CONTRACT SPECIFICATIONS

FOR

STREET LIGHTING MAINTENANCE AND REPAIR

MAJOR ROADWAY LIGHTING

TWO-YEAR CONTRACT

2026-2028

JEFFERSON PARISH DEPARTMENT OF ENGINEERING

BID EVENT NUMBER: 132

PREPARED BY:

JEFFERSON PARISH DEPARTMENT OF ENGINEERING

1221 ELMWOOD PARK BLVD. SUITE 802

JEFFERSON, LA 70123

TABLE OF CONTENTS

PAGE 2: TABLE OF CONTENTS

PAGE 3: PRE-BID CONFERENCE, LICENSE REQUIREMENTS,

BONDS

SECTION A, PAGE 3-4: STATEMENT OF PURPOSE

SECTION B, PAGE 4: BACKGROUND INFORMATION

SECTION C, PAGE 4-6: SCOPE, QUALITY OF WORK, GUARANTEE

SECTION D, PAGE 6: CONTRACT TERM

SECTION E, PAGE 6-7: DOCUMENTATION

SECTION F, PAGE 8: GENERAL SCOPE OF WORK

SECTION G, PAGE 8-21: REPAIR AND MAINTENANCE STANDARDS AND

SPECIFICATIONS

SECTION H, PAGE 21-24: SPECIAL WORK ORDERS

SECTION I, PAGE 24-26 SERVICE AND REPORTING REQUIREMENTS

SECTION J, PAGE 26-28: SCHEDULE OF FEES, PAYMENTS, AND PENALTIES

SECTION K, PAGE 28: HURRICANE PLAN

SECTION L, PAGE 29-35: STANDARD MATERIAL LISTING

SECTION M, PAGE 33-35: DEFINITIONS

SECTION N, PAGE 36: LIST OF MAJOR ROADWAYS

ATTACHMENT 1: LIGHTING INVENTORY

ATTACHEMNT 2: ARTICLES OF DESCRIPTION

ATTACHMENT 3: PARTS LIST

TWO (2) YEAR CONTRACT FOR STREET LIGHTING MAINTENANCE AND REPAIR OF

EXISTING AND NEW STREET LIGHT INSTALLATIONS ON MAJOR ROADWAYS

2026 – 2028

NON- MANDATORY PRE-BID CONFERENCE

Non-Mandatory Pre-Bid Conference will be held at 9:00 am on September 18, 2026 at the General Government Building, located at 200 Derbigny Street, suite 4400 Purchasing, Gretna, La 70053. All bidders are welcome to attend the pre-bid conference and will be required to sign in as evidence of attendance.

LICENSE REQUIREMENTS

1. A Louisiana State Commercial Contractor’s License in ELECTRICAL.

The above LA State Contractor’s License will be required in accordance with LSA R.S. 37-2150 et. seq.

and the license number must be entered in the appropriate field in the Electronic Procurement system. Failure to comply shall cause the bid to be rejected.

2. A Jefferson Parish Electrical Class “A” Contractor’s license.

Bidders must submit a copy of their Jefferson Parish Electrical Class “A” Contractor’s license with their bid submission. Failure to submit with your bid shall result in a bid rejection. Any Supervisor assigned to manage, coordinate or supervise the work assigned on any Jefferson Parish work site for the Division of Street Lighting shall possess a Jefferson Parish Class “A” Electrician License.

BONDS

1. A 5% surety bond is required with the bid submission.

2. A Performance Bond in 50% of the contract amount is due at the signing of the formal contract.

3. A Payment Bond in 50% of the contract amount is due at the signing of the formal contract.

SECTION A – STATEMENT OF PURPOSE

The Parish of Jefferson is requesting bids for the repair and maintenance of Jefferson Parish’s Major Roadways lighting system for the Eastbank and Westbank of Jefferson Parish as well as for other electrical installations and repairs on a Parish-wide basis. This will allow the Parish to secure a licensed and qualified repair and maintenance Electrical Contractor for the Major Roadways lighting system and other electrical needs throughout the Parish identified in the attached documents.

In an attempt to ensure the maximum effectiveness of the Major Roadways lighting system at the minimum cost, the Parish of Jefferson is soliciting bids from all interested licensed and qualified Contractors. The selected Contractor shall provide all labor, materials, and equipment for the repair and maintenance of the Major Roadways lighting system and new installations.

Materials shall be provided by the Contractor unless otherwise stated in the attached contract documents. An inventory of any Parish-owned materials shall be maintained by the Contractor and confirmed on a monthly basis. The Bid shall include provisions for regular repair and maintenance of the Jefferson Parish Major Roadways Lighting System as described in Section G of the attached documents, as well as preventive maintenance which shall include the re-lamping of specific Major Roadways, and the rebuilding of underground conduit and wire where such wiring has deteriorated beyond repair. Additionally, the bid may provide for the installation of new systems when approved by the Director of the Department of Engineering or his designated representative.

SECTION B – BACKGROUND INFORMATION

Jefferson Parish’s Major Roadways lighting system consists of approximately 3947 streetlights of which the Contractor shall be responsible for those owned by Jefferson Parish (see List of Major Roadways Section -M). An amount of approximately 3947 unmetered streetlights, including approximately 85 metered lights (LED, Induction, Metal Halide and HPS), and accompanying underground conduit, wiring, and service points (feed points). Also, of the 3947 Parish Owned streetlights there are approximately 3000 LED Major Roadway lights, and 320 Solar LED lights, see the Lighting Inventory Major Roadways.

