July 2025 Fuel Adjustment WI State Agency Contract.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Prime Vendor Food Distributor
- Contract number
- 505ENT-M22-FOODDISTRIB-01
- Issued by
- Wisconsin
About this file
This document is a Wisconsin State Agency Fuel Cost Adjustment schedule that tracks diesel fuel price fluctuations and their impact on contracted service pricing from 2021 through 2025. The adjustment mechanism is based on U.S. Energy Information Administration (EIA) Weekly Retail Gasoline and Diesel Prices for the Midwest region (PADD 2), with a base fuel index established at $3.104 per gallon as of March 29, 2021.
The fuel adjustment operates on a tiered system where charges are added to invoices when average diesel prices exceed $3.17 per gallon, with a $0.01 per case fee applied for each $0.10 increase above this threshold. Conversely, credits of $0.005 per case are applied for each $0.10 decrease when prices fall below $2.34 per gallon. Historical data shows significant price volatility, with diesel costs ranging from approximately $3.02 to $5.78 per gallon over the tracking period, resulting in per-case adjustments ranging from $0.03 to $0.27. The adjustment calculations are applied monthly to invoices beginning the first day of each month following the price measurement period, with the most recent June 2025 data showing diesel at $3.537 per gallon triggering a $0.04 per case adjustment.
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Other files
| File | Type | Posted |
|---|---|---|
| 1. User Guide 505ENT-M22-FOODDISTRIB-01 20240619.docx | DOCX document | |
| Smuckers recall 5-23-22.pdf | ||
| August 2025 Fuel Adjustment WI State Agency Contract.xlsx | XLSX spreadsheet | |
| Frozen Prod in Prod 2021 09082021 FINAL.xlsx | XLSX spreadsheet | |
| May 2025 Fuel Adjustment WI State Agency Contract.xlsx | XLSX spreadsheet | |
| 28326-JB_RFB_Prime_Vendor_Food.pdf | ||
| RFB 28326-JB Amendments 1-4.pdf | ||
| Prime Vendor Food Distributor Contract RFB 28326.doc.pdf | ||
| June 2025 Fuel Adjustment WI State Agency Contract.xlsx | XLSX spreadsheet |
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WI State Agency
| Wisconsin State Agency Fuel Cost Adjustment |
| Each time the average price* exceeds $3.17 per gallon, a per case cost of $ 0.01 for each $ 0.10 increase in diesel fuel over $3.17 per gallon will be added to invoices billed in the following month, beginning at the first day of the month. This adjustment Base Fuel Index is based on U.S. Energy Information Administration (EIA) Weekly Retail Gasoline and Diesel Prices; Diesel (On-Highway) - All Types Price in the Midwest (PADD 2) 03/29/2021 at $ 3.104/gallon. Alternatively, each time the average price* falls below $2.34 per gallon, a per case reduction of $ 0.005 for each $ 0.10 decrease in diesel fuel below $2.34 per gallon will be deducted from invoices billed in the following month, beginning at the first day of the month. The cost adjustment will be made at the bottom of each invoice calculating the cases and the monthly fuel cost adjustment rate. |
| Add Per Case | Credit Per Case | ||||||||
| Fuel Cost Range | Per case Fee | Fuel Cost Range | Per case credit | Date | Average Price | Per case Fee | Effective | ||
| 6/21/21 | $ 3.231 | $ 0.010 | 7/1/21 | ||||||
| $ 3.17 | $ 3.2699 | $ 0.01 | $ 2.3399 | $ 2.240 | $ (0.005) | 7/19/21 | $ 3.264 | $ 0.010 | 8/1/21 |
| $ 3.27 | $ 3.3699 | $ 0.02 | $ 2.2399 | $ 2.140 | $ (0.010) | 8/16/21 | $ 3.259 | $ 0.010 | 9/1/21 |
| $ 3.37 | $ 3.4699 | $ 0.03 | $ 2.1399 | $ 2.040 | $ (0.015) | 9/20/21 | $ 3.290 | $ 0.020 | 10/1/21 |
| $ 3.47 | $ 3.5699 | $ 0.04 | $ 2.0399 | $ 1.940 | $ (0.020) | 10/18/21 | $ 3.615 | $ 0.050 | 11/1/21 |
