Juliette Substation Expansion CIP 2462 - REBID.pdf

TITLE PAGE

CITY OF SANTA CLARA, CALIFORNIA

1500 WARBURTON AVENUE

SANTA CLARA, CALIFORNIA 95050

SPECIFICATIONS

FOR THE

JULIETTE SUBSTATION EXPANSION PROJECT

CIP 2462

9/8/25

Applies to the Civil/Structural Engineering portions of the specifications only.

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TABLE OF CONTENTS

Notice Inviting Bids Instructions to Bidders Bid Proposal Bid Schedule Subcontractor List Noncollusion Declaration Bid Bond Bidder’s Questionnaire Contract Payment Bond Performance Bond General Conditions Article 1 - Definitions

Definitions Article 2 - Roles and Responsibilities

2.1 City

2.2 Contractor

2.3 Subcontractors

2.4 Coordination of Work

2.5 Submittals

2.6 Shop Drawings

Article 3 - Contract Documents

3.1 Interpretation of Contract Documents

3.2 Order of Precedence

3.3 Caltrans Standard Specifications

3.4 For Reference Only

3.5 Current Versions

3.6 Conformed Copies

Article 4 – Bonds, Indemnity, and Insurance

4.1 Payment and Performance Bonds

4.2 Responsibility and Indemnity

4.3 Insurance

Article 5 – Contract Time

5.1 Time is of the Essence

5.2 Schedule Requirements

5.3 Delay and Extensions of Contract Time

5.4 Liquidated Damages

Article 6 - Contract Modification

6.1 Contract Modification

6.2 Contractor Change Order Requests

6.3 Adjustments to Contract Price

6.4 Limitations on Allowable Costs

6.5 Unilateral Change Order

6.6 Non-Compliance Deemed Waiver

Article 7 - General Construction Provisions

7.1 Permits, Fees, Business License, and Taxes

7.2 Temporary Facilities

7.3 Noninterference and Site Management

7.4 Signs

7.5 Project Site and Nearby Property Protections

7.6 Materials and Equipment

7.7 Substitutions

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7.8 Testing and Inspection

7.9 Project Site Conditions and Maintenance

7.10 Instructions and Manuals

7.11 As-built Drawings

7.12 Existing Utilities and Facilities

7.13 Notice of Excavation

7.14 Trenching and Excavations of Four Feet or More

7.15 Trenching of Five Feet or More

7.16 New Utility Connections

7.17 Lines and Grades

7.18 Historic or Archeological Items

7.19 Environmental Control

7.20 Noise Control

7.21 Mined Materials

7.22 Compliance with Laws Pertaining to Disability Rights

Article 8 - Payment

8.1 Schedule of Values

8.2 Progress Payments

8.3 Adjustment of Payment Application

8.4 Early Occupancy

8.5 Retention

8.6 Payment to Subcontractors and Suppliers

8.7 Final Payment

8.8 Release of Claims

8.9 Warranty of Title

Article 9 - Labor Provisions

9.1 Discrimination Prohibited

9.2 Labor Code Requirements

9.3 Prevailing Wages

9.4 Payroll Records

9.5 Labor Compliance

Article 10 - Safety Provisions

10.1 Safety Precautions and Programs

10.2 Hazardous Materials

10.3 Material Safety

10.4 Hazardous Condition

10.5 Emergencies

Article 11 - Completion and Warranty Provisions

11.1 Final Completion

11.2 Warranty

11.3 Use Prior to Final Completion

11.4 Substantial Completion

Article 12 - Dispute Resolution

12.1 Claims

12.2 Claims Submission

12.3 City’s Response

12.4 Meet and Confer

12.5 Mediation and Government Code Claims

12.6 Tort Claims

12.7 Arbitration

12.8 Burden of Proof and Limitations

12.9 Legal Proceedings

12.10 Other Disputes

Article 13 - Suspension and Termination

13.1 Suspension for Cause

13.2 Suspension for Convenience

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13.3 Termination for Default

13.4 Termination for Convenience

13.5 Actions Upon Termination for Default or Convenience

Article 14 – Digital Data Protocol

14.1 E-Builder

14.2 Access to E-Builder

14.3 E-Builder Training

14.4 Connectivity to E-Builder

14.5 Acceptance of Information in E-Builder

14.6 Format of Project Documents

14.7 Project Communication

14.8 Types of Documents

14.9 Archive Copies

14.10 Alternate Project Management Tools

Article 15 - Miscellaneous Provisions

15.1 Assignment of Unfair Business Practice Claims

15.2 Provisions Deemed Inserted

15.3 Waiver

15.4 Titles, Headings, and Groupings

15.5 Statutory and Regulatory References

15.6 Survival

General Requirements Special Conditions Attachment A – Change Order Attachment B – Escrow Agreement for Security Deposits In Lieu of Retention Attachment C – Agreement and Release of Any and All Claims Technical Specifications

Notice Inviting Bids

1. Bid Submission. The City of Santa Clara, a chartered California municipal corporation ("City") will accept bids for its Juliett Substation Expansion Project ("Project"), by or before November 6, 2025, at 3:00 p.m., via electronic submission to the City's online bid solicitation website, Bid Net Direct, in the manner set forth in Section 1 of the Instructions to Bidders, at which time the bids will be publicly opened and read aloud. (See Section 1.3 of the Instructions to Bidders.)

2. Project Information.

2.1 Location and Description. The Project is located at 3750 Juliette Lane Santa Clara, CA, and is described as follows: Juliette Substation is an SVP-owned and maintained Single Customer Substation providing 12kV service. SVP owns operates and maintains the substation up to the point of interconnection, which is between the low side of the transformers and the Customers Switchgear. The Customer desires to expand their facilities and to accommodate their load growth an expansion of Juliette Substation to add a 3rd transformer with the replacement of the existing two transformers is required.

