JBER BAAF Asphalt & Concrete Maintenance & Repair ITB 7.pdf

INVITATION TO BID

Project No.

State of Alaska Department of Military and Veterans Affairs Facilities Management Office PO Box 5169, JBER, Alaska 99505

Bids Due: @ 1:00 P.M. Alaska time

Bid Cover Page

, AK

THE STATE

Department of Labor and

Workforce De\'elopment

�¼LASKA

P.•) Bo, Ii I !4;, Jur·,eou /,1:.Jsk:J 998 i l - ii 49 1/,-:-rn 1: 9()7 -lt-).:�70() Fu\: Y07 .-165.278..1

GO\'FR\:OR 1\IIKF [)Lf;-..;LEAVY Department of Transportation and Public Facilities f'.0. flo, I l 2500

.!U' 1'2Clu ,,.1(1\1 (.1 9961 i -'.2500 ;,,,1i,,: ·1,V.,t(S.:l'i!_;:1 Fu,.: 907 5!36.8365

Dear ProspectiYe Contrnctor:

If you arc considering bidding on an .\laska public works project, please remember the positiYc benefits of hiring locally. Construction, maintenance, and operation of public works projects arc \'ital to the economic health of .\laska, and good paying jobs associ11ted with such projects arc important to 1\laskans throughout the state.

If �-ou wnnt to hire more :\laskan,, we're here to help. I !iring local workers is cost-effecti\'e and can benefit your business in man�· ways. The ,\laska Department of I .abor and \\'orkforce Den:lnpment's Job Center staff can connect �·ou with c1ualified, skilled ,\laskan workers through the :\laska Labor I •:xchangc (:\LEXsys) employee/ employer database. Call (907) -1-65-2712 to get connected with a .I ob Center and potential employees in your community.

\'\'ork Opportunity Tax Credits (\'\'OTC) are aYailable to employers who hire gualifie<l Ill'\\. employees who are unemployed <lisabled Yetcram, recipients of Temporary Assistance or food stamps, ex uffenders, and residents of Empowerment Zones or Renewal Communities. The \\'OTC progrnm sa\'cd employers operating in , \laska over S3.2 million last year. For information on the tax credit program call

(907) -1-65-5952 or visit the \'('OTC website, ,,w\\·.johf.ala,d;:1.11m-/,1 ntc.h1 Ill.

The Department of Transportation and Public Facilities, the Department of Labor and \\'orkforce DeHlopment, the Alaska NatiYe Coalition on Employment and Training (ANCET), and other industry training prm·idcrs work closely together to recruit women, ,\laska Nati,·cs, minorities am! \'eteram for training and job referral. \\'e can assist your business in finding gualified employees right now, as well as help �·ou institute training programs to ensure a stable and skilled workforce over the long term. There are many high school and adult training programs across the state that prepare Alaska resicknt� for con::.truction jobs and to learn a trade as a registered apprentice. Alaska has over 1,500 registered apprentices and our job centers can assist employers that want to hire apprentices. Alaska\ p1T,·ailing wage is adjusted to allow employers to pay apprentices at a reduced rate while they arc learning their trade, offsetting your costs of training the apprentice. Additionally, there are on-the-job training wage incentives available for employers that hire apprentices.

If you are a\\"ardc<l a contract, \VC will send you additional information on the business benefit oi hiring locally and how to use the free ,\laska Labor Exchange System to find c1ualific<l .-\laska residents. Your effort to hire locally is appreciated ,·cry much. \\'e ,vish you well in the upcoming construcrion season and thank you for pmting .\laskans to work.

S . ,1

, 111Cl"l't' : , f,atby Munoz, Acting Corn 1ssio )Cf

Department of Labor and \'\'orkforce De,·elopment

Ryan Anderson, P.E., Commissioner Department of Transportation and Public Facilities

TABLE OF CONTENTS

(Federal-Aid Buildings)

Form Date

25D-7 (7/18)

Bidding and Contract Requirements Section No.

Invitation 00020

Bid Notices 00100 00110

25D-3S 25D-4A

(3/19) (7/18)

00830

00835

INVITATION TO BID GENERAL REQUIREMENTS

Forms 25D-9

INFORMATION TO BIDDERS

REQUIRED DOCUMENTS

BID COVER PAGE

BID FORM

DISADVANTAGED BUSINESS ENTERPRISE 25A-325C

SUMMARY OF GOOD FAITH EFFORT DOCUMENTATION 25A-332A

PRIME CONTRACTOR’S WRITTEN DBE COMMITMENT 25A-326

25D-153 25D-155 25D-156

00129 25A-301 (12/14) 00144 25A-304 (8/01)

00312 00410 25D-14 (8/01) 00420 25D-16 (7/18) 00427 25D-61 (10/01) 00430 25D-5 (5/17) 00435 25D-6 (1/16) 00510 25D-10A (8/01) 00610 25D-13 (8/01) 00620 25D-12 (8/01) 00670 25D-8 (8/01)

00700

00760 00800

SUPPLEMENTARY REQUIREMENTS FOR

DMVA SUPPLEMENTARY CONDITIONS

STATE LABORERS' AND MECHANICS' MINIMUM RATES OF PAY

State wage rates can be obtained at http://www.labor.state.ak.us/lss/pamp600.htm. Use the State wage rates that are in effect 10 days before Bid Opening. The Department will include a paper copy of the State wage rates in the signed Contract.

FEDERAL WAGE RATES

Federal wage rates can be obtained at http://www.wdol.gov/dba.aspx#0 for the State of Alaska. Use the federal wage rates that are in effect 10 days before Bid Opening. The Department will include a paper copy of the federal wage rates in the signed Contract.

