JPMC Emergency Extension Purchase Statement Seed to Sale Inventory Tracking APO signed_2ehd.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 33306State: FLCity: Fort LauderdaleAddress: 3101 N Federal Highway Suite 400

Vendor: BiotrackTHC dba Bio-Tech Medical Software

Zip: 60601State: ILCity: ChicagoAddress: 100 W Randolph St. 9th Floor

Division: Professional RegulationAgency: Department of Financial and Professional Regulation

Emergency Purchase Details Reference #: 22-440DFPR-PROFR-B-23773

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

This particular vendor was selected due to their direct experience and administration of the product and services required. The vendor is the incumbent and current holder of the contracted Seed to Sale (S2S) Inventory Tracking System services. The vendor was awarded the contract via a formal Request for Proposal (RFP) through the Illinois Department of Agriculture (IDOA), the current contract ends July 31, 2021. The Seed to Sale Inventory Tracking System services has been delegated to the Department of Financial and Professional Regulation by the Governors Office. IDFPR will be conducting a formal Request for Proposal (RFP) in the future for a long term solution.

The agencies included in this Joint Purchase Master Emergency are Illinois Department of Financial and Professional Regulation, the Department of Agriculture, the Department of Public Health and Illinois State Police.

Description of supplies or services to be provided:

Vendor shall provide licensing, maintenance, and hosting of the state's Seed to Sale (S2S) Inventory Tracking System. The S2S system is a cloud-based vendor-hosted centralized system solution that tracks the state's regulated cannabis products from 'seed' and a licensed cultivator to 'sale' at a licensed dispensary. The S2S system also tracks the inventory purchases/transactions. If Medical cannabis inventory, patient and/or caregiver status validation must provided along with the permitted amount of cannabis available for purchase. Cannabis transportation information and shipping manifests will also be tracked and accepted. Inventory registrations, data reporting, audit trail, and training to system users will be provided.

Is there an existing State contract available for the required supplies or services? Yes No

Current contract expires on July 31, 2021

Expected Start Date: Aug 1, 2021 Estimated End Date*: Oct 29, 2021

Amount of this expenditure is: 75000 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 33306State: FLCity: Fort LauderdaleAddress: 3101 N Federal Highway Suite 400

Vendor: BiotrackTHC dba Bio-Tech Medical Software

Zip: 60601State: ILCity: ChicagoAddress: 100 W Randolph St. 9th Floor

Division: Professional RegulationAgency: Department of Financial and Professional Regulation

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Purchasing Officer

Printed Name: Brandon Purcell Date: Jul 20, 2021

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 33306State: FLCity: Fort LauderdaleAddress: 3101 N Federal Highway Suite 400

Vendor: BiotrackTHC dba Bio-Tech Medical Software

Zip: 60601State: ILCity: ChicagoAddress: 100 W Randolph St. 9th Floor

Division: Professional RegulationAgency: Department of Financial and Professional Regulation

Extension Justification Reference #: 22-440DFPR-SECRE-B-24988

Original Emergency Term Start Date: Aug 1, 2021 Original Emergency Term End Date: Oct 29, 2021

Amount of original: 75000 Actual or Estimated*: Estimated *

Expected Extension Start Date: Oct 30, 2021 Expected Extension End Date*: Jul 31, 2022

Amount of extension expenditure: 225000 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Vendor shall provide licensing, maintenance, and hosting of the state's Seed to Sale (S2S) Inventory Tracking System. The S2S system is a cloud-based vendor-hosted centralized system solution that tracks the state's regulated cannabis products from 'seed' and a licensed cultivator to 'sale' at a licensed dispensary. The S2S system also tracks the inventory purchases/transactions. If Medical cannabis inventory, patient and/or caregiver status validation must provided along with the permitted amount of cannabis available for purchase. Cannabis transportation information and shipping manifests will also be tracked and accepted. Inventory registrations, data reporting, audit trail, and training to system users will be provided.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

The scope of supplies and services provided in the original emergency will remain the same for the emergency extension.

Currently, a competitive procurement is being drafted with IDFPR taking the lead. The State of Illinois agencies, the Illinois Department of Financial and Professional Regulation, the Illinois Department of Agriculture, the Department of Public Health, and the Illinois State Police, that are responsible for the regulatory oversight of the State's cannabis programs and current users of the Seed to Sale Inventory Tracking System will all be participants in a Joint Purchase. This competitive Joint Purchase is the most viable and valuable procurement method. Due to the complexity and timing of this procurement, an emergency extension is still required to maintain these products and services to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 33306State: FLCity: Fort LauderdaleAddress: 3101 N Federal Highway Suite 400

Vendor: BiotrackTHC dba Bio-Tech Medical Software

Zip: 60601State: ILCity: ChicagoAddress: 100 W Randolph St. 9th Floor

Division: Professional RegulationAgency: Department of Financial and Professional Regulation

Signatures Reference #: 22-440DFPR-SECRE-B-24988

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Purchasing Officer

Printed Name: Brandon Purcell Date: Sep 28, 2021

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 33306State: FLCity: Fort LauderdaleAddress: 3101 N Federal Highway Suite 400

Vendor: BiotrackTHC dba Bio-Tech Medical Software

Zip: 60601State: ILCity: ChicagoAddress: 100 W Randolph St. 9th Floor

Division: Professional RegulationAgency: Department of Financial and Professional Regulation

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

11.0.0.20130303.1.892433.887364

Currently, a competitive procurement is being drafted with IDFPR taking the lead. The State of Illinois agencies, the Illinois Department of Financial and Professional Regulation, the Illinois Department of Agriculture, the Department of Public Health, and the Illinois State Police, that are responsible for the regulatory oversight of the State's cannabis programs and current users of the Seed to Sale Inventory Tracking System will all be participants in a Joint Purchase. This competitive Joint Purchase is the most viable and valuable procurement method. Due to the complexity and timing of this procurement, an emergency extension is still required to maintain these products and services to prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues.