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REQUEST FOR PROPOSAL

CITY OF CONROE

RFP # 2026-0730

Janitorial Services

CITY OF CONROE

P.O. BOX 3066

CONROE, TX 77305

RESPONSE DUE Thursday, July 30, 2026 BY 1:00 pm

CITY OF CONROE Purchasing DEPARTMENT

Table Of Contents

1. PROJECT OVERVIEW

2. SCOPE OF WORK

3. PRICING

4. GENERAL SPECIFICATIONS

5. CONTRACT TERM

6. AWARD

7. PAYMENT/CONTRACT

8. TERMS, CONDITIONS AND CLAUSES

9. INSURANCE REQUIREMENTS

10. EVALUATION

11. VENDOR QUESTIONNAIRE

Attachments:

A - Exhibit A - City of Conroe Facility Building Information

B - Exhibit B - General Specifications

C - Exhibit C - Site Specifications

D - Exhibit D - Bus Stops

E - Exhibit E - Parks, Bus Stops, Transportation and Training Facility Frequency Chart

F - RFP - Janitorial Service 2026-0730

1. PROJECT OVERVIEW

The City of Conroe is seeking proposals from qualified vendors to provide comprehensive janitorial services for

City owned facilities within the Parks and Recreation, Fire, and Transportation Departments. The selected contractor shall furnish all labor, materials, equipment, and supervision necessary to deliver high quality cleaning and sanitation services that maintain a clean, healthy, and safe environment for employees and visitors.

The City of Conroe is soliciting for The City of Conroe is seeking proposals from qualified vendors to provide comprehensive janitorial services for City owned facilities within the Parks and Recreation, Fire, and

Transportation Departments. The selected contractor shall furnish all labor, materials, equipment, and supervision necessary to deliver high quality cleaning and sanitation services that maintain a clean, healthy, and safe environment for employees and visitors.. RFP # 2026-0730: Janitorial Services - Thursday, July 30, 2026 at 1:00 pm through OpenGov Procurement.

2. SCOPE OF WORK

2.1. Janitorial Services for the City of Conroe

The purpose of this Scope of Work is to establish the requirements for providing comprehensive janitorial services for designated City of Conroe facilities. The City seeks to obtain reliable, professional, cost-effective, and high-quality cleaning services that maintain sanitary, safe, and welcoming environments for employees and the public. The selected contractor shall provide all labor, supervision, equipment, materials, and supplies necessary to ensure City facilities are cleaned and maintained in accordance with applicable health, safety, environmental, and operational standards throughout the term of the contract.

During the mandatory pre-bid meeting and site inspection, prospective bidders shall be permitted to take written notes and photographs for the purpose of documenting existing sites and obtaining information necessary to prepare a responsive and accurate bid. Documentation may include, but is not limited to, the number and sizes of trash receptacles, the types of hand soap, paper towel, and toilet paper dispensers in use, the availability of janitorial storage closets with utility sinks, and the types and approximate quantities of flooring surfaces within each facility, or any other information the bidder deems necessary to prepare its proposal . All photographs and notes shall be used solely for the preparation of the bidder's proposal. Bidders shall conduct all documentation activities in a manner that does not disrupt City operations.

Scope of Work for Janitorial Services for City of Conroe

Facilities

The facilities covered under this scope are identified in Exhibit A – City of Conroe Facility Building Information, which includes building names, locations, square footage, service frequencies, and any facility-specific requirements. The Contractor shall provide services for all facilities listed in Exhibit A in accordance with the requirements of this Scope of Work.

1.0 General Janitorial Services

1.1 Restroom Consumables

Contractor must inspect, refill, and maintain all toilet tissue, paper towel, and soap dispensers. Dispensers shall remain fully stocked during routine service. The Contractor shall maintain an organized inventory of available supplies on-site if needed during daily operations.

1.2 Trash Collection and Disposal

Contractor must empty all trash receptacles, remove and replace all trash liners, and inspect receptacles for leaks, spills, and residue. Receptacles shall be cleaned and sanitized as needed, including tops, lids, and exterior surfaces. The Contractor shall transport and dispose of waste in designated dumpsters, prevent spills or drip trails during transport, and shall not drag trash bags or liners across floors or grounds.

1.3 Feminine Hygiene Receptacles

Contractor must empty all receptacles, remove used liners, replace liners after servicing, clean and sanitize receptacles, lids, tops, and sides, and dispose of waste in designated waste containers.

1.4 Recycling Collection

Contractor must empty individual recycling containers, consolidate recyclable materials into designated collection bins, and dispose of recyclables in approved recycling dumpsters.

2.0 Interior Cleaning Services

2.1 Dusting and Surface Cleaning

Contractor must dust and clean all accessible surfaces, including counters and countertops, shelving, desks and workstations, chairs and benches, baseboards, railings, televisions, door and picture frames, trophy cases, file and storage cabinets, partitions, vanities, bleachers, fans, blinds and window sills, cubbies, fitness equipment, game tables, office equipment, vending machines, and other dust-collecting surfaces. Furniture and movable items shall be repositioned as necessary to facilitate cleaning.

2.2 Cleaning and Sanitizing Surfaces

Contractor must use anti-microbial cloths and industry-standard cleaning solutions to clean and sanitize all counters, drinking fountains, lockers, and similar surfaces.

2.3 Glass and Mirror Cleaning

Contractor must clean all mirrors, interior windows, interior and exterior glass doors, and glass tabletops using approved glass-cleaning products.

2.4 Carpet and Floor Care

Contractor must vacuum all carpets and floor mats using a HEPA-filtered vacuum equipment. Move furnishings as necessary. Spot cleaning shall be performed as needed. Stairwells shall be vacuumed or swept.

2.5 Hard Floor Maintenance

Contractor must dust mop all hard floor surfaces and clean and sanitize floors using industry-standard cleaning solutions and anti-microbial mops.