BUY AMERICAN REQUEST FOR TYPE 3 WAIVER

CONTRACT REPORT

FEDERAL EEO BID CONDITIONS

EEO-1 CERTIFICATION

BID SCHEDULE

BID BOND

BID MODIFICATION

BUY AMERICA CERTIFICATE

SUBCONTRACTOR LIST

BIDDER REGISTRATION

CONSTRUCTION CONTRACT PERFORMANCE

BOND

PAYMENT BOND

CONTRACTOR'S QUESTIONNAIRE

GENERAL CONDITIONS

25A-321A

CERTIFIED TAX DELINQUENCY 25D-159

CERTIFIED BUY AMERICA 25D-151/152

http://www.labor.state.ak.us/lss/pamp600.htm http://www.wdol.gov/dba.aspx#0

Form 25D-7 (7/18) Page 1 of 2

STATE OF ALASKA

DEPARTMENT OF MILITARY AND VETERANS AFFAIRS

INVITATION TO BID

for Construction Contract

Date

Project Name and Number The Department invites bidders to submit bids for furnishing all labor, equipment, and materials and performing all work for the project described below. The Department will only consider bids received before 1:00 PM local time (per the Department’s time source) on the _

State Funded ☐ Federal Aid ☐

Location of Project:

Contracting Officer:

Issuing Office:

The Engineer’s Estimate is

All work shall be completed in ________ Calendar Days, or by ____________________________________.

The Department will identify interim completion dates, if any, in the Special Provisions.

The apparent successful bidder must furnish a payment bond in the amount of 100% of the contract and a performance bond in the amount of 100% of the contract as security conditioned for the full, complete and faithful performance of the contract. The apparent successful bidder must execute the said contract and bonds within fifteen calendar days, or such further time as may be allowed in writing by the Contracting Officer, after receiving notification of the acceptance of their bid.

Submission of Bidding Documents

Bidders may submit bidding documents electronically via the Department’s approved online bidding service, through the mail or hand delivered. For mailed or hand delivered bids and for electronically submitted bids with a paper bid guaranty, documents shall be submitted in a sealed envelope marked as follows:

Bidding Documents for Project: ATTN:

It is incumbent upon the bidder to ensure its bid, any amendments, and/or withdrawal arrive, in its entirety, at the location and before the deadline stated above. A bidder sending a bid amendment or withdrawal via email or fax must transmit its documentation to the Department at this email address: mvafmocontracts@alaska.gov

To be responsive, a bid must include a bid BOND equal to 5% of the amount bid. (When calculating the bid amount for purposes of determining the 100% value of the bid guaranty, a bidder shall include its base bid amount, plus the amount bid for alternate and supplemental bid items, if any.)

The Department hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this Invitation, Disadvantaged Business Enterprises will be afforded full opportunity to submit bids and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.

Description of Work:

Form 25D-7 (7/18) Page 2 of 2

NOTICE TO BIDDERS

A bidder may direct questions concerning bidding procedures and requirements to:

Email: _________________________________________ Phone: _______________

Other Information:

A bidder requesting assistance in viewing the project site must make arrangements at least 48 hours in advance.

The point of contract for inquiries for this project is ____________________________________________.

Email: ___________________________________ Phone: _______________

If a bidder has any questions related to procurement, design, constructability, quantities, or other technical aspects of this project, it must direct its inquiries in writing via email with "Project Number _________________________" in the subject line to:

mvafmocontracts@alaska.gov

The Engineer’s Estimate is:

The following data may assist bidders in preparing their bid:

1. The contractor shall ensure that all necessary permits are filled out if work that involves ground disturbance occurs on Joint Base Elmendorf-Richardson:

a. A Dig Permit is required and must be submitted to the project manager before any ground disturbance occurs on JBER,

b. A Construction General Permit (CGP) is required and must be submitted to the project manager before ground disturbance equaling one (1) acre or more occurs on JBER,

c. A Storm Water Pollution Prevention Plan (SWPPP) is required and must be submitted to the project manager before ground disturbance equaling three (3) acres or more occurs on JBER.

GENERAL REQUIREMENTS

PART 1 – GENERAL REQUIREMENTS

1.01 RELATED REQUIREMENTS

A. All contract documents are related to this Section.

1.02: WORK COVERED BY CONTRACT

A. Work under this Contract includes providing all design, a set of engineered drawings pertaining to this project in PDF format, materials, equipment, permits, tools, labor, travel, licenses, insurance, disposal, and all other expenses to complete the project detailed herein. All work must be completed in accordance with the terms and conditions of the Contract Documents.

1.03: Asphalt maintenance & repair:

A. Power wash the asphalt area that is shown on the marked-up map in the attachments, identify & repair all cracks then seal asphalt. Materials & methods used for crack repair and sealing must be in accordance to the “Department of Defense” (DOD) manual in attachment number #1.

C. Re-stripe the asphalt surface, striping must match original striping. All material & methods used must comply to the “Department of Defense” (DOD) manual in attachment number #1.

D. Remove built up sediment from inside the aircraft tie-downs and grounding points, contractor must ensure that they are fully operational.

1.04: Concrete Sidewalk & Curb Repair:

A. Contractor shall repair all sidewalks & curbs that are identified on the attached marked-up map.

B. All material & methods used, shall comply with the “Department of Defense” (DOD) manual that is in attachment number #1.

1.05: Contractor shall coordinate all work activity with the FMO project manager prior to commencement of the work. This is an active airfield & access is restricted.

