Question Spreadsheet 4Nov21 FINAL.pdf

PWS

Paragraph or Attachment Reference

Page Number

Contractor Question Government Response Associated Changes to Attachments

Pricing Schedule n/a

CLIN 003, LARGE CY ROLL OFF, what table are these 20CY, 30 CY and 40 CY located in, as there is no table mentioned.

These roll‐offs are captured on Table A3. CLIN X003 covers placed/assigned and on‐call roll‐off requirements. Also refer to paragraph 1.1.1.2 of the

PWS.

1. Attachment 2: Table A3 has been modified to reflect CLIN X003 roll offs.

2. Attachment 7: CLIN X003 has been modified.

Pricing Schedule n/a

APPENDIX A, TABLE A3 states "This table addresses locations that always have 40 CY roll‐offs on hand. An additional 7, (6, 20, 30 or 40 Cubic Yard roll‐offs) are required to be furnished by contractor. These Roll‐offs fall under CLIN 0008 The description unscheduled items and special events (30‐40‐CY‐roll offs) as a drop off and pick up service." CLIN 008 is for office curbside collection, please advise the correct CLIN to invoice on.

This falls under CLIN X003. Refer to the revised language in Attachment 2, Table A3. Similar language was also used on Table A6. It has been revised to reflect the correct CLIN, which is CLIN X009.

1. Attachment 2: Table A3 has been modified to reflect CLIN X003 roll offs.

2. Attachment 2: Table A6 has been modified to reflect CLIN X009.

3. Attachment 7: CLIN X003 has been modified.

Pricing Schedule n/a

APPENDIX A, TABLE A3 states "This table addresses locations that always have 40 CY roll‐offs on hand. An additional 7, (6, 20, 30 or 40 Cubic Yard roll‐offs) are required to be furnished by contractor." Sometimes container sit for extended periods of times and the extra containers are not adequate. How will the Government handle when containers sit for extended periods of time? Also, what happens if the Government asks for a size not on hand, does the contractor have to comply?

The Contracting Officer Representative (COR) and Contractor Contract Manager (CM) monitor container availabilty and utilization. The COR and CM also recommend container size to the customers. If the recommended size is unavailable, the next larger size shall be considered acceptable. Containers larger than 40 CY will not be required.

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Pricing Schedule n/a

APPENDIX A, TABLE A3 states "This table addresses locations that always have 40 CY roll‐offs on hand. An additional 7, (6, 20, 30 or 40 Cubic Yard roll‐offs) are required to be furnished by contractor." Please specify if this container count is 7 of each or 7 total? Or 7 MSW and 7 reccyle?

The total number of containers is 14. Seven of them are for MSW and 7 are for recycling. Table A3 has been modified to reflect the number of each size of MSW container that is required to be furnished. Table A6 has been modified to reflect the number of each size of recyling container that is required to be furnished.

Vendors should also note the requirements regarding changes to cubic yard capacity, service frequency, and collection stations in PWS paragraph 1.1.7.

1. Table A3 has been modified to reflect the containers and sizes for unspecified MSW locations (reference blue section of table)

2. Table A6 has been modified to reflect the containers and sizes for unspecified recycling locations (reference blue section of table)

Pricing Schedule n/a

CLIN 0010 has 6 CY, and 20 CY, 30 CY and 40 CY additional pickups listed for a total of 24 each; however, 6 CYS are not priced the same way as 20/30/40 CY rolloffs are. Please consider separating the FEL and RO quantities to the contractor can price accordingly

The 20, 30, and 40 CY pickups have been removed from CLIN X010, as they were captured under CLIN X003. CLIN X010 only includes the workloads from Tables A1 and A4 of Attachment 2. Please note that 8 CY containers have been added to CLIN X010.

1. Attachment 7: CLIN X010 has been revised to reflect only 6 or 8 CY containers from Tables A1 and A4 for additional pickup

SOLICITATION:

Requirement: KIRTLAND AFB ISWM Contractor Name and POC:

Pricing Schedule n/a

CLIN 0011 has 6 CY, and 20 CY, 30 CY and 40 CYs container relocations listed for a total of 65 each;

however, 6 CYS are not priced the same way as 20/30/40 CY rolloffs are. Please consider separating the FEL and RO quantities to the contractor can price accordingly.

The 20, 30, and 40 CY relocations have been removed from CLIN X011, as they were captured under X003 and X009. CLIN X011 only includes workloads from Tables A1 and A4. Please note that 8 CY containers have been added to CLIN X011.

1. Attachment 7: CLIN X011 has been revised to reflect only 6 or 8 CY containers from Tables A1 and A4 for relocation

Pricing Schedule n/a

CLIN 0014, Special Event. How does one price "special event hours" when we do not know the scope of work? Unless we missed it, the PWS is silent on this. Does it include equipment pricing? If so what truck?

How many containers etc.? What are the employees doing ? Please advise

CLIN X014 has been removed. Reference PWS paragraph

1.1.3.2 for a description of Special Events and how the contractor will be requested to fulfill special events requirements.