2.6 High-Touch Surface Disinfection

Contractor must clean and sanitize all door hardware, handles, light switches, and switch panels using anti-microbial cloths and industry-standard cleaning solutions.

2.7 Wall, Door, and Surface Spot Cleaning

Contractor must remove scuff marks from walls and doors and remove gum and other adhered debris as necessary.

3.0 Exterior Entrances and Breezeways

3.1 Entryway and Breezeway Cleaning

Contractor must sweep or blow debris from all entrance areas within ten (10) feet of exterior doors and sweep or blow all breezeways.

3.2 Exterior Trash Collection

Contractor must empty exterior trash receptacles, remove and replace liners, inspect for leaks and residue, clean and sanitize receptacles, and dispose of waste in designated dumpsters.

3.3 Mat Cleaning

Contractor must sweep, vacuum, and clean all entrance mats.

3.4 Cigarette Debris Removal

Contractor must collect and properly dispose of all cigarette butts and related debris from entrances.

4.0 Restroom and Locker Room Cleaning Services

4.1 Restroom and Shower Sanitization

Contractor must utilize a cleaning caddy or equivalent system to apply disinfecting and cleaning solutions to all restroom, locker room, and shower surfaces. Cleaning solutions shall remain on surfaces for the required time to disinfect before scrubbing. Separate brushes shall be used for toilets and urinals and for showers. Hair and debris shall be removed from sink and shower drains. Surfaces shall be rinsed thoroughly, and floors and walls must have solution and water extracted with a wet vacuum system.

4.2 Fixture and Hardware Polishing

Contractor must use anti-microbial cloths to clean and polish faucets, handles, sink basins, counters, hand dryers, and paper towel dispensers. Cloths used on toilets, urinals, and showers shall not be used on hardware or other restroom surfaces.

5.0 Additional Deep Cleaning Services

5.1 Carpet Extraction and Shampooing

Contractor must perform deep cleaning and shampooing of all carpeted areas as scheduled or directed by the City.

5.2 Tile Floor Deep Cleaning

Contractor must deep clean, scrub, and restore all tile flooring surfaces as scheduled or directed by the City.

5.3 High Dusting

Contractor must dust ceiling light fixtures, HVAC vents, and other elevated surfaces and equipment.

6.0 Cleaning Methods and Standards

6.1 Microfiber Cleaning System

Contractor must utilize modern cleaning technologies, including microfiber cloths and mops. Cloths shall be color-coded based on designated cleaning areas, including but not limited to:

• Green: Front desk counters and general surfaces

• Blue: Sinks and restroom counters

• Red: Urinals and toilets

Contractor must ensure cloths and mops are changed between cleaning areas and shall not use the same mop in restrooms, kitchens, lobbies, or other separate areas.

6.2 Prohibited Cleaning Products

The Contractor shall not use acid-based or chlorine-based cleaning products or disinfectants at any City facility.

6.3 Cleaning Plan Requirements

The Contractor must submit a detailed cleaning plan describing its use of the Color-Coded Microfiber Cloth

System and Restroom Caddy Cleaning System. Failure to provide this information may result in disqualification of the proposal.

7.0 Personnel Requirements

7.1 Uniforms and Identification

Contractor must all Contractor personnel shall wear company-issued uniforms, company shirts, and/or visible identification badges while performing services.

7.2 Site Supervision

The Contractor must assign a designated Site Supervisor for each facility.

7.3 Personnel Restrictions

Children may not accompany Contractor personnel while services are being performed.

8.0 Supplies, Equipment, and Storage

8.1 Contractor-Furnished Supplies

Contractor must provide all equipment, cleaning products, hand soap, paper towels, toilet tissue, sanitary liners, trash bags, and other supplies necessary to perform services. All supplies shall be medium grade or better.

8.2 Storage Facilities

The City will provide secure storage space for Contractor equipment and supplies.

8.3 Equipment Identification

Contractor must clearly mark all equipment and supplies with the Contractor's company name. Contractor personnel shall not use any equipment or supplies identified as City property.

9.0 Facility Measurements

9.1 Facility Dimensions

Facility dimensions and square footage have been calculated by City staff and are believed to be accurate.

Contractors may verify measurements with prior approval from the designated facility contact.

10.0 Staffing and Time Allocations

10.1 Required Labor Commitment

Contractor must provide sufficient staffing and labor hours necessary to meet all cleaning requirements and time allocations established by the City. Staffing levels shall reflect facility size, complexity, required tasks, and service frequency.

11.0 Facility Security

11.1 Security Responsibilities

The Contractor will be responsible for securing facilities during and after service. Upon completion of work verify all exterior doors are closed, latched, and locked. Ensure all gates are closed and secured. Turn off all lights unless otherwise directed. Lock all program areas, offices, and rooms after cleaning.

12.0 Environmental and Recycling Compliance

12.1 Green Compliance

The Contractor must support the City's Reduce-Recycle-Reuse initiatives and recycling programs. Note that certain facilities, including the Recreation and Activity Center and Senior Center, may not have designated recycling dumpsters.

12.2 Recycling Procedures

Contractor must collect recyclable materials, including paper, cardboard, plastic, aluminum, and glass, from designated blue recycling bins and place materials into designated recycling collection containers as directed by facility staff.

13.0 Waste Disposal Requirements

13.1 Trash Disposal

Contractor must dispose of waste collected from all interior and exterior receptacles into designated waste bins or dumpsters as identified by facility personnel.

Scope of Work for Parks, Bus Stops/Transportation Facilities, and Fire Training Facilities

The Contractor must perform all work in accordance with the requirements contained in this Scope of Work and the following exhibits, which are incorporated herein by reference. All park grounds and facilities shall be cleaned in the same manner; however, not all park sites have the same amenities, and different conditions may apply at each site. The Contractor shall perform cleaning services during each scheduled visit according to the following objectives and frequency chart.

Exhibit B – General Specifications.

