PROJECT MANUAL

FOR

REPLACE CELL DOOR PANELS at HOUSING UNITS 1-5

AT

Department of Public Safety and Correctional Services

Maryland Correctional Training Facility

18800 Roxbury Road Hagerstown, Maryland

Washington County

FOR

DGS PROJECT NUMBER: KE-000-210-001 (IQC)

DATE: October 9, 2026

PROJECT CLASSIFICATION: E

Minority Business Enterprises are Encouraged to Respond to this Solicitation

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES BOARD OF PUBLIC WORKS

Atif Chaudhry Secretary Wes Moore, Governor

301 West Preston Street, Room 1405 Brooke E. Lierman, Comptroller

Baltimore, Maryland 21201 Dereck E. Davis, Treasurer

DIVISION 0 - PROCUREMENT & CONTRACTING REQUIREMENTS

• Instructions to Bidders for Construction Projects (October 1, 2025) (eMaryland

Marketplace Advantage attachment)

• General Conditions for Construction Contracts (July 1, 2022)(eMaryland

Marketplace Advantage attachment)

• Bid/Proposal Affidavit (eMaryland Marketplace Advantage attachment)

• Payment of Employee Health Care Expenses Certification (eMaryland Marketplace

Advantage attachment)

• Contractors Questionnaire (eMaryland Marketplace Advantage attachment)

• Bid Band, if applicable (eMaryland Marketplace Advantage attachment)

• Minority Business Enterprise Forms Attachment D (February 5, 2021), if applicable

(eMaryland Marketplace Advantage attachment)

• Veteran-owned Small Business Enterprise (VSBE) Forms Attachment E (September 1, 2022), if applicable (eMaryland Marketplace Advantage attachment)

• List of Prevailing Wage Rates, if applicable (eMaryland Marketplace Advantage attachment)

• Corporate Diversity Addendum, if applicable (eMaryland Marketplace Advantage attachment)

• Addenda, if any (eMaryland Marketplace Advantage attachment)

• Exhibit 2 – Sample Contract (eMaryland Marketplace Advantage attachment)

• Attachment P – Prime Contractor List of ALL Subcontractors Anticipated/Used

During Contract (eMaryland Marketplace Advantage attachment)

• Attachment AC – Certification of American-Manufactured Goods (eMaryland

Marketplace Advantage attachment)

• Pre-Bid Conference/Site Visit – Refer to: State Finance and Procurement Article

§14-302(a)(7)(v) and COMAR 21.11.03.09.C.(2)(e).

PROJECT SPECIFICATIONS/PROCEDURES

Replace Cell Door Panels at Housing Units 1-5

Maryland Correctional Training Facility 18800 Roxbury Road Hagerstown, Maryland 21401

KE-000-210-001

Table of Contents

General…………………………………………………………………………………… 4

Description of Work……………………………………………………………………… 4

Scope of Work…………………………………………………………………………… 5

Demolition Details………………………………………………………………………. 7

Existing Conditions………………………………………………………………………. 8

Equipment Specifications (OR Approved Equal)…….…………….……………………. 10

Base Bid…………………………………………………………….……………………. 16

Materials………………………………………………………….………………………. 17

Site Security………………………………………………………………………………. 18

Site Conditions……………………………………………………………………………. 20

Pre-bid Procedures IMPORTANT.………………………………………………………. 21

Contractor’s Qualifications………………………………………………………………. 22

Project Duration…………………………………………….……………………………. 22

Work Hours and Point of Contact…………………………………………………….…. 22

General Conditions………………………………………………………………………. 22

Warranty…………………………………………………………………………………. 23

Maryland Correctional Training Facility

GENERAL

The specific project is located at the Maryland Correctional Training Facility (MCTC) in

Hagerstown, Maryland. This project consists of multiple housing units, Housing Units 1-5.

Housing Unit 1 consists of cell door control panels for Tier A, B (honor tier), C and D, Housing

Unit 2 consists of cell door control panels for Tier A, B (honor tier), C, and D, Housing Unit 3 consists of cell door control panels for Tier A, B (honor tier), C and D, Housing Unit 4 consists of cell door control panels for Tier A, B (honor tier), C and D, and Housing Unit 5 consists of cell door control panels for Tier A, B, and C.

The replacement of the existing cell door control panels is to be phased in by completing one tier’s cell door control panel at a time per housing unit. The work will need to be coordinated with the correctional facility personnel and the Project Manager as they will need to relocate the inmates from the Housing Unit that the control panel is being replaced. The overall project scope is to replace the existing cell door control panels and speaker communication systems with state-of-the-art touch screen display control panels. Each control panel within each housing unit is to be interlinked with the other control panels for the specific housing unit, allowing the person manning the system to be able to control all tiers from any one control panel. Each existing control panel will be replaced in its entirety, control boards, cabinetry that holds the components, wiring, etc. The contractor that is selected should include in their proposal the necessary designs to facilitate the entire scope of work covered within this project manual, display graphics for the new touchscreen system, a comprehensive instruction manual with onsite training, a detailed schedule for the work, a wiring schematic for each control panel, 2-year maintenance and software upgrade for each housing unit and other items included within this project manual.

The successful contractor shall oversee the installation of this project regarding all the labor, materials, equipment, services, tools, supplies, inspections and insurance as required to complete the scope of work in the existing Maryland Correctional Training Facility located at 18800

Roxbury Road, Maryland Correctional Training Facility, unless specifically noted otherwise in the scope of work.

Maryland Correctional Training Facility

2.0 DESCRIPTION OF WORK

2.1 SCOPE OF WORK

A. GENERAL NOTES

I. Drawings Details (All drawings are for reference only and are not to scale, all dimensions and details are to be field verified by Contractor).

II. All Drawings, sketches and images contained in this document are diagrammatic in nature, not to scale, and are intended to identify the basic work to be performed and not to convey information about specific measurements. The contractor shall be responsible for field verifying all measurements, counts, and site conditions.

III. The Contractor prior to receiving the ‘Notice to Proceed’ with the project will be responsible for creating a project schedule for review and approval and shall update the schedule throughout the project to ensure the project moves cohesively with any/all subcontractors to meet the project deadline. This schedule should take into account that this is an occupied facility and should be designed to minimize or eliminate any negative impact on the personnel at this facility, whether it be the State Employees or the inmates at the facility. The removal and installation shall be coordinated seasonally, minimizing or eliminating the negative impact.

B. All equipment installed and all work performed shall be in accordance with the standards established by:

I. American Society of Mechanical Engineers (ASME)

II. American Society of Mechanical Engineers B31.9 (ASME)

III. Occupational Health and Safety (OSHA)

IV. Basic National Building Code (BOCA)

V. Life Safety Code (NFPA 101)

VI. National Fire Protection Association (NFPA)

VII. National Electrical Code (NEC)

VIII. National Electrical Safety Code (NESC-ANSI C2)

IX. American National Standards Institute (ANSI)

X. Underwriters Laboratories (UL)

XI. International Building Code (IBC)

XII. International Mechanical Code (IMC)

XIII. International Plumbing Code (IPC)

XIV. International Energy Conservation Code (IECC)

XV. Americans with Disability Act (ADA)

Maryland Correctional Training Facility

XVI. American Society of Heating, Refrigerating and Air Conditioning Engineers

(ASHRAE)

C. Any incentives or rebates that is associated with this project to include energy efficient HVAC equipment, lighting, etc., the State is to be notified of such, and the incentive or rebate is be refunded back to the

State of Maryland.

D. The start-up of each control panel shall include the process being completed by a factory-trained representative and shall include full commissioning of that control panel and all associated paperwork.

E. The Contractor, during the time of completing the Administrative

Submittals shall include lead time(s) for each control panel.

F. The Contractor, during the time of completing the Administrative

Submittals shall include cut sheets for each unit being proposed for the project as well as all components for review and approval by the

Project Team.

G. It is the Contractor’s responsibility to verify all site conditions, measurements and pose any RFIs and have confirmed clarifying answers, failure to do so will not relieve the Contractor of the liability of completing the project to meet the standards within this scope of work at no additional cost to the State or its Agencies, and in compliance with all applicable Local, State and National codes having jurisdiction including ADA requirements.

H. All workmanship and materials for this project shall be in compliance with all applicable Local, State and National codes having jurisdiction including ADA requirements.

I. All electronic units selected for this project shall be either EPEAT or

EneryStar certified

J. It is the Contractor’s responsibility to have all necessary licensing required by law for the State of Maryland.

Maryland Correctional Training Facility

K. The Contractor will be responsible to obtain and pay for all inspections and any permits necessary for the entire project.

L. All equipment removed and material originating from the job that the

Agency elects not to keep shall become the property of the Contractor and shall be removed from the facility and disposed of legally. All rigging, hoisting, lifting and moving equipment necessary to perform the work is to be provided by the Contractor. All storage expenses for inadvertent manifestations shall be the obligation of the contractor.

M. Electrical inspections are required for this project. The contractor shall provide and distribute test reports for specific tasks as required by the contract documents or DGS Construction (GC’s Section 4.06 &

8.01E.2.B). The Contractor MUST hire an Independent Electrical

Inspection Agency to inspect electrical work and is to include the following inspections: Rough-in/Close-in, and Final as applicable to the project. The Contractor is to contact the MD State Fire Marshall at www.firemarshall.state.md.us for the names of approved companies and is to notify DGS Project Manager (PM) and DGS Construction

Manager (CM) as to what company will be used.