Construction Document

Bid Alternates

Bid Alt # 1

Bid Alt # 2

Bid Alt # 3

Bid Alternates Continuation Page

Bid Alt # 4

Bid Alt # 5

Bid Alt # 6

A. Other State projects may be scheduled to be under construction in the vicinity of the project.

B. Cooperate with other Contractors, Department Consultants, and the DMVA to minimize conflict with construction operations.

1.05 WORK SEQUENCE AND MILESTONES

A. A pre-bid walk through to understand and familiarize with existing site conditions may be mandatory.

See the Scope Of Work for details.

Base passes for projects on a military installation can be scheduled with the project manager no sooner than 48 hours in advance:

Name:

1.06 CONTRACTOR USE OF THE PREMISES

B. Upon receipt of Notice to Proceed (NTP) the CONTRACTOR will be expected to prepare submittals, a detailed project schedule and obtain required permits and line locates.

C. All work shall be substantially complete by ___________________.

D. This is an active facility all work shall be coordinated with the Project Manager to minimize disruption to daily activities and to provide uninterrupted building access.

Phone:

Email:

A. Coordinate use of the premises under direction of DMVA.

B. Assume full responsibility for the protection of the facility, roads and grounds in the project vicinity from construction related activities.

C. Obtain permission and pay for use of additional storage, Work or parking areas needed for construction operations.

D. Contractor must comply with all applicable Federal, State, and Local Regulations and Requirements including but not limited to; Unified Facilities Criteria (UFC), OSHA, FFA, NEC, and

NFPA.

E. Hours of operations for this project will be determined by the Project Manager and can change with no-notice due to mission requirements at no cost to the State.

1.03 CONTRACT

A. Construct the Work under a single lump sum Contract.

1.04 WORK BY OTHERS

Walk-through:

If you need base access, email

1.07 SECURITY REQUIREMENTS

A. When Contractor considers Work has reached Final Completion, submit written certification that Contract Documents have been reviewed, Work has been inspected, and that Work is complete in accordance with Contract Documents and request Department of Military and Veterans Affairs perform final inspection.

B. In addition to submittals required by the conditions of the Contract, provide submittals required by governing authorities, and submit a Final Statement of Accounting giving total Contract Price and sum due.

PART 2 – PRODUCTS

A. Submit product data to project manager for approval prior to installation for all materials being installed.

1.08 DELAY DAMAGES

A. Failure to Meet Substantial Completion Date: All work must be substantially complete by .

For each calendar day that the work is not Substantially Complete, after the expiration of the Contract Time or the Substantial Completion dates have passed. The DEPARTMENT shall deduct a day from progress payments.

B. Failure to Meet Final Completion Date: All work must be finally complete by . For each calendar day that the work is substantially complete, but the project is not at Final Completion, after the Final Completion Date has passed, the DEPARTMENT shall deduct from progress payments.

C. If no money is due the CONTRACTOR, the DEPARTMENT shall have the right to recover these sums from the CONTRACTOR, from the Surety, or from both. These are liquidated damages and not penalties. These charges shall reimburse the DEPARTMENT for its additional administrative expenses incurred due to CONTRACTOR’S failure to complete the work within the time specified.

D. Permitting the CONTRACTOR to continue and finish the work or any part of it after the Contract time has elapsed or the completion date has passed does not waive the DEPARTMENT’S rights to collect liquidated damages under this section.

D. Any outage must be notified to the project manager at least prior.

E. The project Site shall be kept clean and organized. Stored materials must always be secured and Foreign Object Debris (FOD) picked up daily.

5. Hazardous Material may include:

• Lead-based paint;

• Asbestos containing materials, such as insulation, ceiling or floor tiles, mastics, grout, roofing or siding, etc.;

• Mercury in switches, thermostats, electronics, fluorescent bulbs, and other equipment;

• Chlorofluorocarbons (CFCs) or other harmful chemicals in old refrigerators, air conditioners, and aerosol cans;

• Polychlorinated biphenyls (PCBs) in transformers, lubricants, paints, and sealants;

• Potentially toxic household or agricultural chemicals, including certain paints, cleaning products, and pesticides.

6. Contractors must store any construction equipment holding petroleum, oil, or lubricants on impervious surfaces whenever possible. Spill kits must be accessible during construction and if there is a spill, personnel must follow the DMVA Installation Spill Contingency Plan (ISCP). See enclosed ISCP.

1. All materials and debris removed during project will be the responsibility of the contractor to remove from job site for proper disposal. Arrangement of Dumpster for disposal of debris is the contractor’s responsibility.

2. All materials and debris must be stored and disposed in the designated areas only to ensure safe operations. Continuous policing of debris is mandatory to allow continued safe operative environment.

3. Contractors must comply with OSHA Safety Standards, clean the work area on a daily basis and, provide safety barriers, dust control and access to be maintained during the project.

4. When applicable, the contractor must perform a documented hazardous material survey, and notify the DMVA Environmental Program Specialist, for removal and disposal hazardous material and hazardous waste generated. All hazardous materials must be removed before demolition.

PART 3 – EXECUTION

Page 7 of 7 END OF SECTION

PART 5 – ATTACHMENTS

1.

2.

3.

4.

5.

6.

PART 4 – ENVIRONMENTAL REQUIREMENTS

Environmental Requirements

DEPARTMENT OF THE ARMY ALASKA ARMY NATIONAL GUARD ELEMENT, JOINT

FORCES HEADQUARTERS 49000 ARMY GUARD ROAD JOINT BASE ELMENDORF -

RICHARDSON AK 99505-0800

2 June 2025

MEMORANDUM FOR RECORD

SUBJECT: Environmental MFR for BAAF Hangar 4 & 6 Ramp Repairs and Striping Project.