Exhibit C – Site Specifications.

Exhibit E – Cleaning frequencies indicating the number of cleaning visits required per week for each location.

1.0 General Requirements

1.1 Litter Removal

Contractor must remove all litter from park grounds, facilities, parking lots, trails, playgrounds, athletic courts, bus stops, shelters, and other designated areas. Litter shall include, but not be limited to, refuse, garbage, packaging materials, cigarette butts, cans, bottles, broken glass, food waste, biohazardous materials (diapers, condoms, and syringes), abandoned clothing, and other discarded materials. All collected waste shall be disposed of in designated waste containers.

1.2 Cleaning Supplies and Materials

Contractor must provide all supplies necessary to perform services under this contract, including cleansers, disinfectants, brushes, brooms, mops, spray equipment, gloves, toilet paper, paper towels, soap, and other related materials. All products shall be safe for City property, patrons, wildlife, and staff. The Contractor shall maintain

Safety Data Sheets (SDS) for all products used on City property and shall utilize environmentally friendly products whenever practical to minimize the impact on the environment.

1.3 Equipment

Contractor must provide all equipment required to perform services under this contract. Equipment shall be maintained in good working condition and shall not damage City property or facilities.

1.4 Lost and Found Items

Contractor must collect and secure any valuable items (i.e. backpacks, sports equipment, car keys, jewelry, sunglasses, etc.) discovered during the performance of services and shall deliver such items to the Parks and

Recreation Administration Office located at 1504 Parkwood West, Conroe, Texas 77301.

2.0 Restroom Cleaning Services

2.1 Restroom Cleaning and Sanitization

Contractor must spray deodorizing disinfectant cleaner throughout the entire area, including walls, partitions, floors, fixtures, and all restroom surfaces, in accordance with the manufacturer's instructions. Sweep floors and remove all litter, dirt, debris, foreign objects. Spider webs shall be removed at least weekly using a broom. Clean, sanitize, and disinfect all toilets, urinals, lavatories, baby changing stations, partitions, walls, floors, and restroom fixtures using approved cleaning and disinfecting products. All surfaces shall be maintained free of dirt, stains, debris, odors, fecal matter, graffiti, scuff marks, and other visible contaminants. Tighten loose toilet seats discovered during routine cleaning and promptly report damaged fixtures requiring repair. Remove excess water from floors using a mop or squeegee. Interior walls and surfaces shall be maintained in a clean condition, and any stains or graffiti that cannot be removed through normal cleaning procedures shall be reported. Wash exterior concrete areas and remove any standing water or puddles. All cleaning and disinfecting products shall be used in accordance with the manufacturer's directions, including application methods, dwell times, and rinsing procedures specified on the product label. Upon completion, all areas shall present a clean, sanitary, deodorized, disinfected, and well-maintained appearance.

2.2 Restroom Consumables

Contractor must inspect, refill, and maintain all toilet tissue dispensers, paper towel dispensers, and soap dispensers. All paper product rolls shall be removed prior to cleaning and returned after the cleaning process is completed. Two (2) rolls of toilet tissue shall be maintained in each dispenser at all times. Partially used paper products that exceed replacement thresholds (75% consumed) shall be replaced with new products. Soap dispensers shall remain fully stocked and shall be refilled with foaming hand soap where soap cartridges are provided.

2.3 Urinal and Deodorizing Maintenance

Contractor must install and maintain deodorizing screens in all urinals where applicable. Urinal screens shall be replaced monthly. Deodorizing disinfectant shall be applied to restroom surfaces in accordance with manufacturer recommendations.

2.4 Mirrors, Glass, and Stainless-Steel Fixtures

Contractor must clean all mirrors, windows, stainless-steel fixtures, grab bars, and related surfaces. Surfaces shall be left free of streaks, spots, and water residue.

2.5 Trash Collection and Disposal

Contractor must empty all restroom waste receptacles, including feminine hygiene receptacles where provided, replace liners, sanitize receptacles, and dispose of waste in designated containers.

2.6 Restroom Maintenance Reporting

Contractor must unclog lavatories, toilets, urinals, and floor drains during routine service visits. Any plumbing blockage or facility issue that cannot be resolved through standard maintenance procedures shall be reported immediately to the City's designated representative. Graffiti, vandalism, stains, and facility damage shall also be reported immediately.

3.0 Park Grounds and Outdoor Facility Cleaning

3.1 Pavilions, Gazebos, and Picnic Areas

Contractor must clean pavilions, gazebos, concession areas, picnic table pads, and associated facilities. Surfaces shall remain free of dirt, litter, food residue, spills, human excrement, and foreign objects.

3.2 Trash Collection and Recycling

Contractor must empty all trash, recycling, and litter receptacles in accordance with the frequency chart designated for each area. Liners of the appropriate size shall be placed in litter receptacles for ease of maintenance and replaced as necessary. All litter, debris, and loose trash shall be picked up and removed from the site, (including parking lots). Collected waste and recyclable materials shall be transported to designated disposal or recycling containers. Recyclable materials shall be handled in accordance with City recycling requirements.

3.3 Grounds Maintenance Cleaning

Contractor must remove litter, cigarette butts, leaves, pine straw, grass clippings, and other debris from sidewalks, parking lots, athletic courts, trails, paved surfaces and restrooms. Athletic courts and public use areas shall remain free of debris and maintain a clean appearance.

3.4 Drinking Fountains

Contractor must clean and sanitize all drinking fountains during each service visit. Any drain blockage or maintenance issue shall be reported immediately to the City's designated representative.

3.5 Reporting of Hazards and Damage

Contractor must report vandalism, graffiti, unsafe conditions, damaged equipment, fallen trees, or other hazards discovered during service activities to the City's designated representative immediately upon discovery.

4.0 Playground and Sand Area Maintenance

4.1 Playground Surface Maintenance

Contractor must remove litter and foreign objects from playground surfaces, sandboxes, and sand courts.