N. Any new or existing penetration through any wall, floor etc. that breaks fire barriers by code shall have fire stop used to seal the opening to be in compliance with all Local, State, and National codes having jurisdiction.

2.2 DEMOLITION DETAILS

A. The Contractor will be responsible for completely removing all components of each of the existing cell door control panels. The work is to include but not limited to the removal of the toggle switch type cell door release panel and the intercom communication system per tier per housing unit. All wires that are disconnected shall be properly labeled for each cell or intercom they control. The control panel housing is to be removed in its entirety. The Contractor will be responsible for removing in its entirety all components of the existing cell door control panel and intercom panel that will not be reused, http://www.firemarshall.state.md.us/

Maryland Correctional Training Facility whether specifically listed in this project manual or determined unnecessary during the demo phase of the project.

2.3 EXISTING CONDITIONS

A. Housing Unit #1 A Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

B. Housing Unit #1 B Tier (Honor Tier)

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a control panel for the intercom communication system. (see miscellaneous picture for details).

C. Housing Unit #1 C Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

D. Housing Unit #1 D Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

E. Housing Unit #2 A Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

F. Housing Unit #2 B Tier (Honor Tier)

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a control panel for the intercom communication system. (see miscellaneous picture for details).

G. Housing Unit #2 C Tier

Maryland Correctional Training Facility

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

H. Housing Unit #2 D Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

I. Housing Unit #3 A Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

J. Housing Unit #3 B Tier (Honor Tier)

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a control panel for the intercom communication system. (see miscellaneous picture for details).

K. Housing Unit #3 C Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

L. Housing Unit #3 D Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

M. Housing Unit #4 A Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. This control panel also includes control switches lighting control, outlet control, fan control and a master power key switch. (see miscellaneous picture for details).

N. Housing Unit #4 B Tier (Honor Tier)

Maryland Correctional Training Facility

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. This control panel also includes control switches lighting control, outlet control, fan control and a master power key switch. (see miscellaneous picture for details).

O. Housing Unit #4 C Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. This control panel also includes control switches lighting control, outlet control, fan control and a master power key switch. (see miscellaneous picture for details).

P. Housing Unit #4 D Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. This control panel also includes control switches lighting control, outlet control, fan control and a master power key switch. (see miscellaneous picture for details)

Q. Housing Unit #5 A Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

R. Housing Unit #5 B Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a control panel for the intercom communication system. (see miscellaneous picture for details).

S. Housing Unit #5 C Tier

I. This control panel consists of a multi switch lock/unlock panel for the cell doors as well as a second control panel for the intercom communication system. (see miscellaneous picture for details).

2.4 EQUIPMENT SPECIFICATIONS (OR APPROVED EQUAL)

A. All current functions will be incorporated in the new Human Machine

Interface (HMI), Touch Screen (TS) Software workstations, controlled by Programable Logic Controllers (PLC) and Audio Digital

Communication Controllers (DCC), will be integrated with network

Maryland Correctional Training Facility switches with CAT 6 cables, in surface mounted EMT conduit in the

Units Control Room, so that any of the other Operator(s) Workstation can take control of any Tier in that Housing Unit. Sample screens will be generated and submitted for comment and/or approval.

These functions include:

i. Individual door control (open/close)

ii. Door status monitoring (secure/nonsecure)

iii. Interlocking of doors

iv. Group releases

v. Door intercom station selects

vi. Zoned paging selects

vii. All other miscellaneous functions currently present on the existing panels.

B. New base metal console cabinets and PLC’s panels (four per HU 1, 2, 3

& 4; three in HU #5.), with CPU Processor, Remote network & input/output modules, power supplies, interposing door relays, fuses, and termination blocks and DCC audio controller, will be prefabricated, programmed and tested as a unit, along with their HMI workstations, prior to shipment to the site. This will facilitate a smooth transition for efficient time utilization. Tier lighting and water controls for Housing

Units 1, 2, 3 &5 are NOT inside the consoles, only HU-4.

I. Housing Unit #1: Tier A with a 2-bay and a 1-bay additional console, and Tier B

Honors Tier with a 2-bay console, both with a Stainless-steel #304 flat countertops. A 45-degree flat countertop between Tier A & Tier B consoles will be added.

II. Housing Unit #1: Tier C with a 2-bay and a 1-bay addition, and Tier D with a 2-bay with a 1-bay addition console, with Stainless-steel flat countertops. A 45-degree flat countertop between Tier C & Tier D consoles will be added.

