Justification.pdf
PDF 750 KB Posted
- Solicitation number
- 18335-27
- Issued by
- Duval County, Florida
About this file
This is a Single Source Justification Form submitted by the City of Jacksonville's Information Technologies Department on behalf of the Office of the Public Defender, 4th Circuit. The request seeks annual maintenance and support services for an IBM case management server that serves as the core system for managing PDO client case files and supporting the office's primary workforce functions. The maintenance agreement covers both hardware and software updates for the existing IBM server system. The request was submitted on October 26, 2026, with no specified response date, due date, or contract term detailed in the documentation provided.
The justification for single source procurement centers on IBM's requirement that only the original authorized supplier, Midland Information Systems, is permitted to provide maintenance and support services for IBM systems. Market research was conducted by the office's IT Director, Joseph Frasier, confirming that Midland is the sole entity capable of providing this maintenance service. A supplier quote has been attached as supporting documentation. The requester affirms no conflicts of interest exist with Midland Information Systems, consistent with Chapter 112 of the Florida Statutes. No pricing information, funding sources, or contract renewal options are specified in this justification document.
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Other files
| File | Type | Posted |
|---|---|---|
| Midland Quote - signed.pdf | ||
| 18335-27_SUPPLIER.pdf | ||
| Memo to Chief of Procurement (13).pdf | ||
| 7-1-24 Protest Procedures.pdf | ||
| Midland Sole Source Letter 2026.pdf |
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Text version
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 01/2024 Page 1
5. Summary of Market Research
[Provide a description of the market research performed, how it was performed, by whom, and market research results. Please spell out acronyms.]
[ As noted above, the IBM server has been utilized in the PDO for several years and supports the core function of the office. Annual maintenance of this core system is a critical necessity. Only Midland, the supplier the system was purchased through, is able to provide this service. Market research was performed by our office’s IT Director, Joseph Frasier ]
6. Conflict of Interest (Must Check) √ By checking this box, I affirm that there are no actual, potential, or perceived conflicts of interest with the entity in which I am requesting a single source award. Conflict of Interest shall be interpreted consistent with Chapter 112, Florida Statutes.
7. Other Documentation (Check and attach all that apply)
√ Supplier Quote
SINGLE SOURCE JUSTIFICATION FORM (SSJF)
Pursuant to the City of Jacksonville Procurement Code 126.306(a) (8) & The Procurement Operating Manual, when requesting to purchase from a Supplier subject to the referenced sections, this form is to be completed and must be submitted to the Procurement Division with applicable attachments via 1Cloud Smart Form Requisition.
1. Requesting Agency: Information Technologies
2. Nature and/or description of the requirement being requested.
Identify each item, component or service being procured. (Attach quote/proposal):
Why does the city need these particular goods or services?
Requesting Agency: Office of the Public Defender 4 th Circuit The Public Defender’s Office utilizes the IBM case management server for PDO client case files. This agreement provides annual maintenance and support for this main server in the office including ongoing program updates. This server supports the main functionality of the office workforce. Annual maintenance cost is for both the hardware and software.
3. Provide a detailed justification as to why the requested goods/services can only be efficiently and effectively procured through the recommended Single Source Supplier:
The Public Defender’s Office purchased the case management server from IBM through Midland Information Systems with the initial warranty. Per IBM, the only company allowed to provide maintenance to IBM systems is the supplier that the system was purchased from. Therefore this critical server must be maintained and updated by this supplier.
4. Date of Request 10/26/2026
FINANCE & ADMINISTRATION DEPARTMENT, PROCUREMENT DIVISION
Justification for Single Source, effective 01/2024 Page 2
√ Single Source Memo signed by Director
√ Other [Click here to list other documentation. ]
File details come from the government source that posted it. Updated .