Job_Assessment_Tool_-_240524.docx
DOCX document 488 KB Posted
- Attached to
- Compensation & Classification Study
- Solicitation number
- 24-035
- Issued by
- Charles County, Maryland
About this file
The document is a Job Assessment Tool for Charles County, Maryland, developed by Evergreen Solutions to conduct a comprehensive compensation and classification study for the county's employees. The tool is designed to gather detailed information from employees about their job roles, responsibilities, duties, working conditions, leadership levels, complexity, decision-making requirements, relationships, equipment usage, and physical abilities. The purpose of the assessment is to review how fairly the organization compensates employees performing similar jobs, recommend appropriate pay levels and ranges, and design a new compensation and classification system that is equitable.
The assessment methodology involves employees completing a comprehensive self-assessment across multiple sections, including job description, job functions, leadership, working conditions, complexity, decision-making, relationships, equipment usage, and physical abilities. Evergreen Solutions emphasizes that the information collected will not be used to assess individual performance, adjust staffing levels, reduce current salaries, or eliminate positions. The study aims to provide a thorough understanding of jobs within the organization, with the ultimate goal of creating a fair and equitable compensation structure. The document includes sections for both employee input and supervisor review, allowing for a comprehensive and collaborative approach to job classification and compensation analysis.
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Job Assessment Tool ©
Charles County, MD
| Employee’s Name: |
Individual Completing JAT (if different than above):
| Phone/Extension: |
| Job Title: |
| Agency/Department: |
| Working Title: |
| Date: |
| E-mail Address: |
| User ID for online JAT: |
The Job Assessment Tool is a document used to gather information from employees about their jobs. Specifically, you will be asked to give us feedback on your role, responsibilities, and duties in the organization.
Your information is critical to Evergreen Solutions’ review of how fairly the organization compensates employees performing similar jobs. The Evergreen Solutions team will use this information to determine how work is organized, to recommend appropriate pay levels and ranges, and to design a new compensation and classification system that is fair and equitable to all employees.
Your information is not used to assess individual performance, adjust staffing levels in your organization, reduce current salaries, or eliminate positions.
Please complete all sections to the best of your ability. By providing clear and complete information about your job, you can help the Evergreen Solutions team gain a thorough understanding of the jobs in your organization.
Evergreen Solutions, LLC 2878 Remington Green Circle Tallahassee, Florida 32308 850.383.0111
850.383.1511 fax www.ConsultEvergreen.com
| Job Assessment Tool | 18 | |
| SECTION 1.0 | JOB DESCRIPTION |
Briefly provide an overview of your job, including a description of the purpose of your job and the type of work you do. This may be the same as the introduction to your current job description, but it does not need to be.
Please indicate below the number of people you supervise directly and/or indirectly.
| Directly: |
| (Direct supervision is the management or supervision of employees who report work to you and who you evaluate without assistance. Please do not include subcontractors.) |
| Indirectly: |
| (Indirect supervision is the management or oversight of employees who report to you through another supervisor who reports directly to you. Please do not include subcontractors.) |
TYPE OF WORK PERFORMED
Please check the one box that best describes the type of work you do. If you check box 3, 4, or 5 there are additional questions below.
| 1. |_| Clerical or Manual |
| 4. |_| Managerial/Professional |
| 2. |_| Technical/Paraprofessional |
| 5. |_| Executive/Advanced Professional |
| 3. |_| Administrator |
| 6. |_| Laborer/Trade-Based Occupations |
EDUCATION
To perform your job correctly, how much education should you be required to have?
|_| Up to and including some high school
|_| Master’s Degree
|_| High school diploma/GED
|_| Doctorate Degree
|_| Associate’s Degree
|_| Other
|_| Bachelor’s Degree
WORK EXPERIENCE
To perform your job correctly, how much experience should you be required to have?
| |_| No experience required |
| |_| 4 Years |
| |_| Six months |
| |_| 5 Years |
| |_| 1 Year |
| |_| 6 Years |
| |_| 2 Years |
| |_| 7-10 Years |
| |_| 3 Years |
| |_| Over 10 Years |
Please list any licenses, certifications, or professional designations you believe should be required for your position.
Please list any licenses, certifications, or professional designations you believe should be preferred for your position.
SECTION 2.0 JOB FUNCTIONS
In the tables provided on following pages, please include all essential job functions you perform. For every function you list, please note how often you perform the function— Daily, Weekly, Monthly, A Few Times Per Year, or Annually. Then, estimate the total percent of your time spent on each function on an annual basis. Lastly, please check off the five most important functions you perform.
