Janitorial Services_19M05526R0001_Amendment_Minutes And QA_signed.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

PAGE 1 OF

6 PAGES

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

March 2, 2026

4. REQUISITION/PURCHASE REQ. NO.

PR15684868

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE

19M055 7. ADMINISTERED BY (If other than Item 6)

CODE

General Services Office Procurement-Contracting Unit US Embassy Rabat KM5.7, Avenue Mohamed VI, Rabat, Morocco

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code)

X

9a. AMENDMENT OF SOLICITATION NO.

19M05526R0001

Prospective Offerors

9b. DATED (SEE ITEM 11) January 29, 2026

10a. MODIFICATION OF

CONTRACT/ORDER NO.

10b. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [X ] is not extended Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copy of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers.

FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) Not Applicable

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/OR000000000DER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [] is not, [] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to:

• Publish the minutes from the site visit (Attachment A)

• Post questions and USG responses (Attachment B)

SEE NEXT PAGES FOR DETAILS.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME OF CONTRACTING OFFICER

Marc Hildwein

15B. NAME OF CONTRACTOR/OFFEROR

BY

(Signature of person authorized to sign)

15C.DATE

SIGNED

16B. UNITED STATES OF AMERICA

BY

(Signature of Contracting Officer)

16C.DATE

SIGNED

Attachment A

Minutes of the Site Visit

Solicitation No.: 19M05526R0001 – Rabat Janitorial Services February 17, 2026 | 10:30 AM Venue: U.S. Embassy Rabat Attendees: 20 representatives from sixteen (16) companies

1. Introduction:

The U.S. Embassy Rabat Contracting Office opened the site visit at by welcoming all attendees and thanking them for their attendance, The U.S. Government personnel involved in the contract were then introduced.

2. Discussion of the Solicitation Package:

The Contracting Officer explained the specific points below:

• All questions must be submitted in writing and in English following the Site Visit, no later than February 25, 2026, at 16:00 local time; they will be consolidated and answered in a combined list, which will be posted on SAM.gov and the U.S. Embassy Rabat website for all prospective offerors.

• Offers are due by March 16, 2026. No offers will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted or reviewed.

• Statements made during the conference do not alter the solicitation; no oral changes are binding. Any modifications, if necessary, will be issued only through a written amendment to the solicitation and made available to all prospective offerors on SAM.gov and the U.S. Embassy Rabat website following the conference.

• The solicitation and contracting process are conducted in accordance with FAR Part 15 and the Tradeoff Approach described in FAR 15.103-1. Under this process, the Government may make an award to a qualified offeror without conducting exchanges;

however, communications may be held, if determined to be in the best interest of the U.S. Government, either before or after establishing a competitive range.

• Sub-Contracting and Co-Venturing are not permitted. The contractor must submit their proposal as the Prime Contractor and remain as the sole and Prime Contractor throughout the entirety of the contract, including any and all extensions.

• Period of Performance: The base period of performance is twelve (12) months, with four (4) option year periods. The initial performance period includes any authorized transition period under the contract.

3. Solicitation Review:

The Procurement Supervisor explained how the proposal must be submitted and highlighted the various sections of the solicitation:

Section 1:

• SF1449: Contractors are required to complete Blocks 17a-19 through 27 and 30.a through 30.c.

• Pricing: Bidders must complete the pricing tables for the base period and all option years. Additionally, the VAT amount must be priced as a separate line item (Page 2- 5).

• Quality Assurance and Surveillance Plan: The contractor is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved. (Page 21)

• Attachment 1 Government Furnished Property/Equipment: A description of government-provided property/equipment (Page 18).

