Janitorial_Services_-_RFI_Cover_Letter.pdf
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- Solicitation number
- 0000040292
- Issued by
- California
About this file
This is a Request for Information (RFI) cover letter issued by the California Department of General Services, Procurement Division (DGS-PD) for the development of a Janitorial Services Master Service Agreement (MSA). The RFI seeks feedback from the supplier community regarding proposed requirements for janitorial services that will be mandatory for the DGS Facilities Management Division and available for optional use by all California state and local governmental agencies, including cities, counties, districts, California State Universities, UC systems, K-12 schools, and community colleges. The requested services encompass janitorial staff and standard equipment for facility cleaning and sanitation, including vacuuming, sweeping, mopping, restroom and kitchen cleaning, waste collection, high-touch surface disinfecting, carpet care, window cleaning, floor buffing, and carpet extraction. Additionally, suppliers must handle organic waste, recycling, and regulatory compliance activities in accordance with Senate Bill 1383 and applicable California Code of Regulations and Public Resource Code provisions. Responses to the RFI are due Wednesday, September 23, 2026, at 5:00 PM Pacific Time. This RFI is solely for informational and planning purposes and does not constitute a competitive solicitation.
The RFI explicitly states that responding suppliers are not precluded from participating in the upcoming Janitorial Services MSA solicitation and that submission is voluntary. All responses will become public records subject to review under the California Public Records Act. The cost of developing a response is the sole responsibility of the respondent. Interested suppliers should submit responses through the provided Microsoft Forms link. An Exhibit A providing an example Janitorial Services Scope of Work is attached as a resource document to guide respondent understanding of potential service requirements.
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| File | Type | Posted |
|---|---|---|
| Exhibit_A_Example_Janitorial_Services_Scope_of_Work.pdf |
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Text version
Governor Gavin Newsom
Department of General Services, Procurement Division Request for Information | Janitorial Services Event ID: 0000040292
Date: 9/9/2026
To: Interested Suppliers
Subject: Request for Information (RFI)
Event ID: 0000040292, Janitorial Services Master Service Agreement (MSA)
A. INTRODUCTION
The Department of General Services, Procurement Division (DGS-PD) is providing the opportunity for interested suppliers to participate in this Request for Information (RFI) in support of the upcoming solicitation for a Janitorial Services Master Service Agreement (MSA).
The intent of the MSA is to establish a streamlined procurement process for Janitorial Services that will be mandatory for the DGS Facilities Management Division to use and can be optionally utilized by all California State and local governmental agencies, referred to collectively as “User Agency” or “User Agencies”. A local governmental agency is any city, county, city and county, district, or other local governmental body or corporation, including California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds.
The State seeks responses from potential suppliers who can provide the following services:
1) Janitorial staff and standard janitorial equipment to provide various facility cleaning and sanitation services, including (but not limited to) vacuuming, sweeping, mopping, restroom/kitchen cleaning, waste collection, high-touch surface disinfecting, and other periodic or specialized cleaning. Specialized cleaning may include carpet care, dusting, interior/exterior window cleaning, floor buffing, and carpet extraction.
2) Handling of organic waste, recycling, and regulatory compliance activities, including adherence to Senate Bill (SB) 1383, Title 14 California Code of Regulations (CCR) Section 18981.2, and Public Resource Code (PRC) 42652 et seq., plus safe waste disposal practices.
B. PURPOSE
The purpose of this RFI is to collect feedback primarily from the supplier community to determine if requirements are aligned with current industry practices and whether any clarifications or adjustments are necessary to better serve User Agencies.
This RFI is solely for informational and planning purposes and does not constitute a competitive solicitation. The information provided in this RFI is not intended (or sufficient) to enable detailed analysis by respondents.
Governor Gavin Newsom
Department of General Services, Procurement Division Request for Information | Janitorial Services Event ID: 0000040292
C. RESPONDING TO THE RFI
Respondents should provide information based on knowledge and experience with these services.
Responding to this RFI will not preclude the respondent from future DGS solicitation opportunities.
Respondents should read this RFI document thoroughly and adhere to the response submittal instructions contained herein.
Interested suppliers are encouraged to respond to this RFI using the following link:
https://forms.cloud.microsoft/g/fX8EvaP8kt
Responses are due Wednesday, September 23, 2026, at 5:00 PM Pacific Time (PT).
DGS-PD may reach out to respondents for clarification regarding any responses.
D. ATTACHMENTS
There is one (1) additional resource attached to this RFI:
1) Exhibit A – Example Janitorial Services Scope of Work
E. PARTICIPATION DISCLAIMER
Suppliers are not required to submit a response to this RFI to participate in the upcoming Janitorial Services MSA solicitation. Responses to this RFI will become the property of the State of California and will be regarded as public records under the California Public Records Act (Government Code, Section 7920, et seq.) and subject to review by the public. The cost for developing a response to this RFI is entirely the responder’s responsibility.
Thank you in advance for your time and efforts assisting DGS-PD with our continued procurement development.
Sincerely, Kayla Sly Department of General Services Procurement Division
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