2.2 Contract Time. The Project must be fully completed within 304 Working Days from the start date set forth in the Notice to Proceed.

3. License and Registration Requirements.

3.1 License. This Project requires a valid California contractor's license for the following classification(s) : "A" and "C-1 O" however, Contractor shall have all required licensing per the Contractor's State License Board to perform the Work required under this Contract.

Joint ventures must secure a joint venture license prior to award of the Contract.

3.2 DIR Registration. City may not accept a Bid Proposal from or enter into the Contract with a bidder, without proof that the bidder is registered with the California Department of Industrial Relations ("DIR") to perform public work pursuant to Labor Code§ 1725.5, subject to limited legal exceptions.

4. Contract Documents. The plans, specifications, bid forms and contract documents for the Project, and any addenda thereto ("Contract Documents") may be accessed electronically at https://www.bidnetdirect.com/california/cityofsantaclara. (See Section 1.2 of the Instructions to Bidders for information on how to register on BidNet Direct.)

5. Bid Security. Each bidder must submit bid security equal to ten percent of the maximum bid amount, in the form of a cashier's or certified check made payable to City, or a bid bond executed by a surety licensed to do business in the State of California on the Bid Bond form included with the Contract Documents, in the manner set forth in Section 4 of the Instructions to Bidders. The bid security must guarantee that within ten days after City issues the Notice of Award, the successful bidder will execute the Contract and submit the payment and performance bonds, insurance certificates and endorsements, and any other submittals required by the Contract Documents and as specified in the Notice of Award .

Juliette Substation Expansion Project

2025 Form NOTICE INVITING BIDS

6. Prevailing Wage Requirements.

6.1 General. Pursuant to California Labor Code § 1720 et seq., this Project is subject to the prevailing wage requirements applicable to the locality in which the Work is to be performed for each craft, classification or type of worker needed to perform the Work, including employer payments for health and welfare, pension, vacation, apprenticeship and similar purposes.

6.2 Rates. The prevailing rates are on file with City and are available online at http://www.dir.ca.gov/DLSR. Each Contractor and Subcontractor must pay no less than the specified rates to all workers employed to work on the Project. The schedule of per diem wages is based upon a working day of eight hours. The rate for holiday and overtime work must be at least time and one-half.

6.3 Compliance. The Contract will be subject to compliance monitoring and enforcement by the DIR, under Labor Code § 1771.4.

7. Performance and Payment Bonds. The successful bidder will be required to provide performance and payment bonds, each for 100% of the Contract Price, as further specified in the Contract Documents.

8. Substitution of Securities. Substitution of appropriate securities in lieu of retention amounts from progress payments is permitted under Public Contract Code§ 22300.

9. Bidders' Conference. No bidders' conference will be held for this project.

10. Subcontractor List. Each Subcontractor must be registered with the DIR to perform work on public projects. Each bidder must submit a completed Subcontractor List form (using the Subcontractor List form included with the Contract Documents) with its Bid Proposal, including the name, location of the place of business, California contractor license number, DIR registration number, and percentage of the Work to be performed (based on the base bid price) for each Subcontractor that will perform Work or service or fabricate and install Work for the prime contractor in excess of one-half of 1 % of the bid price or, for bids for the construction of streets or highways, including bridges, in excess of one-half of 1 % of the bid price or $10,000, whichever is greater.

11. Instructions to Bidders. All bidders should carefully review the Instructions to Bidders for more detailed information before submitting a Bid Proposal. The definitions provided in Article 1 of the General Conditions apply to all of the Contract Documents, as defined therein, including this Notice I '.w'iti Bids.

Publication Date: October 22, 2025

END OF NOTICE INVITING BIDS

Juliette Substation Expansion Project

2025 Fonn NOTICE INVITING BIDS

Juliette Substation Expansion Project 2462

INSTRUCTIONS TO BIDDERS

2025 Form

Instructions to Bidders

Each Bid Proposal submitted to the City of Santa Clara (“City”) for its Juliette Substation Expansion Project (“Project”) must be submitted in accordance with the following instructions and requirements:

1. Bid Submission.

1.1 General. Each Bid Proposal must be completed, using the form provided in the Contract Documents, signed, and submitted to City via electronic submission, with all required forms and attachments, by or before the date and time set forth in Section 1 of the Notice Inviting Bids, or as amended by subsequent addendum.

Faxed, hand-delivered, mailed or emailed Bid Proposals will not be accepted, unless otherwise specified. Late submissions will not be considered. City reserves the right to postpone the date or time for receiving or opening bids. Each bidder is solely responsible for all of its costs to prepare and submit its bid and by submitting a bid waives any right to recover those costs from City. The bid price(s) must include all costs to perform the Work as specified, including all labor, material, supplies, and equipment and all other direct or indirect costs such as applicable taxes, insurance, and overhead.

1.2 Electronic Submission.

(A) BidNet Direct. The Bid Proposal and all required forms and attachments must be submitted in PDF format via BidNet Direct at https://www.bidnetdirect.com.

Each bidder is encouraged to access BidNet Direct and to submit its bid with sufficient time prior to the bid deadline to avoid unanticipated issues with the electronic submission. Bids that are in the process of uploading but are not completely uploaded by the bid deadline will be automatically rejected by BidNet Direct. BidNet Direct will not allow submission after the bid deadline.

(B) BidNet Direct Registration. To participate in the bidding process, each bidder must register with BidNet Direct online at https://www.bidnetdirect.com. For questions relating to registering with BidNet Direct, contact BidNet Direct at (800) 835-4603.