Example 1
| Job Function |
| Create and maintain department filing system |
| Percentage of time spent on function |
| 25 |
| Most Important Function |
| |X| YES |
Example 2
| Job Function |
| Compile, calculate, and maintain department payroll records |
| Percentage of time spent on function |
| 15 |
| Most Important Function |
| |_| YES |
JOB FUNCTIONS
Job Function
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
JOB FUNCTIONS (Continued)
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
| Percentage of time spent on function |
| Most Important Function |
| |_| YES |
SECTION 3.0 JOB FACTORS
LEADERSHIP
Please read the responses below and pick the one closest match to your level of leadership in the organization.
| I follow specific directions provided by my supervisor and receive feedback on what I do. |
| |_| Closest Match |
| I have procedures to follow for my work and my supervisor checks my work often. |
| |_| Closest Match |
| I have guidelines for my work, but I determine the approach for doing the work. My supervisor focuses on the outcomes of my work. |
| |_| Closest Match |
| I work from a general outline of duties and responsibilities. Other employees assist me in completing our work. |
| |_| Closest Match |
| I oversee the work of a team engaged in providing specific services, completing specific projects, or assisting other units. |
| |_| Closest Match |
| I organize work around broad organizational goals and processes. My supervisor oversees my activities through regular meetings. |
| |_| Closest Match |
| I oversee, plan, and implement major programs and services for the organization. I report on my progress to the organization's executive team. |
| |_| Closest Match |
| I determine strategy as well as long range goals for the organization. I design processes, allocate resources, and report to elected officials or the public. |
| |_| Closest Match |
Please provide below a brief explanation of why the closest match you selected applies to your job. You may reference specific job functions, descriptions of projects/programs, and/or any details about your job that will help clarify and support your selection.
WORKING CONDITIONS
Please read the responses below and pick the one closest match to the working conditions you experience in your job.
| I work in a relatively safe, secure, and stable work environment. |
| |_| Closest Match |
| I work in a safe and secure work environment that may periodically have unpredicted requirements or demands. |
| |_| Closest Match |
| I work in a dynamic environment that requires me to be sensitive to change and responsive to changing goals, priorities, and needs. |
| |_| Closest Match |
| I work in an environment with heavy equipment and machinery that could result in bodily harm to my co-workers or others. |
| |_| Closest Match |
| I deal with crisis situations that require me to make major decisions involving people, resources, and property. |
| |_| Closest Match |
| I spend part of my time working in an environment where errors on my part can lead to significant physical or mental consequences for me or others. |
| |_| Closest Match |
| I spend most of my time working in a physically threatening environment that requires me to make life and death decisions for me and others. |
| |_| Closest Match |
| I regularly make decisions that could lead to major community or organizational consequences if I fail to make the appropriate decision at the time. |
| |_| Closest Match |
Please provide below a brief explanation of why the closest match you selected applies to your job. You may reference specific job functions, descriptions of projects/programs, and/or any details about your job that will help clarify and support your selection.
COMPLEXITY
Please read the responses below and pick the one closest match to the level of complexity of your job.
| I perform specific clerical or manual tasks. Some of my typical responsibilities may include copying, maintaining files, or entering data OR utilizing light mechanical equipment such as a vehicle, lawn mower, or hand tool OR clean and maintain a facility. |
| |_| Closest Match |
| I perform work that necessitates some specialized knowledge of clerical or trades-based tasks. Some of the typical responsibilities include gathering, formatting, or visually analyzing data OR operating construction or warehouse equipment (moving vans, dump trucks, front-end loaders). |
| |_| Closest Match |
| I perform technical or trades-based work that requires a solid understanding of basic algebra and statistics OR use of heavy equipment. Some of the tasks performed include participating in data collection and detailed analysis; reporting on the accomplishment of specific departmental goals and tasks; OR operating or repairing heavy equipment (bulldozers, cranes, graders). |
| |_| Closest Match |
| I perform entry-level professional work including basic data analysis and synthesis, report creation, process performance, and regulatory or compliance activities. My work involves statistics, operations analysis, or forecasting. |
| |_| Closest Match |
| I perform professional-level work dealing with data, people, and technology that relates to administrative, technical, scientific, engineering, accounting, legal, or managerial skills. |
| |_| Closest Match |
| I perform work that encompasses advanced technical, scientific, legal, or mathematical concepts. My work directly contributes to the implementation of specific policies, programs, or initiatives of the organization. |
| |_| Closest Match |
| I oversee work that involves the use of complex technical, scientific, or mathematical concepts that increases the efficiency and effectiveness of the organization. I analyze and make recommendations on how to improve the operational performance of the organization. |
| |_| Closest Match |
| I develop policies, long range plans, and allocate funds. I make decisions that involve multiple priorities, limited resources, and internal and external challenges. Most of my decisions impact the organization as a whole. I report to elected or appointed officials who hold me accountable for the success of the organization. |
| |_| Closest Match |
Please provide below a brief explanation of why the closest match you selected applies to your job. You may reference specific job functions, descriptions of projects/programs, and/or any details about your job that will help clarify and support your selection.
