JJS Trades RFP 1.2 updated 7-22-26-SAC.pdf

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Department of Human Services

Pre-Proposal Conference Webinar JJS Trades Program

July 28, 2026

Table of Contents

1 Housekeeping Items

Program & RFP Overview

Ronald Fuller, DHS JJS

RFP Submission and Process

Dawn Williams-Jones, RFP Manager, DHS Finance

Contract Process

Kumar Roy, Contracts Supervisor, DHS Finance

Housekeeping: Management Guidelines

• All participant phones/microphones will be muted.

• Please enter your name, email, and organization in the chat box

• All questions concerning this RFP must be submitted in writing via email to DHSRFP@phila.gov no later than, August 3, 2026, at 5pm Philadelphia, PA local time and may not be considered if not received by then.

mailto:DHSRFP@phila.gov

Program Overview

Who are we?

Philadelphia Department of Human Services is the county child welfare and juvenile justice agency and is overseen by the Office of Children and Families.

Vision

• We aspire for all Philadelphia children and youth to have access to the support, resources, and opportunities they need to thrive within their communities.

Mission

• Serve Philadelphia’s children, youth, families, and communities by building on their strengths and advancing safe and supportive environments.

The Department is comprised of the following divisions:

• Administration and Management (A&M)

• Child Welfare Operations (CWO)

• Early Childhood Education (ECE)

• Finance

• Juvenile Justice Services (JJS)

• Performance Management & Technology (PMT)

• Policy Development & System Enhancement (PDSE)

Project Background

• The City of Philadelphia’s Department of Human Services (DHS), through its Division of Juvenile Justice Services (JJS), is committed to providing youth in detention with meaningful vocational training, job readiness, and career pathways that support successful reintegration into their communities. Recognizing the significant barriers many justice-involved youth face in securing employment, DHS seeks qualified vendors to deliver innovative, hands-on programs that lead to industry-recognized credentials and practical workforce skills.

• This initiative supports DHS's mission to reduce recidivism by promoting independence, self-sufficiency, and long-term economic success. Proposed programs including Entrepreneurship, eSports and Web Design, and Certified Exercise and Conditioning should provide structured, engaging learning experiences; incorporate job readiness skills such as résumé writing, interviewing, and financial literacy; and connect participants to viable employment, educational, or entrepreneurial opportunities upon release.

Applicant may apply to provide one or more Trade Service.

Scope of Work (SOW)

Outcome Goals

The Division of Juvenile Justice Services (JJS) seeks to achieve the following outcomes through this initiative:

1. Industry-Recognized Certifications

2. Job Readiness Skills

3. Career Pathway Development

4. Reduced Recidivism

5. Increased Post-Release Employment

6. Personal Empowerment & Self-Sufficiency

Description of Services

The Department is seeking qualified applicants to design and deliver structured vocational and career development programs for youth in the detention facility. Each program must provide hands-on training, job readiness skills, and industry-recognized certification upon completion. Applicants/ Vendors are expected to:

General Responsibilities

• Develop and implement a curriculum aligned with industry standards for each trade.

• Provide qualified instructors with relevant certifications and experience.

• Deliver training sessions on-site at the facility in coordination with staff.

• Incorporate job readiness components (resume writing, interviewing, budgeting, and career planning).

• Issue certificates upon successful completion of the program.

• Document graduates’ success or non-success at obtaining a job, internship, or further training within 6 months of program completion.

• Ensure compliance with all facility security and operational protocols.

Vendor Requirements The selected applicants will be responsible for delivering high-quality vocational and career development programs for youth in detention. Listed below are a few of the requirements;

• Provide a structured curriculum aligned with industry standards for each trade area indicated in the RFP.

• Assign instructors who hold relevant certifications and have demonstrated experience in their respective fields.

• Issue industry-recognized certificates upon successful completion of each program.

• Provide documentation of certification standards and accrediting bodies.

• Develop clear career tracks for each trade program.

• Coordinate with community-based organizations and employers for job placement opportunities.

• Provide individualized employment plans for participants.

(Please refer to section 3.1 Scope of Work for additional requirements)

Reporting requirements

• The successful Applicant shall provide regular reports to the City of Philadelphia on the status of the project, including progress in delivering contracted services and/or products.

• At a minimum, the Applicant shall submit a monthly invoice detailing all services and/or products provided, along with associated costs.

• In addition, the Applicant shall submit a comprehensive monthly written report to the DHS Project Manager within the required timeframe.

Quarterly outcome reports must also be submitted, aligned with the performance metrics as outlined in the RFP.

RFP Submission & Process

RFP Submission and Process

• Proposals must be received no later than 5:00 p.m. Philadelphia, PA, local time, on

August 24, 2026. Do not wait until last minute to submit!

• It is mandatory that all who intend to submit a proposal respond by the deadline.

• All questions concerning this RFP must be submitted in writing via email to

DHSRFP@phila.gov no later than, August 3, 2026, at 5pm Philadelphia, PA local time and may not be considered if not received by then.

• Responses will be posted on August 10, 2026, on the City’s EContract Philly website at https://philawx.phila.gov/econtract/ (go to the Opportunity Details page for this notice of contracting opportunity). Responses posted on the City’s website become part of the RFP upon posting.

https://philawx.phila.gov/econtract/

RFP Schedule

DATE ACTIVITY

July 20, 2026, Issue Request for Proposal

July 28, 2026 @10:30AM (Local Philadelphia Time)

Pre-Proposal Meeting (Optional) Location : WebEx

August 3, 2026, by 5PM (Local Philadelphia Time)

Applicant deadline to submit questions, request (Local Philadelphia Time) clarification due to DHSRFP@phila.gov only!

August 10, 2026, by 5PM (Local Philadelphia Time)

Response to questions posted

August 24, 2026, by 5PM (Local Philadelphia Time)

Applicant deadline to submit Proposal on eContracts Philly

Week of September 7, 2026 Interview/Presentations will be required upon candidates mailto:DHSRFP@phila.gov

Forms required with RFP submission

• Appendix A- General Provisions

• Appendix B - City of Philadelphia Tax and Regulatory Status and

Clearance Statement

• Appendix D - Local Business Entity or Local Impact Certification

• Appendix E - LGBTQ Applicant Opportunity Data

• Appendix G - Budget Template

Important Resource: RFP Checklist

• All can be found on the City’s eContractPhilly website at

• EIN, Agency Name – Be sure your info matches your registration on eContract Philly

• Insurance requirements – Article X General Provisions

• Living Wage for FY27 is $17.63/hour for all employees, both part-time and full-time

• All required documents must be received prior to routing your contract (Insurance, scope, license (if applicable), W9, etc.)

• Contract conformance process can take up to 3 months.

• The City can not process any invoices for payment until the contract conformance process is complete.

Contacts

• eContractPhilly Tech Support: econtractphilly@phila.gov or 215-686-4914

• All questions concerning this RFP must be submitted in writing via email to dhsrfp@phila.gov no later than August 3, 2026, at 5pm Philadelphia, PA local time and may not be considered if not received by then.

• Responses will be posted on August 10, 2026, on the City’s eContractPhilly website at https://philawx.phila.gov/econtract/ (go to the Opportunity Details page for this notice of contracting opportunity).

• Responses posted on the City’s website become part of the RFP upon posting.

mailto:econtractphilly@phila.gov mailto:dhsrfp@phila.gov

Thank You!