SOW SOUND 2025b.pdf

Tinker Air Show Tinker Air Force Base, OK

STATEMENT OF WORK (SOW)

1.0 INTRODUCTION

1.1 Organization. 72d Force Support Squadron, Tinker AFB (TAFB) OK.

Background and Objective. The 72d Force Support Squadron requires a sound system in support for Tinker Air Show 2025 on 27, 28 and 29 June 2025. Please note map in Section III which area is highlighted within green circle that requires sound. The event will need sound starting at 1300 hours on

27 June for a practice show/sound testing which will end at approximately 1800 hours. On 28 and 29 June the sound system must be fully operational at 0800 hours until approximately 1700 hours.

The work center setup is to be 50 feet west behind show center. This will also be the mix area (trailer or tent with platform). A map is provided with the location and dimensions of the mix area, west and south ramps. The public address area to be covered is 2500 ft (crowd line) by approximately 1500 ft deep (to go behind Bldg. 3102), and to include the area East – West in front of the aircraft display area and shall be clearly audible across the entire area over jet aircraft noise on the ground and flying low overhead. In addition, the speakers are needed on the south end of the ramp at the Jet Team Demonstration parked air craft area at BLDG 2121. Speakers are needed on the west side 3102.

Please see map and note the “speaker” icon to locations. Estimated crowd for both days is anticipated to be more than 200,000. Speakers and any cabling shall run along the fence line from the west to the south ramps for maximum crowd coverage. Contractor may use cordless speakers using UHF frequency to avoid wiring going across the pavement where there is heavy pedestrian traffic. Contractor may use portable generators. Contractor is responsible for all aspects of generators. Generators will be fueled by the contractor before 0800 and not during 0801 – 1700 on 28 and 29 June. Set up across the crowd line shall adhere to safety, cabling, and security concerns for the public, vendors, aircraft, and military personnel. Coordination for safety concerns will be done through the base safety office. The contractor shall be set up by 1300 hours on 27 June to be functional for the practice show which will start approximately 1430 on 27 June. At this time the contractor’s equipment shall be in- place and fully operational. In addition to Friday 27 June, the technicians shall be in-place on the show date 28 and 29 June at 0750 hours. They shall be responsible for coordinating the playing of all music for all demonstration acts and provide backup to the primary announcer; to include lost and found, lost family members, weather advisories, upcoming acrobatic acts, and unforeseen emergency situations. The contractor will make connection and service into the Jet Demonstration Team (USAF Thunderbirds or USN Blue Angels) sound system so that their Preshow, show, and after show sound is broadcasted. If tie in is not possible; the contractor will provide a cordless microphone that will be used by the Jet Demonstration Team (USAF Thunderbirds or USN Blue Angels) during their portion of the show. In addition, Tinker AFB will be filming and broadcasting the airshow. This broadcast truck will be located on the flight line. The AF will require audio connections, XLR preferred. The connections will be used to provide the 2 AVS broadcast truck with a dedicated/isolated primary and backup audio connections for the narrator's feed as well as a stereo pair of the music track, mix minus the narrator’s microphone feed.

The contractor will provide a safe raised platform stage to accommodate the Air Show Boss, Narrator, Jet Demonstration Team (USAF Thunderbirds or USN Blue Angels) Audio staff, Airfield Management and FAA observers. Contractor will provide photo with dimensions of the stage.

Contractor must demonstrate they have vast experience performing at a Large Category Air Show featuring a United States Jet Demonstration Team such as the Thunderbirds and/or USN Blue Angels. The Contractor will provide three references of such experience within the past three years.

Removal of the sound equipment shall begin immediately following the termination of the air show at 1700 hours on 29 June. All equipment must be removed from within the flight path and flight line and base by 2200 hours on 29 June 2025.

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2.0 GENERAL REQUIREMENTS

2.1 ADP Environment.

2.1.1 Hardware. The contractor’s system shall include: connectivity for cell phone, MP3 player, a compact disc player which has multiple disc capacity, AM/FM stereo tuner, low watt FM transmitter for emergency situation coverage, cordless microphone (X2), 2 wired microphones for the Air Boss stand and Jet Demonstration Team (USAF Thunderbirds or USN Blue Angels) (or tie into their system) and all microphones will have “ducking” capability which automatically lowers music level when someone speaks into the microphone, mixing board, feed for press coverage, a backup generator, and any hardware necessary to maintain audio service if there’s an equipment failure. All music will be broadcasted in stereo quality sound. Contractor shall use all precautionary measures to protect their equipment from any power surges and inclement weather.

2.1.1.1. Frequency Support. Contractor shall provide a list of all Radio Frequency’s (RF) emitters and all associated transmitting frequencies to the Installation Frequency Manager (72dCS/SCMF) at (405) 736-3219, no later than 15 April 2025.

