JUSTIFICATION 36C256-27-AP-0326 Redacted.pdf

Request for Limited Sources Justification Format >SAT

VHAPG Part 808.405-6 Limiting Sources Page 1 of 6 Revision: 02 Effective Date: 03/02/2026 Acquisition ID#: 36C256-27-AP-0326

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C256-27-AP-0326

(1) Contracting Activity: Network Contracting Office 16 5075 Westheimer Road GFC Suite 750 Houston, TX 77056-5643

Purchase Request: 667-27-1-515-0008

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). The services being requested are the following: Service Plan/Agreement for ScriptPro Robotic Prescription Dispensing System in current use at the Overton Brooks VA Medical Center (OBVAMC). The period of performance is 10/01/2026-09/30/2029. This is a re-procurement of a prior service agreement GSA Order 36F79719D0135-36C25622F0063 effective 10/01/2021 through 09/30/2026.

Order against: FSS Contract Number: 36F79719D0135

Name of Proposed Contractor: SCRIPTPRO USA INC (RTB3DEMJ91U4)

Street Address: 5828 Reeds Rd

City, State, Zip: Mission, KS 66202

Phone: Danielle Davis 913-403-7690

(3) Description of Supplies or Services:

The estimated value of the proposed action is

The proposed action covers maintenance, software, licensing, and any malfunctions of ScriptPro Prescription Dispensing System (PDS) located in the inpatient pharmacy of Overton Brooks VA Medical Center. The PDS includes the following items covered under this proposed action:

VHAPG Part 808.405-6 Limiting Sources Page 2 of 6

Acquisition ID#: 36C256-27-AP-0326

Description Qu

1 SP 200/CCC (6 slot) 1

2 SP Central Expanded Platform 1

3 Enterprise HCI 4000 Platform 1

4 Workflow Management System Software (WMS) 1

5 ScriptPro Inventory Management Module 1

6 Pharmacy Services Portal 1

7 SP Datapoint 13

8 SP Printer 8

9 Notice Board 40 4

10 SP Kiosk 2

11 Electronic Signature 2

12 Eyecon 9420 3

13 Eyecon 9430 4

14 Terminal Emulation/Service/KVM Setup 1

15 Terminal KVM Device Add-On 1

16 Smart Card Scanner 2

17 Ticket Window Display 2

18 SP Kiosk Stand 2

19 Audio Package Speaker 2

20 Audio Package Setup/System Integration 1

21 SP Central Communications Module 1

22 Standard Interface 3

VHAPG Part 808.405-6 Limiting Sources Page 3 of 6

Acquisition ID#: 36C256-27-AP-0326

23 Standard Interface 1

24 Standard Interface 1

25 Eyecon Interface Controller 6

26 Full Disk Encryption (per server computer/HCI VM) 2

27 Customer Hard Drive Retention HCI 1000/Workflow Platform Server 2

28 Customer Hard Drive Retention HCI 3000 / HCI 4000 / PMS Platform Server 3

29 Virus Protection (Platform System) 1

30 Virus Protection (Platform System) 1

31 HCI EDGE VM License 16

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized:

The proposed contractor and OEM maintains sole ownership and control over all proprietary software, diagnostic utilities, firmware, and encrypted communication protocols used in the ScriptPro Prescription Dispensing System (PDS). No third-party entity is authorized or technically capable of accessing or modifying these functions.

The OEM has confirmed in writing that unauthorized maintenance or software interaction will void the existing warranty and could compromise system integrity, patient-safety safeguards and medication dispensing workflow. Due to the highly specialized nature of the PDS architecture and the need to interface seamlessly with existing inpatient pharmacy workflows, only the OEM possesses the specialized tools, trained personnel, and proprietary knowledge required to perform maintenance, updates, and repairs at the required level of quality.”

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order

VHAPG Part 808.405-6 Limiting Sources Page 4 of 6

Acquisition ID#: 36C256-27-AP-0326 was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

GSA has already negotiated fair and reasonable pricing for ScriptPro OEM services under the awarded FSS contract. Because no other vendor is authorized or capable of performing the required services, and because improper servicing would jeopardize system operation and warranty protections, acquiring these services directly from the OEM represents the most efficient and cost-effective means of ensuring continued safe dispensing operations. OEM servicing eliminates the risk of system failure, reduces lifecycle costs, and preserves the Government’s prior investment in the PDS infrastructure

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Service can only be accomplished by ScriptPro employees and technicians. There are no other vendors who can access or service these items. ScriptPro has no 3rd party access for pharmaceutical dispensing systems. Since no other vendors can service the existing system, use of an alternate contractor would require new system acquisition. The requiring activity estimates a full system replacement would cost approximately $2.1M; therefore, use of an alternate contractor would result in a duplication of cost that could not be recovered through competition.

(7) Any Other Facts Supporting the Justification: None

(8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: