Janus PM_JOFOC_v2.0_rjf_Redacted.pdf

Version 2.0

SINGLE SOURCE DETERMINATION USING

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

FOR AN ACTION NOT EXCEEDING THE SIMPLIFIED ACQUISITION THRESHOLD

(AUTHORITY: FAR 13.106-1(b)(1))

1. Agency and contracting activity. Department of Commerce, NOAA Acquisition and Grants Office (AGO), Alaska Fisheries Science Center, and Auke Bay Laboratories

2. Description of supplies or services required to meet agency needs (including the estimated value).

The Auke Bay Laboratories Genetics Program uses a plethora of next-generation sequencing protocols, including but not limited to environmental DNA (eDNA), Genotyping-in-Thousands by sequencing (GT-seq), and restriction site-associated DNA sequencing (RAD-seq), all of which are processed on a Janus Automated Liquid Handling System. Annual preventative maintenance on this instrument by highly-trained specialist engineers is crucial for continued production of high-quality, reproducible next- generation sequencing for fish species identification and genetic stock identification, which are crucial to our agency’s mission.

This statement is for an annual preventative maintenance service contract (with additional option years) for the Janus Automated Liquid Handling System. The service requirement must include full support within 72 hours for all parts failures due to normal wear and tear (parts, labor, travel), one preventative maintenance visit per year (parts, labor, travel), unlimited software and firmware updates, and unlimited telephone support. Preventative maintenance includes travel to and from the site, annual inspection, re-calibration, performance verification of subassembly and electro- mechanical components, and certification that the instrument is performing to specifications.

The required service must be compatible in all aspects (form, fit, and function) with existing systems or equipment and the source is uniquely qualified to meet the requirement. A recent internet search failed to identify any additional maintenance service providers for the Janus Automated Liquid Handling System other than the manufacturer (Revvity Health Sciences). A search on GSA Advantage did not locate any maintenance services available for the instrument. Revvity Health Sciences is the only company that offers maintenance and repairs for the Janus Automated Liquid Handling System, which is highly specialized scientific equipment. Revvity Health Sciences is uniquely qualified and offers exceptionally experienced technical support and service.

Highly specialized instruments such as the Janus Automated Liquid Handling System require consistently-timed annual maintenance and a rapid response to address malfunctions in order to benefit from the high quality results the instrument is designed to produce. The previous use of third-party vendors was deemed detrimental in maintaining our equipment due to inadequate response to service requests and lack of efficient and timely maintenance and repair of equipment. Having a direct source to Revvity Health Science, the sole source available for repairs and maintenance on this instrument is the Federal Government's best fiscal interest, and allows the Genetics Program to continue production of high-quality, reproducible next-generation sequencing for fish species identification and genetic stock identification in a timely and efficient process without instrument down-time.