1. Asbestos was a common additive in concrete poured prior to 1990 on JBER. Sampling is recommended in areas where work will disturb this material. The contractor must notify the Project Manager or DMVA-CFMO Environmental staff immediately if ACM is encountered and the following applies:

a. Contractor or Subcontractor must be accredited as an Asbestos Hazard Emergency Response Act (AHERA) Management Planner and Inspector.

b. The credentials of the Contractor must be vetted. They should submit their resume and training credentials to CFMO-DMVA Project Manager for review.

c. Samples must be sent to an EPA accredited laboratory for analysis.

d. A work plan must be submitted prior to the work beginning detailing how the Contractor will handle asbestos if encountered and include the following: Dust mitigation methods, Safety measures in compliance with 29 CFR 1926.62, Sampling and disposal plan, adherence to all JBER requirements, including JBER Solid Waste Management Plan and the JBER Integrated Hazardous Materials Plan, NESHAP Notification in accordance with 40 CFR 61.145.

e. A final report must be submitted to CFMO-DMVA Project Manager detailing the work that was done and include the manifest and disposal receipts. This is a must because CFMO- DMVA Environmental have annual Tier II EPCRA reporting requirements.

2. Airfield Striping shall adhere to Unified Facilities Criteria (UFC) 3-260-02 Pavement Designs for Airfields. Aircraft mooring points are required to meet UFC- 3-260-01 Airfield and Heliport Planning and Design. Ground Points are required to meet UFC 3-575-01 Lighting and Static Electricity.

3. Pressure washing may create excess water that will flow off from the facility. Flow should be identified, and waddles should be put in place to catch any discharge.

4. If any new concrete is poured a concrete washout point should be identified prior to the placement of concrete and waddles should be placed around to reduce the discharge of concrete or wash water to the environment.

5. Sealing and striping that occurs shall be conducted with a consideration of precipitation or snowmelt and the potential for run-off from the property or drift from the wind.

Contractor shall apply product when weather is appropriate. Mitigation shall be provided against any potential runoff including the placement of boom or waddles as appropriate to prevent any potential run-off of applied sealant. If the Contractor plans to use a herbicide to kill weeds or any other vegetation that is growing out of cracks, the Integrated Pest Management Coordinator must be notified (907-428-7157) to approve herbicide product prior to application.

6. BAAF has a Spill Prevention, Control, and Countermeasure (SPCC) plan. The Contractor shall adhere at least to the standards and contingencies withing the SPCC.

7. The AKARNG/DMVA CFMO Environmental Hazardous Waste Program Manager does not anticipate any issues concerning reportable releases of hazardous substances as specified in 40 CFR 302 for the project. It is the Contractor’s responsibility to remove all construction debris and wastes generated from project activities in accordance with JBER, State, Federal and local regulations. All military, civilian, and Contractor personnel operating on JBER must abide by the most current version of the JBER Integrated Solid Waste Management Plan. Non-hazardous waste must be disposed at a permitted RCRA Subtitle D landfill. The Contractor must adhere to JBER’s Integrated Hazardous Material Plan due to DMVA and AKARNG being a tenant on Air Force land. If the Contractor has questions about waste disposal, reach out to JBER 673rd Non-Hazardous Solid Waste Program Manager at (907) 384-7854. A copy of the signed waste manifest must be sent to DMVA-FMO Environmental Section Hazardous Waste Program Manager (907-428-7182).

8. If there will be ground disturbance, the Contractor shall prepare an Erosion and Sediment Control Plan (ESCP) if ground disturbance is less than an acre. A sample can be found on JBER’s Water Quality website (https://www.jber.jb.mil/Services- Resources/Environmental/Water-Quality). The Contractor must also file for a Base Civil Engineer Work Clearance Request, the "dig permit". This is required by the Air Force for any work that disturbs the ground surface by any means on JBER. This request must be processed prior to the start of the work If ground disturbance (including equipment staging areas, maintenance areas, and construction easements if they occur atop a soil surface which has not been included in the calculation for area of soil disturbance) is an acre or greater, filing a Notice of Intent (NOI) under the Construction General Permit is required by Alaska Department of Environmental Conservation (ADEC) to comply with stormwater regulations and if the ground disturbance is three acres or greater, a Storm Water Pollution Prevention Plan is require in addition to the NOI. If the project is five or more acres.

9. The Contractor shall submit to the Project Manager a copy of the As-Builts in both PDF and AutoCAD DWG file formats when projects contain building or land modifications for DMVA-CFMO records.

10. Contractor is required to repair any disturbed ground surface. Joint Base Elmendorf- Richardson (JBER) authorization to apply hydroseed after 1 August is required. The Contractor shall use appropriate Seed Mix and application method in line with JBER Guidance. Contractor may submit an alternate seed mix when the specified seed is not commercially available. Provide a letter confirming the specified seed is not available.

Include an agronomist certified seed mix design, including application rate, suited to the project site. Surface preparation must be completed before the seeding operation, including removing ruts, stumps, holes, humps, large stones, etc. Hydroseeding under fiber mats, especially in high traffic or sloped areas, can help to encourage growth. A Management Plan is required for hydroseed work to ensure proper application, growth and coverage. Monitoring and watering until 70% of the expected seed growth is established is required.