SECTION C – SCOPE, QUALITY OF WORK, GUARANTEE

1. System Sites

The Jefferson Parish Major Roadways lighting system equipment is located throughout the Eastbank and the Westbank of Jefferson Parish and includes service connections points, controllers, underground conduit, wiring, foundations, and poles (with accompanying materials as specified).

NOTE: As-built Drawings, Plans and Specifications shall be available to the contractor on an as needed basis. Any changes or modifications to the system(s) drawings shall require inspections, documentation and returned the Street Lighting Division.

2. Examination before Bid.

At the time of submitting a Bid, each Contractor shall be presumed to have inspected the Parish-owned Major Roadway streetlight system to be informed of existing conditions, and to have read thoroughly and be familiar with the specifications and requirements so that the Contractor fully understands the scope and all requirements, limitations, restrictions and coordination of the work.

It is expected that the bidders are aware of the number of Parish-owned poles, the general locations of the poles; the type of poles and an inventory of types of poles and fixtures (See

Section L Pages 29-33), Appendix-1 Streetlight Inventory, Appendix-2 Articles of Description, as well as Appendix-3 Parts List. The failure or omission of any Contractor to examine any form, instrument or document, or the existing condition of the Major Roadway lighting system shall in no way relieve any Contractor from any obligation in respect to its Bid. Each Contractor shall include in its respective Bid a sum sufficient to cover the cost of all items with mark-ups, overhead, equipment, material, tools and labor required to maintain the Major Roadway lighting system in accordance with the standards and specifications set forth herein and in the resultant contract, if any.

3. Scope, Quality of Work, Guarantee

The Contractor shall furnish all labor, tools, materials, and equipment necessary to perform and complete the work called for in the specifications, plans, or other instructions referred to in the resultant contract unless otherwise specified in Section G of the attached documents. All work shall be done in a quality manner by workers skilled in their respective trades. It is required that each work crew has at least one (1) Jefferson Parish-licensed electrician (Class C maintenance or higher) who shall monitor/supervise ongoing work locations. Verification shall be furnished to Jefferson Parish Engineering Department upon request. A certificate or other proof of licensing shall be provided to the Jefferson Parish Street Lighting Division for each licensed electrician to be employed for work covered by this contract and each “Special Work Order”. Jefferson Parish will accept Louisiana Electrical License and Jefferson Parish Electrical Class “A” license or a Jefferson Parish Licensed Electrical Supervisor, which shall be sufficient to cover skilled workers on crews or project site.

Any qualifying Contractor shall be required to hold both a Louisiana Electrical license and a Jefferson Parish Electrical Class “A” Contractors license.

All work shall be performed by employees of the contractor. Subcontractors may be employed for specific tasks such as road boring and concrete work. Such subcontractors shall be coordinated with the Street Lighting Division and approved by the Director of the Department of Engineering, or his designated representative prior to any such work being assigned by the Contractor. Assignment of basic electrical maintenance work shall not be permitted unless approved in writing by the Division of Street Lighting. The work shall be completed within the time stated in the contract, but the Contractor shall not be liable for delays due to causes beyond its reasonable control, all of which must be properly documented to be considered. The Contractor shall comply with the Parish’s performance schedule unless the Parish formally declares and approves an extended time interval for work completion and system acceptance.

The Contractor shall be responsible for the immediate repair or replacement, at its expense, of any defective equipment or materials furnished by the Contractor in the duration of this contract (24 Months). In the event an existing underground conduit for drainage, water, sewer, cable TV, telephone, gas or fiber optic equipment that has been properly identified, is damaged by the Contractor, the Contractor shall be responsible for repairs at his expense.

4. Performance Bond and a Labor and Material Payment Bond

A 5% Electronic Surety Bond is required with bid submission. Simultaneously with its delivery of the executed Contract, the Contractor shall be required to deliver to Jefferson Parish, a Performance Bond and a Labor and Material Payment Bond fully executed by the surety in the amount equal to 50% of the contract price. (See the section Bonds). These are two separate bonds.

SECTION D – CONTRACT TERM

The contract shall be effective for a period of two years.

SECTION E – DOCUMENTATION

1. Documents and Exhibits

a. The Parish of Jefferson reserves the right to determine whether a Contractor is responsible and has the ability and resources to perform the requirements of the contract in full, including compliance with all specifications.

b. The Bidder’s current or planned service capability as related to satisfying the requirements of this document may be requested. This includes but is not limited to:

previous Major Roadway lighting contracts which included the repair or replacement of underground systems, the installation of new Major Roadway lighting systems, or previous roadway lighting and maintenance experience which included repair and/or replacement of underground systems.

c. The Bidder may add or include other pertinent information, not specifically requested, which they feel may serve to substantiate the Bidder’s capabilities or the Bidder’s ability to fulfill the obligations imposed. Jefferson Parish reserves the right to request additional information from any Bidder to satisfy any responsibility requirements.

d. Insurance – Contractor shall furnish Jefferson Parish Government with certificates of insurance evidencing the coverage and conditions required by this agreement, and such certificates shall comply with the Jefferson Parish Government Standard Insurance Requirements, per Resolution No. 136353 as applicable. Commencement of project/work without the required certificates of insurance, or without compliance with any other provision of this agreement, shall not constitute a waiver by Government of any rights to this agreement.

