Kent ISD_BAS_Upgrades_2019_RFP.pdf

Kent Intermediate School District • Facilities Office 1655 East Beltline, NE • Grand Rapids, MI 49525 • (616) 365-2290 • Fax (616) 364-9987 www.kentisd.org

Kent Intermediate School District

REQUEST FOR PROPOSAL

2019 BAS Upgrades

The Kent ISD is seeking bids for the labor and materials to upgrade our Building Automation System (BAS) per the attached specifications.

Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

It is strongly recommended that contractors attend the onsite walk through of this project, which will be held on Friday, June 14, 2019 at 9:00 am.

Bids are due by 2:00 pm on Friday, June 21, 2019 delivered in a sealed envelope/package with the wording “Kent ISD 2019 BAS Upgrades Bid” clearly marked on the outside of the envelope/package to: AJ Gugliotta, Kent ISD, 1655 E Beltline NE, Grand Rapids, MI 49525.

The District will not consider or accept a bid received after the date and time specified for bid submission. Bids will be publicly opened immediately following the close of receiving bids.

Questions regarding the specifics of the bid should be directed via SIGMA VSS website, and answers will be responded to through the same means.

It is the intention to award the bid at the latest by August 20, 2019. Installation shall take place according to the following schedule:

Starting as soon as possible after bid is awarded and being completed four weeks thereafter.

Project is to be coordinated through Fred Hayward (616) 299-2848

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that Kent ISD shall not accept a bid that does not include these sworn and notarized disclosure statements.

Kent ISD reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

Kent ISD will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. Kent ISD is an equal opportunity institution.

Kent ISD does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

www.kentisd.org

GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. All equipment/material as specified herein, will be made by a reputable experienced manufacturer and shall conform to the specifications in order to promote efficiency in its use, reduce maintenance cost, and to assure durability for which it is intended.

D. In some cases where manufacturer names and model numbers are indicated alternates are not acceptable.

However; in most cases alternates are acceptable. The school district will make the final decision as to acceptability. It will be incumbent upon the bidder, when bidding an alternate, to provide proper documentation that the alternates are equal to the manufacturer names and model numbers listed. Vendors are encouraged to provide more than one bid as well as alternate bids that they feel may meet the needs of the Kent ISD.

E. Kent ISD reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not.

F. All proposals submitted shall remain firm for a period of ninety (90) days after date or receiving bids.

G. The delivery of the product shall be directed by the Owner and may be partial or full delivery as required. Bid to include all delivery charges.

H. In the case where installation is specific; installation must be complete, and all installation costs must be included.

I. The successful Bidders shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop.

J. Kent ISD shall not be responsible for any cost or expensed incurred by the bidder during the preparation of the bid.

K. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

www.kentisd.org

• Bidders to submit the following with their bids:

A. Bid Bond B. Pricing C. Familial Affidavit D. Affidavit of Compliance-Iran Economic Sanctions Act E. References F. Ability to meet insurance requirements

• If applicable, a bid bond or certified check must accompany the bid for an amount not less than five percent of the amount of the proposal and shall be conditioned to secure the OWNER from loss or damage by reason of the withdrawal of the proposal or by failure of a bidder to enter a contract for performance of the work in case his/her proposal is accepted by the OWNER.

Kent ISD - Facilities Office Attn: Tim Peraino 1655 East Beltline NE Grand Rapids, MI 49525

• A sworn and notarized statement disclosing any familial relationship existing between the bidder and any member of the school board or school superintendents must accompany each bid. This statement is in the proposal packet. Bids that do not include this statement at the time bids are due will NOT be accepted. Please attach this to your bid.

• A sworn and notarized statement disclosing bidder is not an “Iran Linked Business” with the meaning of the Iran Economics Sanctions Act.

• Bid pricing for each unit of each item shall include the product as specified, delivery to site, installation including un-packaging, placing or installing items as shown on drawing, removing packaging material/waste and one return to the job for punch list completion.

• Accepted bidder shall be required to enter into a contract with Kent Intermediate School District.

• Performance, Labor, and Material (PLM) Bond may be required.

• Contractor to provide owner with a written one year warranty to cover material and labor.

• Provide three (3) references for which you have provided similar installations/scope of work. A reference sheet is in the specifications. Attach this to your bid.

• Bidder shall follow all applicable state codes.

• All required permits must be obtained through the State of Michigan by the contractor.

www.kentisd.org

SPECIFICATIONS

(page 1)

Kent Intermediate Schools is upgrading all of its Building Automation System (BAS) head end controllers (11 of them) to the current models. All of our Johnson Controls FX-60s and FX-20s (currently running Niagara AX) are to be replaced with the new appropriately sized and licensed Johnson Controls FX-80s with N4 stations. In addition, we must update our Johnson Controls virtual server / soft Jace to the current Johnson Controls N4 version from its existing AX station.

Here is some basic information pertaining to each of the 12 upgrades (see next page for more detailed info):

Line # BAS Jace ID Building Name Building Address Room # 1 ESC Educational Service Center 2930 Knapp St. NE, GR, MI 49525 A314 2 KAC Kent Aviation Center 4958 VanLaar Dr. SE, GR, MI 49512 118 3 KCC Kent Conference Center 1633 E. Beltline Ave. SE, GR, MI 49525 013 4 *KCTC Kent Career Tech Center 1655 E. Beltline Ave. SE, GR, MI 49525 X615 5 *KCTC_FX60 Kent Career Tech Center 1655 E. Beltline Ave. SE, GR, MI 49525 X615 6 KEC Kent Education Center 1606 Leffingwell Ave. SE, GR, MI 49525 149 7 KTC Kent Transition Center 1800 Leffingwell Ave. SE, GR, MI 49525 B123 8 MAINT_BLDG Maintenance / Receiving 1633 E. Beltline Ave. SE, GR, MI 49525 R830 9 MTC Mayfield Transition Center 225 Mayfield Ave. NE, GR, MI 49525 120

10 **OAK Kent Ed. Center - Oakleigh 2223 Gordon St. NW, GR, MI 49504 122A 11 PLC Pine Grove Learning Center 2101 52nd St. SW, Wyoming, MI 49519 A158 12 ServerStation Educational Service Center 2930 Knapp St. NE, GR, MI 49525 A314

* Notice that the KCTC Building (1655 E. Beltline) is the only building with two Jaces, all others have one.

** Oakleigh is not yet tied into our BAS network but will be as this project progresses.

MINIMAL REQUIREMENTS

1. Backup the existing AX Stations

2. Migrate the existing AX Stations to N4

3. Install the N4 station onto a new appropriately sized and licensed Johnson Controls FX-80 or in the case of the

Web Supervisor / ServerStation onto the virtual sever provided by Kent ISD for the purpose.

4. Provide a 5-year maintenance/license agreement for each Jace.

5. Verify the communication between the Jaces and the Websupervisor

6. Verify the graphical user interfaces on each of the Jaces

7. Verify the functionality between each of the Jaces and the School Dude Soft Jace (daa). This soft Jace is loaded on a Kent ISD operated Virtual Server. It is running the latest Tridium N4 software and is connecting nicely to all of our current AX Jaces right now. This must remain intact. Through this School Dude discovers and overrides zone points and monitors points for critical alarm situations in order to automatically create work orders.

8. Verify that all points and histories residing on the ServerStation are still properly linked from each Jace.

9. Provide all serial numbers, license numbers, protocol activation numbers, product keys, etc. for all the new software and hardware to the owner in a word document.

SPECIFICATIONS

(page 2)

Here is some more detailed information pertaining to each of the 12 upgrades:

* Notice that the KCTC Building (1655 E. Beltline) is the only building with two Jaces, all others have one.

** Oakleigh is not yet tied into our BAS network but will be as this project progresses.

Base bid shall be compliant with above specifications.

In addition to base bid, voluntary alternates may be provided.

Line # Name in BAS Existing Model Baja Version Bus Info # of Devices 1 ESC NPM6 (JCI FX-60) Tridium 3.8.38 N2 74

1a Modbus 5 2 KAC NPM2 (JCI FX-20) Tridium 3.8.38.10 N2 16 3 KCC NPM6E (JCI FX-60) Tridium 3.8.38.10 N2 24

3a Modbus 2 4 KCTC JVLN (JCI FX-70) Tridium 3.8.38.10 N2-A 33

4a N2-B 49 4b N2-C 60 4c N2-D 46 4d N2-XP 20 5 KCTC_FX60 NPM6 (JCI FX-60) Tridium 3.8.38.10 Modbus 1

5a Bacnet 85 6 KEC NPM6 (JCI FX-60) Tridium 3.8.38 N2 40 7 KTC NPM6E (JCI FX-60) Tridium 3.8.38 N2-A 35

7a N2-B 41 8 MAINT_BLDG NPM2 (JCI FX-20) Tridium 3.8.38 N2 6 9 MTC NPM6E (JCI FX-60) Tridium 3.8.38 Bacnet 3

10 **OAK DISTECH/EC-BOS-6ax Pending – info requested Pending <20 11 PLC JVLN (JCI FX-70) Tridium 3.8.41.2 N2 74

11a Bacnet 40 11b Modbus 1 12 ServerStation JCI\FXServer-6.0 Tridium 3.8.38 Niagara Only N/A

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ____________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Kent Intermediate School District request for proposal for Kent ISD 2019 BAS Upgrades Bid , hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

Subscribed and Sworn to Before Me:

This ___________ day of ___________, 2019 A.D., in and for the County of ______________, Michigan. My commission expires: _________________________________________________

Signature of Notary _______________________________________________ www.kentisd.org

REFERENCES

Please provide reference information for projects of similar size/scope.

Bidder’s Name ______________________________ Project up for Bid ______________________________

Company: ______________ _______________

Contact Person: _______________________________

Phone: _______________________________

Description of work provided:-

Company: ______________________________

Company: _ _____________________________ www.kentisd.org

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004) As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the School Board or the Superintendent of Kent ISD.

The undersigned, the owner or authorized officer of _____________________________________________________________ (the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of Kent ISD. If such a relationship exists, please explain:

BIDDER:_____________________________

By:_________________________________

Title:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF ________________ )

This instrument was acknowledged before me on the _____ day of ____________, 2019, by

, Notary Public

_____________________County, Michigan

My Commission Expires:________________ Acting in the County of:________________