JFSD220038 SOW.pdf

Architect-Engineer (A-E) Statement of Work Type "A" Charette Services for

JFSD220038

Repair HVAC Systems Comm Fac B314

1. Scope of Work: The Architect-Engineer (A-E) shall perform field reconnaissance, studies, site investigations, and a preliminary design meeting with the users, including travel and work required to obtain engineering information and design data to produce contract documents for this project. The Base Civil Engineering Project Manager will assist in scheduling design meetings.

1.1. Goal: Provide three distinct project scope options for addressing HVAC problems in the Communications Squadron facility, building 314. Options will have sufficient development and cost accuracy for project programming purposes with a completed Facility Sustainment, Restoration, and Modernization (FSRM) Charrette Report (CR). Investigate the facility conditions, assemble requirements from published standards and functional stakeholders, identify constraints and opportunities, develop and present an array of solutions, and deliver three distinct options for project scope. After the Air Force selects one of the provided scope options, prepare a design build solicitation package.

1.2. Background: Building 314, the Communication Squadron facility, is roughly 67,250 sq ft and houses several critical functions. In 2010 a ground source heat pump with water to air heat pumps and hot water reheat system was installed to provide comfort heating/cooling to occupied spaces in the facility. Due to numerous issues with this system, it was partially renovated along with the rest of the building in 2016.

This system continues to have problems and parts of the system are past their expected life. Additionally, some areas have been repurposed resulting in inadequate heating and cooling.

1.3. Provide investigation, evaluation, and at least 3 corrective courses of actions to address the following concerns in building 314:

1.3.1. Hot Water System – boiler is past its expected life. VAV’s are nearing the end of their expected life.

1.3.2. HFGCS (High Frequency Global Communication System) lacks redundant cooling.

1.3.3. Ground Source Heat Pump System does not function correctly and relies heavily on oversized hot water reheat.

1.3.4. Repurposed rooms lack adequate HVAC due to changed heating/cooling loads.

2. Field Measurements: The A-E shall survey the project site, making field investigations to verify dimensions and other information shown on government as-built drawings furnished upon request.

3. Submittals: Upon completion of the work in accordance with federal, state, and local statutes and regulations, and after the required information and other design data has been obtained, the A-E shall submit the following documents for record purposes and use in design-build services:

3.1. Complete Charrette Report including at least 3 corrective courses of action. See attached report template.

Each course of action shall include:

3.1.1. Site investigation report including descriptions of existing conditions of work area augmented with photographs. Document these photographs in the Charette level 1 report and provide electronic copies of photographs on CD/DVD.

3.1.2. LCCA with SIR.

3.1.3. Prelim Economic Analysis (EA)

3.1.4. Draft DD Form 1391

3.1.5. AF Form 813 environmental analysis

3.1.6. Draft Certificate of Compliance (CoC)

3.1.7. Each course of action shall include a level 5 cost estimate completed in PACES using Uniformat 2.

3.1.8. List of code deficiencies and recommendations including potential cost ramifications to design and construction.

3.1.9. Proposed floor/site plan diagrams. Evaluate and provide recommendations for the existing/newly proposed facility with respect to compliance with AFMAN 32-1084, Facility Requirements.

3.1.10. List of security, antiterrorism, and force protection upgrades required by Unified Facilities Criteria (UFC), Air Force Instruction (AFI), and Engineer Technical Letter (ETL) including potential cost ramifications to design and construction.

3.1.11. List of unresolved items and answers needed from the government.

3.1.12. Submit asbestos and lead based paint surveys with test reports for the project area (applicable to all buildings regardless of age).

3.2. Following selection of a course of action, the following items shall be delivered:

3.2.1. Complete a design build solicitation package to include concept level scope of work, floor plans and specifications, preliminary site drawings, floor plans and elevations, cost estimate, and any other documents necessary for a successful solicitation.

3.2.1.1. Cost estimate shall be a class 3 (per 56R-08: Cost Estimate Classification System) parametric cost estimate created in PACES using Uniformat 2, including Level 2 Summary Report, and Assembly Detail Report.

3.2.1.2. The A-E shall develop a project construction cost estimate with the following minimum characteristics:

The estimate shall utilize the most current Department of Defense (DOD) cost data (Cost Book) by preparing the estimate in current versions of either Parametric Cost Engineering System Software (PACES) or Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software in accordance with UFC-3-740-05.

3.2.1.3. The estimate shall be developed by experienced personnel. Specifically, the lead estimator shall have a minimum of 5 years’ experience estimating government construction.