2. Additions, Deletions and Alternatives

a. Jefferson Parish reserves the right to make nominal quantitative and qualitative changes on an as needed basis in the requirements set forth in this Bid Request. Appendix # 1, 2, 3 are an Inventory of Major Roadway lights, Articles of Description for Major Roadways, and Major Roadways Parts List in Jefferson Parish. However, Jefferson Parish may install lighting on new Major Roadways, or may upgrade existing Parish-owned to decorative Parish-owned systems. Any additional lights shall be absorbed into the system, should Jefferson Parish convert a system or retrofit part of a system to LED, Induction, etc., or in the event of a knocked down, damaged or vandalized pole, Jefferson Parish shall furnish a replacement pole/fixture or by way of contractor re-imbursement. However, if any repairs are deemed major, the Street Lighting Division may consider this repair as a Special Work Order.

b. The materials, products, and equipment described in this Bid Request establish a standard of required function, appearance, and quality to be met by the specified material or product and by any proposed substitution. Any substitutions shall be approved by Jefferson Parish.

c. Bidders desiring to substitute items for products not specified, and which they believe to be equivalent in kind, maintenance, quality, function, inventory and appearance/aesthetics, shall submit their requests with complete specifications, drawings, performance certification, tests, warranty and any other pertinent supporting to the Division of Street Lighting. Such supporting data shall include samples, when so requested. No substitutions shall be approved without a sample being submitted and/or visually inspected by the Division of Streetlighting.

Data shall also include citation of several situations wherein the proposed substitute material or product has been successfully used. Any proposed substitute item shall comply in all respects with the manufacturer’s specifications. If required by Jefferson Parish as a condition of accepting the proposed substitute, Bidder shall furnish special guarantees warranting the qualities of the substituted item as required. Jefferson Parish reserves the right to reject substitutions that will compromise the maintenance, quality, function, inventory, warranty and appearance/aesthetics of the system. Bidders shall recognize that the function, performance, capacity, accessories, and utility service requirements are based upon the equipment referenced in the specifications and that:

1. If a substitute product varies in this respect and is approved, the Bidder shall be notified of such approval by Jefferson Parish.

2. Approval of substitute(s), if and when given, does not relieve the Contractor, the material/product supplier or the manufacturer from any responsibility in the performance of said substitute. It shall be the responsibility of the Contractor that the material/product installed shall serve the functions and intent of all drawings and specification requirements.

3. Delays in delivery of substituted items shall not be cause for change of installation or construction schedule or stipulated contract completion unless specifically granted by the Director of the Department of Engineering or his designated representative.

4. Delay in submittal of proposed substitute items, as noted in schedule above, or items submitted with inadequate data shall be subject to rejection without review. No Fixture submittal shall be approved without the inspection and physical review of the requested product.

SECTION F – GENERAL SCOPE OF WORK

The work performed under this contract shall consist of providing the following maintenance and repair for all Parish-owned Major Roadway lighting systems on the Eastbank and the Westbank of Jefferson Parish (see List of Major Roadways Section - M). Maintenance services shall include 2 Bucket Trucks, 2 daily crews Minimum (crew shall consist of 1 Electrician) as specified in Section H, Item 1 – Work Hours, as well as all labor, supervision, tools, equipment, materials, overhead, insurance, and administration necessary to provide the services described in these specifications unless specifically excluded in Section G. The Contractor shall also be responsible for the initial investigation of all HPS, LED, Metal Halide, Induction and/or Solar lighting.

The specific scope, terms, and conditions of the foregoing work are set forth in Section G.

SECTION G – REPAIR AND MAINTENANCE STANDARDS AND SPECIFICATIONS

1. General

a. The Street Lighting Division reserves the right to determine the order in which the work orders are scheduled. Regular Maintenance Work Orders will be issued as per roadway and/or “Spot Outage” location.

b. The Street Lighting Division reserves the right to approve manufacturers and specifications of all materials and equipment used, including lamps and photoelectric cells, as well as all Solar, HPS/Metal Halide and LED fixtures/lighting, see Section E, 2- a, b, and c- items 1 thru 4 for any substitutions.

c. Roadway classifications shall be as defined in the Illuminating Engineering Society Recommended Practice for Roadway Lighting (ANSI/IES RP-8-14) or as directed by Jefferson Parish Department of Engineering, Division of Street Lighting.

d. Disposal of spent or damaged system components shall be the sole responsibility of the Contractor.

e. Recycling of used materials shall comply with all EPA guidelines regarding the disposal of hazardous materials, particularly with the disposal of HPS, Mercury Vapor, Metal Halide and Solar lamps/fixtures.

2. Requirements and Specifications of Regular Maintenance Work Orders

The following requirements, specifications and investigations for repairs shall be performed by the Contractor as part of Regular Maintenance of the Roadway Lighting system, with cost included in the unit price of Items No. 0010 and items 0240 thru 0280

Regular Maintenance Spot Outage Work Order.

Contractor shall be available to schedule and begin work within 5 to 10 days of contract execution with Lane closure, if required, labor, materials and equipment to undertake the repair and maintenance work order requirements from the date of work order issue.

Line Item 0010 Work Order shall be issued on a “Per-Roadway basis” for initial investigation of “Major or Multiple” outages ONLY to include, Power failures/Circuit Failures/ Outages caused by Breaker tripped, blown fuses, Bad Contactors/Relays at controllers, shorted circuits or loose connections shall be included in the Primary investigation of the outage, Line Item 0010 in the Articles of Description. Infrastructure or System damage and/or major repairs shall be by Special Work Order.

Additional Spot Outage work/repairs, Fixture, Photocell, Fuses/Fuse Holder, wiring change, may/shall be assigned once Streetlighting power is restored and working, see Articles of Description Items for Labor and Materials and shall be billed at “Line-Item cost only”.