1.3 Bid Opening. City will open bids on the date and time specified in Section 1 of the

Notice Inviting Bids. Following the bid opening, the City may post the bid results to BidNet Direct. Bidders may attend the public opening via Zoom, using the following link and credentials:

Join Zoom Meeting https://santaclaraca.zoom.us/j/84666860120?pwd=WTGLqZlbBt6CANhPspqZuL9iYZhXxx .1

Meeting ID: 846 6686 0120 Passcode: 843941

One tap mobile

+16694449171,,84666860120# US

+16699006833,,84666860120# US (San Jose) http://www.bidnetdirect.com/ http://www.bidnetdirect.com/ https://santaclaraca.zoom.us/j/84666860120?pwd=WTGLqZlbBt6CANhPspqZuL9iYZhXxx.1 https://santaclaraca.zoom.us/j/84666860120?pwd=WTGLqZlbBt6CANhPspqZuL9iYZhXxx.1

INSTRUCTIONS TO BIDDERS

2025 Form

1.4 DIR Registration. Subject to limited legal exceptions for joint venture bids, federally-funded projects, and any other exceptions under applicable law, City may not accept a Bid Proposal from a bidder without proof that the bidder is registered with the DIR to perform public work under Labor Code § 1725.5. If City is unable to confirm that the bidder is currently registered with the DIR, City may disqualify the bidder without opening its bid. (Labor Code §§ 1725.5 and 1771.1(a).) For joint venture bids and federally-funded projects, the successful bidder must be registered to perform public work pursuant to Labor Code § 1725.5 at the time the Contract is awarded.

2. Bid Proposal Form and Submittals. Each Bid Proposal must be completed legibly using the Bid Proposal form included with the Contract Documents. The Bid Proposal form must be fully completed without interlineations, alterations, or erasures. Any necessary corrections must be clear and legible and must be initialed by the bidder’s authorized representative. A Bid Proposal submitted with exceptions or terms such as “negotiable,” “will negotiate,” or similar, will be considered nonresponsive. Each Bid Proposal must be accompanied by:

□ Bid security, submitted in the manner set forth in Section 4 below;

□ A completed Bid Schedule, using the form included with the Contract Documents;

□ A completed Subcontractor List, using form included with the Contract Documents;

□ A completed and executed Non-Collusion Declaration, using the form included with the Contract Documents;

□ A completed and executed Bidder’s Questionnaire, using the form included with the

Contract Documents and including any required attachments; and

□ Any other submittals required by the Notice Inviting Bids or Instructions to Bidders.

3. Authorization and Execution. Each Bid Proposal must be signed by the bidder’s authorized representative. A Bid Proposal submitted by a partnership must be signed in the partnership name by a general partner with authority to bind the partnership. A Bid Proposal submitted by a corporation must be signed with the legal name of the corporation, followed by the signature and title of two officers of the corporation with full authority to bind the corporation to the terms of the Bid Proposal, under California Corporations Code § 313.

4. Bid Security. Each bid must be guaranteed by bid security of ten percent of the maximum bid amount, in the form of a cashier’s or certified check, made payable to the City, or bid bond using the form included in the Contract Documents and executed by a surety licensed to do business in the State of California.

4.1 Form of Security and Submission. Each bidder must: (1) upload a PDF copy of its bid security to BidNet Direct by or before the bid deadline and (2) send the wet-inked original bid bond or cashier’s or certified check to the City via U.S. Mail or a reliable overnight delivery service in a sealed envelope addressed to Diana Shiles and clearly labeled with the bidder’s legal name and address, the Project title, and date and time of the bid deadline. Each bidder must deposit the original form of bid security with the United States Postal Service or overnight delivery service by or before the bid deadline.

INSTRUCTIONS TO BIDDERS

2025 Form

4.2 Bid Guarantee. The bid security must guarantee that, within ten days after issuance of the Notice of Award, the bidder will: execute and submit the enclosed Contract for the bid price; submit payment and performance bonds, each for 100% of the maximum Contract Price; and submit the insurance certificates and endorsements and any other submittals, if any, required by the Contract Documents or the Notice of Award. A Bid Proposal may not be withdrawn for a period of 60 days after the bid opening without forfeiture of the bid security, except as authorized for material error under Public Contract Code § 5100 et seq.

5. Bidder’s Questionnaire. Each bidder must submit a completed, signed Bidder’s

Questionnaire, using the form provided with the Contract Documents and including all required attachments, with its bid. A bid that does not fully comply with this requirement may be rejected as nonresponsive. A bidder who submits a Bidder’s Questionnaire which is subsequently determined to contain false or misleading information, or material omissions, may be disqualified as non-responsible.

6. Requests for Information. Questions or requests for clarifications regarding the Project, the bid procedures, or any of the Contract Documents must be submitted in writing using BidNet Direct. Oral responses are not authorized and are not binding on the City. Bidders should submit any such written inquiries at least ten calendar days before the bid deadline.

Questions received any later might not be addressed before the bid deadline. City responses will be issued via BidNet Direct. Any responses that clarify or modify the Contract Documents will be issued in an addendum.

7. Pre-Bid Investigation.

7.1 General. Each bidder is solely responsible at its sole expense for diligent and thorough review of the Contract Documents, examination of the Project site, and reasonable and prudent inquiry concerning known and potential site and area conditions prior to submitting a Bid Proposal. Each bidder is responsible for knowledge of conditions and requirements which reasonable review and investigation would have disclosed. However, except for any areas that are open to the public at large, bidders may not enter property owned or leased by the City or the Project site without prior written authorization from City.

7.2 Document Review. Each bidder is responsible for review of the Contract

Documents and any informational documents provided “For Reference Only,” e.g., as-builts, technical reports, test data, and the like. A bidder is responsible for notifying City of any errors, omissions, inconsistencies, or conflicts it discovers in the Contract Documents, acting solely in its capacity as a contractor and subject to the limitations of Public Contract Code § 1104. Notification of any such errors, omissions, inconsistencies, or conflicts must be submitted in writing to the City no later than ten calendar days before the bid deadline. (See Section 6, above.) City expressly disclaims responsibility for assumptions a bidder might draw from the presence or absence of information provided by City.