3.2.1.4. Consistent with Air Force policy and business rules, the estimate shall be developed with a methodology (minimum parametric) and estimate class that is suitable for the respective design maturity as determined from Association for the Advancement of Cost Engineering International (AACEI) Recommended Practice 56R-08. Per Air Force policy, a design must reach 35% maturity before considered an AACEI Class 3 estimate.

3.2.1.5. The estimate shall be well-documented. All estimator assumptions, notes, and quantity calculations shall be documented within the software note fields, a Basis-of-Estimate (BOE) document, backup sheets, or a combination of methods.

3.2.1.6. In accordance with UFC-3-740-05, the estimate shall be formatted with the Uniformat II Work Breakdown Structure (WBS) for military projects as provided in the PACES and MII software.

3.2.1.7. The estimate shall accurately capture all project features associated with the respective design. The A-E shall demonstrate quantity validity and estimate traceability by documenting or recording quantity calculations in quantity backup sheets, separate estimator notes, within the estimating software notes fields or a combination of methods.

3.2.1.8. Per UFC 3-740-05, A-E shall utilize allowances and/or design contingencies to cover construction cost increases due to design incompleteness, detail changes, alternative design changes, and associated costing inaccuracy. Design contingencies will normally decrease, as design information becomes known. Usage of all assumptions, allowances and/or design contingencies shall be fully documented and justified within the BOE or estimate software note fields.

3.2.1.9. The A-E shall tailor the estimate to the specific geographic location. If utilizing PACES, the A-E shall apply the appropriate Area Cost Factor (ACF), as required by UFC-3-701-

01. If utilizing MII, the AE shall utilize project area specific labor and equipment libraries.

3.2.1.10. The A-E shall inflate DOD cost data (labor, equipment, and material) to current year value. Additionally, the AE shall escalate project pricing to mid-point of construction by applying the Military Construction Program (MCP) Index. The index is based on forecasts of anticipated escalation for the future fiscal years issued by the Comptroller of the Department of Defense. The MCP index is updated annually and available through UFC 3-701-01 Table 4-2 for the current year. Usage and calculations of inflationary/escalatory factors shall be documented in the BOE and/or software notes.

3.2.1.11. The A-E shall adjust or account for DOD data productivity rate changes, if appropriate, to job site specific requirements. Requirements such as, safeguards, security, safety, confined space, double handling of materials, and other constructability issues shall be calculated. The derivation of productivity factors shall be well documented and justified within the BOE and/or software notes.

3.2.1.12. The A-E shall fully document within the BOE or software notes all cost elements that differ from the utilized Cost Book.

3.2.1.13. The estimate shall be prepared utilizing current acquisition strategy or assumed strategy with the estimate and associated documentation clearly identifying prime and subcontract tiers to facilitate compounding calculations. Additionally the A-E shall apply indirect costs (markups) as appropriate and fully document the basis of each in the BOE or software notes fields. Examples of markups to consider are, but not limited to:

Direct Cost Markups – Productivity, Overtime, Sales Tax, Misc, Payroll Tax, Workman’s Comp, Inflation (to current year)

Subcontractor Markups – Job Office Overhead (JOOH), Home Office Overhead (HOOH), Profit, Bond, Excise, Miscellaneous

Prime Contractor Markups – JOOH, HOOH, Profit, Bond, Excise Tax, Miscellaneous

Project Markups – Escalation (project mid-point), Design Contingency, Construction Contingency (Program Specific), Supervision, Inspection and Overhead (SIOH), Miscellaneous, Special (such as Gross Receipts Tax)

3.2.1.14. In accordance with Air Force policy and business rules, the A-E shall develop a Basis of Estimate (BOE) narrative report. The BOE is a document, developed by the estimating team, which describes how an estimate is prepared and defines information used in support of development. The BOE shall provide traceability of underlying estimate characteristics and provide enough detail to enable an independent, proficient cost engineer to recreate the estimate using only the details provided.

3.2.1.15. The AE shall utilize the BOE template developed and maintained by the Air Force Civil Engineering Center (AFCEC). The most current version will be provided by the government and can be found at the below link.

https://usaf.dps.mil/teams/10758/CEIPRegions/Shared%20Documents/Forms/AllItems.as px?InitialTabId=Ribbon%2ERead&VisibilityContext=WSSTabPersistence

3.2.1.16. The AE may utilize the estimating software note fields to document many of the BOE requirements. If PACES or MII notes fields are utilized, then the AE may simply reference them in the BOE document. The AE shall provide a detailed report “with notes” extracted from the software (.pdf format) to facilitate BOE informational review to individuals without software access.