Items of the Articles of Description shall be billed via Special Work Orders.

Items included in Section 2, a thru j below shall be considered “Spot Outages”, regular repairs and maintenance work orders with all cost for a “Repair/Re-lamp, Photocell or Fuse change, Per Each Pole”. Individual repairs and maintenance work shall be included in “Spot outage” and billed for Items No. 0240 thru Item 0280 Maintenance Work Order.

For multiple part change use corresponding Line Items for billing. All completed Work Orders shall include the pole number, GPS location or address of the repair, “No exceptions”. Three (3) or more consecutive outages shall be considered for a Group Re-lamp, and or LED Retrofit.

a. Spot outages, or single light outages, or bad fixtures, which may include High Pressure Sodium, Metal Halide, Induction, LED and Solar as reported by citizens, Entergy, or others shall be investigated/repaired by the Contractor according to the service schedule in Section F, G, H and I. The Contractor shall include all cost, labor, tools and equipment, and other material costs associated with the repair or replacement, to include: ballasts, LED drivers, transformers, luminaries, lamps, LED Lamp (COBBS), hand hole covers, globes, photoelectric controls, brackets, conduit, conductors, fuses, fuse holders, fuse boots, 3M underground splice kits (shrink tubes and compression butt splices may be used in readily accessible areas such as Hand Holes, Bases, E-boxes, Junction boxes, and in areas associated with the repair or replacement. (See Description of Articles). These Items shall be included in line-item quote.

ALL labor, tools equipment and materials shall be the responsibility of the contractor as a normal “bad head” repair /spot outage replacement as part of the contract Item 0240 thru 0280 “Per Each Unit” cost. As stated in this contract, LED replacement lamps (COBBS) can be used for ballast by-pass and Lamp replacement with Warranty/Guarantee, and shall be allowed in comparable Wattage/Lumen rating, and 4 K color rating. For All LED Fixtures warranted/ non-warranted, the contractor shall be responsible to identify if the fixture is defective and/or can the driver be replaced to restore the operation. If it is determined that the fixture is defective, Jefferson Parish shall provide a replacement fixture or the contractor shall purchase said fixture and be reimbursed as per the Articles of Description.

NOTE: It shall be the responsibility of the Contractor/Electrician/Technician when replacing/retrofitting fixtures, parts, etc.; to date, mark and/or record the date on the fixture/fixture housing (VIA permanent marker/tag/decal) for replacement and warranty purposes.

Defective fixture shall be returned to Jefferson Parish in a timely manner however this does NOT apply to fixtures in Section G – 3, below, i.e.-items bought/furnished in the duration of this contract, warranted by the contractor.

NOTE: There were approximately 3000 Commercial (Cobra type 250 Watt HPS) retrofitted to 200-watt LED, some have a 5 and 10 yr. warranty. Other Roadways have been converted to LED in recent years, see Lighting Inventory – Appendix 2 and may or may not be under warranty. See Section G, 2, j below for warranty instructions.

b. Circuit faults - Identify Circuit faults that require replacement or repair of underground lines or lines contained in conduit, or direct buried, including cut wire/cables. In the event of a shorted ballast or part in the fixture or pole, a ballast by-pass may be applied and a LED lamp (COBB) as stated above can be used (if possible) and utilized as ballast/ballast kit and Lamp replacement. Should any additional repairs be needed, pole shall be disconnected from the circuit allowing the circuitry to continue to be energized for the operation of the remainder of the lights on said circuit until repairs can be made. All replacement of poles or foundation repair/replacement shall be issued on an “as needed basis” or Special Work Order, and verified by the Division of Street Lighting. Exceptions to this requirement are contained in Special Work Orders (See Section H).

c. Bad Contactor/relay controller boxes which are central service points/controller boxes for any Roadway shall be repaired/replaced when necessary and billed under a “Special Work Order”. All identification information, Controller, contactor or circuit number, breaker number shall be recorded on the work order.

d. All High Mast Lighting on I-10, Veterans, and Earhart Blvd’s repairs and the changing of lamps on high mast fixtures unless specifically exempt as stated in Section G, 4 & 5. All I- 10 High Mast and Low Mast repairs shall be billed under a “Special Work Order”, as well as Veterans and Earhart Blvd High Mast.

e. The regular and routine maintenance of all Standard & Decorative Commercial Major Roadway poles, Aluminum, Steel and/or Concrete, arms & fixtures HPS, MH, LED, Solar or Induction.

f. Locating and/or marking underground cables. Jefferson Parish is NOT on Louisiana One Call, Jefferson Parish must be contacted for all Parish owned utilities, roadway lighting, water, sewerage, drainage, etc., and shall be billed and included under line item 0107 for locating and marking. Line Item 0010 shall not be used in conjunction with this Line Item.

g. Tree trimming – Minor tree trimming shall be authorized only as required to make a safe operating system. Only limbs that are under 2” in diameter shall be trimmed away from the light to ensure the light will shine on the street. Prior to working in any areas requiring more than minor tree trimming, or for the repair of underground circuits which may cause damage to trees, the Contractor shall contact the Street Lighting Division and the Jefferson Parish Arborist, prior to any tree trimming.

h. Underground, overhead or in conduit circuit repairs – Contractor shall maintain, repair, and replace underground street light circuits, and any portion of the entire circuit to correct Major Roadway light outages. All repairs shall be of a permanent nature and inspected by the Division of Streetlighting before concealed/buried except as specifically allowed in Section H. Reasonable effort shall be taken to protect pedestrians and vehicular traffic from all contact regarding excavations. The contractor shall be responsible for the initial investigation/troubleshooting of any overhead/underground circuitry/wiring. Any controller breaker, fuse replacement or relay/contactor reset shall be covered under a Line Item 0010 Repair and Maintenance Work Order. Restoration of service shall be made as soon as reasonably possible, major repairs shall be repaired as a “Special Work Order”. As used in this section and throughout this contract, the term underground, overhead or in conduit for Major Roadway light circuits shall mean such circuits that are owned by Jefferson Parish. When permanent repairs are made, the excavation shall be filled and the original surface condition shall be restored.