11. In the event of a spill, leak or any discharge of petroleum, oil, lubricants (POL), hazardous materials or hazardous waste during the contractor’s operations the contractor shall report the spill to the Alaska Department of Environmental Conservation according to 18 AAC 75. In the event of a spill as described above the contractor shall be held responsible for all fines, response and remediation as required by ADEC under 18 AAC 75. A reportable spill is defined in 18 AAC 75.300. The contractor shall notify the Water Resource Program Manager and the Building Management Specialist in the event of a spill in addition to the above-mentioned reporting to ADEC.

12. Equipment, vehicles and spillable materials shall be staged and stored on impervious surfaces whenever possible. Staging areas will be identified and provided to the BMS and WRPM prior to mobilization. Secondary containment and drip pans shall be implemented to mitigate risk of spill from any of the contractor’s equipment, vehicle or materials. The contractor shall provide and maintain spill response supplies on site sufficient to manage any incidental releases caused from construction activities. Any erodible materials or waste materials that are stored outside shall be covered by plastic or a non-erodible material and secured.

13. The Contractor shall use Best Management Practices to minimize fugitive dust emissions.

14. The point of contact for this action is Patrick Geary, National Environmental Policy Act (NEPA) Program Manager, 907-428-7157, or via email at patrick.geary@alaska.gov.

Encl DONALD FLOURNOY

DMVA-FMO-ENV Environmental

Program Manager

Form 25D-4A (7/18) Page 1 of 1

DEPARTMENT OF MILITARY AND VETERANS AFFAIRS

REQUIRED DOCUMENTS

Federal-Aid Contracts

REQUIRED FOR BID. Bids will not be considered if the following documents are not completely filled out and submitted at the time of bidding:

1. Bid Forms

a. Bid Cover Page

b. Bid Schedule

c. Bid Bond (as applicable) (25D-14)

d. SUPPLEMENTAL REQUIREMENTS FOR DMVA \ FMD FEDERALLY FUNDED CONTRACTS 2013

e. Bid Attachments (as applicable)

f. Certificate of Buy American Compliance (Form 25D-151 or Form 25D-152)

g. Bid Form (25D-9)

REQUIRED FOR BID MODIFICATIONS. Any bid revisions must be submitted by the bidder prior to bid opening. Use the following form to modify Manual (paper) bids:

2. Bid Modification (Form 25D-16)

REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER. The apparent low bidder is required to complete and submit the following documents within 5 working days after receipt of written notification:

1. Subcontractor List (Form 25D-5)

2. Summary of Good Faith Effort Documentation (Form 25A-332A), and Contact Reports (Form 25A-321A)

3. DBE Utilization Report (Form 25A-325C)

4. Prime Contractor’s Written DBE Commitment (Form 25A-326) for each DBE to be used on the project.

REQUIRED FOR BUY AMERICAN WAIVER REQUESTS. When Certificate of Buy American Compliance (Form 25D-151 or 25D-

152) indicates the bidder will request a waiver, the bidder is required to complete and submit the following documents within 5 working days after receipt of written notification:

5. Buy American Request for Type 3 Waiver (Form 25D-153) (contact contracting office if this form is needed)

6. Buy American Percentage (Form 25D-155) (contact contracting office if this form is needed)

7. Buy American Assembly Questionnaire (Form 25D-156) (contact contracting office if this form is needed)

REQUIRED FOR AWARD. In order to be awarded the contract, the successful bidder must completely fill out and submit the following documents within the time specified in the intent to award letter:

1. Construction Contract (Form 25D-10A)

2. Payment Bond (Form 25D-12)

3. Performance Bond (Form 25D-13)

4. Contractor's Questionnaire (25D-8)

5. Certificate of Insurance (from carrier)

6. EEO-1 Certification (Form 25A-304)

7. Bidder Registration (Form 25D-6) Bidders must register annually with the Civil Rights Office in order to be eligible for award.

8. Certification Regarding Tax Delinquency and Felony Convictions (Form 25D-159)

9. Buy American Certificate (25D-61) (as applicable)

00110

25D-3S (3/19) 00100-1 Page 1 of 10

Department Of Military And Veterans Affairs

INFORMATION TO BIDDERS

This Information to Bidders outlines requirements that a bidder must follow when submitting a bid. The Department will reject a noncompliant bid.

100.01 BIDDERS QUALIFICATIONS

A bidder shall:

Submit evidence of a valid Department of Commerce, Community, and Economic Development certificate of Contractor Registration (Contractor Registration), under AS 08.18, and submit evidence of a valid Alaska Business License prior to award; and

When requested, submit a completed Contractor’s Questionnaire (Form 25D-8) stating previous experience in performing comparable work, business and technical organization, financial resources, and equipment available to be used in performing the work.

Before a bid is considered for award, the bidder may be requested by the Department to submit a statement of facts, in detail, as to his previous experience in performing comparable work, his business and technical organization, financial resources, and plant available to be used in performing the contemplated work.

100.02 CONTENTS OF BID PACKAGE

Upon request, the Department will furnish prospective bidders with a bid package, at the price stated in the Invitation To Bid.

The bid package includes the following:

1) Location and description of the project;

2) Time in which the work must be completed;

3) Amount of the bid guaranty;

4) Date, time, and place when bids are due;

5 Plans and specifications; and

6) Bid forms.

Unless otherwise stated in the bid package, the Plans, Contract Provisions and Specifications, Standard Modifications, Special Provisions, permits, forms and any other documents designated in the bid package are considered a part of the bid whether attached or not.

100.03 EXAMINATION OF CONTRACT REQUIREMENTS

25D-3S (3/19) 00100-2 Page 2 of 10

Bidders are responsible for carefully examining the plans, specifications and all other documents incorporated in the contract to determine the requirements thereof before preparing bids.

