Job Order Contracts 8Nov23.pptx

Job Order Contracts

Agenda Job Order Contract Definition Highlights JOC Pricebook Coefficient

JOC Definition A Job Order Contract (JOC) is an indefinite-delivery, indefinite-quantity contract and an alternative contracting method to fulfill repair, maintenance, and minor construction requirements on a variety of projects ranging from sustainment, restoration, and modernization, simplified acquisition of base repair requirements, civil works operations and maintenance, small renovations, real property repair and maintenance with an estimated value more than the micro-purchase threshold for acquisitions of construction.

Reference & Breakdown

AFARS 5117.9000

Breakdown When you have limited government personnel, this contract type provides a quicker response to repairs on base.

7 December 2016

JOC Simpler Definition A way of getting small, simple and commonly encountered construction projects done easily and quickly.

JOC Highlights JOCs include:

Detailed task descriptions Pre-priced within a JOC Pricebook Normally created by commercial entities.

*Awardee contractor must agree to payment of the Government and Contractor’s subscription Repetitive jobs Cost is less than $750k per task order.

Average max contract is $5M-$7M.

Goal of completion is 20-30 days from initial notification of work need.

No task order price negotiations.

8 November 2023

JOC Pricebook JOC Pricebook Unit Prices Includes:

Direct Material Labor Equipment Costs JOC Pricebook does not include:

Indirect Costs Profit Overhead

Coefficient Coefficient Definition A numerical factor that represents costs (generally indirect costs) not included in JOCPB unit prices Coefficient includes:

Indirect Costs Profit Overhead Insurance Bonds Protective Clothing

JOC: What it is not?

Engineering Support Services Utility Plant Operation Custodial Services Grounds Maintenance Refuse Collection & Disposal AE Services Design Build Services **Informal shop drawings and As-Built drawings that reflect the project’s plan of action are acceptable and anticipated.

Why use a JOC?

The anticipated workload will exceed the costs of Government resources and contractor overhead associated with establishing and using a JOC.

JOC Anticipated Contractor Class Normally excludes work set-aside for 8(a) or small businesses However, ILARNG & ILANG would like to look at small business categories that have historically been difficult to achieve, i.e., HUBZone, Service-Disabled Veteran Owned Small Business (SDVOSB), Women-Owned Small Business, etc.

ILARNG/ ILANG JOC Volume Projections Minimum task orders of $2,000.00 and a maximum of $500,000.00.

Maximum MATOC time of 5 years.

Goal of $100,000.00 minimum task order volume expected per fiscal year per region.

Are these projections enough to entice competition among the SB Construction industries?

JOC Solicitation ILARNG and ILANG is planning on separating the state of IL into 3 regions:

Region 1: NE Illinois Region 2: Central Illinois Region 3: Southern Illinois

Region Map

Common Coefficients Standard Duty Day Coefficient Amount that would include all previously defined items within the hours of 0630 and 1630 hours, Monday through Friday.

Emergency or Non-Duty Day Hours Coefficient Amount would include all previously defined items but for those hours outside of a standard duty day to include 1630 – 0630 each day or any hours on a weekend or holiday.

JOC Limitations Value of non-pre-priced work (NPP) under an order must not exceed 10% of the pre-priced work.

Value of the pre-priced work must be computed as: (Appropriate Unit Price x Coefficient).

Indirect Costs and Profit for non-prepriced work may be negotiated as part of IDIQ award for unburdened labor, equipment and material costs.

Description of the non-pre-priced work shall not be manipulated or forced to fit under a pre-priced line item.

NPP work that cannot be completed lower than 10% must be reduced, eliminated, performed in-house, or moved to a different construction solicitation method.

JOC Timeline Example JOC Order Tasks JOC Procurement Package 7 Days Initial Statement of Work (SOW) Emailed to Ktr Ktr Reviews SOW 48 hours to 1 week.

Coordination Meeting (KO,BCE, Contractor) – No later than 2nd week.

Proposal Due by End of 3rd week.

JOC order is expected from KO by end of 4th week.

5 Dec 23 – Contracting receives JOC construction package 12 Dec 23 – JOC Coordination Meeting 19 Dec 23 – Proposal is Due.

21 Dec 23 – Negotiations, If necessary.

4 Jan 24 – JOC Task Order Issued.

We need your help… Has your company experienced difficulties with JOCs in the past?

What are some benefits that you have experienced?

Questions?

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