Email to apdept@dsdmail.net

ACH Electronic Direct Deposit: ACH Electronic Direct Deposit or Purchasing Card acceptance are the District’s preferred methods for invoice payments. By responding to this solicitation, the bidder agrees to accept these methods and provide the necessary information and tools to facilitate payment. If a bidder is unable to accept a direct deposit or Purchasing Card payment, the bidder should provide an explanation in their bid submittal. The District reserves the right to factor the additional cost of paying invoices by check in its decision to award to the lowest responsive and responsible bidder.

Shipping/Delivery Method: Delivery is required within 15 - 45 days ARO as required in quantities determined most advantageous by District personnel. All shipments are to be made to Davis Distribution Center, Building G-5, Freeport West, Clearfield, Utah 84016. All shipments must have a delivery appointment. Call 801-402-7630, before 3:00 pm, for appointment set up.

Pricing: Prices quoted must be FOB Destination freight prepaid and added to the invoice if applicable. No additional shipping and handling charges will be permitted.

Bid Evaluation: Bids shall be accepted unconditionally, without alteration or correction. The procurement officer shall reject a bid that is not responsive or responsible.

of the invitation for bid. A bid that is not responsible includes a bid where the procurement officer reasonably concludes that the bidder or an employee, agent, or subcontractor of the bidder, at any tier, is unable to satisfactorily fulfill the bid requirements.

mailto:apdept@dsdmail.net

KEHALL

Cross-Out

Award of Bid: Award of this solicitation will be based on most advantageous pricing and responsiveness to the solicitation. Considerations may include factors such as local presence, experience, performance ratings, past performance issues, inspection, testing, quality, workmanship, references, time and manner of delivery, delivery charges, cash payment term discounts, financial stability, suitability for purpose, location of bidder’s warehouse, and other relevant factors to reduce overall expenses to the District and /or increase levels of service. The district reserves the right to make contract award(s) deemed to be in the best interest of the district.

Expenditures: The District makes no commitment to specific dollar expenditures or quantity of orders. In this bid, this information can be used by the bidder at their own discretion, but is no guarantee of expenditures.

Submittal Instructions: All bids and bid documents must be submitted electronically on Bidsync.com or by delivering paper bids to the Purchasing Department at Building G-4, Freeport West, Clearfield, Utah 84016, no later than the bid due date and time specified in this bid document. Paper bids must be sealed with the bid number appearing on the outside of the envelope. Late bids will not be accepted.

For tech issues submitting your quote to BidSync, please contact Vendor Support at (800) 990-9339.

Bid Questions: Please submit all procurement-related questions through www.BidSync.com. If any person submitting a bid is in doubt as to the true meaning of any part of the bid specifications, the bidder may submit a written request electronically through the BidSync website at www.BidSync.com. Questions and answers will be posted on the BidSync website.

Contract Terms and Conditions: The Standard Contract Terms and Conditions apply to this solicitation, unless Special Terms and Conditions attached or contained herein supersede the Standard Terms and Conditions. Davis School District will not accept any exceptions to the Standard Contract Terms and Conditions.

This solicitation is expected to result in a one-year contract with four additional one-year renewal options. All quoted pricing shall be fixed against escalation for a minimum of one (1) year from the effective date of the contract. Requests for escalation shall not occur more frequently than one (1) request during each 365-day interval. In no case will price escalation be allowed for a percentage exceeding the Consumer Price Index (CPI). Price decreases must be passed immediately to the District. Written notification and manufacturer justification may be requested upon any price increase request and must be approved by the District. This contract is expected to begin on 7/1/2025

General Information: The Davis School District prohibits discrimination on the basis of disability and requires all bids and construction to comply with federal regulations implementing the Americans with Disabilities Act. If you are disabled and need special accommodations in the bid process, please contact the Purchasing Department at (801) 402-7800.