Any explanation desired by bidders regarding the meaning or interpretation of drawings and specifications must be requested in writing and with sufficient time allowed for a reply to reach them before the submission of their bids. Oral explanations or instructions given before the award of the contract will not be binding. Any interpretation made will be in the form of an addendum to the specifications or drawings and will be furnished to all bidders and its receipt by the bidder shall be acknowledged.

100.04 CONDITIONS AT SITE OF WORK

Bidders are responsible for visiting the site to ascertain pertinent local conditions such as the location, accessibility and character of the site, labor conditions, the character and extent of the existing work within or adjacent thereto, and any other work being performed thereon.

100.05 PREPARATION OF BIDS

A. A bidder shall prepare its bid using the Department provided bid forms or legible copies of the Department’s forms.

The bid must be signed in ink by the person or persons authorized to sign the Contract for the bidder. If a bidder is a corporation, the bid must be signed by a corporate officer or agent with authority to bind the corporation. If a bidder is a partnership, a partner must sign. If the bidder is a joint venture, each principal member must sign. If a bidder is a sole proprietorship, the owner must sign. Each person signing the bid must initial any changes made to entries on the bid forms.

B. The bid schedule contains empty space(s) that call for the bidder to enter its proposed price for each corresponding item which may include unit price or lump sum items and alternative, optional or supplemental price schedules or a combination thereof which will result in a total bid amount for the proposed construction.

C. The bidder shall specify the price or prices bid in figures. On unit price contracts the bidder shall also show the products of the respective unit prices and quantities written in figures in the column provided for the purpose and the total amount of the proposal obtained by adding the amounts of the several items. All the figures shall be in ink or typed.

D. Neither conditional nor alternative bids will be considered unless called for.

100.06 BID SECURITY

All bids shall be accompanied by a bid security in the amount specified on the Invitation to Bid.

The bid security shall be unconditionally payable to the State of Alaska and shall be in the form of an acceptable Bid Bond (Form 25D-14) made payable to the State of Alaska.

25D-3S (3/19) 00100-3 Page 3 of 10

The surety of a Bid Bond may be any corporation or partnership authorized to do business in Alaska as an insurer under AS 21.09. A legible power of attorney shall be included with each Bid Bond (Form 25D-14).

A Bid Bond must be accompanied by a legible Power of Attorney.

An individual surety will not be accepted as a bid security.

100.07 ADDENDA REQUIREMENTS

The Department will issue addenda if it determines, in its discretion, that clarifications or changes to the Contract documents or bid due date are needed. The Department may send addenda by any reasonable method such as fax, email, or may post the addenda on its website or online bidding service. Unless picked up in person or included with the bid documents, addenda or notice that an addendum has been issued will be addressed to the individual or company to whom bidding documents were issued and sent to the email address or fax number on the plan holders’ list.

Notwithstanding the Department’s efforts to distribute addenda, bidders are responsible for ensuring that they have received all addenda affecting the Invitation To Bid. Bidders must acknowledge all addenda on the Bid Forms, by fax, or by email before the deadline stated in the Invitation to Bid.

100.08 DELIVERY OF BIDS

Emailed bids are preferred or bids can be submitted in a sealed envelope. When bids are submitted in a sealed envelope, the envelope shall clearly indicate its contents and the address of the Department’s designated contracts office, as specified on the Invitation to Bid.

Bids for other work may not be included in the envelope. Faxed bids will not be considered, unless specifically called for in the Invitation to Bid.

100.09 WITHDRAWAL OR REVISION OF BIDS

Bids may be withdrawn or revised in writing delivered by mail, fax, or email, provided that the Department’s designated office receives the withdrawal or revision before the deadline stated in the Invitation To Bid. Withdrawal requests must be signed and submitted by the bidder’s duly appointed representative who is legally authorized to bind the bidder. Revisions shall include both the modification of the unit bid price and the total modification of each item modified but shall not reveal the amount of the total original or revised bids.

100.010 PROTEST OF INVITATION TO BID

An interested party, as defined in AS 36.30.699, may protest an Invitation to Bid before the bid opening in accordance with AS 36.30.560 and AS 36.30.565. The interested party must submit a protest to the Contracting Officer.

100.011 RECEIPT AND OPENING OF BIDS

The Department will only consider bids, revisions, and withdrawals received before the deadline stated in the Invitation to Bid.

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The Department will assemble, open, and publicly announce bids at the time and place indicated in the Invitation to Bid, or as soon thereafter as practicable. The Department is not responsible for prematurely opening or for failing to open bids that are improperly addressed or identified.

100.012 NONRESPONSIVE BIDS

1. A bid shall be rejected as nonresponsive if it:

a. Is not properly signed by an authorized representative of the bidder and in a legally binding manner;

b. Contains unauthorized additions, conditional or alternative bids, or other irregularities that make the bid incomplete, indefinite, or ambiguous;

c. Includes a reservation of the right to accept or reject any award, or to enter into a contract pursuant to an award,

d. Fails to include an acceptable bid guaranty with the bid;

e. Is materially unbalanced; or

f. Fails to meet any other material requirement of the Invitation To Bid.

2. A bid may be rejected as nonresponsive, in the Department's discretion, if it:

a. Is not typed or completed in ink;

b. Fails to include an acknowledgement of receipt of each addendum by assigned number and date of issue; or

c. Is missing a bid price for any pay item, except when alternate pay items are authorized.