3.2.1.17. This estimate is subject to review, validation, and certification by an appointed independent Air Force Cost Engineering Reviewer/Approver (R/A) prior to leadership approval of the baseline Programmed Amount (PA). The A-E shall respond and reconcile all R/A comments in writing. If the A-E concurs with the comments, the R/A recommendations shall be incorporated into the estimate by the A-E, including supporting documentation, then re-submitted for back-check. If the A-E non-concurs with R/A comments, then the A-E shall provide written response detailing the reason for non-concurrence. If requested by the A-E, the installation will facilitate a meeting with R/A to discuss estimate comments to aid in timely reconciliation.

3.2.1.18. Estimate Deliverables:

3.2.1.18.1. The A-E shall submit native estimate file for PACES (.paces) or MII (.mlp)

3.2.1.18.2. The A-E shall submit Basis of Estimate (BOE) narrative as described in 1.2 above.

3.2.1.18.3. A-E shall submit summary level estimate report from software to assist installation with populating the DD Form 1391 (.pdf format).

3.2.1.18.4. The AE shall submit detailed estimate report with notes from software (.pdf format).

3.2.1.18.5. The AE shall submit all estimator backup to include takeoff sheets, backup calculations, quotations and any other information that demonstrates traceability, defensibility, and reasonableness of the estimate. The documents may be attached to the BOE or bundled separately.

3.2.2. Recommended design-build period of performance including material lead time. Provide duration of long lead items.

3.2.3. Inputs for ERA Tool and summary of output (DoD cardholder must do inputs)

3.2.4. Refined Draft DD Form 1391

3.2.5. Energy Resilience questionnaire completed for the selected course of action.

3.2.6. M&V plan and associated costs

3.2.7. DCAT results

3.2.8. “Level 2” Summary report, “Assembly Detail” report

3.2.9. Class 5 for non-selected alts

3.2.10. Class 3 for DB project

3.2.11. Basis of Estimate

3.2.12. Prelim Economic Analysis (EA)

3.2.13. AF Form 813 environmental analysis

3.2.14. Draft Certificate of Compliance (CoC)

4. 319 CONS shall receive original copies of all transmittal letters from the A-E design consultant. The number of copies to be mailed directly to Grand Forks AFB via overnight service by the A-E is as follows:

Agency Type “A” Preliminary 319 CES/CENM 1 bound hard copy of draft reports 525 Tuskegee Airmen Blvd 1 bound hard copy of final reports Grand Forks AFB, ND 58205-6434 1 bound copy of solicitation package 1 electronic final copy on CD/DVD

4.1. Electronic drawings shall be submitted in AutoCAD and Adobe .pdf format while specifications, reports, and other data shall be submitted in the appropriate Microsoft Office format and in Adobe .pdf.

5. Schedule:

5.1. A predesign conference will be held prior to the A-E fee proposal due date.

5.2. A meeting shall be held prior to completion of site investigation to verify requirements and obtain other information.

5.3. The A-E shall complete the site investigation and submit a draft report to arrive within 28 calendar days after the receipt date of Notice to Proceed with Type "A" services. A review will be performed by the Air Force at this time. The Air Force requires at least 14 calendar days to review the submittal and to schedule a design review meeting.

5.4. The A-E shall submit the final report to arrive within 14 calendar days after receiving notice to proceed and draft report comments. A design review will be performed by the Air Force at this time. The Air Force requires at least 14 calendar days to review and accept the submittal and choose one of the courses of action to proceed with the design build solicitation package.

5.5. The A-E shall submit a draft copy of the design build solicitation package to arrive within 21 calendar days after notice to proceed, any final draft comments, and the Air Force selects a course of action. A review will be performed by the Air Force at this time. The Air Force requires at least 14 calendar days to review the submittal and to schedule a design review meeting.

5.6. The A-E shall submit a final design build solicitation package incorporating all review comments to arrive within 14 calendar days after receiving notice to proceed and draft solicitation package comments.

6. Grand Forks AFB points of contact:

1.1. Project Manager: Daniel Peck, 319 CES/CENM, 701-747-6394, daniel.peck.3@us.af.mil

1.2. Project Management Chief: Katie Kvamme, 319 CES/CENM, 701-747-4581, katie.kvamme@us.af.mil