JPP-RPP-0517-1.pdf

Jefferson Parish Department of purchasing

RENNY SIMNO

DIRECTOR

general government building - 200 derbigny st – suite 4400 – Gretna, la 70053 - po box 9 – Gretna – la 70054 office 504.364.2678 EMAIL: Purchasing@jeffparish.gov website: www.jeffparish.gov

Cynthia Lee Sheng Parish President

June 30, 2026

ADDENDUM #1

RFP NO: 0517 Receipt Date: Jul 24, 2026, at 3:30 p.m.

Postponed Receipt Date Until: August 6, 2026, at 3:30 p.m.

To Provide a Pre-Placed Emergency Contract for Fuel Delivery During a Declared Disaster from an Area Outside of Southern Louisiana for the Jefferson Parish Department of Fleet Management

Revision:

Please remove page 4 of the original RFP packet in its entirety and replace it with the revised page 4 attached to this Addendum.

On page 4, Section 1.3, Pre-Proposal Conference, of the original RFP did not include the details of the pre-proposal conference.

Please remove page 12 of the original RFP packet in its entirety and replace it with the revised page 12 attached to this Addendum.

On page 12, Section 1.14, Schedule of Events, of the original RFP has been updated to include the pre-proposal conference date, a revised deadline for submitting questions, and the new proposal receipt date.

*** THE RFP RECEIPT DATE HAS BEEN EXTENDED TO AUGUST 6, 2026, AT 3:30 P.M. ***

*** PLEASE REMEMBER TO ACKNOWLEDGE ADDENDUM BY NUMBER WITH SUBMISSION ***

Sincerely, Sean Dumas, Purchasing Specialist II Jefferson Parish Purchasing Department

RFP SUBMISSION:

Proposer must acknowledge all addenda on the signature page. Proposer acknowledges receipt of this addendum on the signature page by entering the number that has been assigned to this addendum.

This addendum is a part of the contract documents and modifies the original RFP documents and specifications.

The contents of this addendum shall be included in the contract documents. Changes made by this addendum shall take precedence over the documents of earlier date.

mailto:Purchasing@jeffparish.gov http://www.jeffparish.gov/

Revised Per Addendum #1

REQUEST FOR PROPOSAL

FOR

FUEL DELIVERY DURING A DECLARED DISASTER FROM AN AREA OUTSIDE OF

SOUTHERN LOUISIANA

PART I – ADMINISTRATIVE AND GENERAL INFORMATION

1.1 Background, Goals and Objectives

The Jefferson Parish Department of Fleet Management is responsible for the acquisition and distribution of fuel during declared disasters. Fuel is needed before and after a disaster to keep equipment, vehicles and generators running to continue the emergency operations in Jefferson Parish, as well as maintaining daily operations, such as continued water, sewerage, drainage services and pump station operations for both the East Bank and West Bank of Jefferson Parish. During Hurricanes, the Department of Fleet Management may be called upon to provide fuel to prisons, playgrounds with shelters in place, the Emergency Operations Center, animal shelters, nursing homes, fire stations, the Town of Jean Laffite Search and Rescue Operations, and the Town of Grand Isle for storm clean up and restoration.

The Department of Fleet Management has three operators for the fuel tanker trucks that will work around the clock to supply fuel to various locations. Smaller vehicles with one-hundred-gallon tanks attached are also used to distribute fuel to various locations that need smaller amounts. In the case of an emergency and fuel cannot be delivered by a local firm, the Department of Fleet Management will need a firm outside of Southern Louisiana to supply and deliver fuel before and after a disaster to ensure that Jefferson Parish can continue to operate both emergency and daily operations.

1.2 Purpose

The purpose of this Request for Proposal (RFP) is to obtain competitive proposals as allowed by Code of Ordinances, Parish of Jefferson, State of Louisiana (hereinafter “JPCO”) Section 2-895 from bona fide, qualified Proposers who are interested in providing Scope of Work as defined in Part II hereof. By submitting a proposal, Proposer agrees to comply with all provisions of Louisiana law as well as compliance with the Jefferson Parish Code of Ordinances, Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

1.3 Pre-proposal Conference

A pre-proposal conference will be held at 10:00 AM on July 17, 2026 at Joseph S. Yenni Building located at 1221 Elmwood Park Blvd. Room 303, Jefferson, LA 70123... Prospective Proposers may participate in the conference to obtain clarification of the requirements of the RFP and to receive answers to relevant questions thereto. Any Prospective Proposer intending to submit a proposal is encouraged to attend and should have at least one authorized representative attend the pre-proposal conference.

C. All proposed pricing shall be inclusive of all additional costs and expenses, including shipment. Prices submitted shall remain firm for the term of the contract, unless otherwise negotiated.

D. Price Proposals will remain sealed and shall not be read until the completion of the scoring of the Technical Proposal Evaluation during the RFP Evaluation Committee Meeting. Once read, the Price Proposals will be evaluated and scored in accordance with Section 1.31.

E. In accordance with JPCO Section 2-895, the Price Proposal shall be worth twenty-five percent (25%) of the total scoring points assigned. The maximum price proposal points shall be calculated by multiplying the number of price proposal points assigned to price in the evaluation criterion multiplied by the number of evaluators scoring the proposal. Evaluation of Price Proposal shall take place after Technical Proposal Evaluation has been completed.

1.14 Schedule of Events

Note: Purchasing Department will complete actual dates and times for items A-D.

Evaluation Committee Meeting Date will be scheduled according to committee members’ availability and therefore, Items E-G will be determined at later dates.

Date Time (CST) A. RFP posted online @ www.jeffparishbids.net 6/24/2026 At least 30 days prior to the last day that proposals will be accepted

B. Pre-Proposal Conference (if required) 7/17/2026 10 to 14 days after RFP mailed

C. Deadline to receive written inquiries 7/24/2026 To be completed by Purchasing

D. Proposal Receipt Date and Time 8/6/2026 To be completed by Purchasing

E. RFP Evaluation Committee Meeting To Be Announced

F. RFP Evaluation Committee Meeting - Price Proposal To Be Announced

Proposers are encouraged to check the general information board in the General Government Building located at 200 Derbigny Street, Gretna, Louisiana 70053 and the

Revised Per Addendum #1 http://www.jeffparishbids.net/