KAFB IWSM RFQ - Attch 4 FAR 52.212-1 Addendum.pdf

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO VENDORS (ITO)

1.0. Program Structure and Objective

1.1. Number of Contracts to be Awarded. The Government intends to award a single commercial Firm Fixed Price (FFP) contract for Integrated Solid Waste Management (ISWM) Services for Kirtland AFB, New Mexico.

2.0. General Instructions

2.1. Guidance. This section of the ITO provides general guidance for preparing quotes as well as specific instructions on the format and content of the quote. The Vendor’s quote must include all data and information requested by the ITO and must be submitted IAW these instructions. Any Vendor who submits an incomplete package may be considered ineligible for award. The quote shall be compliant with the requirements as stated in the PWS and appendices. Non-conformance with the instructions provided in the ITO may result in an unfavorable quote evaluation.

2.2. Clarity and Detail. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The quote should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the Vendor intends to meet these requirements. Vendors shall assume that the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Vendor’s quote.

2.3. Content. Elaborate brochures, documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired.

2.4. Period of Acceptance of Offers. Quotes shall remain valid a minimum of 120 days from the date specified for receipt of offers in the combined synopsis/solicitation document. The Vendor shall make a clear statement in the Pricing Schedule regarding quote validity.

2.5. Retention. IAW FAR Subpart 4.8 “Government Contract Files,” the Government will retain one copy of all unsuccessful quotes.

2.6. General Information

2.6.1. Discrepancies. If a Vendor believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Vendor shall immediately notify the POC in writing with supporting rationale as well as the remedies the Vendor is asking the POC to consider as related to the omission or error. The Vendor is reminded that the Government reserves the right to award this effort based on the initial quote, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial quote.

2.6.2. Electronic Reference Documents. All referenced documents for this solicitation are available on the SAM web site at http://sam.gov. Potential Vendors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

2.6.3. Amendments to Solicitation. If this solicitation is amended, all terms and conditions that are not amended remain unchanged and in full force and effect.

Vendors shall acknowledge receipt of any amendment and provide confirmation upon submission of the Vendor’s quote. Any unacknowledged amendments in the Vendor’s quote are subject to solicitation provision FAR 52.212-1(f). Acknowledged and/or signed amendments shall not be considered as part of the quote page counts.

2.6.4. Submission, Modification, Revision, and Withdrawal of Quotes. Quotes and modifications to quotes shall be submitted by electronic media to the POC at the email address shown on page 1 of the solicitation, and showing the time and date specified for receipt, the solicitation number, and the name and address of the Vendor.

2.6.5. Questions. All questions regarding this solicitation are required to be submitted via email using only the attached Attachment 8 - Question Spreadsheet. The deadline for questions is 4 October 2021 at 12:00 p.m.

Questions shall be sent to the Contracting Officer, with a courtesy copy to the Contract Specialist.

2.6.6. Acknowledgement. Written acknowledgement of this solicitation and all applicable solicitation amendments shall be submitted with quote.

2.7. Organization/Number of Copies/Page Limits

2.7.1. Identification. The Vendor’s quote must show solicitation number, name, address, Vendor telephone number, and Vendor e-mail address on the first page of each volume, all subsequent references to Vendor’s name shall only be included in the headers of each page.

2.7.2. Content and Submittal. The Vendor’s quote shall address the information listed in para. 3.0 and 4.0 below. The Vendor shall submit the entire quote via email to the Contracting Officer, with a courtesy copy to the Contract Specialist, identified in this solicitation. Submit offer as follows:

VOLUME CONTENTS FILE FORMAT PAGE LIMIT

Volume One Technical Quote PDF or .doc 25 Volume Two Pricing PDF or .doc and .xls 10

2.7.3. Page Limits. The technical quote volume shall not exceed 25 pages. The pricing quote volume shall not exceed ten pages. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the quote. Each page shall be counted except the following: blank pages, title pages, tables of contents, tabs, indexes, glossaries, and amendment acknowledgments.