Playground areas shall remain free of debris and hazardous materials.

4.2 Surface Raking and Leveling

Playground areas must be maintained during each visit. All loose-fill shock-absorbing surfacing shall be raked smooth and level to maintain a uniform appearance. Depressions and displaced material beneath swings, at slide exits, around playground structures, and other high-use areas shall be filled, leveled, and redistributed as necessary. Excess material buildup beneath slide exits, stairs, platforms, and similar locations shall be raked out and evenly distributed. Transition areas where sidewalks meet playground shock-absorbing surfacing shall be maintained level to ensure wheelchair accessibility, and any surfacing material displaced onto sidewalks shall be swept back into the playground area. All litter, debris, and cigarette butts within and around playground areas shall be removed during each visit. The Contractor may be required to provide written documentation verifying completion of these tasks for each service visit.

4.3 Playground Inspection Reporting

Contractor must report any vandalism, graffiti, damaged equipment, or unsafe conditions discovered during routine service activities immediately to the City's designated representative.

5.0 Bus Stops, Shelters, and Park-and-Ride Facilities

5.1 Facility Cleaning

Contractor must sweep floors, remove litter, dirt and foreign objects at designated bus stops, shelters, and park-and-ride facilities. All ground litter must be picked up and removed from the site in accordance with the frequency chart for that site.

5.2 Facility Condition Reporting

Contractor must report vandalism, graffiti, damaged equipment, or unsafe conditions discovered during routine service activities immediately to the City's Transportation Department office.

6.0 Fire Training Facility Cleaning

6.1 Interior Cleaning

Contractor must sweep floor, removing all litter, dirt and foreign objects. Clean the entire surface area of all components of the toilets, urinals, and lavatories with cleanser and brush removing all stains and debris. Spray deodorizing disinfectant cleaner over entire area, covering floors, walls, partitions, and all fixtures following manufacturer’s direction for use. Rinse according to label directions. Rinse entire floor to remove any dirt or stains. Excess water on floors shall be removed using a squeegee or mop. All stainless-steel fixtures, including grab bars, are to be wiped dry to prevent spotting. Spray all mirrors and windows with window cleaner and wipe dry leaving no streaks or spots. Clean & spray out showers. Spray deodorizing disinfectant cleaner over entire shower following manufacture’s direction for use. Clean exterior stainless sink and remove debris as necessary.

6.2 Consumables and Trash Removal

All paper product rolls are to be removed prior to cleaning and returned after cleaning process is finished. Two rolls of paper shall be placed in each toilet paper holder. Paper product rolls that are ¾ used shall be removed and replaced with new rolls. Refill soap dispensers where provided. Empty trash receptacles and replace with new liner.

6.3 Exterior Cleaning and Facility Security

Contractor must sweep or blow all leaves, pine straw, dirt and other debris from the ramp and stairs. Ensure the door is completely closed when exiting.

7.0 Transportation Admin Facility Cleaning – 100 Park Place

7.1 Interior Cleaning

Contractor shall provide janitorial services three (3) times per week on Monday, Wednesday, and Friday.

Contractor shall sweep, vacuum, and mop all floor surfaces throughout the facility. Carpeted office areas shall be vacuumed and spot cleaned as necessary. Laminate and tile flooring shall be swept and damp mopped to maintain a clean appearance.

Contractor shall dust all accessible surfaces, including desks, countertops, windowsills, furniture, and ledges.

High-touch surfaces such as door handles, light switches, and handrails shall be cleaned and disinfected.

The conference room shall be cleaned, tables wiped down, and laminate flooring swept and mopped. The multipurpose area shall be cleaned, including sanitizing lunch tables and chairs, and sweeping and mopping all tile flooring.

The kitchen area shall be cleaned and sanitized, including countertops, sinks, tables, and exterior surfaces of appliances. Floors shall be swept and mopped.

The entire surface area of all toilets, urinals, sinks, countertops, partitions, and fixtures in the men's and women's restrooms shall be cleaned with disinfectant cleaner, removing all stains and debris. Mirrors shall be cleaned and polished leaving no streaks or spots. Floors shall be swept, disinfected, and mopped. All stainless-steel fixtures shall be wiped dry to prevent spotting.

7.2 Consumables and Trash Removal

Contractor shall empty all trash receptacles throughout the facility and replace liners as necessary. Contractor shall remove and properly dispose of all collected waste.

Soap dispensers, paper towel dispensers, and toilet paper holders shall be checked during each service visit and replenished as needed using owner-supplied consumables. Any depleted or nearly depleted restroom supplies shall be replaced to maintain adequate inventory for facility staff.

7.3 Deep Cleaning Services

Contractor shall provide periodic deep cleaning of the front office spaces. Deep cleaning shall include high dusting and low dusting of all accessible surfaces, interior window cleaning, and carpet cleaning of all carpeted office areas.

Contractor shall strip, scrub, and apply wax finish to any Vinyl Composition Tile (VCT) flooring, if present, to maintain a clean and professional appearance. All deep cleaning services shall be performed in a manner that minimizes disruption to facility operations.

7.4 Facility Security

Contractor shall ensure all areas are secured upon completion of services.

8.0 Community Pool. Bath house and Grounds Cleaning – 100 Park Place (Community Pool Area)

8.1 Restroom and Bathhouse Cleaning

Contractor shall provide janitorial services for the approximately 1,675 square foot bathhouse and restroom facilities located at the pool area behind/beside the Transportation Administration Office at 100 Park Place.

During each scheduled service, Contractor shall clean and sanitize all restroom and bathhouse areas, including toilets, urinals, sinks, countertops, partitions, mirrors, fixtures, benches, and other accessible surfaces. All restroom fixtures shall be cleaned using disinfectant cleaners to remove stains, soil, and debris. Mirrors shall be cleaned and polished, leaving no streaks or spots. Floors shall be swept, disinfected, and mopped to maintain a clean, sanitary, and safe environment. All stainless-steel fixtures shall be wiped dry to prevent spotting.