7.3 Project Site. Questions regarding the availability of soil test data, water table elevations, and the like should be submitted to the City in writing, as specified in Section 6, above. Any subsurface exploration at the Project site must be done at the bidder’s expense, but only with prior written authorization from City. Any written request to perform subsurface exploration must be submitted to the City at least seven days prior to the proposed date for exploration. All soil data and analyses available for inspection or provided in the Contract Documents apply only to the test hole locations. Any water table elevation indicated by a soil test report existed on the date the test hole was drilled. The bidder is responsible for

INSTRUCTIONS TO BIDDERS

2025 Form determining and allowing for any differing soil or water table conditions during construction. Because groundwater levels may fluctuate, difference(s) in elevation between ground water shown in soil boring logs and ground water actually encountered during construction will not be considered changed Project site conditions. Actual locations and depths must be determined by bidder’s field investigation. The bidder may request access to underlying or background information on the Project site in City’s possession that is necessary for the bidder to form its own conclusions, including, if available, record drawings or other documents indicating the location of subsurface lines, utilities, or other structures.

7.4 Utility Company Standards. The Project must be completed in a manner that satisfies the standards and requirements of any affected utility companies or agencies, including Silicon Valley Power (“SVP”) and the City’s Water & Sewer Utilities, if applicable (collectively, “utility owners”). The successful bidder may be required by the utility owners to provide detailed plans prepared by a California registered civil engineer showing the necessary temporary support of the utilities during coordinated construction work. Bidders are directed to contact the affected utility owners about their requirements before submitting a Bid Proposal.

8. Bidders Interested in More Than One Bid. No person, firm, or corporation may submit or be a party to more than one Bid Proposal for the Project unless alternate bids are specifically called for. However, a person, firm, or corporation that has submitted a subcontract proposal or quote to a bidder may submit subcontract proposals or quotes to other bidders.

9. Addenda. Addenda, if any, will be posted on BidNet. Subject to the limitations of Public Contract Code § 4104.5, City reserves the right to issue addenda prior to bid time. Any addenda issued prior to the bid opening are part of the Contract Documents. Each bidder is solely responsible for ensuring it has received and reviewed all addenda prior to submitting its bid. Bidders should check BidNet periodically for any addenda or updates on the Project at: https://www.bidnetdirect.com/california/cityofsantaclara

10. Brand Designations and “Or Equal” Substitutions. Any specification designating a material, product, thing, or service by specific brand or trade name, followed by the words “or equal,” is intended only to indicate quality and type of item desired, and bidders may request use of any equal material, product, thing, or service. A request for substitution must be submitted at least ten calendar days prior to the bid deadline, in the manner provided in Section 6, above. All data substantiating the proposed substitute as an equal item must be submitted with the written request for substitution. This provision does not apply to materials, products, things, or services that may lawfully be designated by a specific brand or trade name under Public Contract Code § 3400(c). Any proposal of a proposed substitution post-award will be at the sole discretion of City.

11. Evaluation of Bidder Responsibility.

11.1 General. City may use the completed Bidder’s Questionnaire as part of its investigation to evaluate a bidder’s responsibility, including its qualifications for the Project. City may notify the apparent low bidder in writing of any deviations found in its Bidder’s Questionnaire and may provide bidder the opportunity to respond in writing with reasonable clarifications. City retains the right to consider information provided by sources other than bidder.

11.2 Evaluation of Bidder’s Questionnaire. The following criteria may be considered when determining whether a bidder is responsible:

https://www.bidnetdirect.com/california/cityofsantaclara

INSTRUCTIONS TO BIDDERS

2025 Form

(A) Sufficient financial strength, stability and resources.

(B) Satisfactory experience on public works, including, without limitation, any history of default termination, excessively delayed completion, or excessive defective work.

(C) Evidence that bidder and its team, including, without limitation, its Subcontractors, have the human and physical resources of sufficient quantity and quality to perform the Work under Contract Documents in a timely and compliant manner, which may include:

(1) Experience in construction and project management with sufficient personnel and requisite disciplines, licenses, skills, and equipment for the Project.

(2) Minimum licensing requirements, including evidence of a valid California contractor’s license for the bidder and evidence of requisite licenses for key personnel of bidder or any listed Subcontractor(s).

(3) Bidder’s safety record.

(4) Experience of the bidder and its listed Subcontractors, including completion of past projects as specified in the Bidder’s Questionnaire.

(5) Field experience with skills and equipment sufficient to perform all on-site Work and necessary scheduling.

(6) Expertise of key personnel to accomplish the duties and responsibilities required to perform the Work under Contract Documents, and experience of key personnel including experience on projects of similar nature and complexity.

12. Bid Protest. Any bid protest against another bidder must be submitted in writing and received by City at 1500 Warburton Avenue, Santa Clara, CA 95050 or sent via email to the City Clerk’s Office at Clerk@santaclaraca.gov, with a copy to the Engineer at jbruzzone@santaclaraca.gov before 5:00 p.m. no later than four Working Days following the bid opening (“Bid Protest Deadline”) and must comply with the following requirements:

12.1 General. Only a bidder who has actually submitted a responsive bid and has been determined by the City to be responsible is eligible to submit a bid protest against another bidder. Subcontractors are not eligible to submit bid protests. A bidder may not rely on the bid protest submitted by another bidder, but must timely pursue its own protest. For purposes of this Section 12, a “Working Day” means a day that City is open for normal business, and excludes weekends and holidays observed by City. Pursuant to Public Contract Code § 4104, inadvertent omission of a Subcontractor’s DIR registration number on the Subcontractor List form is not grounds for a bid protest, provided it is corrected within 24 hours of the bid opening or as otherwise provided under Labor Code § 1771.1(b).

