JOTFOC - WARTSILA SHAFT SEAL 13April.pdf

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.

PURCHASE REQUEST OR REQUISITION

NUMBER

2121851P45B55

PROJECT/TASK

NUMBER

STURGEON BAY DD

FY21

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

In accordance with FAR 6.302-1 Only one Responsible Source and No Other supplies or Services will Satisfy Agency Requirements. Department of Homeland Security, United States Coast Guard, Surface Forces Logistics Center, IBCT Product Line.“Services over $2,500.00” due to requirement for qualified tech rep from manufacturer, Wartsila, with access to proprietary data and procedures.

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Contractor shall provide the services of qualified Wartsila Tech Rep who is familiar with the Wartsila Type FSE Shaft Seal to provide the following services – on site; advice on manufacturer’s proprietary information pertinent to the system, and ensure compliance with manufacturer’s procedures and standards during disassembly, inspection and reassembly of the system. Assist with proper installation, set-up and repair methods.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

The statement of work requires a “Qualified Wartsila” Tech Rep who is familiar with the Wartsila marine seal applications.

Wartsila is uniquely and solely qualified because certain necessary manufacturing data that may be needed to complete the repairs are proprietary and controlled by Wartsila Defense Inc. Wartsila is the only company that has the required knowledge and technical expertise required to complete this work item. Wartsilla possesses the required capabilities, drawings, specifications, engineering control procedures and proprietary methods to ensure the latest design configuration, manufacturing and qualify control required to maintain and support the Type FSE seal arrangement.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

The informational data required to complete the repairs, including drawings, is the sole property of Wartsila Defense Inc. The Statement of Work requires that the Prime Contractor make repairs using proprietary data supplied by the manufacturer.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

The requirements within the statement of work require the contractor to provide specific Wartsila marine technical services to meet the following requirements:

Advise on manufacturer’s proprietary information pertinent to the system.

Assist with proper repair methods, and ensure compliance with manufacturer’s procedures and standards during disassembly, inspection, repair, modification, calibration and reassembly of the equipment/system.

Ensure compliance with manufacturer’s procedures and standards during disassembly, inspection and reassembly of the system.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The informational data required to complete the repairs, including drawings, is the sole property of Wartsila Defense Inc. The Statement of Work requires that the Prime Contractor make repairs using proprietary data supplied by the manufacturer.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

COR will continue to conduct market research with a focus on locating vendors that are able to meet requirements, and will use all available engineering resources within the Coast Guard to create technical date for full and open competition.

SIGNATURE AND TITLE OF CUSTOMER

CODE

SFLC-IBCT

TELEPHONE

NUMBER

757-628-4608

DATE

3/29/2021

SIGNATURE OF CONTRACTING OFFICER

CODE

SFLC-IBCT-CPD2

TELEPHONE

NUMBER

757-628-4591

DATE

3/29/2021