NOTE:

Daily Lane closures on all Major Roadways will require approval from the Division of Street Lighting as well as DOTD District 02 on State owned Roadways, that the standard roadway lane closure procedures are met; i.e.-arrow board, cones etc. Communications and closures shall be strictly adhered to for all maintenance and repairs. Weekend or night work may be required, the shoulder lane may be used for portions of the Roadway between the hours of 9am to 3pm, however arrow board and cones will still be necessary for proper lane closures. THE STREET LIGHTING DIVISION SHALL BE NOTIFIED AND

INSPECT ANY AND ALL UNDERGROUND WORK BEFORE BEING CONCEALED.

i. The replacement ordering of all commercial or decorative poles, fixtures and shades: The successful bidder and after contract execution, shall have a “Grace Period” of 10 working days and be required to discuss/meet with the Street Lighting Department Manager for the ordering and replacement for Poles and materials and/ or submit a copy of an order/invoice to the Street Lighting Division with delivery time/date for approval on Section G, 3 below. All orders and or partial orders shall be approved by the Director of Engineering or her designated representative.

j. The repair/troubleshooting, replacement and purchase of LED, Induction and Solar type fixtures, drivers, parts, etc., shall be investigated as “spot outages” and addressed as specified in Section G, 2, a, or as under warranty. If the fixture cannot be repaired by replacement Parts, the contractor shall notify/confirm with the parish and bill by receipt or invoice from the supplier/manufacturer, if any. However, if the fixture is found to be defective and/or beyond repair and not under warranty, Jefferson Parish shall supply new fixture, i.e., warehouse stock or contractor reimbursement. The defective fixture shall be returned to Jefferson Parish in a timely manner. ALL labor, materials and subsequent items shall be the responsibility of the contractor as a normal “bad head” or “Spot Outage” replacement as part of the contract bid, this replacement is not covered under Section G – 3 below.

k. Miscellaneous Services

i. Contractor shall be required to pick up and temporarily store poles, bases, luminaries, and related material removed for Capital projects, per Section H, and Section I, and billed under Line Item 0220, Pole pick-up/removal.

ii. Contractor shall be required to dispose of damaged poles, bases, luminaries, and related hardware at no charge to Jefferson Parish.

Items included in Section G, 2, a thru k above shall be considered regular maintenance “Spot Outage” work orders with a unit cost for an individual maintenance repair work included in Items 0240 thru 0280, unless otherwise noted, which shall be paid at the unit bid price.

Line-Item No. 0180 Boring, shall include costs for all labor, materials, equipment, supervision, profit and overhead necessary to perform the work.

3. INVENTORY, ASSOCIATED TYPE, GUIDELINES AND DESCRIPTION

The contractor shall be required for the purchase, storage and delivery of Standard and/or Decorative Poles (if needed), Fixtures, Arms and Bases which shall be included in the cost as outlined in Section H and billed under a “Special Work Order”. Multiple Roadways may be included in one cost or Pole order depending on pole sizes. All labor, equipment, Delivery, Administrative and incidentals necessary to install the following items (a – k) shall be included in the cost or unit price and Lump Sum payment under an “as-needed basis”, see Section H, 1 - a & b.

a. The Investigations and/or Repair of Major Roadway or Commercial Roadway Fixtures including Lamps, Bulbs, Ballast, Fuses, PE, etc.; Cobra, Box Style/Mongoose, for wattages of 50 watt to 100watt HPS, Metal Halide damaged, vandalized and/or missing, or any combination thereof for the term of this contract, and shall be investigated and/or repaired under Items No. 0010 and 0240 thru 0280, Repairs and “Spot Outage” Maintenance Work Order. (See Standard Material List Section L Pages 29-35, as well as Labor and Materials and the Articles of Description. In the event of Lamps, Ballast, etc.;

not being available in HPS/MH and/or Induction, etc.; LED Lamp (cobb) type shall be allowed for by-pass and Ballast replacement and included in Line Items 0990 thru 1020.

All specifications must be equal to existing lamp, Lumens, Wattage, color scheme 3K or 4K shall be equaled with IES File submitted with Warranty and Guarantee, and approved by the Division of Streetlighting. Should the Fixture require changing, Jefferson Parish will supply the fixture or the contractor shall supply the approved Fixture and Jefferson Parish will pay the contractor the Line-Item cost only. The Contractor shall still be responsible for labor and equipment as well as all other material costs as a normal bad head/fixture change. Before any repairs/changes are made, Jefferson Parish shall approve any retrofits/replacements as per the “or equal” substitute item, See Section E, Item 2, a, b, and c above.

