JEFO _ SAT RFO Part 16 redacted printing services.pdf

1 2026 ED JEFO > SAT RFO 16.5 Form

U.S. Department of Education

Sensitive in accordance with 32 CFR Part 2002

CONTROLLED UNCLASSIFIED INFORMATION

WHEN FILLED IN

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY (JEFO)

REVOLUTIONARY FAR OVERHAUL (RFO)

ORDERS PLACED OR BLANKET PURCHASE AGREEMENTS (BPAS) ESTABISHED

AGAINST MULTIPLE-AWARD INDEFINITIVE DELIVERY/INDEFINITE QUANTITY (IDIQ)

CONTRACTS EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD (SAT)

CONTRACT INFORMATION

PROCUREMENT TITLE:

ACTION ID NUMBER: ESTIMATED VALUE:

PRINCIPAL OPERATING COMPONENT (POC):

i. IDENTIFICATION OF CONTRACTING ACTIVITY.

ii. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED.

iii. DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE

AGENCY’S NEEDS.

The Government intends to issue a sole-source/directed-source NASA SEWP V delivery order to AlphaSix contract number NNG15SD28B, for managed print services, networked multifunction devices, installation, maintenance, supplies, secure print functionality, and transition support. Estimated value $ 237,405.22

The contractor will provide the equipment and services described in the attachments. The immediate objective is to maintain uninterrupted printing, copying, scanning, and related mission support while the Government completes a competitive follow-on acquisition. The existing device fleet is tied to established HP lease and service agreements held through the current contractor, and the operational environment relies on existing agency network, identity, print-service, queue, supply, and service-desk integrations.

Base Year Period of Performance: 10/1/2026 through 9/30/2027 Option Year Period of Performance: 10/01/2027 through 9/30/2028

Federal Student Aid Managed Print Services

8872 $209,360.64

Federal Student Aid (FSA)

Federal Student Aid (FSA) Contracts Operations Division (COD)

2 2026 ED JEFO > SAT RFO 16.5 Form

Sensitive in accordance with 32 CFR Part 2002

CONTROLLED UNCLASSIFIED INFORMATION

WHEN FILLED IN

iv. IDENTIFICATION OF THE EXCEPTION TO FAIR OPPORTUNITY AND THE

SUPPORTING RATIONALE.

The exception supporting the placement of an order or an establishment of a BPA is:

Provide the supporting rationale including a demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the exception cited.

v. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED

COST TO THE GOVERNMENT REPRESENTS A FAIR AND REASONABLE.

vi. ANY OTHER FACTS SUPPORTING THE JUSTIFICATION.

vii.

ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS THAT LED TO THE EXCEPTION TO FAIR OPPORTUNITY BEFORE

ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES AND SERVICES IS MADE.

The managed print requirement presents an immediate transition need with no available service gap. FSA's existing devices come off the current Department wide contract effective September 30, 2026, and the new order must be effective by October 1, 2026. The transition is therefore required to occur on the same day, with no intervening period available to remove, replace, configure, authorize, and operationalize a different fleet. This timing is substantially shorter than the transition period contemplated by the Performance Work Statement, which allows up to 60 calendar days for transition-in. This has created an immediate and significant challenge to the planned procurement process. As a result of this unforeseen shift, it is critical to FSA's mission to expeditiously transition without interruption.

Alpha Six is best situated to fulfill these services, there will be a zero disruption of services associated with this action. Any disruption of service would affect the agency's established printing, copying, scanning, and related document workflow environment at the point the current contractual coverage ends. The available timeline does not permit a different contractor to replace the fleet, establish its management environment, The Contracting Officer will determine the anticipated price fair and reasonable before award using a comparison to historical prices paid, market research, any published price lists, independent Government estimate, discounts from contract pricing, or other price analysis. This action is being issued to the current vendor who is familiar with the scope of work, and has a good track record of good past performance and reasonable pricing. The Government will negotiate additional discounts where appropriate.

Conducting a full procurement full and open competition under the current timeline and circumstances would result in a gap in service of essential printing services and would create an unmanageable work stoppage for managed print services, networked multifunction devices, maintenance, supplies, secure print functionality, and support.

Barring unexpected delays, the Government intends to be ready to issue a new competitive solicitation no later than May 2028, by finalizing requirements, completing market research, issuing a competitive request for quote, standardize device specifications, validate security requirements, and establish a transition schedule, which will allow for subsequent requirements to be competed.

16.507-6(b)(1) – Urgency.

3 2026 ED JEFO > SAT RFO 16.5 Form

Sensitive in accordance with 32 CFR Part 2002

CONTROLLED UNCLASSIFIED INFORMATION

WHEN FILLED IN

REVIEWS & APPROVALS

TECHNICAL/REQUIREMENTS PERSONNEL

I certify the facts and representations under my cognizance, which are included in this justification and form a basis for it, are complete and accurate.

CONTRACTING OFFICER (CO)

I certify this justification is accurate and complete to the best of my knowledge and belief.

PROCURING ACTIVITY COMPETITION ADVOCATE (PACA) > $900,000 - $20,000,000

I have reviewed and approve this justification.

HEAD OF CONTRACTING ACTIVITY (HCA) > $20,000,000 - $90,000,000

I have reviewed and approve this justification.

SENIOR PROCUREMENT EXECUTIVE (SPE) > $90,000,000

I have reviewed and approve this justification.

DREW WOLF

Digitally signed by DREW WOLF Date: 2026.10.22 08:03:17 -04'00'

ELVIS TAYLOR Digitally signed by ELVIS TAYLOR Date: 2026.10.22 15:02:35 -04'00'