12.2 Protest Contents. The bid protest must contain a complete statement of the basis for the protest and must include all supporting documentation. Material submitted after the Bid Protest Deadline will not be considered. The protest must refer to the specific portion or portions of the Contract Documents upon which the protest is based. The protest must include the name, address, email address, and telephone mailto:Clerk@santaclaraca.gov mailto:jbruzzone@santaclaraca.gov

INSTRUCTIONS TO BIDDERS

2025 Form number of the protesting bidder and any person submitting the protest on behalf of or as an authorized representative of the protesting bidder.

12.3 Copy to Protested Bidder. Upon submission of its bid protest to City, the protesting bidder must also concurrently transmit the protest and all supporting documents to the protested bidder, and to any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest, by email or hand delivery to ensure delivery before the Bid Protest Deadline.

12.4 Response to Protest. The protested bidder may submit a written response to the protest, provided the response is received by City before 5:00 p.m., within four Working Days after the Bid Protest Deadline or after actual receipt of the bid protest, whichever is sooner (the “Response Deadline”). The response must attach all supporting documentation. Material submitted after the Response Deadline may not be considered. The response must include the name, address, email address, and telephone number of the person responding on behalf of or representing the protested bidder if different from the protested bidder.

12.5 Copy to Protesting Bidder. Upon submission of its response to the bid protest to the City, the protested bidder must also concurrently transmit by email or hand delivery, by or before the Response Deadline, a copy of its response and all supporting documents to the protesting bidder and to any other bidder who has a reasonable prospect of receiving an award depending upon the outcome of the protest.

12.6 Exclusive Remedy. The procedure and time limits set forth in this Section are mandatory and are the bidder’s sole and exclusive remedy in the event of a bid protest. A bidder’s failure to comply with these procedures will constitute a waiver of any right to further pursue a bid protest, including filing a Government Code Claim or initiation of legal proceedings.

12.7 Right to Award. City reserves the right, acting in its sole discretion, to reject any bid protest that it determines lacks merit, to award the Contract to the bidder it has determined to be the responsible bidder submitting the lowest responsive bid, and to issue a Notice to Proceed with the Work notwithstanding any pending or continuing challenge to its determination.

13. Reservation of Rights. City reserves the unfettered right, acting in its sole discretion, to waive or to decline to waive any immaterial bid irregularities; to accept or reject any or all bids; to cancel or reschedule the bid; to postpone or abandon the Project entirely; or to perform all or part of the Work with its own forces. If an apparent low bidder is determined to be non-responsive or non-responsible, City will proceed with the next low bid and evaluate that bidder in accordance with the procedures herein, unless City decides to cancel the solicitation or take other action. The Contract will be awarded, if at all, within 60 days after opening of bids or as otherwise specified in the Special Conditions, to the responsible bidder that submitted the lowest responsive bid. Any planned start date for the Project represents the City’s expectations at the time the Notice Inviting Bids was first issued. City is not bound to issue a Notice to Proceed by or before such planned start date, and it reserves the right to issue the Notice to Proceed when the City determines, in its sole discretion, the appropriate time for commencing the Work. The City expressly disclaims responsibility for any assumptions a bidder might draw from the presence or absence of information provided by the City in any form. Each bidder is solely responsible for its costs to prepare and submit a bid, including site investigation costs.

INSTRUCTIONS TO BIDDERS

2025 Form

14. Bonds. Within ten calendar days following City’s issuance of the Notice of Award to the apparent low bidder, the bidder must submit payment and performance bonds to City as specified in the Contract Documents using the bond forms included in the Contract Documents. All required bonds must be calculated on the maximum total Contract Price as awarded, including additive alternates, if applicable. City reserves the right to communicate directly with the apparent low bidder’s proposed bond surety to confirm the bonds.

15. License(s). The successful bidder and its Subcontractor(s) must possess the California contractor’s license(s) in the classification(s) required by law to perform the Work. The successful bidder must also obtain a City business license within ten days following City’s issuance of the Notice of Award. Subcontractors must also obtain a City business license before performing any Work.

16. Ineligible Subcontractor. Any Subcontractor who is ineligible to perform work on a public works project under Labor Code §§ 1777.1 or 1777.7 is prohibited from performing work on the Project.

17. Safety Orders. If the Project includes construction of a pipeline, sewer, sewage disposal system, boring and jacking pits, or similar trenches or open excavations, which are five feet or deeper, each bid must include a bid item for adequate sheeting, shoring, and bracing, or equivalent method, for the protection of life or limb, which comply with safety orders as required by Labor Code § 6707.

18. Bid Schedule. Each bidder must complete the Bid Schedule form with unit prices as indicated and submit the completed Bid Schedule with its Bid Proposal.

18.1 Incorrect Totals. In the event a computational error for any bid item (base bid or alternate) results in an incorrect extended total for that item, the submitted base bid or bid alternate total will be adjusted to reflect the corrected amount as the product of the estimated quantity and the unit cost. In the event of a discrepancy between the actual total of the itemized or unit prices shown on the Bid Schedule for the base bid, and the amount entered as the base bid on the Bid Proposal form, the actual total of the itemized or unit prices shown on the Bid Schedule for the base bid will be deemed the base bid price. Likewise, in the event of a discrepancy between the actual total of the itemized or unit prices shown on the Bid Schedule for any bid alternate, and the amount entered for the alternate on the Bid Proposal form, the actual total of the itemized prices shown on the Bid Schedule for that alternate will be deemed the alternate price. Nothing in this provision is intended to prevent a bidder from requesting to withdraw its bid for material error under Public Contract Code § 5100 et seq.