DECISION MAKING
Please read the responses below and pick the one closest match to the level of decision making of your job.
| I perform routine or clearly defined activities under close supervision. Most of my decisions regarding my activities and priorities are made by supervisors. |
| |_| Closest Match |
| I follow specific procedures that may result in interaction with co-workers, citizens, or other individuals. I make a few decisions regarding my activities and priorities. |
| |_| Closest Match |
| I work in a responsive environment where co-workers or citizens bring problems to me for resolution. I am responsible for determining the problem and creating an individual solution for the issue. |
| |_| Closest Match |
| I make decisions that govern my activities as well as others. My decisions impact how our unit provides services and support to internal and external customers. |
| |_| Closest Match |
| I follow basic guidelines for operational activities. I make decisions that govern the activities and behaviors of staff members. My work directly impacts other workers, citizens, or both. |
| |_| Closest Match |
| I oversee numerous functions and staff. I am principally responsible for determining policies and procedures that will ensure the success of our operation. |
| |_| Closest Match |
| I am responsible for determining goals, policies, and desired outcomes for multiple units. I determine the appropriate level of resources to meet the organization's needs. |
| |_| Closest Match |
| I perform work that involves high level issues, processes, or organizational needs. My decisions impact the community at large, most of the staff, or both. I am evaluated by elected officials or senior managers based on the outcomes of my decisions. |
| |_| Closest Match |
Please provide below a brief explanation of why the closest match you selected applies to your job. You may reference specific job functions, descriptions of projects/programs, and/or any details about your job that will help clarify and support your selection.
RELATIONSHIPS
Please read the responses below and pick the one closest match to types of relationships present in your position.
| I work primarily alone. |
| |_| Closest Match |
| I work with less than ten co-workers who are mostly engaged in the same activities as me. |
| |_| Closest Match |
| I work with more than ten coworkers who mostly engage in the same activities as me. |
| |_| Closest Match |
| I oversee and manage more than two employees in the organization performing similar work. |
| |_| Closest Match |
| I oversee and manage more than two employees in the organization performing different types of work. |
| |_| Closest Match |
| I oversee and manage work involving multiple units. I work regularly with other managers to successfully meet the goals and objectives of our organization. |
| |_| Closest Match |
| I provide updates to senior managers, elected officials, or other community groups or organizations. I work regularly with other Directors or senior managers to ensure the provision of efficient and effective services. Part of my performance is tied to how well I respond to members of the community or internal peers within the organization. |
| |_| Closest Match |
| I interact with senior managers, citizens, and elected officials on a regular basis. My primary role in the organization is to ensure that the principles and objectives of the elected officials are implemented in an efficient and effective manner. |
| |_| Closest Match |
Please provide below a brief explanation of why the closest match you selected applies to your job. You may reference specific job functions, descriptions of projects/programs, and/or any details about your job that will help clarify and support your selection.
SECTION 4.0 EQUIPMENT AND MACHINERY
Please check each box that applies to the use of equipment and/or machinery in your job. You may check as many boxes as apply.