100.013 BIDDERS INTERESTED IN MORE THAN ONE BID

A party who has quoted prices to a bidder is not thereby disqualified from quoting prices to other bidders or from submitting a bid directly for the work.

100.014 ELECTRONIC MAIL

Within its submitted bid, a bidder must include a current electronic mail (email) address of bidder’s representative who possesses authority to receive, process, and respond to Department emails regarding the advertised project.

The Department may send notices and information to a bidder by using the furnished email address of the bidder’s authorized representative.

A bidder shall notify the Department if the bidder requests the Department to send email notices or information to an address different from the email address initially provided in its bid forms.

The bidder shall notify the Department of such change by sending a request in writing to the Contract’s point of contact identified on the Invitation to Bid that is signed by a representative who is authorized and empowered to legally bind the bidder.

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Delivery of an email sent by the Department is complete upon receipt in the addressee’s email account. An email sent after 4:30 pm shall be deemed to have occurred at the opening of business on the next working day.

If needed, the Department may demonstrate proof of email delivery by affidavit or certification that includes the following:

1. The date and time that the Department sent the email message;

2. The email address from which the Department sent the message;

3. The name and email address to which the Department sent the message;

4. A statement that the Department sent the email message and that the person signing the affidavit or certification believes the transmission to have been complete and without error; and

5. An attached copy of the subject email.

100.015 CONSIDERATION OF BIDS

Until the Award, the Department may reject any or all bids, waive minor informalities or advertise for new bids without liability to any bidder if the Department, in its discretion, determines that to do so is in the best interests of the State.

A bidder may request withdrawal of a bid after opening and before the Award only in accordance with AS 36.30.160(b) and State procurement regulations. The bidder must submit the request to the Contracting Officer.

An interested party, as defined in AS 36.30.699, may protest a proposed Award of contract as per AS 36.30.560 and AS 36.30.565. The bidder must submit the protest to the Contracting Officer.

WHOLLY STATE-FUNDED PROJECTS. On wholly state-funded projects, determination of the low bidder will include bidder preferences as required under AS 36.30.321, according to subsections 1-3 below. Alaska Bidder Preference, Alaska Veteran Preference, and Alaska Product Preference are not applicable on projects with federal funding.

1. Alaska Bidder Preference: A bidder claiming this preference shall provide with their bid an Alaska Bidder Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Bidder Preference according to AS 36.30.

If the bidder qualifies as an Alaska bidder, a five percent (5%) preference will be applied to the price of the bid. "Alaska bidder" means a person who:

a. holds a current Alaska business license;

b. submits a bid for goods, services, or construction under the name as appearing on the person's current Alaska business license;

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c. has maintained a place of business within the state staffed by the bidder or an employee of the bidder for a period of six months immediately preceding the date of the bid;

d. is incorporated or qualified to do business under the laws of the state, is a sole proprietorship and the proprietor is a resident of the state, is a limited liability company organized under AS 10.50 and all members are residents of the state, or is a partnership under former AS 32.05, AS 32.06, or AS 32.11 and all partners are residents of the state; and

e. If a joint venture, is composed entirely of ventures that qualify under (a) through (d), above.

2. Alaska Veteran Preference: A bidder claiming this preference shall provide an Alaska Veteran Preference Certification, certifying they qualify as an Alaska bidder eligible for Alaska Veteran preference according to AS 36.30.

If a bidder qualifies as an Alaska bidder and is a qualifying entity, an Alaska Veteran Preference of 5 percent shall be applied to the bid price. The preference may not exceed $5,000 (AS 36.30.321). A “qualifying entity” means a:

a. sole proprietorship owned by an Alaska veteran;

b. partnership under AS 32.06 or AS 32.11 if a majority of the partners are Alaska veterans;

c. limited liability company organized under AS 10.50 if a majority of the members are Alaska veterans; or

d. corporation that is wholly owned by individuals, and a majority of the individuals are Alaska veterans.

A preference under this section is in addition to any other preference for which the bidder qualifies.

To qualify for this preference, the bidder must add value by the bidder itself actually performing, controlling, managing and supervising a significant part of the services provided or the bidder must have sold supplies of the general nature solicited to other state agencies, governments, or the general public.

An Alaska veteran is a resident of Alaska who:

1) served in the Armed forces of the United States, including a reserve unit of the United States armed forces; or the Alaska Territorial Guard, the Alaska Army National Guard, the Alaska Air National Guard, or the Alaska Naval Militia; and

2) was separated from service under a condition that was not dishonorable.

3. Alaska Product Preference: A bidder claiming this preference shall complete and sign the Alaska Product Preference Worksheet, according to the worksheet instructions, and submit the completed worksheet with their bid.

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Except for timber, lumber and manufactured lumber products used in the construction project under AS 36.30.322(b), an Alaska products preference will be given as required under AS

36.30.326 - 36.30.332 when the bidder designates the use of Alaska products.

If the successful bidder/contractor proposes to use an Alaska product and does not do so, a penalty will be assessed against the successful bidder/contractor according to AS 36.30.330(a).

Each Alaska product declared on the Alaska Product Preference Worksheet must have an “Approval” date on the Alaska Product Preference Program List, that is on or before the bid opening date for this contract, and that does not expire before the bid opening date for this contract.