III. Housing Units 2 & 3 are the same as Housing #1

IV. Housing Unit #4: Tier A with a 2-bay and a 1-bay addition console, and Tier B with a 2-bay with a 1-bay addition console with Stainless-steel flat countertops. A

30-degree elevated top will be added to handle the Tiers lighting and water controls for both 1-bay units. A 45-degree flat countertop between Tier C & Tier

D will be added.

V. Housing Unit #4: Tier C with a 2-bay and a 1-bay addition console, and Tier D with a 2-bay with a 1-bay addition console with Stainless-steel flat countertops. A

30-degree elevated top will be added to handle the Tiers lighting and water

Maryland Correctional Training Facility controls for both 1-bay units.

VI. Housing Unit #4: Has a Fire Alarm console with a 2-bay and a 1-bay addition. A

30-degree elevated top will be added with Stainless-steel flat countertops.

VII. There are no other control functions in this console.

Maryland Correctional Training Facility

VIII. Housing Unit #5: Tier A with a 2-bay and a 1-bay additional console with a

Stainless-steel flat countertop. There is no Honors Tier B in this Housing Unit.

IX. Housing Unit #5: Tier C with a 2-bay and a 1-bay addition console, and Tier D with a 2-bay with a 1-bay addition console with Stainless-steel flat countertops. A

45-degree flat countertop between Tier C & Tier D consoles will be added.

C. Housing Unit #1

I. Four switch / lamp flat panels and relay assemblies will be replaced. Replaced with a total of 3 – touchscreens. The fourth is not needed as any of the touchscreens will have access to the 7- Honor Tier door controls (1-B Tier) for building entry/exit and tier/wings movement doors as well as intercoms.

II. 1-A Tier, New control system:

a. Door Control, Monitoring and Intercom/Page control

b. HMI-Dell workstation with a 27” ELO touch screen

(TS) with bolt down countertop monitor mount.

c. 1- Licensed HMI software package

d. 1- Omron PLC panel with

i. CPU Processor, Network & Input/Output modules

ii. 24 VDC panel power supply,

iii. (48) interposing door relays for the 120VAC sliding door locking mechanism with individual door fuses

iv. Other miscellaneous control TS icons

e. Harding Digital Communication Controller (DCC), programming for TS control of:

i. 1 – Intercom desk top Master Station (goose neck mic is optional)

ii. 15 - ceiling mounted paging speakers – zones TS icons

iii. All movement doors will get new intercom stations -TS icons

f. 2000 VA UPS battery back-up power supply

g. New 3 bay PLC console/cabinet with stainless-steel countertop

h. Spare parts will include one each: PLC processor, ethernet & input/output modules, relays, fuses and power supply. A spare Dell P/C, Software & ELO

TS monitor will be provided and will serve as a training aid. These will be included in only the first Housing Units price.

Maryland Correctional Training Facility

III. 1-B Honors Tier, New control system

a. 7 - Honor tier/wing exit and tier/wings movement doors and unit entry/exit doors with new intercom stations

b. Doors located within this Honors unit are builders grade mortise locks and not monitored or controlled.

c. New 2 Bay PLC console/cabinet with stainless-steel countertop.

d. Existing cables will be routed to the 1-A Tier PLC panel, and HMI workstation.

IV. 1-C Tier and 1-D Tier each, new control system:

b. HMI-Dell workstation with a 27” ELO touch screen (TS) with bolt down countertop monitor mount.

c. 1- Licensed HMI software package

d. 1- Omron PLC panel with

i. Remote Network & Input/Output modules

ii. 24 VDC panel power supply,

iii. (48) interposing door relays for the 120VAC sliding door locking mechanism with individual door fuses

iv. Other miscellaneous control TS icons

e. Harding Digital Communication Controller (DCC), programming for TS control of:

i. 1 – Intercom desk top Master Station (goose neck mic is optional)

ii. 15 - ceiling mounted paging speakers – zones TS icons

iii. All movement doors will get new intercom stations - TS icons

f. 2000 VA UPS battery back-up power supply

g. New 3 bay PLC console/cabinet with stainless-steel countertop

D. Housing Unit #2 and Housing Unit #3 Same as Housing Unit #1

E. Housing Unit #4

I. Four switch / lamp flat panels and relay assemblies that will be replaced.

Replaced with a total of 4 – Cornerstone touchscreens. The fourth is not needed as any of the touchscreens will have access to the 7- Honor Tier door controls (1-B Tier) for building entry/exit and tier/wings movement doors as well as intercoms.

