JCLM26REG0013_May_4_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) issued by the Connecticut General Assembly's Office of Legislative Management and the Legislative Commissioner's Office for the preparation of indices to the Connecticut General Statutes. The solicitation seeks proposals for producing four deliverables: the 2027 General Statutes Index, the 2028 Supplement Index, the 2029 General Statutes Index, and the 2030 Supplement Index. The scope of work includes legal indexing of codified legislation enacted during 2025-2029 legislative sessions and composition services for producing electronic pages in PDF format and database files in ASCII, Microsoft Word, and reverse/numeric formats. The solicitation opened March 30, 2026, at 3:45 p.m. EDT, with a submission deadline of April 30, 2026, at 12:00 p.m. EDT. The vendor question deadline is April 10, 2026, at 12:00 p.m. EDT. Each index is due December 8 of the respective production year, with database files due within three weeks thereafter. The contract is effective from execution through June 30, 2031, with the Connecticut General Assembly retaining the right to extend for additional terms not exceeding the original term length.

Qualified vendors must demonstrate at least ten years of successful legal indexing experience and have indexed at least five different state codes or statutes of similar complexity, with a minimum of ten full-time indexers possessing legal expertise or at least five years of statutory indexing experience. Pricing must include separate line-item charges for updating and revising services, per-page charges for electronic pages, and database file delivery in the three specified formats, with all costs comprehensive of freight, materials, labor, and transportation. Payment terms are net 45 days for standard vendors and net 25 days for Connecticut-certified small business enterprises (SBEs) and minority business enterprises (MBEs). The awarded vendor is subject to liquidated damages of $500 per calendar day for late deliveries, must guarantee virus-free deliverables, and assumes full liability for correcting errors at its own expense, including distribution of errata sheets if required. The solicitation is open to all vendors without restrictions, and no minimum or maximum order quantities are guaranteed. The estimated total contract value is not specified in the solicitation documents.