NOTE: During the previous contract term approximately 50 Standard major/commercial roadway poles were knocked down and either needed to be replaced.

b. The Investigations and/or Repair of Major Roadway or Commercial Roadway Fixtures including Lamps, Bulbs, Ballast, Fuses, PE, etc.; Cobra, Box Style/Mongoose, for 150 to 250watt HPS, Metal Halide damaged, vandalized and/or missing, or any combination thereof for the term of this contract, shall be investigated and/or repaired under Items 0010 and 0240 thru 0280, Repairs and “Spot Outage” Maintenance Work Order. (See Standard Material List Section L Pages 29-35, as well as Labor and Materials and the Articles of Description. In the event of Lamps, Ballast, etc.; not being available in HPS/MH and/or LED/Induction, etc.; LED Lamp (cobb) type shall be allowed for by-pass and Ballast replacement and included in Line Items 0990 thru 1020. All specifications must be equal to existing lamp, Lumens, Wattage, color scheme 3K or 4K shall be equaled with IES File submitted with Warranty and Guarantee, and approved by the Division of Streetlighting.

Should the Fixture require changing, the contractor will supply the approved Fixture and Jefferson Parish will pay the contractor the Line-Item cost only. The Contractor shall still be responsible for labor and equipment as well as all other material costs as a normal bad head change. Before any repairs/changes are made, Jefferson Parish shall approve any retrofits/replacements as per the “or equal” substitute item, See Section E, Item 2, a, b, and c above.

c. The Investigations and/or Repair of Major Roadway or Commercial Roadway Fixtures including Lamps, Bulbs, Ballast, Fuses, PE, etc.; Cobra, Box Style/Mongoose, for 250 to 400watt HPS, Metal Halide damaged, vandalized and/or missing, or any combination thereof for the term of this contract, shall be investigated and/or repaired under Item No.

0010 and 0240 thru 0280. Repairs and Maintenance Work Order. (See Standard Material List Section L Pages 29-35, as well as Labor and the Materials Articles of Description. In the event of Lamps, Ballast, etc.; not being available in HPS/MH and/or LED/Induction, etc.; LED Lamp (cobb) type shall be allowed for by-pass and Ballast replacement and included in Line Items. All specifications must be equal to existing lamp, Lumens, Wattage, color scheme 3K or 4K shall be equaled with IES File submitted with Warranty and Guarantee, and approved by the Division of Streetlighting. Should the Fixture require changing, the contractor will supply the approved Fixture and Jefferson Parish will pay the contractor the Line-Item cost only. The Contractor shall still be responsible for labor and equipment as well as all other material costs as a normal bad head change.

Before any repairs/changes are made, Jefferson Parish shall approve any retrofits/replacements as per the “or equal” substitute item, See Section E, Item 2, a, b, and c above.

d. The repair/troubleshooting of “Spot Outages”, replacement and purchase of warranted/unwarranted LED, Solar or Induction fixtures, drivers, parts, etc. shall be investigated and/or repaired under this contract as stated in Section G-2, j and addressed under warranty. However, should the fixture be found defective, and under warranty, Jefferson Parish shall investigate and/or supply a new fixture. The defective fixture shall be returned to Jefferson Parish in a timely manner. Unwarranted Fixtures shall be replaced by the contractor and subject to Section G, 3, a, b and c above. ALL labor shall be the responsibility of the contractor as a normal “bad head/fixture” and Line-Item replacement as part of the contract bid.

e. The purchase and reinstallation of Major Roadway Commercial-Cobra lenses, shades/globes, any combination there-of, after which the Parish shall be responsible for the cost of the lens, shade/globe only Line Item 53. All labor, equipment, and other material costs associated with the repair or replacement shall be billed as per the Articles of Description.

f. The purchase and reinstallation of hand-hole covers under initial work order issued and shall be invoiced from Line Item 0560 of the Articles of Description. All labor, equipment, and other material costs associated with the repair included with replacement as per the Articles of Description.

g. Missing, damaged or broken hand-hole covers shall be replaced with properly fitting covers as per Line Item 56. Taping is NOT allowed.

Line Items and re-imbursement – Missing Poles or Knocked down Poles

NOTE: Missing Poles and/or Knocked Down pole replacement shall be issued as a Special Work Order and an “as needed basis”. It shall be required to submit a job/cost estimate, and itemized unit price as per Section H, “Special Work Orders”: Special Work Orders shall NOT include nor be included in Line Item 0010.

See Section H and I, see Item 0220 for pole pickup and knockdowns.

Standard Commercial and Major Roadway Pole Replacement and Installation:

The cost for the purchase, as well as storage and delivery of Standard Poles, Arms and Base shall be included in the appropriate Line Items as outlined below. For all Installations, all labor, equipment and incidental/miscellaneous materials necessary to install the following items shall be included in the Job Cost Estimate price, as per Section H, “Special Work Orders”.

Decorative Commercial and Major Roadway Pole Replacement and Installation:

All Decorative Major Roadway pole replacements shall be issued by Special Work Order Only and a required “Not to Exceed cost Estimate” must be submitted before NTP and work order issued! See Section H.