2.8. Page Size and Format

2.8.1. Page. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8. 5 x 11 inches. Page line spacing shall be 1.5 lines. Except for the reproduced sections of the solicitation document, the text size shall be no less than Arial 12 points. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. Pages shall be numbered sequentially by volume.

3.0. Factor 1 - Technical

3.1. General. The Technical quote should be specific and complete. Legibility, clarity and coherence are very important. Your responses will be evaluated against the Technical Factor defined in “Attachment 5 - Evaluation Factors for Award.” Using the instructions provided below, provide as specifically as possible, the actual methodology you would use for accomplishing/satisfying this factor. The technical quote should address the requirements of the factor listed below. However, all the requirements specified in the solicitation are mandatory. Vendors shall provide direct references to the specific requirements in the performance work statement that are being addressed in its quote; at a minimum, each section of “Attachment 2 - Appendix A and Appendix B Workload Tables A1A-A7 and B1” shall be referenced and addressed in the Vendor’s quote. By your quote submission, you are representing that your firm shall perform all the requirements specified in the solicitation. It is neither necessary nor desirable for you to tell us so in your technical quote. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

3.2. Format and Specific Content

3.2.1. Technical Factor. In the Technical Volume, address your proposed approach to meeting the minimum performance or capability requirements of the PWS and Appendices A-B. Vendor shall present a sound approach for supporting ISWM services. The technical quote shall include:

3.2.1.1. Management Approach. Vendor shall describe their approach to managing this ISWM services requirement. Vendor shall provide information regarding their customer service, support, and include principal points of contact .

3.2.1.2. Technical Capability and Approach. Vendor shall clearly illustrate its capability to meet all PWS requirements. Information regarding the Vendor’s capability and approach to addressing site-specific requirements described in Appendices A-B shall be outlined and described in detail.

3.2.1.3. Phase-In and Transition Plan - The phase-in period is thirty (30) calendar days or less, and is projected to begin on 01 February 2022. This period provides for seamless transition between incumbent and successor Contractors to include, but not be limited to, a phase-in for personnel, staffing, training, and observation of the incumbent’s waste collections, recyclable collections, and any other activities related to contract execution. (PWS 1.6) This subfactor is not applicable to the incumbent contractor.

3.2.1.4. Mission Essential Contractor Plan. Offeror shall submit a Mission Essential Contractor Plan in accordance with Attachment 6 – Mission Essential Contractor Services Memorandum. In accordance with DFARS 237.7600, contractors who provide Government-determined essential contractor services shall provide a written plan to be incorporated into the contract to ensure the continuation of these services in crisis situations. The mission essential plan will be reviewed to ensure it meets the minimum requirements as identified in DFARS 252.237-7024. Failure to submit the plan or failure to meet the minimum requirements may cause the proposal to be not eligible for award.

4.0. Factor 2 - Price. These instructions are to assist you in submitting information required to evaluate the reasonableness of your proposed price. Compliance with these instructions is mandatory and failure to comply may result in rejection of your quote.

4.1. General Instructions. Information beyond that required by this instruction shall not be submitted, unless you consider it essential to document or support your price position. All information relating to the proposed price including all required supporting documentation must be included in the section of the quote designated as the Pricing Schedule.

4.2. Pricing Information. Submit completed copy of the Government-provided Pricing Schedule containing the Vendor’s proposed amounts. Enter unit pricing and total pricing on the Government Pricing Schedule. Ensure the summary tab on the Pricing Schedule is completed.

4.3. Taxes, Fees, and Surcharges (TFS). Kirtland AFB is located in the state of New Mexico. Please ensure you consult the NM Taxation and Revenue regulations to determine if New Mexico Gross Receipts Tax (NMGRT) are applicable. TFS are to be included in the FFP amount quoted on the Government Pricing Schedule and are not subject to adjustment.

4.4. Price Reasonableness and Balanced Pricing. The Government has determined there is a likelihood of competition in this acquisition. Vendor’s quote will be evaluated for reasonableness (including completeness) and balance. Price reasonableness is determined IAW FAR 13.106-3. Vendors may be required to submit additional information to support a determination of price reasonableness and balanced pricing.

4.5. Rounding. All dollar amounts/prices shall be rounded to the nearest whole dollar.