18.2 Estimated Quantities. Unless identified as a “Final Pay Quantity,” the quantities shown on the Bid Schedule are estimated and the actual quantities required to perform the Work may be greater or less than the estimated amount. The Contract Price will be adjusted to reflect the actual quantities required for the Work based on the itemized or unit prices provided in the Bid Schedule, unless otherwise specified in the Contract Documents.

18.3 Bid Items. The descriptions of bid items in the Specifications are not intended as exclusive descriptions of the Work. Each bidder will determine, and include in its unit pricing, all things necessary and incidental for the timely performance and completion of the Project, including, but not limited to, all necessary labor, materials, supplies, tools, equipment, transportation, facilities, permits, and utilities, unless otherwise specified in the Contract Documents.

INSTRUCTIONS TO BIDDERS

2025 Form

19. Withdrawal of Bid Prior to Bid Opening. A bidder may withdraw its bid at any time prior to the bid opening by submitting a written request for withdrawal of its bid to the City at Dshiles@santaclaraca.gov. The request for withdrawal must be executed by the bidder’s duly authorized representative.

20. In-Use Off-Road Diesel-Fueled Fleets. If the Project involves the use of vehicles subject to the California Air Resources Board’s In-Use Off-Road Diesel-Fueled Fleets Regulation (13 CCR § 2449 et seq.) (“Off-Road Regulation”), then within three Working Days following a request from City, the apparent low bidder must submit to City valid Certificates of Reported Compliance for its fleet and its listed Subcontractors, if applicable, in accordance with the Off-Road Regulation, unless exempt under the Off-Road Regulation. A bid that does not fully comply with this requirement may be rejected as non-responsive.

21. Allowance(s). Each bid must include an Allowance as detailed below and as further specified in the Special Conditions.

21.1 $25,000 for Permits.

21.2 $200,000 for Additional Support for SVP Construction Management, Public Relations, and City Representatives Field Office.

21.3 $100,000 for Dispute Resolution Review Process and Partnering.

21.4 $100,000 for Unanticipated Environmental Requirements.

21.5 $250,000 for Supporting, Working Around, Removing, Replacing, and or Relocating Existing Overhead Utilities and or Unanticipated Existing Underground Utilities.

21.6 $300,000 for Unforeseen Conditions Relating to Perimeter Wall Construction and Unforeseen Utility Relocations.

21.7 $15,000 for Tree Removal.

21.8 $150,000 for Differing Site Conditions Related to Electrical Work.

21.9 $150,000 for Differing Site Conditions Related to Civil/Structural Work.

21.10 $100,000 for Testing, Transporting and Disposing of Unforeseen Contaminated Soils and or Additional Hazardous Materials.

21.11 $100,000 for unforeseen conditions associated with Vendor delays in delivering equipment supplied by City.

22. For Reference Only. The following documents are provided “For Reference Only,” as defined in Section 3.4 of the General Conditions:

22.1 Preliminary Geotechnical Investigation Proposed Expansion to the Existing Juliette

Substation, 3600 Juliette Lane, Santa Clara, California 95054 (Coordinates 37.386612, -121.967538). Prepared for AECOM NGS project No. 3207, - May 10,2024

22.2 ABB 121kVPM Breaker Drawings

22.3 Siemens Transformer TQ Submittal - August 14th, 2024

mailto:Dshiles@santaclaraca.gov

INSTRUCTIONS TO BIDDERS

2025 Form

22.4 Juliette Construction Sequence - August 6th, 2025

22.5 Control Enclosure Expansion Quote - May 5th, 2025

22.6 Supplemental Topographic Survey – December 6th, 2023

22.7 Supplemental Topographic Survey Pothole Locations – December 6th, 2023

22.8 AECOM Potholing Report – January 15th, 2024

22.9 Firewall Quote – August 13rd, 2025

22.10 Firewall Shop Drawing – July 23rd, 2025

22.11 LED Manufacturer Specification – September 26th, 2025

22.12 Transformer PCB Test Report – September 26th, 2025

22.13 Pull Box 2525-35 Location – September 26th, 2025

22.14 Pull Box 2525-35 Larger Size Spec – September 26th, 2025

22.15 Laydown & Storage Area Map – September 26th, 2025

22.16 Existing Foundation Drawings – September 26th, 2025

22.17 Existing Control Enclosure Drawings – October 6th, 2025

END OF INSTRUCTIONS TO BIDDERS

Juliette Substation Expansion Project 2025 Form BID PROPOSAL 2462 Page 12

Bid Proposal

Juliette Substation Expansion Project

______________________________________________________ (“Bidder”) hereby submits this Bid Proposal to City of Santa Clara (“City”) for the above-referenced project (“Project”) in response to the Notice Inviting Bids and in accordance with the Contract Documents referenced in the Notice.

1. Base Bid. Bidder proposes to perform and fully complete the Work for the Project as specified in the Contract Documents, within the time required for full completion of the Work, including all labor, materials, supplies, and equipment and all other direct or indirect costs including, but not limited to, taxes, insurance and all overhead, for the following price (“Base Bid”):

1.1 Allowance(s). Each bid must include an Allowance as detailed below and as further specified in the Special Conditions.

1.1.1 $25,000 for Permits.

1.1.2 $200,000 for Additional Support for SVP Construction Management, Public Relations, and City Representatives Field Office.

1.1.3 $100,000 for Dispute Resolution Review Process and Partnering.

1.1.4 $100,000 for Unanticipated Environmental Requirements.

1.1.5 $250,000 for Supporting, Working Around, Removing, Replacing, and or Relocating Existing Overhead Utilities and or Unanticipated Existing Underground Utilities.

1.1.6 $300,000 for Unforeseen Conditions Relating to Perimeter Wall Construction and Unforeseen Utility Relocations.