Maryland Correctional Training Facility

II. 4-A Tier, New control system:

b. HMI-Dell workstation with a 27” ELO touch screen (TS) with bolt down countertop monitor mount.

c. 1- Licensed HMI software package

d. 1- Omron PLC panel with

i. CPU Processor, Network & Input/Output modules

ii. 24 VDC panel power supply,

iii. (48) interposing door relays for the 120VAC sliding door locking mechanism with individual door fuses

iv. Other miscellaneous control TS icons

e. Harding Digital Communication Controller (DCC), programming for TS control of:

i. 1 – Intercom desk top Master Station (goose neck mic is optional)

ii. 15 - ceiling mounted paging speakers – zones TS icons

iii. All movement doors will get new intercom stations - TS icons

f. Reinstall existing lighting & water control panels, no HMI integration.

g. 2000 VA UPS battery back-up power supply

h. New 3 bay PLC console/cabinet with stainless-steel countertop

III. 4-C Tier and 4-D Tier Same as 4-A

b. HMI-Dell workstation with a 27” ELO touch screen (TS) with bolt down countertop monitor mount.

c. 1- Licensed HMI software package

d. 1- Omron PLC panel with

i. Remote Network & Input/Output modules

ii. 24 VDC panel power supply,

iii. (48) interposing door relays for the 120VAC sliding door locking mechanism with individual door fuses

iv. Other miscellaneous control TS icons

e. Harding Digital Communication Controller (DCC), programming for TS control of:

i. 1 – Intercom desk top Master Station (goose neck mic is optional)

ii. 15 - ceiling mounted paging speakers – zones TS icons

iii. All movement doors will get new intercom stations - TS icons

f. Reinstall existing lighting & water control panels, no HMI integration.

g. 2000 VA UPS battery back-up power supply

h. New 3 bay PLC console/cabinet with stainless-steel countertop

Maryland Correctional Training Facility

F. Housing Unit #5

I. Three switch / lamp flat panels and relay assemblies that will be replaced (the fourth Tier B does not exist). Replaced with a total of 3 HMI touchscreens.

All will include the control of all movement tiers and entry/exit doors.

II. 5-A Tier, New control system:

b. HMI-Dell workstation with a 27” ELO touch screen (TS) with bolt down countertop monitor mount.

c. 1- Licensed HMI software package

d. 1- Omron PLC panel with

i. CPU Processor, Network, Input/Output modules

ii. 24 VDC panel power supply

iii. (48) interposing door relays for the 120VAC sliding door locking mechanism with individual door fuses

iv. Other miscellaneous control TS icons

e. Harding Digital Communication Controller (DCC), programming for TS control of:

i. 1 – Intercom desk top Master station (goose neck mic is optional)

ii. 15 - ceiling mounted paging speakers – zones TS icons

iii. All movement doors will get new intercom stations - TS icons

f. 2000 VA UPS battery back-up power supply

g. New 3 bay PLC console/cabinet with stainless-steel countertop

IV. 5-C Tier and 5-D Tier

b. HMI-Dell workstation with a 27” ELO touch screen (TS) with bolt down countertop monitor mount.

c. 1- Licensed HMI software package

d. 1- Omron PLC panel with

i. Remote Network & Input/Output modules

ii. 24 VDC panel power supply,

iii. (48) interposing door relays for the 120VAC sliding door locking mechanism with individual door fuses

iv. Other miscellaneous control TS icons

v. Harding Digital Communication Controller (DCC), programming for TS control of:

vi. 1 – Intercom desk top Master Station (goose neck mic is optional)

vii. 15 - ceiling mounted paging speakers – zones TS icons

Maryland Correctional Training Facility

viii. All movement doors will get new intercom stations - TS icons

e. Reinstall lighting & water controls.

f. 2000 VA UPS battery back-up power supply

h. New 3 bay PLC console/cabinet with stainless-steel countertop

2.5 BASE BID

A. Base Bid: The cost to complete all work as described in the project documents excluding any extended unit prices and alternatives. The base bid shall include without limitation, labor, materials, bailing, shoring, removal, overhead, profit, insurance to include builder risk if applicable. Note: refer to the instructions to bidders for construction projects, number 3 components of the bid.

B. The successful Contractor shall provide all labor, materials, equipment, services, tools, supplies, inspections and insurance as required to complete the scope of work, replacing the existing cell door control panels at Housing Units 1-5., located at Maryland Correctional

Training Facility, 18800 Roxbury Road, in Hagerstown Maryland

21401.

C. It is the Contractor’s responsibility to verify all site conditions, measurements and pose any RFIs and have confirmed clarifying answers, failure to do so will not relieve the Contractor of the liability of completing the project to meet the standards within this scope of work, and compliance with all applicable Local, State and National codes having jurisdiction including ADA requirements.

D. Any and all materials, design, labor, equipment, tools, or other goods and services not mentioned in this document specifically but necessary to affect a complete, functional, safe, code compliant, turn-key system shall be furnished by the contractor at no additional cost to the State or its Agencies.

