Justification and Approval.pdf

Request for SDVOSB/VOSB Sole Source Justification IAW VAAR 819.7008/9

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 1 of 3 Revision: 05 Effective Date: 12/15/2025

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition

Acquisition Plan Action ID: 36C262-26-AP-7452

1. Contracting Activity: Department of Veterans Affairs, VISN 22, Network Contracting Office 22 (NCO

22) located at 4811 Airport Plaza Drive, Suite 600, Long Beach, CA 90815. The purchase request 2237 transaction number is 501-26-3-119-0245.

2. Nature and/or Description of the Action Being Approved: This action is for the approval of a Service Disabled Veteran Owned (SDVOSB) sole source. The requirement is to award a firm-fixed-price contract for the purchase of Upgrade and Expansion Services for Adult Wander Management System for VA New Mexico Healthcare System (VANMHCS), located at Building 41, 1501 San Pedro Dr SE, Albuquerque, NM 87108.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The required supplies/services are needed to upgrade the existing Wander Management System and to expand the system by installing new Wander Management components and cover a wider area in the medical center. This project will involve the replacement of the current server with new server hardware upgraded from v10 to Enterprise software while reusing current mounts and racks.

Updated facility maps will be installed, 4 existing devices will be programmed for the new system, and 3 new units will be installed. All 91 existing devices will be reprogrammed into the new system, and training will be provided for up to 225 staff. The Safe Place Model 9450 Wander Management System (developed by RF Technologies) is a comprehensive patient security solution. It continuously monitors vulnerable patients or residents, automatically locking doors or triggering alerts if an at-risk individual approaches a restricted exit, ensuring their safety while preserving their mobility. The proposed cost to the Government is $ .

4. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S.

Code § 8127(c), as implemented by RFO 6.103-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7008 (DEVIATION) or VAAR

819.7009 (DEVIATION)- up to $5,000,000. Check the specific VAAR clause used below:

(X) 819.7008 Sole source awards to a certified service-disabled veteran-owned small business; or ( ) 819.7009 Sole source awards to a certified veteran-owned small business

5. Demonstration that the Contractor’s Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The referenced authority allows sole source awards to SDVOSB based on 38 U.S.C. 8127(c) and the SDVOSB concern, Fidelis Sustainability Distribution, LLC has been determined to be a responsible source with respect to performance. This business meets eligibility requirements in 819.7003(DEVIATION). The CO is aware that determination that only one SDVOSB/VOSB can meet the requirement is not required.

However, in accordance with VAAR 806.302-5, contracts awarded using this authority shall be supported by a written justification and approval described in RFO 6.104-1 and 6.104, as applicable.

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 2 of 3 Revision: 05 Effective Date: 12/15/2025

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by RFO 6.301 and, if not, which exemption under RFO 5.101(b)(1) applies: The contracting officer’s determination to make a sole source award is a business decision wholly within the discretion of the contracting officer. To ensure that opportunities are available to the broadest number of certified SDVOSBs, this authority is used judiciously and only when in the best interest of the Government.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The CO has determined the proposed cost to the Government of $ is fair and reasonable based on comparison of the proposed price with price of previously awarded contract number 36C24519P0632, awarded to RF Technologies, Inc. (OEM), dated June 15, 2019 for similar requirement performed at Perry Point, MD from June 15, 2019 to August 14, 2019.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: Market research was conducted pursuant to RFO Part 10 and VA Acquisition Regulation (VAAR) 810.001-70 Market Research Policy. IAW VAAR 810.001-70, the CO reviewed the Small Business Administration (SBA) certification database on the SBA Veteran Small Business Certification Program (*VetCert) portal as required by subpart 819.70 to determine if two or more service-disabled veteran-owned businesses (SDVOSBs) and/or veteran-owned small businesses (VOSBs), with the appropriate North American Industry Classification System (NAICS) code, are listed as verified in the Small Business Search (SBS) website. The CO found 201 small business under NAICS 541990 with 47 of these businesses being Service Disabled Veteran Owned Small Businesses. Fidelis Sustainability Distribution, LLC (“Fidelis”) is a SDVOSB and the only SDVOSB source in this list that can fulfill this requirement as they are the only authorized reseller of RF Technologies. Based on Market Research, CO will use the non-competitive (sole source) procedures authorized in VAAR 819.7008 up to $5,000,000, as appropriate, subject to review and approval of the designated procurement official outlined in RFO 6.104-2.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None. This sole source is supported by the authority under 38 USC 8127(c).

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: None.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The CO will conduct market research prior to any subsequent awards to seek authorized resellers and equal products that could meet future requirements.

VHAPG Part 819.7008/7009 Sole Source Awards to SDVOSB/VOSB Page 3 of 3 Revision: 05 Effective Date: 12/15/2025

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Shaun Carabajal Date Program Specialist Supervisor, NMVAHCS

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Edgar Alvizar Date Contracting Officer, NCO 22

SHAUN

CARABAJAL

Digitally signed by

SHAUN CARABAJAL

Date: 2026.08.17 14:01:18 -06'00'

EDGAR ALVIZAR

Digitally signed by EDGAR

ALVIZAR

Date: 2026.08.17 15:53:04 -07'00'