2.2 Materials. All materials provided by the contractor shall remain property of the contractor.

3.0 GOVERNMENT FURNISHED RESOURCES

3.1 Facilities, Supplies and Services. The Government will provide one golf cart for the use during the air show. The drivers of the golf cart must have a valid driver’s license without any history of speeding or traffic violations. They must also adhere with base safety standards and compliance when using the golf cart so that no pedestrians or staff is harmed. Contractor will use extreme caution while using the vehicles in the area to avoid any injury to any pedestrian or equipment. The Government will provide one Land Mobile Radio for communications purposes during the event.

4.0 ADMINISTRATIVE CONSIDERATIONS

4.1 Points of Contact.

4.1.1 User Project Manager

Ms. Cathy Clark-Fleck

(405) 734-7944

(405) 315-1898 cell

Mr. Jerry Wright

(405) 582-4237

(405) 570-6333 cell

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4.2 Place of Performance. Work is to be performed at TAFB, OK North of building 3102 on the flight line (see provided map).

4.3 Hours of Work.

Set Up: Thursday

& Friday:

0800 – 1800 hours

Event: Friday Saturday Sunday

1300 – 1800 hours 0800 – 1700 hours 0800 – 2200 hours

4.4 Travel and Training. All costs shall be included in the Contractors proposal. The 72d OSS will provide a temporary flight-line driver’s license and training prior to equipment set-up. Contact Tinker Airfield Operations at (405) 734-5328 for any questions.

4.5 Security. Contractor's employees shall be required to obtain a vehicle pass at all times when on Tinker AFB. They may get a base entry authorization from contracting to obtain registration at Security Forces. This is required to obtain access to the installation, Contractor shall provide in excel spreadsheet, last name first, first name last; in alphabetical order, driver’s license numbers, state of issuance, date of birth and social security numbers for personnel who shall be brought on to the base for the purpose of executing this contract. The information is for the 72d Security Forces and must be provide in writing NLT 1 April 2025. Please provide list of names to Cathy Clark Fleck.

See Appendix C to this contract for safety requirements. Cell phones cannot be used while driving vehicles on Tinker AFB, unless equipped with wireless hand free devices.

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APPENDIX "C"

SAFETY SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

FOR

PUBLIC ADDRESS/SOUND SYSTEM SUPPORT FOR

TINKER AIR SHOW

PRE FILE NO: SEG-08-034

PREPARED BY: OC-ALC/SEG

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements. The contractor will implement a safety program that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap notification/reporting as defined in paragraph I.B. below.

2. A Safety Program that addresses, as a minimum, the subjects listed in Safety Program Elements, Section II and to be used during performance of the work described in the contract.

B. Mishap Notification.

1. The contractor shall notify the procuring Safety Office or a designated Government Representative (GR) within one (1) hour of all mishaps or incidents. A written report of the mishap/incident shall be sent within three calendar days to the GR, who will forward it to the Procuring Safety Office. For information not available at the time of initial written report, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the Safety Office.

2. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time, and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

3. If requested by the designated government representative, the contractor shall

8 / 2 4 Page 5 immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

C. The safety provisions of this contract, shall apply to any subcontracts/subcontractors.

D. Safety requirements listed herein that do not concern contractor’s operations or services shall be considered self-deleting as mutually agreed by the contractor and the procuring office.

E. Slow Moving Vehicles.

1. Any contractor personnel operating Slow Moving Vehicles shall be trained by the contractor. The training shall contain, as a minimum the following information:

a. Proper prior use inspection procedures, to include serviceability & maintenance

b. Proper driving techniques for use in crowded areas

c. Proper driving techniques to use while around aircraft

d. Proper driving techniques to use while on the flight line

e. Any applicable Tinker Instructions regarding Slow Moving Vehicles

f. All manufacturer’s cautionary/warning items contained within the original equipment manufacturer’s user/owner’s manual

g. Other pertinent information

2. Any contractor or contractor employee observed endangering the public, government personnel or government property is subject to having their driving privileges revoked and/or be escorted off base until after the completion of the air show.

SECTION II - SAFETY PROGRAM ELEMENTS

The contractor shall adhere to all OSHA and National Electric Code (NEC) requirements during setup and during the actual airshow. The contractor’s Safety Program shall clearly define procedures, personnel qualifications, facilities and required equipment necessary to fulfill the following elements:

Element/Requirement Referenced Benchmark

Occupational Safety and Health Administration 29 CFR Series

Vehicle Operations AFI 91-207

Foreign Object Damage (FOD) AFI 21-100

Tobacco Use in the Air Force AFI 40-102

SECTION III - BIBLIOGRAPHY OF PUBLICATIONS/DIRECTIVES

These publications/directives and all supplements/changes thereto apply to the extent required by the provisions of Sections I, and II.

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29 CFR Series OSHA Regulations

The National Electric Code

AFI 21-100 Feb 19 Foreign Object Damage (FOD)

AFI 31-218 May 06 Motor Vehicle Traffic Supervision, Tinker Supplement

AFI 48-104 Jun 19 Tobacco Free Living

TAFBI 13-213 Mar 21 Airfield Driving

M edia/

P rotoc ol

V ol P ark ing e rfo rm er

A dd iti on al

D e m o ar k ing

SECTION III - BIBLIOGRAPHY OF PUBLICATIONS/DIRECTIVES