E. All workmanship and materials for this project shall be in compliance with all applicable Local, State and National codes having jurisdiction including ADA requirements.

Maryland Correctional Training Facility

F. The Contractor shall provide the facility with one (1) hard copy and three (3) electronic copies of operation manuals, commissioning documentation, and warranty information for all equipment installed in paper and digital format. The Contractor shall provide two (2) copies of a signoff sheet to document receipt of above referenced materials, each copy is to be signed in black ink at time of receipt of material, one (1) copy signed shall be given to the PM/CI for file and one (1) copy shall be retained by the Contractor.

G. At the point of Substantial Completion of the work, the Contractor shall attend a walkthrough with the Using Agency Representative, Project

Manager, and Construction Manager. If there are any outstanding issues with the work, a punch list will be prepared, and the punch list items shall be completed within (30) days per DGS General Conditions.

2.6 MATERIALS

A. All materials used for the performance and completion of this work are to be new and designed for the purposes for which they are installed.

Materials are to be utilized in accordance with the manufacturer’s recommendations and/or the applicable industry standards for such use.

Materials are to be furnished, delivered, erected, connected and finished in every detail and shall be selected and arranged to fit properly into the available spaces in the specified areas. Where no material qualities are specified and there are several appropriate material choices to select for a given use, the material(s) having the higher durability or suitability for the purpose shall be utilized. Any such material selection instances are to be spe by the Using Agency and

Project Manager.

B. Electric: all electrical materials, including but not limited to breakers, boxes, outlets, fused/unfused disconnects, switches, wiring, connectors, etc. are to be per existing conditions unless otherwise specified and all listed shall comply with all Local, State, and Federal codes having jurisdiction.

Maryland Correctional Training Facility

C. Delivery, Storage and Handling.

I. All materials to be delivered to the site in their original, unopened and undamaged condition.

II. Materials to be stored in a warm, dry, well-ventilated and weather-tight area per manufacturer’s written instructions.

III. Protect all materials from damage while on site.

IV. Storage area will be coordinated with the building maintenance representative and determined at a pre-construction meeting held prior to the project’s “Notice to

Proceed” being issued.

V. It is the Contractor’s responsibility to check/confirm the exact measurements and material quantities to their satisfaction prior to bidding. Any materials that have not been specifically mentioned but are necessary for the complete, safe, and satisfactory completion of the project shall be supplied by the Contractor as if herein specified.

2.7 SITE SECURITY

A. All site security measures under the general direction of the Agency and

Maintenance Supervisors shall be observed. The Contractor is expected to cooperate fully with Agency authorities and Maintenance Supervisors to permit the security of the facility to be maintained at all times.

B. The Contractor is required to remain on site at all times when work is in progress on the project, the individual who represents the Contractor is responsible for the entire project and can communicate in English with the State Representative(s).

C. The Security Chief or their Designee reserves the right to modify security procedures at any time and without provisions of prior notice. Particularly to be noted are the following:

I. All persons entering or leaving the facility shall be subject to security procedures.

This includes all workers and staff of the Contractor and Subcontractor(s) who will be on site for one day or less. The Contractor shall allow time for compliance with these procedures when formulating his/her work schedule.

II. All workers and staff of the Contractor and Subcontractor(s) shall have an identification badge/wrist band issued by the facility before they are permitted to work in the facility. The badge/wrist band shall be worn at all times and shown to security officials each time an individual enters or leaves the facility. Individuals without proper identification badge or I.D. will not be granted admission into the facility. Individuals without the proper identification badge will not be granted

Maryland Correctional Training Facility admission into the facility. The State shall bear no responsibility for delay claims due to an inadequate work force.

III. All workers and staff of the Contractor and Subcontractor(s) who will be working within the facility shall be subject to a security background check. The Contractor shall submit a list of all workers and staff of the Contractor and Subcontractor(s) who will be working within the facility to the Maintenance Manager or their

Designee, who will then turn over to Security Chief for approval. Contractor will allow at least two (2) weeks to submit paperwork before work initiation. Based on the security background check, the facility may prohibit any individual person from working on the project.

IV. All workers and staff of the Contractor and Subcontractor(s) who will be working within the facility shall provide identification to the Security Chief/Maintenance

Manager for the security background check. Each person shall provide at least one identification document that has a photo I.D. picture. Acceptable identification consists of, but is not limited to, the following: Driver’s License, Social Security card, immigrant worker identification card, military identification card, or passport.

V. Lost identification badges/wrist bands shall be reported immediately in writing to the Security Chief/Maintenance Manager. Replacement of identification badge will be at Contractors Expense and State’s convenience.