8.2 Consumables and Trash Removal

Contractor shall empty all trash receptacles and sanitary napkin receptacles throughout the bathhouse and restroom facilities and replace liners as necessary. All collected waste shall be removed and properly disposed of.

Soap dispensers, paper towel dispensers, and toilet paper holders shall be checked during each service visit and replenished as needed using owner-supplied consumables. Contractor shall ensure restroom supplies are adequately stocked for public use at all times during the operating season.

8.3 Pool Deck and Grounds Cleaning

Contractor shall remove all loose litter and debris from the pool deck, surrounding walkways, and adjacent grounds, including areas outside the perimeter fence. Cleaning shall be performed during each scheduled service to maintain a clean and welcoming appearance for facility users.

8.4 Seasonal Service Schedule

Contractor shall provide seasonal janitorial services beginning on the Saturday prior to Memorial Day and continuing through August 15.

During the seasonal operating period, services shall be performed Monday through Saturday, with all cleaning activities completed prior to the 1:00 PM opening of the pool facility to ensure the restrooms, bathhouse, and surrounding areas are clean, sanitized, fully stocked, and ready for public use.

The pool facility will be closed on Memorial Day and Labor Day; therefore, janitorial services will not be required on those holidays. For the July 4th holiday, the Contractor shall coordinate with designated City staff to determine whether the facility will be open or closed around the holiday prior to performing scheduled services.

8.5 Facility Security

Contractor shall ensure all restroom and bathhouse areas are secured upon completion of services. Any gates, doors, or access points opened during the performance of work shall be properly closed and secured before departing the facility.

Facility Information Contact Information

These contacts are provided for coordination purposes only.

All questions regarding the solicitation, bid documents, specifications, contract, or requests for clarification must be submitted through the OpenGov procurement portal.

• C.K. Ray Recreation Center / Activity Center / Meals on Wheels – Mike Cantu, 936-522-3903

• Aquatic Center – Kayla Daniels, 936-522-3931

• Oscar Johnson, Jr. Community Center / Senior Center – Elizabeth Anderson, 936-522-3979

• PARD Administration – Baldemar Esquivel, 936-522-3842

• Public Works – Hailey Baxter, 936-522-3888

• Wastewater Treatment Plants – Greg Hall Jr., 936-522-3782

• Conroe Tower – Steven Perez, 936-522-3163

• Conroe Municipal Center (CMC) – Steven Perez, 936-522-3163

• Transportation – Share Dotson, 936-522-5661

• Fire Training Facility – Michael Barker, Deputy Fire Chief, 936-522-3080

• Pool area located at 100 Park Pl - Kayla Daniels, 936-522-3931

• Park Areas - Lauren Arnold,936-522-3843

3. PRICING

DEAN TOWERY SERVICE CENTER - 401 SGT ED HOLCOMB BLVD S

Total Square footage 20,439 ⭐15 Total Line Items ⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Administrative

Building office areas, hallways, copy/kitchen area, restrooms, water fountains, and reception area.

Total Square Feet

4,060 (2,800

Square Feet of carpet and 1,200

Square Feet of title/Vinyl)

1 Per

Month

2 Training Building training room, kitchen, hallway, locker rooms/restrooms, and water fountains. Total

Square feet 6,110

(2,000 Square Feet of Carpet and

4,110 Square feet of tile/Vinyl)

3 Warehouse

Building office areas, kitchen area, restrooms, and water fountains.

Total Square Feet

720 Tile/Vinyl no carpet.

4 Pump and Motor areas, breakroom, kitchen area, water fountains, and restroom. Total

Square feet 770

5 Welding Shop areas and restroom. Total

Square Feet 920.

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

6 Street Department

Building office areas, breakroom, kitchen area and restroom. Total

Square feet 1,200 all Tile/Vinyl.

7 Water Department areas, breakroom, kitchen area restrooms, and water fountains.

Total Square Feet

1,980 all

Tile/Vinyl.

8 Parks Operations area, breakroom, kitchen area, restroom and shop water fountains.

Total Square Feet

1,100 all

Tile/Vinyl.

9 Traffic Signal

Maintenance

Building office areas, kitchen area and restroom.

Total Square Feet

500 all Sealed

Concrete.

10 Sign Building office areas, restrooms, kitchen area, and water fountains. Total

Square Feet 1,015 all Sealed

Concrete.

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

11 Fleet Maintenance

Building office areas, breakroom, restrooms, waiting area, and water fountains. Total

Square Feet 1,764 all Sealed

Concrete.

12 All building entrance and breezeway areas as specified.

13 Carpet Deep

Cleaning -

Quarterly - Total square feet 4,440.

1 Each

14 Tile Deep

Cleaning -

Quarterly - Total square feet 8,000.

1 Each

15 Dusting of all ceiling light fixtures, vents and high items -

Quarterly /

Annually - 10 ft ceilings.

1 Each

TOTAL

WASTERWATER TREATMENT PLANT - 2400 SGT ED HOLCOMB BLVD S.

Total Square Footage 6,000 ⭐5 Total line items⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Administrative

Building and Lab office areas, hallways, reception area, kitchen area and restrooms. Total

Square feet 5,000

(1,000 Total

Carpet square feet and 4,000total square feet tile/vinyl)

2 Operator Office area. Total square feet 1,000 of tile/vinyl.

3 Carpet Deep

Quarterly - 1,000

Square Feet.

1 Each

4 Tile Deep

Cleaning -

Quarterly - 5,000

Square Feet.

1 Each

5 Dusting of all ceiling light fixtures, vents and high items - 10 Ft

Ceilings.

