Janus PM_Statement of Need.pdf

STATEMENT OF WORK: SERVICE

Purchase Request Number:

PURPOSE:

The Auke Bay Laboratories Genetics Program uses a plethora of next-generation sequencing protocols, including but not limited to environmental DNA (eDNA), Genotyping-in-Thousands by sequencing (GT-seq), and restriction site-associated DNA sequencing (RAD-seq), all of which are processed on a Janus Automated Liquid Handling System. Annual preventative maintenance on this instrument by highly-trained specialist engineers is crucial for continued production of high-quality, reproducible next-generation sequencing for fish species identification and genetic stock identification, which are crucial to our agency’s mission.

This statement is for an annual preventative maintenance service contract (with additional option years) for the Janus Automated Liquid Handling System, including MDT and Varispan pipette tip heads. The service requirement must include full support within 72 hours for all parts failures due to normal wear and tear (parts, labor, travel), one preventative maintenance visit per year (parts, labor, travel), unlimited software and firmware updates, and unlimited telephone support. Preventative maintenance includes travel to and from the site, annual inspection, re-calibration, performance verification of subassembly and electro-mechanical components, and certification that the instrument is performing to specifications.

Total estimated value including base year and one option year is $90,000.

TECHNICAL SPECIFICATIONS:

Annual preventative maintenance must be performed only by highly specialized and trained service engineers familiar with the Janus Automated Liquid Handling System. The vendor must provide parts, labor, travel, unlimited software and firmware updates, and unlimited telephone support.

The service requirement must include full support within 72 hours for all parts failures due to normal wear and tear (parts, labor, travel), one preventative maintenance visit per year (parts, labor, travel), unlimited software and firmware updates, and unlimited telephone support. Preventative maintenance includes travel to and from the site, annual inspection, re-calibration, performance verification of subassembly and electro-mechanical components, and certification that the instrument is performing to specifications.

The required service must be compatible in all aspects (form, fit, and function) with existing systems or equipment and the source is uniquely qualified to meet the requirement. A search on GSA Advantage did not locate any other maintenance services available for the Janus Automated Liquid Handling System platform. Revvity is the only company that offers maintenance for the Janus Automated Liquid Handling System platform, which is highly specialized scientific equipment. Revvity is uniquely qualified and offers exemplary and experienced technical support and service. SAM indicated this is a large business.

Highly specialized instruments such as the Janus Automated Liquid Handling System require consistently-timed annual maintenance and a rapid response to address instrument malfunctions in order to benefit from the high quality and rapid results the instrument is designed to produce. In the recent past, third party support has not offered the rapid response, support, or service scheduling required to maintain the Janus Automated Liquid Handling System in optimal working condition. Past experience in the Genetics Laboratory shows that third party vendors contact Revvity to schedule a repair or maintenance visit, and the time lag in receiving this service renders third party vendors technically not acceptable. Direct access to Revvity engineers is required to keep this highly specialized instrument functioning.

Place of performance: Auke Bay Laboratories, Genetics Lab 211, Juneau, Alaska.

REQUESTED DELIVERY DATE / PERIOD OF PERFORMANCE:

Base year Period of Performance – 10/1/25 – 9/30/26 Option 1 Period of Performance – 10/1/26 – 9/30/27 Option 2 Period of Performance – 10/1/27 – 9/30/28

SHIPPING ADDRESS:

NOAA, AUKE BAY LABORATORIES

TED STEVENS MARINE RESEARCH INSTITUTE

17109 PT LENA LOOP RD

JUNEAU, AK 99801

ATTN: GENETICS

POINT OF CONTACT:

Jackie Whittle Jackie.whittle@noaa.gov

Wes Larson Wes.larson@noaa.gov