1.1.7 $15,000 for Tree Removal.

1.1.8 $150,000 for Differing Site Conditions Related to Electrical Work.

1.1.9 $150,000 for Differing Site Conditions Related to Civil/Structural Work.

1.1.10 $100,000 for Testing, Transporting and Disposing of Unforeseen Contaminated Soils and or Additional Hazardous Materials.

1.1.11 $100,000 for unforeseen conditions associated with Vendor delays in delivering equipment supplied by City.

2. Addenda. Bidder agrees that it has confirmed receipt of or access to, and reviewed, all addenda issued for this bid. Bidder waives any claims it might have against the City based on its failure to receive, access, or review any addenda for any reason. Bidder specifically acknowledges receipt of the following addenda (identify each addendum by listing the addendum number below):

Addendum No. ___, ___, ___, ___, ___, ___, ___, ___, ___, ___, ___, ___, ___, ___, ___

2462 Page 13

3. Bidder’s Certifications and Warranties. By signing and submitting this Bid Proposal, Bidder certifies and warrants the following:

3.1 Examination of Contract Documents. Bidder has thoroughly examined the Contract

Documents and represents that, to the best of Bidder’s knowledge, there are no errors, omissions, or discrepancies in the Contract Documents, subject to the limitations of Public Contract Code § 1104.

3.2 Examination of Worksite. Bidder has had the opportunity to examine the Worksite and local conditions at the Project location, and to perform all tasks, research, investigation, reviews, examinations, and analyses regarding the Project and the Worksite, as set forth in Contract Documents.

3.3 Bidder Responsibility. Bidder is a responsible bidder, with the necessary ability, capacity, experience, skill, qualifications, workforce, equipment, and resources to perform or cause the Work to be performed in accordance with the Contract Documents and within the Contract Time.

3.4 Responsibility for Bid. Bidder has carefully reviewed this Bid Proposal and is solely responsible for any errors or omissions contained in its completed bid. All statements and information provided in this Bid Proposal and enclosures are true and correct to the best of Bidder’s knowledge.

3.5 Nondiscrimination. In preparing this bid, the Bidder has not engaged in discrimination against any prospective or present employee or Subcontractor on grounds of race, color, ancestry, national origin, ethnicity, religion, sex, sexual orientation, age, disability, or marital status.

3.6 Iran Contracting Act. If the Contract Price exceeds $1,000,000, Bidder is not identified on a list created under the Iran Contracting Act, Public Contract Code § 2200 et seq. (the “Act”), as a person engaging in investment activities in Iran, as defined in the Act, or is otherwise expressly exempt under the Act.

3.7 Certificate of Reported Compliance. If the Project involves the use of vehicles subject to the Off-Road Regulation, Bidder will submit to City valid Certificates of Reported Compliance for its fleet and its listed Subcontractors, if applicable, in accordance with the Off-Road Regulation, within three Working Days following a request from City. (See Section 20 of the Instructions to Bidders.)

4. Award of Contract. By signing and submitting this Bid Proposal, Bidder agrees that if Bidder is awarded the Contract for the Project, within ten days following issuance of the Notice of Award to Bidder, Bidder will do all of the following:

4.1 Execute Contract. Enter into the Contract with City in accordance with the terms of this Bid

Proposal, by signing and submitting to City the Contract prepared by City using the form included with the Contract Documents;

4.2 Submit Required Bonds. Submit to City a payment bond and a performance bond, each for

100% of the Contract Price, using the bond forms provided and in accordance with the requirements of the Contract Documents; and

4.3 Insurance Requirements. Submit to City the insurance certificate(s) and endorsement(s) as required by the Contract Documents.

2462 Page 14

5. Bid Security. As a guarantee that, if awarded the Contract, Bidder will perform its obligations under Section 4 above, Bidder is enclosing bid security in the amount of ten percent of its maximum bid amount in one of the following forms (check one):

____ A cashier’s check or certified check payable to City of Santa Clara and issued by

_______________________________ [Bank name] in the amount of

____ A bid bond, using the Bid Bond form included with the Contract Documents, payable to

City of Santa Clara and executed by a surety licensed to do business in the State of California.

6. Schedule of Major Equipment and Materials. Bidder represents that, if awarded the Contract, Bidder will supply the items of major equipment and materials specified below from the manufacturers or suppliers identified by Bidder below. By so indicating, Bidder warrants that the equipment and materials manufactured and/or supplied by the named manufacturer or supplier will be provided on the Project unless review of submittals or testing reveals that the equipment or material does not meet the requirements of the Contract Documents, as determined by City.

Failure to indicate a manufacturer or supplier in the following schedule may render the bid nonresponsive.

Item Manufacturer or Supplier

1. Control Enclosure Expansion _____________________________________

2. Firewall _____________________________________

[Signatures are on the following page.]

2462 Page 15

This Bid Proposal is hereby submitted on _________________________, 20__.

s/ ___________________________________ ______________________________________

Name and Title s/ ___________________________________ ______________________________________ [See Section 3 of Instructions to Bidders] Name and Title

Company Name License #, Expiration Date, and Classification

Address DIR Registration #

City, State, Zip Phone

Contact Name Contact Email

END OF BID PROPOSAL

Juliette Substation Expansion CIP-2462 - 9.26.25 BID SCHEDULE

2024 Form

Bid Schedule

Bidder Name:

This Bid Schedule must be completed and included with the Bid Proposal. Pricing must be provided for each Bid Item as indicated. Items marked “(SW)” are Specialty Work that must be performed by a qualified Subcontractor. The lump sum or unit cost for each item must be inclusive of all costs, whether direct or indirect, including profit and overhead. The sum of all amounts entered in the “Extended Total Amount” column must be identical to the Base Bid price entered in Section 1 of the Bid Proposal form.