• Appendix A: The Contractor shall use only environmentally preferable chemical cleaning-products. The Contractor shall identify products by brand name for each of the following product types and be submitted for COR/POSHO approval. (Page 24)

• SAM Registration: Notwithstanding FAR 4.203-1(b)(5)(ii), the Contracting Officer has determined that it is in the best interest of the U.S. Government to accept proposals from offerors that are and are not registered in the SAM (System for Award Management) database at https://www.sam.gov.

o Offerors with an active SAM registration need only provide their Unique Entity Identifier (UEI) number and are not required to complete the information 52.204-90 since relevant information is found in their SAM registration.

o Offerors without an active SAM registration must complete FAR 52.204-90, Offeror Identification, in Section 5, Representations and Certifications. This information must be updated annually if option years are included in the solicitation or award. (Page 48)

Section 2:

• Clauses: All clauses referenced in the solicitation are U.S. Government clauses. (Page 26-51)

Section 3:

• Submission of offers: Contractors are advised to carefully read the submission instructions to be able to submit a complete and relevant bid. Offers must be submitted in English. (Page 52-56)

Section 4:

• Evaluation Factors: The Government will consider an award to other than the lowest priced offeror or other than the highest technically rated offeror. All evaluation factors and significant subfactors that will affect contract award, and their relative importance shall be, when combined, significantly more important than proposal cost or price.

(Page 57)

Section 5:

• Representations and Certifications: Contractors must complete all required representations and certifications as part of their offer. (Page 59)

4. Work Requirements:

The Contracting Officer’s Representative (COR) provided an overview of the scope of work, including details on personnel requirements, service schedule, types of services, working hours, and key duties and responsibilities under the janitorial services contract. During the site walkthrough, the COR guided the contractors through the designated areas to be cleaned and explained the specific work requirements in detail. Additionally, the COR addressed the standards of conduct for personnel, personnel security requirements, and the materials and equipment to be utilized for the performance of this contract.

5. Conclusion:

The Contracting Officer concluded the site visit by thanking all attendees for their participation and interest in working with the U.S. Government.

Attachment B

Questions and Answers

Rabat Janitorial Services – Solicitation No. 19M05526R0001 Deadline for Receipt of Questions: February 25, 2026, at 16:00 Local Time

Q1: Could you please confirm the total size of the warehouse located in Temara?

Additionally, kindly clarify whether the warehouse is included in the periodic services or if it will be requested separately as additional services.

A1: The Warehouse size: 2600 m2. Please refer to Scope of works section 3 -Location for Janitorial services, external surface area. The Warehouse requires daily regular services, Monday Thru Friday.

Q2: How many staff do you require from our company to carry out the cleaning tasks?

A2: Please refer to Scope of work Section 1. The contractor shall provide all materials, supplies, equipment, hardware, tools, scaffolding, and qualified labor consisting of thirteen (13) custodians plus one (1) on-site supervisor to perform under this contract each day.

Q3: Will the cleaning equipment — such as water and dust vacuum cleaners, extractors, high-pressure compressors, etc. be provided by you, or is it expected to be supplied by us?

A3: Please refer to attachment 1 GOVERNMENT FURNISHED PROPERTY; however, the Government will provide adequate water and electricity for use in the performance of the contract.

Q4: Regarding the agent in Temara, is he/she one of the 13 agents listed in the contract?

A4: Yes. She/he is one of the 13 agents.

Q5: For the agents taken over, we will need to know their salaries

A5: The contractor will be responsible to pay his/her employees in accordance with the Moroccan labor law.

Q6: What are the working hours during the week?

A6: With this amendment, the definition for the term Daily will include the hours of 08:00 AM to 05:00 PM, Monday Thru Friday for 40 hours per week.

Q7: How many shifts per day?

A7: With this amendment, the term “Shift” means 08:00 AM to 5:00 PM” is added to

1.2 Definitions

Q8: What is the quantity of these items and what type are they: Toilet Paper, Hand soap, Zigzag Hand towel, Dishwasher?

A8: With this amendment for following information is added as Attachment 2 to the solicitation. Estimated Monthly Average Use:

Hand towels: 20 boxes of 20 units

Toilet paper: 20 boxes of 20 units

Hand soap: 25 buckets of 5L

Dishwashing detergent: 125 ml for each kitchenette (11 kitchenettes)