JPMC Scrap Metal Recycling Services - PreBid Presentation~1.pptx

Pre-Bid Conference JPMC LIGHT BULB RECYCLING Services

26-416CMS-BOSS4-B-49848

Invitation for bid (ifb)

STATE OF ILLINOIS

2/5/2026

ILLINOIS CENTRAL MANAGEMENT SERVICES

Introductions and Housekeeping Items:

Jesse Jones - Procurement Lead Submit questions via chat or email (jesse.l.jones@illinois.gov)

Questions due by COB January 27th, 2026.

Bid Opening: February 26, 2026 @ 2pm (CST)

Enter name, company, and contact info in chat (HOST only)

This conference is being recorded.

Please mute your phones.

All questions will be received in writing either in the chat or via email.

And with that, we’ll get started and hit the record function. We also have our CMS Supplier Relationship Managers, who will act as our C2D Evaluation Team.

What is a Joint Purchase Master Contract (JPMC)

Joint Purchase Master Contract (JPMC) is a pre-negotiated agreement for supplies or services established by a lead State agency (like CMS) that allows other authorized government units and qualified non-profits to place orders directly with the vendor under the same terms, conditions, and pricing, leveraging collective buying power for better value, with each entity billed separately.

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Solicitation Overview IMPORTANT: Please read all solicitation documents attached in BidBuy.

Solicitation Overview Issued by CMS in cooperation with the Chief Procurement Officer for General Services Purpose: Establish a Joint Purchase Master Contract for Light Bulb Recycling Services Contract Term: 5 years, no renewals BEP Goal: 6%

Procurement Responsiveness and Specification Requirements This pre-bid conference will be conducted in two sections:

1. IFB Responsiveness

2. Specifications and Procurement Requirements

Required Documents IPG Active Registered Vendor Disclosure – Recommended Vendor Disclosure (Formerly Forms A) is also acceptable Both are available in BidBuy

Offer to the State of Illinois (Complete all red text fields, signed, and dated)

Signed Contract (complete red text fields and sign final page)

BEP U-Plan (Region 1 only)

IMPORTANT: Signature must be from President, Owner, CEO, or Executive Director. If signed by someone else, include a Letter of Signature Authority.

If your firm is not registered in IPG, you will need to complete the Vendor Disclosure (Forms A) All of this information can be found in Section A of the Vendor Instructions

Submission Guidelines Submit all documents electronically via BidBuy

Submit the listed documents under the “attachments” tab in the appropriate 'Required Attachments’ spaces

Only electronic submissions will be accepted

Contact the BidBuy Help Desk for assistance (info in IFB)

Required Registrations Board of Elections Failure to have a current registration is grounds for being deemed non-responsive and disqualified from competition

Secretary of State

Department of Human Relations

Business Enterprise Program

BEP U-Plan This IFB has a 6% Goal (FOR REGION 1 ONLY) There is no Veterans Small Business Goal

UPlan is the means through which the Prime Offeror identifies how their organization will meet the BEP diversity participation goal for the solicitation.

A Prime Offeror is the company that is submitting the official proposal to the State and who would be responsible for any resulting contract.

Complete all red text fields or mark 'N/A’

Ensure TIN and legal status match IRS records

Be sure to use this version of the UPlan that is attached to the solicitation in BidBuy. If you do not submit this version of the UPlan, or fail to submit any UPlan, it is considered non-responsive, and you will be disqualified from further evaluation.

Also, please do not leave any fields or spaces blank. If something does not apply, please enter N/A or not applicable.

BEP U-Plan – Cont’d The UPlan is divided into four parts Signed Commitment Prime Offeror identifies how the goal will be met Subcontracting Participation Agreement between the Prime Offeror and the certified subcontractor being used to meet the goal Good Faith Efforts Prime Offeror must contact every BEP firm whose contact information is provided on the Certified BEP Directory attached to the solicitation in BidBuy Terms of Utilization

Be sure to use this version of the UPlan that is attached to the solicitation in BidBuy. If you do not submit this version of the UPlan, or fail to submit any UPlan, it is considered non-responsive, and you will be disqualified from further evaluation.

Also, please do not leave any fields or spaces blank. If something does not apply, please enter N/A or not applicable.

Vendor Disclosures IPG Registration (Formally Forms B) IPG registration number and expiration date Lobbyist disclosures Pending/current contracts Required certifications Complete all red text fields or mark 'N/A' Ensure TIN and legal status match IRS records

Vendor Disclosure (Formerlly Forms A) No electronic registration, complete form and upload

The Illinois Procurement Gateway. In lieu of the IPG registration, a bidder may complete the Vendor Disclosures (Forms A). At least one or the other.

Award Process The State identifies the lowest priced bidder that meets responsibility and responsiveness requirements

The State ranks bids in order of price

Awards are not final until all protests are resolved

The State has established ten (10) regions

Please pay special attention to Section B.3 of the Vendor Instructions for further detail here

Award Process - Cont’d The State may award to multiple vendors in the designated regions to ensure adequate delivery of services.

Bidders may choose to submit bids for all or any number of specific regions described in the line items.

Please pay special attention to Section B.3 of the Vendor Instructions for further detail here

Contract Section 1.2 Supplies and/or services Required The vendor shall provide all labor, materials, and equipment necessary for removal of lightbulb recycling materials from all locations within their contracted Regions.

Refer to Section 1.2 of the IFB for full details

Contract Section 1.3 Milestones & Deliverables When picking up drums the vendor will provide empty, clean, and undamaged 55-gallon (fifty-five) drums to replace the drum being picked up

Each location may be on a schedule or call the Vendor directly to arrange pick-up times

Refer to Section 1.3 of the IFB for full details

Other Contract Considerations:

Section 1.8. WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise disclosed in this section all services shall be performed in the United States.

Section 2.2. VENDOR’S PRICING: Vendor’s pricing is located in the Items Tab in the BidBuy Purchase Order.

Other Contract Considerations:

Important: DO NOT put any amounts – costs – or anything else to would qualify your offer in the alternative description located in the line items in BidBuy. Doing so will automatically deem your bid as non-responsive.

Section 2.3. MAXIMUM AMOUNT: This is an indefinite quantity agency specific master contract.

Final Reminders All Documents Must Be Signed By President, Owner, CEO, Or Executive Director, Or We Need A Letter Of Signature Authority Stating That Person Is Authorized To Enter Into The Contract.

All documents must have original wet signatures

Complete all red text fields or mark 'N/A’

Questions due by COB January 27, 2025

Bid Opening: February 26, 2026 at 2:00 PM CST

Email questions to: Jesse.L.Jones@illinois.gov

Contact:

Jesse L. Jones Strategic Sourcing Manager Jesse.L.Jones@illinois.gov

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