AL = Allowance CF = Cubic Feet CY = Cubic Yard EA = Each LB = Pounds LF = Linear Foot LS = Lump Sum SF = Square Feet TON = Ton (2000 lbs)

SCOTT RECEIVING STATION (JS) REBUILD AND REPLACEMENT BID SCHEDULE

BID ITEM NO.

ITEM DESCRIPTION

ESTIMATED

QUANTITY

UNIT

COST

EXTENDED

TOTAL

AMOUNT

JS-1

Mobilization and Demobilization (Maximum 5% of sum of all other bid items)

LS

JS-2 SWPPP and Sediment & Erosion Control

1 LS $ $

JS-3 Demolition 1 LS $ $

JS-4 Prepare and Grade Site

1 LS $ $

JS-5 Construct Concrete Pier Type 1 Foundations (P1)

2 EA $ $

JS-6 Construct Concrete Pier Type 2 Foundations (P2)

EA $ $

JS-7 DELETED

JS-8 DELETED

JS-9

DELETED

JS-10

JS-11

JS-12

Construct TQ Foundation with Oil Containment, Grating and Firewall

EA

COST

EXTENDED

TOTAL

JS-13

Construct T1 Foundation with Oil Containment and Grating

JS-14

Construct T2 Foundation with Oil Containment, Grating and Firewall

JS-15

Construct Concrete Foundation for Circuit Breaker

JS-16

Construct Concrete Foundation for Control Enclosure Building Expansion

JS-17

Furnish and Install Prefab Control Enclosure Building Expansion

JS-18

Furnish and Install Structural Steel Supports

JS-19

Furnish and Install Switch Operator Platform and Concrete Footings

JS-20

Furnish and Construct Substation Surface Layer for Expansion Area

JS-21

Furnish and Apply Seal Coat to Entire Substation

JS-22

Overhead Transmission - Excavate, Furnish and Install Pole and Overhead Conductors

JS-23 Furnish and Install Below Grade Grounding System

1 LS

JS-24 Furnish and Install Below Grade Conduit System

JS-25 Furnish and Install 60kV and 12kV Bus, Insulators, Jumpers, and Hardware

JS-26 Furnish and Install Cables (Low Voltage and Fiber Optic) for 60kV Switchyard

JS-27 Furnish and Install new AC and DC Panelboards

JS-28

Furnish and Install 60kV Disconnect Switches

5 EA

COST

EXTENDED

TOTAL

AMOUNT

JS-29

Furnish and Install P&C Panel 1 LS

JS-30

Install 121kV, 2000A, 40kA Power Circuit Breakers Supplied by City

2 EA

JS-31

Furnish and Install 60kV Voltage Transformers

3 EA

JS-32

Furnish and Install New Battery, Battery Charger, and Battery Monitoring system

Lot LS

JS-33 DELETED

JS-34

Furnish and Install 12kV 3000A switch

1 EA

JS-35

Install 60kV-12kV 30/56MVA Power Transformer Supplied by City (TQ)

JS-36

Install 60kV-12kV 34.8/65MVA Power Transformer Supplied by City (T1)

JS-37

Install 60kV-12kV 34.8/65MVA Power Transformer Supplied by City (T2)

JS-38

Furnish and Install Above Grade Grounding System

JS-39

Furnish and Install Above Grade Conduit System

JS-40

Furnish and Install Station Lighting and Signage

JS-41

Testing Support, Commissioning, and Energization of 60kV Substation, Control Enclosure, and OH Transmission Line Improvements

JS-42

As-Built Record Drawings and Project Close Out Documentation

ALLOWANCES

COST

EXTENDED

TOTAL

JS-A-1 Allowance for Permits 1 AL $25,000 $25,000

JS-A-2

Allowance for Additional Support for SVP Construction Management, Public Relations, and City Representatives Field Office

AL

$200,000

$200,000

JS-A-3

Allowance for Dispute Resolution Review Process and Partnering

$100,000

JS-A-4

Allowance for Unanticipated Environmental Requirements

JS-A-5

Allowance for Supporting, Working Around, Removing, Replacing, and or Relocating Existing Overhead Utilities and or Unanticipated Existing Underground Utilities

$250,000

$250,000

JS-A-6

Allowance for Unforeseen Conditions Relating to Perimeter Wall Construction and Unforeseen Utility Relocations

$300,000

$300,000

JS-A-7

Allowance for Tree Removal

1 AL $15,000 $15,000

JS-A-8

Allowance for Differing Site Conditions Related to Electrical Work

$150,000

JS-A-9

Allowance for Differing Site Conditions Related to Civil/Structural Work

JS-A-10

Allowance for Testing, Transporting and Disposing of Unforeseen Contaminated Soils and or Additional Hazardous Materials

$75,000

$75,000

JS-A-11

Allowance for unforeseen conditions associated with Vendor delays in delivering equipment supplied by City

* Final Pay Quantity

TOTAL BASE BID

TOTAL JS BASE BID: Items JS-1 through JS-42 inclusive of Allowances JS-A-1 through JS-A- 11:

Note: The amount entered as the “Total Base Bid” should be identical to the Base Bid amount entered in Section 1 of the Bid Proposal form.

BIDDER NAME:

END OF BID SCHEDULE

Juliette Substation Expansion Project 2025 Form SUBCONTRACTOR LIST 2462 Page 21

Subcontractor List

Bidder’s Name: ________________________________________________________________

For each Subcontractor that will perform a portion of the Work in an amount in excess of one-half of 1% of the Bidder’s total bid price,1 including additive alternates (if any), the bidder must list a description of the Work, the name of the Subcontractor, its California contractor license number, the location of its place of business, its DIR registration number, and the portion of the Work that the Subcontractor is performing based…