VI. All worker identification badges/wrist bands are property of the facility and shall be returned by the Contractor to the Facility at the end of the day or project.

VII. The possession and or use of alcohol, drugs, tobacco (in any form whatsoever) is strictly forbidden in and around this facility.

VIII. No weapons of any type will be allowed on site.

IX. Papers, telephone, cameras, or tape may be used by permission only, but shall be secured and locked safely away when not in use.

X. Glass containers shall not be used nor brought on the job site.

XI. The Contractor and all workers and staff of the Contractor and Subcontractor(s) shall NOT have any contact with inmates within the facility.

XII. Under no circumstances shall any items be transmitted to inmates or left where inmates could gain possession. Particularly to be noted are the following items:

a. Drugs

b. Money

c. Notes

d. Any item that could be used as a weapon

e. Cigarette, and any other tobacco products

f. Matches, lighters and similar devices

Maryland Correctional Training Facility

XIII. All persons entering the facility shall follow the dress code established by the

Security Chief of the Facility.

XIV. The Contractor shall advise employees to leave as much personal property outside the facility.

XV. All equipment, materials and supplies shall be stored in an area and in a manner designated by Security Chief or their Designee. Each supply/equipment gang box shall be secured and inventoried daily at the beginning and end of shift. Copies of the inventory list shall be generated in triplicate with one copy going to Security

Chief or their Designee, one copy to remain in gang box and one copy for the

Contractor use.

XVI. All tools and equipment shall be labeled according to directives given by the

Security Chief or their Designee at the Pre-Construction Meeting. The Contractor shall keep track of all tools, equipment, and supplies especially those items that the facility classifies as Class A, sharps, per security policies and procedures.

Items include but are not limited to razors, knives, sharpeners, screwdrivers, chisels, etc. All damaged and disposable items may only be discarded after the end of shift inventory has been completed. These damaged or disposable items are to be taken out of the facility for disposal.

XVII. All extension cords, ropes, cords, or wires brought onto the job site shall be individually marked and inventoried daily accordingly to their identification markings, their length, and color of their insulations or coating (i.e. one fifty-foot orange extension cord).

XVIII. No spray glue, flammable aerosol, or other flammable products are to be brought onto the job site without the expressed written permission of the Security Chief or their Designee.

XIX. Vehicles may be brought into the facility only if approved by the Security Chief or their Designee. Vehicles shall be kept locked and secured at all times, except when actually in use. The use of a removable steering wheel lock may be required depending on the location of work vehicle and an inmate’s access to said vehicle.

2.8 SITE CONDITIONS

A. The work covered by this specification is in an occupied facility.

B. The Contractor shall at all times keep the premises clean and free from any accumulation of waste materials and debris. At the completion of each day, all debris, tools, and surplus materials shall be removed, and the work area shall be left completely clean and ready for normal operations.

C. The Contractor shall leave no area unsafe or unsecured at the end of the working day.

Maryland Correctional Training Facility

D. It shall be the Contractor’s responsibility to field verify all existing conditions and dimensions prior to bidding and ordering materials.

E. The Contractor is responsible for verifying all material quantities and counts.

F. The Contractor shall attend the pre-bid/site visit.

G. The Contractor shall repair and restore to its original condition any equipment, materials, or surfaces damaged as a result of their operations during this contract.

H. The Contractor shall be entirely responsible for any loss or damage to their own materials, supplies, or equipment and the personal property of their employees while they are on the job site/State premises.

I. The Contractor shall be solely responsible for any damage to the building or its contents and for any loss or damage to any property belonging to the owner or the owner’s employees when such damage may be attributable to their actions or the actions of their employees.

2.9 PRE-BID PROCEDURES IMPORTANT

A. Any and all personnel attending the pre-bid meeting shall adhere to the following dress code when entering the facility.

I. Normal work clothing is acceptable provided clothing with hoods is not worm.

II. All visitors shall dress appropriately in order for entrance to be granted. The following clothing items may not be worn when entering the facility: tube tops, tank tops, halter tops, see-through clothing, miniskirts, mini-dresses, shorts, skorts, culottes (at or above the kneecap), form fitting clothes such as leotards, spandex, leggings, clothes that expose a person’s midriff, side, or back or tops or dresses that have revealing necklines and excessive splits or both. Outerwear such as coats, jackets, shawls shall be stored in available lockers. Items such as suite jackets, dress coats, or sports coats may be worn and will be subject to search when passing through the metal detector. These rules apply to anyone entering the facility.

B. Background checks are NOT required for anyone attending the pre-bid.

C. Measurement tools, clip boards, writing implements, paper, and wallets containing less than $50.00 US dollars may be brought to the pre-bid meeting.