|_| Does not apply to my job
|_| Repair, develop, or install computer hardware or network systems
|_| Use small office equipment, including copy machines or multi-line telephone systems
|_| Repair, develop, or install complex software or management information systems
|_| Use computers for data entry
|_| Supervise employees using or repairing heavy or complex machinery
|_| Use computers for word processing and/or accounting purposes
|_| Supervise employees developing, installing, or repairing technology systems
|_| Use highly technical computer applications, such as GIS or CAD
|_| Establish policies for using, acquiring, and/or maintaining heavy or complex machinery
|_| Use or repair small/light equipment, such as power tools
|_| Establish policies for using, acquiring, and/or maintaining technology systems
|_| Use or repair medium equipment and machinery, such as vehicles or commercial mowers
|_| Create and guide implementation of capital improvement plans or programs
|_| Use or repair heavy or complex machinery, such as HVAC systems, construction equipment, or water plants
|_| Create plans for and guide implementation of major construction projects
|_| Repair, develop, or install telecommunications systems
|_| Create plans for and guide implementation of new technology systems
Please provide below a brief explanation of why the uses of equipment and machinery you selected apply to your job. You may reference specific job functions, descriptions of projects/programs, and/or any details about your job that will help clarify and support your selection(s).
SECTION 5.0 PHYSICAL ABILITIES
Please indicate below all physical abilities you must have to perform your essential job functions. You may check as many abilities as apply to your job. However, you should only check off physical abilities that are required to perform your essential job functions.
|_| Does not apply to my job.
|_| Crawling: Moving about on hands and knees or hands and feet.
|_| Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
|_| Crouching: Bending the body downward and forward by bending leg and spine.
| |_| Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. |
| |_| Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. |
|_| Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
|_| Manual Dexterity: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
|_| Heavy work: Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects
|_| Grasping: Applying pressure to an object with the fingers and palm.
|_| Very heavy work: Exerting in excess of 100 pounds of force occasionally and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.
|_| Handling: Picking, holding, or otherwise working, primarily with the whole hand
|_| Balancing: Maintaining body equilibrium to prevent falling while walking, standing or crouching on narrow, slippery, or erratically moving surfaces. The amount of balancing exceeds that needed for ordinary locomotion and maintenance of body equilibrium.
|_| Hearing 1: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
|_| Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like, using feet and legs and/or hands and arms. Body agility is emphasized.
|_| Hearing 2: Ability to receive detailed information through oral communication, and to make the discrimination in sound.
|_| Kneeling: Bending legs at knee to come to a rest on knee or knees.
|_| Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
|_| Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
|_| Talking 1: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
| |_| Mental Acuity: Ability to make rational decisions through sound logic and deductive processes. |
| |_| Talking 2: Shouting in order to be heard above ambient noise level. |
| |_| Pulling: Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion. |
| |_| Visual Acuity 1: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading. |
|_| Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
|_| Visual Acuity 2: Including color, depth perception, and field vision.
|_| Reaching: Extending hand(s) and arm(s) in any direction.
|_| Visual Acuity 3: Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned or to make general observations of facilities or structures.
| |_| Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers. |
| |_| Visual Acuity 4: Have visual acuity to operate motor vehicles and/or heavy equipment. |
|_| Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
|_| Visual Acuity 5: Have close visual acuity to perform an activity such as: visual inspection involving small defects, small parts, operation of machines; using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.
|_| Standing: Particularly for sustained periods of time.
|_| Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
Please provide below a brief explanation of why the physical abilities you selected are required in your job. You may reference specific job functions, descriptions of projects/programs, and/or any details about your job that will help clarify and support your selection(s).
For Supervisors
Please review the employee’s Job Assessment Tool and indicate for each section whether you agree or disagree with the information provided by the employee. Additional comments should be included in the space below and should be designed to help Evergreen Solutions gain a clear understanding of the employee’s work. For any section with which you disagree, please include a detailed explanation of your disagreement.
| SECTION 1.0 JOB OVERVIEW |
| |_| I agree with the information provided. |
| |_| I disagree with the information provided. |
Supervisor Comments
| SECTION 2.0 ESSENTIAL FUNCTIONS |
| |_| I agree with the information provided. |
| |_| I disagree with the information provided. |
Supervisor Comments
| SECTION 3.0 JOB FACTORS |
| |_| I agree with the information provided. |
| |_| I disagree with the information provided. |
Supervisor Comments
| SECTION 4.0 EQUIPMENT AND MACHINERY |
| |_| I agree with the information provided. |
| |_| I disagree with the information provided. |
Supervisor Comments
| SECTION 5.0 PHYSICAL ABILITIES |
| |_| I agree with the information provided. |
| |_| I disagree with the information provided. |
Supervisor Comments
ADDITIONAL COMMENTS
Supervisor Comments
| Supervisor Name |
| Supervisor E-mail Address |
| Supervisor Job Title |
Job Assessment Tool 2 image1.jpeg image2.jpeg
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