1. Attachment 1: The PWS has been changed to describe special events in section 1.1.3.2

2. Attachment 7: CLIN X014 has been removed.

Pricing Schedule/PW S n/a; page 6

CLIN 00131.3.1 Off Base Disposal/CLIN 0013 “The Contractor shall be responsible for any permit or fees associated with the use of off‐base disposal locations and shall separately invoice the tipping fees to appropriate CLIN for payment.”. a) Please confirm whether or not the government will reimburse the actual disposal costs incurred regardless of the Unit Price the contractor bids on. For example, if the contractor collects 150 tons during a given month and the disposal facility charges are $15,000 for that month, the government would reimburse the contractor $15,000.00 regardless of the Unit Price amount the contractor bid for CLIN 0013 for tipping fees. B) If this is correct, then it seems that the Unit Price for this Line Item for all years should be factored out or extended by the government for price evaluation purposes. This would avoid a contractor entering an unrealistically low price for the line item, to keep their price down, when the government would still be required to reimburse the contractor based upon the submitted disposal invoice. There have been numerous contractors in this space over the past several years who try to “game the system” by doing this exact thing. They bid a low tonnage amount on the bid sheet , and then submit the actual, higher priced invoices for reimbursement after contract award. In order to combat, the Government has been utilizing Not To Exceed amounts for the disposal CLINs for each year so that this Line Item will not be manipulated for price evaluation purposes. If this is incorrect, please state so and explain how the contractor should bid this.

This will be a firm‐fixed price (FFP) contract, which is not subject to adjustment, per FAR 16.202‐1. The contractor will only be able to invoice and be paid for the FFP amount per ton, as indicated on CLIN X013 in Attachment 7 ‐ Pricing Schedule. The estimated quantity of 1940 tons per year for CLIN X013 is based on historical data. Vendors should use their best business judgment to develop a FFP amount per ton across the life of the contract.

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PWS

Paragraph or Attachment Reference

PWS states"1.4.1. Bulk Container Maintenance Methods. Maintenance of bulk containers (95‐gallon size and larger) shall be performed as required at an off‐base location. The Contractor shall furnish to the CO or COR the schedule of maintenance for the bulk containers. The Contractor shall furnish replacement containers for all containers removed (for more than ninety (90) minutes) for cleaning, painting, or repair to ensure that collection stations have adequate municipal solid waste containers. Cleaning or painting includes minor repair and maintenance to ensure a properly operating container. Major repairs or maintenance, as determined by the CO or COR, shall require replacement of the container by the Contractor." Please confirm that the contractor does not have to replace GFE that is worn out or destroyed without being offered a chance to submit pricing for the Government to reimburse.

The contractor is required to maintain all containers, including government equipment listed in Table B1 of Attachment 2, in accordance with PWS section 1.4.

Maintenance costs should be rolled up into the firm‐ fixed price of the contract.

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PWS

Paragraph or Attachment Reference

Appendix B ‐ GFE BRC and CSA, is this where CLIN 0012 is priced? No. CLIN X012 is for all activities associated with the operation of the Bulk Recycling Center (BRC). Reference Tables A4‐A6 for the workload associated with recycling tasks. Reference PWS Paragraph 1.2.3 and Appendix B of the PWS (found on page 13) for specifications regarding the BRC. PWS Section 3, Government‐Owned Property and Services , and Appendix B of the PWS include specifications on the Contractor Storage Area

(CSA).

Please also note that Table B1 of Attachment 2 was erroneously referred to as "Appendix B" in the PWS.

Any references to Appendix B are referring to Appendix B of the PWS on page 13. Some references to Appendix B in the PWS have been revised to reference Table B1 of Attachment 2. Table B1 is a consolidated list of the Government Equipment.

1. Attachment 1: The PWS has been revised to clarify references to Appendix B of the PWS and Table B1 from Attachment 2.

Attachment 4

NMGRT, please confirm where on the bid sheet we are to enter this rate. There should be a place to enter the amount at the bottom of each year.

This will be a firm‐fixed price contract. There are no separate CLINs for NMGRT. As stated in Attachment 4, taxes, fees, and surcharges, including NMGRT, should be included in the firm‐fixed price and are not subject to adjustment . It is the vendors' business responsiblity to understand their tax obligations and the implications of a firm‐fixed price contract type, which are not subject to adjustment, per FAR 16.202‐1. Vendors should use their best business judgement as they consider how to account for potential increases.

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Attachment 4; Q&A Submission 1 (Answer 4)

The US economy is very turbulent to say the least. What if New Mexico implements a massive increase of say 2 to 3% to the NMGRT, or worse case 10%. How can the contractor just absorb that %, there is no way to plan for that? We need some sort of assurances that the Government would do the right thing at some % threshold and assist the contractor. Please advise

This will be a firm‐fixed price contract. As stated in Attachment 4, taxes, fees, and surcharges, including NMGRT, should be included in the firm‐fixed price and are not subject to adjustment . It is the vendors' business responsiblity to understand their tax obligations and the implications of a firm‐fixed price contract type, which are not subject to adjustment, per FAR 16.202‐1. Vendors should use their best business judgement as they consider how to account for potential increases.

Vendors should seek guidance from the New Mexico State Taxation and Revenue Department for questions about NMGRT. For assistance with pricing, vendors may also contact their local Procurement Technical Assistance Center and/or their local Small Business Administration office.

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1.4 / 3.1

6 and 8

1) In 3.1 of the PWS it states that the contractor will be given a storage area on base. In 1.4.4 of the PWS the maintenance of the containers of being required to be preformed of base. Just to clarify will the contractor not be allowed to preform any of the dumpster maintenance in site in their assign area?

Reference paragraph 1.4.1 of the PWS, which states "Maintenance of bulk containers (95‐gallon size and larger) shall be performed as required at an off‐base location."

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1.4.1

Requires the contractor to replace containers that the government determines to be replaced. Historically how many and what size containers are needed to be replaced by the contractor. Does this apply to government owned containers as well?

No containers have been replaced over the life of the current contract; however, most have required basic maintenance, such as painting lid replacement, and other maintenance. Table B1 of Attachment 2 lists the ages of some containter types as available. Maintenance requirements, including replacement, applies to all contractor and government‐owned containers, per PWS Section 1.4.

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What was the previous contract award and what if any are the changes in the PWS?

The previous contract number is FA9401‐16‐C‐0014. None