| $ 3.57 | $ 3.6699 | $ 0.05 | $ 1.9399 | $ 1.840 | $ (0.025) | 11/15/21 | $ 3.631 | $ 0.050 | 12/1/21 |
| $ 3.67 | $ 3.7699 | $ 0.06 | $ 1.8399 | $ 1.740 | $ (0.030) | 12/20/21 | $ 3.492 | $ 0.040 | 1/1/21 |
| $ 3.77 | $ 3.8699 | $ 0.07 | $ 1.7399 | $ 1.640 | $ (0.035) | 1/17/22 | $ 3.603 | $ 0.050 | 2/1/22 |
| $ 3.87 | $ 3.9699 | $ 0.08 | $ 1.6399 | $ 1.540 | $ (0.040) | 2/21/22 | $ 3.905 | $ 0.080 | 3/1/22 |
| $ 3.97 | $ 4.0699 | $ 0.09 | $ 1.5399 | $ 1.440 | $ (0.045) | 3/21/22 | $ 4.959 | $ 0.180 | 4/1/22 |
| $ 4.07 | $ 4.1699 | $ 0.10 | $ 1.4399 | $ 1.340 | $ (0.050) | 4/18/22 | $ 4.921 | $ 0.180 | 5/1/22 |
| $ 4.17 | $ 4.2699 | $ 0.11 | $ 1.3399 | $ 1.240 | $ (0.055) | 5/16/22 | $ 5.346 | $ 0.220 | 6/1/22 |
| $ 4.27 | $ 4.3699 | $ 0.12 | 6/20/22 | $ 5.780 | $ 0.270 | 7/1/22 | |||
| $ 4.37 | $ 4.4699 | $ 0.13 | 7/18/22 | $ 5.409 | $ 0.230 | 8/1/22 | |||
| $ 4.47 | $ 4.5699 | $ 0.14 | 8/15/22 | $ 4.872 | $ 0.180 | 9/1/22 | |||
| $ 4.57 | $ 4.6699 | $ 0.15 | 9/19/22 | $ 4.995 | $ 0.190 | 10/1/22 | |||
| $ 4.67 | $ 4.7699 | $ 0.16 | 10/17/22 | $ 5.346 | $ 0.220 | 11/1/22 | |||
| $ 4.77 | $ 4.8699 | $ 0.17 | 11/21/22 | $ 5.231 | $ 0.210 | 12/1/22 | |||
| $ 4.87 | $ 4.9699 | $ 0.18 | 12/19/22 | $ 4.477 | $ 0.140 | 1/1/23 | |||
| $ 4.97 | $ 5.0699 | $ 0.19 | 1/16/23 | $ 4.374 | $ 0.130 | 2/1/23 | |||
| $ 5.07 | $ 5.1699 | $ 0.20 | 2/20/23 | $ 4.194 | $ 0.110 | 3/1/23 | |||
| $ 5.17 | $ 5.2699 | $ 0.21 | 3/20/23 | $ 4.021 | $ 0.090 | 4/1/23 | |||
| $ 5.27 | $ 5.3699 | $ 0.22 | 4/17/23 | $ 4.027 | $ 0.090 | 5/1/23 | |||
| $ 5.37 | $ 5.4699 | $ 0.23 | 5/15/23 | $ 3.823 | $ 0.070 | 6/1/23 | |||
| $ 5.47 | $ 5.5699 | $ 0.24 | 6/19/23 | $ 3.739 | $ 0.060 | 7/1/23 | |||
| $ 5.57 | $ 5.6699 | $ 0.25 | 7/17/23 | $ 3.726 | $ 0.060 | 8/1/23 | |||
| $ 5.67 | $ 5.7699 | $ 0.26 | 8/21/23 | $ 4.302 | $ 0.120 | 9/1/23 | |||
| $ 5.77 | $ 5.8699 | $ 0.27 | 9/18/23 | $ 4.492 | $ 0.140 | 10/1/23 | |||
| $ 5.87 | $ 5.9699 | $ 0.28 | 10/16/23 | $ 4.304 | $ 0.120 | 11/1/23 | |||
| 11/20/23 | $ 4.207 | $ 0.110 | 12/1/23 | ||||||
| 12/18/23 | $ 3.806 | $ 0.070 | 1/1/24 | ||||||
| 1/15/24 | $ 3.729 | $ 0.060 | 2/1/24 | ||||||
| 2/19/24 | $ 4.010 | $ 0.090 | 3/1/24 | ||||||
| 3/18/24 | $ 3.955 | $ 0.080 | 4/1/24 | ||||||
| 4/15/24 | $ 3.965 | $ 0.080 | 5/1/24 | ||||||
| 5/20/24 | $ 3.685 | $ 0.060 | 6/1/24 | ||||||
| 6/17/24 | $ 3.621 | $ 0.050 | 7/1/24 | ||||||
| 7/15/24 | $ 3.745 | $ 0.060 | 8/1/24 | ||||||
| 8/19/24 | $ 3.674 | $ 0.060 | 9/1/24 | ||||||
| 9/16/24 | $ 3.481 | $ 0.040 | 10/1/24 | ||||||
| 10/21/24 | $ 3.543 | $ 0.040 | 11/1/24 | ||||||
| 11/18/24 | $ 3.466 | $ 0.030 | 12/1/24 | ||||||
| 12/16/24 | $ 3.450 | $ 0.030 | 1/1/25 | ||||||
| 1/20/25 | $ 3.648 | $ 0.050 | 2/1/25 | ||||||
| 2/17/25 | $ 3.602 | $ 0.050 | 3/1/25 | ||||||
| 3/17/25 | $ 3.463 | $ 0.030 | 4/1/25 | ||||||
| 4/21/25 | $ 3.475 | $ 0.040 | 5/1/25 | ||||||
| 5/19/25 | $ 3.481 | $ 0.040 | 6/1/25 | ||||||
| 6/16/25 | $ 3.537 | $ 0.040 | 7/1/25 |
Each time the average price* exceeds $3.17 per gallon, a per case cost of $ 0.01 for each $ 0.10 increase in diesel fuel over $3.17 per gallon will be added to invoices billed in the following month, beginning at the first day of the month. This adjustment Base Fuel Index is based on U.S. Energy Information Administration (EIA) Weekly Retail Gasoline and Diesel Prices; Diesel (On-Highway) - All Types Price in the Midwest (PADD 2) 03/29/2021 at $ 3.104/gallon. Alternatively, each time the average price* falls below $2.34 per gallon, a per case reduction of $ 0.005 for each $ 0.10 decrease in diesel fuel below $2.34 per gallon will be deducted from invoices billed in the following month, beginning at the first day of the month
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