JSY Pre Bid Meeting Sign In Sheet.pdf

This is a pre-bid conference sign-in sheet for the Joseph State Airport Runway, Taxiway, and Apron Surface Seal Project, involving the Oregon Department of Aviation and participating contractors and engineering firms. The project encompasses comprehensive pavement rehabilitation services including crack sealing (3,579 linear feet), asphalt concrete patching for wide crack repair (1,461 linear feet), standard seal coat application (46,878 square yards), slurry seal Type 1 application (15,833 square yards), and pavement marking removal and installation on Runway 15-33, Taxiway A with connectors, and associated apron areas at Joseph State Airport in Union County, Oregon. The work must be completed within 18 consecutive calendar days divided into three phases: Phase 1 (crack sealing and AC patching, 11 calendar days with 1 day runway closure), Phase 2 (surface seal, 5 calendar days with 2 days runway closure), and Phase 3 (pavement marking, 2 calendar days with 1 day runway closure), with substantial completion required within 18 calendar days and final completion within 30 calendar days thereafter. A voluntary pre-bid conference was held on March 17, 2026, with bid submissions required through the OregonBuys electronic procurement system by April 1, 2026, at 2:00 PM Pacific Daylight Time. The anticipated notice to proceed is July 2026.

The estimated total project cost ranges from $545,000 to $613,000, with bidders required to provide 10 percent bid security and 5 percent retainage withheld from progress payments. The project is funded through Airport Improvement Program (AIP) No. 3-41-0092-015-2025, consisting of 5 percent state funds and 95 percent federal funds. Essential qualifications include Oregon Construction Contractors Board (CCB) registration prior to bidding, performance and payment bonds equal to the full contract amount, public liability insurance with minimum coverage limits of $1,000,000 combined single limit, and workers' compensation insurance. Contractors must perform at least 25 percent of the work with their own organization and comply with Oregon prevailing wage rates effective January 5, 2026, as well as federal Davis-Bacon Act rates, applying the higher of the two standards. Liquidated damages of $3,000 per calendar day apply for failure to meet the substantial completion deadline. No set-aside designations for disadvantaged or minority-owned businesses are specified. All work is subject to federal Davis-Bacon requirements, Buy American provisions, and civil rights compliance regulations.