CENTRAL WASTERWATER TREATMENT PLANT - 1890 ED KHARTBAT DR

Total Square footage 6,000 ⭐5 Total line items⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Administrative

Building and Lab office areas, hallways, reception area, kitchen area and restrooms. Total square feet 5,000

(1,000 Total

Carpet Square feet and 1,000 Total

Square feet tile/vinyl)

2 Operator Office area. Total Square

Feet 1,000 of all tile/vinyl.

Quarterly - 1,000

Square Feet.

1 Each

4 Tile Deep

Cleaning -

Quarterly - 5,000

Square Feet.

1 Each

5 Dusting of all ceiling light fixtures, vents and high items - 10ft

Ceilings .

CK RAY RECREATION CENTER - 1203 CANDY CANE LN.

Total Square footage 29,009 ⭐14 Total line items ⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Recreation Center

Office Area, Hallways, Break

Room, and

Reception Area.

Total Square Feet

3467 (780 Square

Feet of Carpet and

780 Square Feet of

Tile/Vinyl)

2 Recreation Center

Restroom and

Locker Rooms with restrooms and showers. Total

Square Feet 6,076

(1,369 Square Feet of Carpet and

4,707 Square Feet of Tile)

3 Recreation Center

Gymnasium, Total

Square feet 6,048

(wood floor)

4 Recreation Center

Racquetball

Courts, Total

Square Feet 3,200

(wood floor)

5 Recreation Center

Fitness Center, Total Square Feet

3,293 (Rubber

Floor)

6 Recreation Center

Kidz Zone/Child

Care, Total Square

Feet 1,140 (Tile

Floor)

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

7 Recreation Center

Spin Room, Total

Square Feet 720

(Rubber Floor)

8 Recreation Center

Gymnastics Room, Total Square Feet

800 (Carpet)

9 Recreation Center

Downstairs

Aerobics/Dance

Rooms, Total

Square Feet 1,650

(Vinyl)

10 Recreation Center

Upstairs

Aerobics/Dance

Rooms, Total

Square feet 1,722 of wood flooring and 252 Square feet of Carpet.

11 Recreation Center

Multi-Purpose

Room, Total

Square feet 893 of

Vinyl Flooring.

12 Carpet Deep

Quarterly

1 Each

13 Tile Deep

Cleaning -

Quarterly

1 Each

14 Dusting of all ceiling light fixtures, vents and high items

ACTIVITY CENTER - 1204 CANDY CANE LN.

Total Square footage 7,374 ⭐6 Total line items ⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Activity Center

Large Meeting

Room, Total

Square Feet 4,422 of Vinyl Flooring.

2 Activity Center

Art Room, Hallways, Restrooms, Food

Prep Room and

Front Lobby. Total

Square Feet 1,697 of Tile Flooring.

3 Activity Center

Small Meeting

Room, Total

Square Feet 1,255 of carpet.

4 Carpet Deep

Quarterly

1 Each

5 Tile Deep

Cleaning -

Quarterly

1 Each

6 Dusting of all ceiling light fixtures, vents and high items

1 Each

7 Waterpark -

Concrete Deep cleaning and high dusting - Quarterly

SENIOR CENTER - 1204 CANDY CANE LN.

Total Square footage 6,274 ⭐5 Total line items ⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Senior Center

Activity Room, Food Prep/Serving

Area, Restrooms and Lobby. Total

Square Feet 3,527 of Tile Flooring.

2 Senior Center

Activity Rooms and Offices. Total

Square Feet 1,298 of Carpet.

Quarterly

1 Each

4 Tile Deep

Cleaning -

Quarterly

1 Each

5 Dusting of all ceiling light fixtures, vents and high items

AQUATIC CENTER - 1203 CANDY CANE LN.

Total Square footage 5,265 ⭐6 Total line items ⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Aquatic Center

Offices, Front

Desk Area, Hallways. Total

Square Feet 2,264 of Carpet.

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

2 Aquatic Center

Food Prep Room, Lifeguard Room, Copy Room, Restroom. Total

Square Feet 376 of

Tile.

3 Aquatic Center

Locker Rooms, Restrooms, and

Showers. Total

Square Feet 2,625 of Tile.

4 Carpet Deep

Cleaning 1 Each

5 Tile Deep

Cleaning -

Quarterly

1 Each

6 Dusting of all ceiling light fixtures, vents and high items

PARKS ADMINISTRATION BUILDING - 1507 PARKWOOD WEST

Total Square footage 2,998 ⭐5 Total line items ⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Parks and

Recreation

Department

Administration

Building

Downstairs

Offices, Front

Desk and Lobby

Area, Conference

Room, Food Prep

Area, Hallways, Restrooms. Total

Square Feet 2,176 of Tile/Vinyl.

2 Parks and

Recreation

Department

Administration

Building Upstairs

Offices, Restroom.

Total Square Feet

822 (772 Total

Square Feet of

Carpet and 50

Square Feet of

Tile)

Quartely

1 Each

4 Tile Deep

Cleaning -

Quarterly

1 Each

5 Dusting of all ceiling light fixtures, vents and high items

OSCAR JOHNSON JR. ENRICHMENT AND RECREATION CENTER - 710 FOSTER DR.

Total Square footage 50,809 ⭐8 Total line items ⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Office side of the building includes conference room, 9 offices, workroom, shared office space, break room, first aid room locker area, hallways. Floors include carpet, luxury vinyl, and ceramic tile. Total square feet 4,797

(4,273 Total square feet in carpet and 524

Total square feet in tile)

2 Community Center side of the building includes lobby area, hallways, offices, restrooms, cafeteria, multi-purpose room, classrooms, game room stairs, and elevator. Floor consist of luxury vinyl, ceramic tile, and carpet.