D. Mobile telephones and other personal effects not listed above shall NOT be permitted during the walk-through portion of the pre-bid meeting.

Maryland Correctional Training Facility

E. Pre-bid attendees may bring a camera (NO cell phone cameras) to the facility walk-through, only after sign-in acknowledgement.

2.10 CONTRACTOR’S QUALIFICATIONS

A. The Contractor shall possess any and all license(s) and Insurance required by the

State of Maryland and the subdivision in which the project work is performed (if applicable). The required license(s) shall be current. All employees utilized by the

Contractor to perform work on this project shall each be licensed as necessary or covered under the Contractor’s licensing appropriately.

B. A copy of the Contractor’s current license or certificate of insurance is to be provided to the DGS Procurement Officer and/or Project Manager if required. The Contractor shall have a minimum of five (5) years of experience under current license performing construction work of a similar nature.

C. The Contractor shall provide laborers and supervisors who are thoroughly familiar with the type of construction involved and the materials and techniques specified.

2.11 PROJECT DURATION

A. The Contractor shall have all project work completed and ready for complete acceptance (Substantial Completion) by the Owner within (365) days of notice to proceed.

B. The Contractor shall pay $1,000.00 in liquidated damages for every day past the due date of the project that the project is not completed.

2.12 WORK HOURS AND POINT OF CONTACT

A. Unless otherwise coordinated and approved in writing by DGS or the Using Agency, all work specified within this Contract shall be between 7:00 a.m. to 3:00 p.m., Monday through Friday, to coincide with the Security/Maintenance Department work hours.

B. Point of contact for the facility is Robert Stine, 240-420-1391, robert.stine@maryland.gov.

C. All communications shall go through the Project Manager or the Construction

Manager.

D. Point of contact for DGS Project Management is Scott Raeke, 410-688-3974, scott.raeke@maryland.gov, and Construction Manager (TBD).

2.13 GENERAL CONDITIONS

A. Contractor acknowledges that all information, direction, procedures, etc. provided in the Department of General Services “General Conditions for Construction Contracts” are part of this project specification.

mailto:robert.stine@maryland.gov mailto:scott.raeke@maryland.gov

Maryland Correctional Training Facility

B. Any damage, cutting or patching caused by the Contractor or his employees or subcontractors to the facility, i.e., building, contents or grounds, shall be the responsibility of the Contractor and shall be restored to original condition.

C. Any materials originating from this project that the Using Agency elects not to keep shall be hauled from the site at the Contractor’s expense and disposed of in a legal/ lawful manner. All materials and supplies and equipment are subject to the inspection and approval of the DGS Representative (Project Manager).

D. Throughout the entire project the Contractor shall schedule and coordinate all work and communications with the DGS Project Manager (PM) and Construction Manager

(CM), to minimize disruption to the facility operation.

E. All work shall be performed in the best and most professional manner. Contractor shall maintain the job site in a safe, neat, and orderly manner at all times.

F. Contractor shall ensure that a drug, alcohol and tobacco-free workplace are maintained on project pursuant to the Governor’s Executive Order Mandating the same.

G. The Contractor shall attend a Pre-Construction Meeting prior to work starting at the project sites. Contractor shall attend Progress meetings as requested by DGS and the

Using Agency, per DGS “General Conditions for Construction Contracts”.

H. The Contractor shall coordinate any and all of their work with any subcontractors

DGS will be utilizing to achieve a fully functional space. This will include working with and around these subcontractors. Any issues or concerns that develop during this work shall be brought to the attention of the PM/PM in writing (email will be adequate) documenting what the issue or concern is so that it may be addressed accordingly.

I. Security measures under the general direction of the agency and the Maintenance

Supervisors shall be observed. In this regard the Contractor is expected to cooperate fully with Agency Authorities to permit the security of the institution to be maintained at all times.

2.15 WARRANTY

A. The Contractor shall warrant, unconditionally, inclusive of all equipment, materials and workmanship, for a period of two (2) years, commencing on the date of substantial completion, as determined by the State of Maryland Representative:

I. That the work contains no faulty imperfect material, equipment or any careless or unprofessional workmanship.

II. That the Contractor shall correct, repair, or replace with proper work, without cost to the State of Maryland, its Agencies, Departments or Facilities, any and all work found not to be as guaranteed by this section or otherwise not in conformity with the contract; the Contractor will make good all damages caused to other work, the structure and its contents or materials in the process of complying with this project.

Maryland Correctional Training Facility

III. The Contractor shall correct any defects within three (3) working days, as defined by the State, of notification of such defects.

IV. The Contractor shall provide to the State; copies of all manufacturer warranties associated with the Equipment in quantities stated above.