NOTE: During the 2020-2022 contract term approximately 50 Standard major/commercial roadway poles were knocked down and/or need to be replaced.

h. The contractor shall be required to purchase and install Fifty (50) Standard Commercial & Major Roadway Aluminum poles, arms and base packages, LED or Solar Fixtures that are missing and/or knock down and as part of the regular maintenance in the 2-year contract term. Quantities and sizes shall be issued/determined by Jefferson Parish. Additionally, these shall be considered a Lump Sum Re-imbursement as per Item k below and shall be stored at the contractors’ facility. Any unused quantities shall become property of Jefferson Parish as Inventory. The Contract price for this item shall include all costs associated with Standard Commercial & Major Roadway Aluminum, Steel or Concrete poles including arms and bases. All re-installation labor, materials and equipment shall be included in the Job Cost Estimate. Items in the Standard Materials List Section L, shall be the contractor’s responsibility and included in the Job Cost Estimate. Jefferson Parish also reserves the right for any substitutions for any pole and fixture for any roadway included in Section G-2 & 3 as well as any other Commercial & Major Roadway installations in Jefferson Parish. Should additional foundation replacement/repairs be needed, they shall be addressed by the Division of Streetlighting, the Director of Engineering for the additional work/cost, etc., and the work covered under this item shall be issued as a “Special Work Order”.

i. The contractor shall be required to purchase and deliver a minimum of twenty-five (25)

Decorative Commercial & Major Roadway poles, fixtures, etc.; LED or Solar Fixtures that are presently missing, vandalized or knock down to include pole, arms and base on various roadways but not limited to other installations in Jefferson Parish. Items, Quantities and sizes shall be issued/determined by Jefferson Parish. Additionally, these shall be considered a Lump Sum Re-imbursement as per Item k below. These Items shall be delivered to the Jefferson Parish warehouse. The Contract price for this item shall include all costs associated with Decorative Commercial & Major Roadway Aluminum, Steel or Concrete poles. Arms, bases and fixtures shall be ordered and billed under designated items in the Articles of Description. All re-installation materials and equipment shall be based on Standard Materials List and included in the Job Cost Estimate. Items in the Standard Materials Listings Section – L, shall be the contractor’s responsibility and included in this Estimate. Jefferson Parish also reserves the right for any substitutions for any pole and fixture for any roadway included in Section G, 2 and G, 3 as well as any other decorative installations in Jefferson Parish. Should additional foundation replacement/repairs be needed, they shall be addressed by the Division of Streetlighting, the Director of Engineering for the additional work/cost, etc. The work covered under this item shall be issued as a “Special Work Order”.

j. The contractor shall be required to purchase and deliver Fifty (50) Standard Cobra type

Commercial/Major Roadway LED and Or Solar Fixtures, arms, scrolls, etc., that are presently missing, knocked down or vandalized on various roadways but not limited to other installations in Jefferson Parish: Items, Quantities and sizes shall be issued by Jefferson Parish and delivered to the Jefferson Parish warehouse as inventory, and shall be issued as a “Special Work Order” as part of this contract and Lump Sum re-imbursement. Any unused quantities shall become property of Jefferson Parish Inventory.

Lumens shall be specified accordingly; any substitutions shall be approved by the Division of Streetlighting. Jefferson Parish shall supply the fixture or the Contractor shall charge Jefferson Parish the cost to supply the fixture, and billed as per section H. However, the Contractor shall still be responsible for labor, equipment and materials (as in Standard materials list Section - L) and Line Item 28 - Fixture change for re-installation. The replacement fixture, drivers, all parts, etc.; shall be approved by Jefferson Parish before installation. ALL labor shall be the responsibility of the contractor as a normal bad head/fixture replacement as part of the contract bid.

k. The ordering and delivery of all commercial or decorative poles, fixtures and packages: The successful bidder and after contract execution shall have a “Grace Period” of 10 days and be required to discuss/meet with the Street Lighting Department Manager for priority/preference for the ordering of poles and materials, and/or for submitting a copy of an order/invoice to the Street Lighting Division with delivery time/date for approval on Section G-3, a thru f, AND h thru j, and shall be considered as a Lump Sum Re-imbursement.

All partial orders shall be approved by the Director of Engineering or his designated representative. Any penalties associated shall be at the discretion of the Department of Engineering, Street Lighting Division.

NOTE: Item h. thru j. above are Line Items for re-imbursement as per Section H, a thru e.

4. Regular Emergency Work Orders

Regular Emergency Work Orders are those which shall be undertaken immediately and completed during the standard workday as established by mutual consent of the Parish and the Contractor and utilizing no overtime. These include, but are not limited to: cut cables, downed poles, falling fixtures, exposed wires, or other situations which may endanger the public if not immediately addressed. The contractor shall be responsible for Emergency situations for Capital projects that require any streetlighting investigations on Major Roadways and billed under Line Item 0010. Should the initial investigation require extensive repairs a Special Work Order shall be issued and billed under the Articles of Description.

5. Group Re-Lamp/Retrofit Replacement Procedures – See Bid Item No. 23

In the event of 3 or more consecutive outages on a Major Roadway, the issuance of a Group Retrofit work order for that certain portion of Major Roadways may/shall be issued, the Contractor shall Retrofit each HPS, MH or Mercury Vapor fixture in that Controller or Controller circuit system as per the instructions and location on the Work Order. In order to ensure that Mercury Vapor, Metal Halide, and/or High-Pressure Sodium lamps are replaced as well as LED (COBB) equivalent lamps, may be used for multiple outages, three (3) or more consecutive outages on a roadway system controller/circuit may/shall be considered a Group Re-lamp/Retrofit and shall be billed as such. “Spot outages” throughout one Major Roadway system shall be considered regular maintenance. The Group Re- Lamps/Retrofit shall be billed under the Articles of Description Line Item 0230 as assigned by the Division of Streetlighting and shall require pole stations and/or numbers, addresses or GPS locations, and shall be dated as to when the Fixture was changed as per Section G, 2, a, NO exceptions. The specific responsibilities for a Group Re-lamp/Retrofit include and shall be adhered to are:

a. Group Re-Lamp/Retrofit Program shall be implemented on Major Roadways where the poles are owned and maintained by Jefferson Parish. See Section - N of the Contract Documents for List of Major Roadways. Locations shall be determined by the Division of Streetlighting.

b. The replacement of lamps and photoelectrical controls with new 120/240 Volt or 240/480 Volt LED Fixtures or LED COBB lamps and new photoelectrical controls for Three (3) or more consecutively.

c. Ensure that the photoelectrical control window on each fixture being re-lamped is not obstructed or triggered by other illumination.

d. Luminaires shall be cleaned and damaged or missing glassware shall be replaced.

e. Physical damage discovered during re-lamping shall be noted and repaired promptly.