Upstairs and downstairs. Total square feet 16,000

(3,515 Total square feet of carpet and 12,485

Total square feet of tile/vinyl)

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

3 Recreation Center side of the building includes lobby area, game room, child watch, 2 gymnasiums, workout room, women’s workout room, cycling room, 2 dance studios, indoor track, restrooms, locker rooms w/showers, waiting areas, stairs, and elevator. Floor includes luxury vinyl, ceramic tile, carpet, wood system, concrete, and rubber sports floor. Upstairs and downstairs. Total square feet 34,035

(5,956 Total square feet of carpet and 7,992

Total square feet of tile/vinyl)

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

4 Event Center side of the building includes lobby area, offices, waiting areas, food prep area, hallways, 1 large event room (or 3 small event rooms), outside patio, and restrooms. Floors include carpet, ceramic tile, concrete, and epoxy coated concrete. Total square feet 9,855

(5,212 Total square feet of carpet and 4,643

Total square feet of tilt/vinyl)

5 Pavilion behind building includes water fountain and restrooms. Total square feet 522 of tile.

6 Carpet Deep

Quarterly

1 Each

7 Tile Deep

Cleaning -

Quarterly

1 Each

8 Dusting of all ceiling light fixtures, vents and high items

CITY OF CONROE TOWER - 300 W DAVIS ST.

Total Square footage 52,975 ⭐6 Total line items ⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 1st Floor (Lobby, Offices, 3

Restrooms (adding

3 additional stalls), 3 Coffee Bars, Council Chamber

& Office) Total square feet 21,538.

2 2nd Floor (Offices, 2 Restrooms, 1

Kitchen) Total square feet 6.943.

3 3rd Floor (Offices, 2 Restrooms, 1

Kitchen) Total square feet 6,943.

4 4th Floor (Offices, 2 Restrooms) Total square feet 6,943.

5 5th Floor (Offices, 2 Restrooms) Total square feet 6,943.

6 5th Floor (Offices, 2 Restrooms) 6th

Floor (Banquet

Room, 2

Restrooms, 1

Kitchen, 1

Shower) Total square feet 3,665.

CONROE MUNICIPAL CENTER - 700 METCALF ST.

Total Square footage 39,526 ⭐1 Total line item⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Office Building

Size: 39,526 sq. ft.

Number of Floors:

1 Including

Consumables

Cleaning Schedule

(Monday–Friday):

Lobby, restrooms, entrances Interior glass High and low dusting

Vacuuming, sweeping, and mopping Daily spot cleaning of carpets Flooring

Types: Carpet, LVT, and ceramic tile Floors are deep cleaned every other month

PARKS, BUS STOPS AND FIRE TRAINING FACILITY

Quantity is the Est. number of days of cleaning. ⭐37 Total line items⭐

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Candy Cane Park

Complex 365 Per Day

2 Carl Barton, Jr.

Park 365 Per Day

3 McDade Park 365 Per Day

4 Kasmiersky Park 365 Per Day

5 Martin Luther

King, Jr. Park 365 Per Day

6 Lewis Park 260 Per Day

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

7 Booker T.

Washington Park 365 Per Day

8 Heritage Place 365 Per Day

9 Conroe Tower

(City Hall) 156 Per Day

10 Roberson Park 156 Per Day

11 Milltown Park 156 Per Day

12 Stewarts Creek

Park 260 Per Day

13 Flournoy Park 156 Per Day

14 Lions Park 260 Per Day

15 Dugan Park 156 Per Day

16 White Oak Point

Park 156 Per Day

17 Wiggins Village

Park 156 Per Day

18 Lone Star

Monument &

Historical Flag

Park

260 Per Day

19 Oscar Johnson, Jr.

Enrichment and

Recreation Center

156 Per Day

20 John Burge Park at

Shadow Lakes 365 Per Day

21 Conroe Founders

Plaza / Owen

Theatre

260 Per Day

22 Owen Park 365 Per Day

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

23 Downtown Area

(Sidewalks, Trashcans and

Parking lots)

260 Per Day

24 Faith Walston

Memorial 104 Per Day

25 Dallas Street

Medians 104 Per Day

26 W. Davis Medians

& Triangles 104 Per Day

27 Froncell Reece

Memorial 104 Per Day

28 Hillcrest Drive

Medians 104 Per Day

29 South Frazier @

Gladstell Medians 104 Per Day

30 Maurel Drive

Medians 104 Per Day

31 Montgomery Park

Blvd. Medians 104 Per Day

32 Westview Blvd.

Medians 104 Per Day

33 South Loop 336

Medians 104 Per Day

34 Fire Training

Facility 104 Per Day

35 Bus Stop / Shelters 156 Per Day

36 Conroe Park &

Ride 156 Per Day

37 Transportation

Service

Administration

156 Per Day

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

COMMUNITY POOL / BATHHOUSE AND GROUNDS - 100 PARK PL.

1,675 Square feet. - Seasonal (Saturday prior to Memorial Day through August 15th)

Line

Item Description Quantity Unit of

Measure Unit

Cost Total

1 Community Pool bath house and grounds.

1 Per Day

4. GENERAL SPECIFICATIONS

The City of Conroe will be accepting Proposals from respondents to The City of Conroe is seeking proposals from qualified vendors to provide comprehensive janitorial services for City owned facilities within the Parks and

Recreation, Fire, and Transportation Departments. The selected contractor shall furnish all labor, materials, equipment, and supervision necessary to deliver high quality cleaning and sanitation services that maintain a clean, healthy, and safe environment for employees and visitors..

• All bidders must meet or exceed the minimum specifications to be considered as a valid bid.

• The Contractor is an independent contractor and not an agent or employee of the City. The Contractor shall provide all labor, materials and equipment necessary to provide the services required by this agreement. The

Contractor shall have control over the execution of the work and shall have sole responsibility and obligation for the hiring and supervision of its employees. THE CONTRACTOR SHALL BE SOLEY RESPONSIBLE

FOR THE SAFETY OF ITS EMPLOYEES.

• The Contractor is responsible for the behavior of their employees. The Contractor’s employees will act and behave in a professional manner at all times while performing maintenance for the City. Any contact with the public must be courteous. The Contractor must have a supervisor on site at all times who can communicate in the

English language.