100.016 RESPONSIBILITY OF BIDDERS

The Department may find a bidder is nonresponsible for any one of the following reasons, but is not limited in its responsibility analysis to the following factors:

1. Evidence of bid rigging or collusion;

2. Fraud or dishonesty in the performance of previous contracts;

3. More than one bid for the same work from an individual, firm, or corporation under the same or different name;

4. Unsatisfactory performance on previous or current contracts;

5. Failure to pay, or satisfactorily settle, all bills due for labor and material on previous contracts;

6. Uncompleted work that, in the judgment of the Department, might hinder or prevent the bidder’s prompt completion of additional work, if awarded;

7. Failure to reimburse the State for monies owed on any previous contracts;

8. Default under previous contracts;

9. Failure to submit evidence of registration and licensing;

10. Failure to comply with any qualification requirements of the Department;

11. Engaging in any activity that constitutes a cause for debarment or suspension under the State Procurement Code (AS 36.30) or submitting a bid during a period of debarment;

12. Failure to satisfy the responsibility standards set out in state regulations;

13. Lack of skill, ability, financial resources, or equipment required to perform the contract;

or

14. Lack of legal capacity to contract.

Nothing contained in this section deprives the Department of its discretion in determining the lowest responsible bidder.

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100.017 SUBCONTRACTOR LIST

The apparent low bidder shall submit a completed Subcontractor List, Form 25D-5, within five working days following receipt of written notification by the Department that it is the low bidder.

An apparent low bidder who fails to submit a completed Subcontractor List form within the time allowed will be declared nonresponsible and may be required to forfeit the bid security. The Department will then consider the next lowest bidder for award of the Contract.

If a bidder fails to list a subcontractor, or lists more than one subcontractor for the same portion of work, and the value of that work is in excess of one-half of one percent of the total bid amount, the bidder agrees to perform that portion of work without a subcontractor and represents that it is qualified to perform that work.

A bidder who lists as a subcontractor another contractor who, in turn, sublets the majority of the work required under the Contract, violates this subsection.

A bidder or Contractor may, without penalty, replace a listed subcontractor who:

1) Fails to comply with licensing and registration requirements of AS 08.18;

2) Fails to obtain a valid Alaska business license;

3) Files for bankruptcy or becomes insolvent;

4) Fails to execute a subcontract for performance of the work for which the subcontractor was listed, and the bidder acted in good faith;

5) Fails to obtain bonding acceptable to the Department;

6) Fails to obtain insurance acceptable to the Department;

7) Fails to perform the subcontract work for which the subcontractor was listed;

8) Must be replaced to meet the bidder's required state or federal affirmative action requirements;

9) Refuses to agree or abide with the bidder's labor agreement; or

10) Is determined by the Department to be not responsible.

In addition to the circumstances described above, a Contractor may in writing request permission from the Department to add a new subcontractor or replace a listed subcontractor. The Department will approve the request if it determines in writing that allowing the addition or replacement is in the best interest of the State.

A bidder or Contractor shall submit a written request to add a new subcontractor or replace a listed subcontractor to the Contracting Officer a minimum of five working days before the date the new subcontractor is scheduled to begin work on the construction site. The request must state the basis for the request and include supporting documentation acceptable to the Contracting Officer.

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If a bidder violates this subsection, the Contracting Officer may:

1) Cancel the Contract after Award without any damages accruing to the Department; or

2) After notice and a hearing, assess a penalty on the bidder in an amount not exceeding 10 percent of the value of the subcontract at issue.

100.018 AWARD OF CONTRACT

The Department will award the Contract to the lowest responsible and responsive bidder unless it rejects all bids. The Department will notify all bidders in writing via email, fax, or U.S. Mail of its intent to award.

In order to establish a clear and definitive basis of award for contracts with additive alternates, the State has established a budgeted amount from which the order of bidders will be determined. The amount will be disclosed when timely received bids are announced. The low bid will be determined by considering the basic bid and additive alternate(s) in the order listed on the Bid Schedule up to a total not to exceed the budgeted amount. The State reserves the right to reject all bids. The State also reserves the right to award the contract above or below the budgeted amount to the low bidder based on any combination of alternate(s) or no alternate(s), providing that the low bidder remains unchanged.

The Department will notify the successful bidder in writing of its intent to award the Contract and request that certain required documents, including the Contract Form, bonds, and insurance be submitted within the time specified. The successful bidder's refusal to sign the Contract and provide the requested documents within the time specified may result in cancellation of the notice of intent to award and forfeiture of the bid security.

If an award is made, it will be made as soon as practicable and usually within 40 days after bid opening. Award may be delayed due to bid irregularities or a bid protest, or if the award date is extended by mutual consent. Bids shall be valid for 120 days after bid opening, and may be extended by mutual consent.

100.019 RETURN OF BID SECURITY

The Department will return bid securities, other than bid bonds:

1. To all except the two lowest responsive and responsible bidders, as soon as practicable after the opening of bids; and

2. To the two lowest responsive and responsible bidders immediately after Contract award.

100.020 PERFORMANCE AND PAYMENT BONDS

The successful bidder shall furnish all required Performance and Payment Bonds on forms provided by the Department for the sums specified in the Contract. If no sum is specified, the successful bidder shall comply with AS 36.25.010. The Surety on each bond may be any corporation or partnership authorized to do business in the state as an insurer under AS 21.09 or two individual sureties approved by the Contracting Officer.

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If individual sureties are used, two individual sureties must each provide the Department with security assets located in Alaska equal to the penal amount of either the performance bond or the payment bond. Any costs incurred by the Contractor and the individual Surety are subsidiary and shall be borne by the Contractor or the individual Surety. In no event will the Department be liable for these costs.

Individual sureties shall provide security by one, or a combination, of the following methods:

1. Escrow Account, with a federally insured financial institution, in the name of the Department. Acceptable securities include, but are not limited to, cash, treasury notes, bearer instruments having a specific…