Such damage may include, but is not limited to, broken lenses, globes, missing hand-hole covers, and bent or broken support structures. In prioritizing and scheduling repairs, the safety of the public shall be the primary concern.

f. Lamps and photoelectric controls removed from service through group Replacement shall not be reused and shall be disposed of per EPA guidelines.

g. Re-lamping and/or retrofitting in any contract term shall be at the discretion of the Street Lighting Division. Fixtures shall be semi-cutoff unless otherwise specified.

6. Pole Alignment

a. Contractor shall plumb street light standards needing minimal adjustment which will be those that require shimming, minor excavation, straightening, and sand backfill.

b. Standards shall be set within 2.5 degrees of vertical.

c. All Leaning pole request shall require inspection before work/straightening commences.

7. Service Requirements

a. Outages – All regular maintenance work orders shall require written documentation of work completed and shall be forwarded to the Jefferson Parish Street Lighting Division in a timely manner. No work orders shall be closed without this documentation. All outages shall be completed using methods and requirements of the Jefferson Parish Code of Ordinances, Electrical Code and shall conform to the National Electrical Code.

b. Pole setting procedures and leaning standards – A pole setting and leaning standard procedure shall conform to Section G, 6, b as well as the Jefferson Parish Code of Ordinances, Electrical Code, OSHA Guidelines on Major Roadway Lighting or LADOTD standards. All Leaning pole request/work orders shall require inspection and approval before work commences.

c. Downed poles – In addition to the above requirement, downed pole procedures shall include the removal of debris, and if the pole cannot immediately be repaired, the pole shall be moved to a safe location out of the immediate area so as not to obstruct vehicular or pedestrian traffic. Any exposed conductors shall be made safe and a cone shall be secured to the top of the foundation. The Street Lighting Division shall be notified in order to issue the proper work order for repair.

d. Circuit locations/fault finding shall be required for the location and determination of broken or cut cables as well as for the location of underground utilities owned by others.

e. As-built maps, cut cable repairs or splices or other underground changes, relocations, feed point relocations, etc., shall be documented and reported to the Street Lighting Division.

8. Inventory and Material Requirements

a. Contractor shall furnish all materials for the fulfillment of the Contract unless otherwise indicated in Section G, 2 & G, 3 of this Contract. Materials installed in the System shall become the property of the Parish. In addition, the Parish owns certain material which has been made available to the Contractor for the performance of the work. The Contractor shall maintain a record of Contractor-owned material and Parish-owned material.

b. Contractor shall maintain at least a one (1) month inventory at all times in its Jefferson Parish supply area, or deliverable the same day from a local vendor, of materials needed for the maintenance and repairs of any Major Roadway Lighting System including, but not limited to: ballasts, luminaries, lamps, starters, globes, photoelectric controls, conduit, conductors, fuses, fuse holders, fuse boots, 3M underground splice kits (shrink tubes and compression butt splices may be used in readily accessible areas such as E-boxes, Junction boxes and pole hand-hole areas, at the discretion of the Street Lighting Electrical Inspector), MG Squared termination kits, or approved equal, and hand-hole covers (see Standard Materials List Section - L). In the cases of rarely used items, receipt or invoice of order or reorder shall satisfy the inventory stocking requirements. Should the Parish make changes to the material specifications, the Parish shall give the Contractor sufficient notice to use the old materials in his inventory.

c. Material specifications are subject to approval by the Director of the Department of Engineering or his designated representative. The current approved materials for the items listed herein are set forth in Section G, also Standard Materials List Section - L attached hereto. The Director of the Department of Engineering or his designated representative shall approve materials used in routine work orders.

d. Used material shall NOT be allowed, except certain salvageable materials authorized by the Director or his designated representative. Lamps, electronic photo controls, and plastic refractors shall NOT be reused.

e. Refractors shall be acrylic. Polycarbonate plastic may be used upon approval from the Director in areas of high vandalization.

9. Inspections and Acceptance

a. All work shall be done in a skillful and competent manner. All electrical work shall be inspected by the Electrical Inspector for the Department of Engineering, Division of Street Lighting. An application for the electrical inspection shall be filed with the Street Lighting Division with all fees waived by that department before commencement of work or before concealment of work. Fees shall be waived for all work orders issued by the Street Lighting Division. ALL CONSTRUCTION AND UNDERGROUND REPAIRS SHALL BE

INSPECTED BY THE STREET LIGHTING DIVISION’S ELECTRICAL INSPECTOR.

b. All work shall meet Jefferson Parish Code of Ordinances, the National Electric Code specifications, and the Division of Street Lighting guidelines. The Department of Engineering, Division of Street Lighting shall authorize any specific change.

10. Safety

The Contractor shall comply with all OSHA guidelines and safety requirements including but not limited to, the use of hard hats,…