• The Contractor and/or their employees shall have a clean and professional appearance. The Contractor and/or their employees shall be required to work in a clean uniformed shirt. Uniformed shirt shall indicate company’s name in a manner that is clearly identifiable to the public. Cutoffs, torn or ripped clothing, or shirtless employees will not be acceptable.

• The Contractor shall be responsible for replacement or compensation for damage to any City property as a result of his/her work.

• The Contractor shall correspond via email, telephone or fax with the City representative(s) daily to report work completed each day that rehab is performed under this contract.

• The Contractor shall provide a valid telephone and/or cell phone number that will be answered at all times during normal working hours.

• The Contractor MUST submit COMPLETED BID PACKET to qualify as an acceptable bid.

• The Contractor shall provide three valid names, addresses, and telephone numbers of references in which the

Contractor has performed similar services.

5. CONTRACT TERM

This Contract shall be for one (1) year. The City reserves the right at its sole discretion to renew this contract for four additional (one) year contract periods. Contract shall be effective within 30 days of City Council’s approval.

The City or the Contractor shall have the right to cancel the contract at any time with sixty (60) day written notice.

FACILITY EXPANSION AND PRICING CLAUSE

Additional Facilities

The Owner reserves the right to require the addition of new facilities during the term of the contract. Such additions shall be made as needed, based on operational demand or strategic planning considerations.

Pricing for New Facilities

The unit prices, service rates, or cost structures for any newly added facilities shall be comparable to or equal to those proposed for similar facilities under this contract or in other existing service locations.

If the new facility is of similar size, scope, and function to an existing location, pricing shall match or remain proportionate.

If unique conditions apply, the vendor must provide justification and documentation supporting any variance in cost.

Approval Requirement

All pricing for new facilities must be reviewed and approved by the Owner prior to implementation.

6. AWARD

The award will be based on best value to the City.

7. PAYMENT/CONTRACT

A contract in the form of a blanket purchase order will be issued for services.

Name of Vendor:

Federal ID Number:

A Corporation of the State of:

Telephone Number:

Email:

Website:

Mailing Address:

City/State/Zip:

Authorized Signature:

Printed Name:

8. TERMS, CONDITIONS AND CLAUSES

8.1. OWNER

The City reserves the right to award parts of bids, reject any or all bids and to waive technical irregularities in the bids. The award will be made to the bidder/s who provides the goods and services at the best value for the City.

8.2. QUESTIONS AND INQUIRES

Bidder’s desiring further information or interpretation must request such information in the questions section of

OpenGov.

8.3. SUBMISSION OF BIDS

Submit electronically through the OpenGov Procurement Portal.

8.4. INFORMATION CLARIFICATION

All questions shall be asked through OpenGov. Should a Bidder discover a discrepancy or an omission in the plans or specifications, he should at once notify the Purchasing Department so that an addendum can be issued. No explanation or interpretation other than an addendum issued by the City will be considered official or binding.

8.5. SUBSTITUTIONS

Where materials or equipment are specified by a trade or brand name, it is not the intention of the Owner to discriminate against an equal product of another manufacturer, but to set a definite standard of quality or performance, and to establish an equal basis for the evaluation of bids. In preparing his bid, each bidder is expected to include in his base bid the cost of the items so specified.

8.6. REFERENCES

The City of Conroe may request bidders to supply, with this Request for Proposal, a list of at least five (5) references where like services have been supplied by their firm. Include name of firm, contact person, address, telephone number and fax number.

8.7. MATERIALS AND SERVICES

The Bidder warrants that goods, materials or services delivered to the City will meet the minimum specifications set forth therein. Bidder shall furnish all data pertinent to specifications and warranties, which apply to items in the bid.

8.8. PRICE OF MATERIALS AND SALES TAX

Prices for all goods or services shall remain firm for the duration of this contract and shall be stated on the bid sheet. Prices shall be all inclusive. Any price not shown on the bid sheet will not be honored by invoice. No price changes, additions or subsequent qualifications will be honored during the course of this contract. All prices must be written in ink or typewritten. Transportation, freight or other charges are to be prepaid by the bidder and included in the bid price. If there are additional charges of any kind, other than those mentioned above, specified or unspecified, Bidder must indicate both items required and attendant cost or forfeit the right to payment.

This Contract is issued by an organization, which qualifies for exemption pursuant to the provisions of Article

20.04 (F) of the Texas Limited Sales, Excise and Use Tax Act.

8.9. ANTITRUST AFFIRMATION

The undersigned affirms under penalty of perjury of the laws of the State of Texas that (1) in connection with this

Response, neither I nor any representative of the Contractor have violated any provision of the Texas Free

Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15; (2) in connection with this Response, neither

I nor any representative of the Contractor have violated any federal antitrust law; and (3) neither I nor any representative of the Contractor have directly or indirectly communicated any of the contents of this Response to a competitor of the Contractor or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Contractor.

8.10. ASSIGNMENT

Contractor shall not assign its rights under the contract or delegate the performance of its duties under the contract without prior written approval from the Agency. Any attempted assignment in violation of this provision is void and without effect.

8.11. BUY TEXAS AFFIRMATION

In accordance with Section 2155.4441 of the Texas Government Code, Contractor agrees that during the performance of a contract for services it shall purchase products and materials produced in Texas when they are available at a price and time comparable to products and materials produced outside this state.

8.12. CHILD SUPPORT OBLIGATION AFFIRMATION

Under Section 231.006 of the Family Code, the vendor or applicant certifies that the individual or business entity named in this contract, bid or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate in addition to other remedies set out in 231.006(f).

8.13. CONTRACTING INFORMATION RESPONSIBILITIES

In accordance with Section 552.372 of the Texas Government Code, Contractor agrees to (1) preserve all contracting information related to the contract as provided by the records retention requirements applicable to the

Agency for the duration of…