Janitorial and landscaping. CDC 3x Northern field offices. Cover letter.pdf

Embassy of the United States of America

July 30, 2025

Dear Prospective Quoter:

Subject: Request for Quotations number 19WA8025Q0051.

Enclosed is a Request for Quotations (RFQ) for the janitorial- and gardening/landscaping services at the CDC’s three field offices, Oshakati, Rund and Katima Mulilo in northern Namibia. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard

Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy will not conduct pre-quotation conferences at any site.

Quotations are due by August 15, 2025 at 17h00PM. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted in a sealed envelope marked "Quotation Enclosed for

19WA8025Q0051, “Janitorial- and gardening/landscaping services at 3x Field Offices” to:

Contracting Officer, David Norman U.S. Embassy, Windhoek 38 Metje Street, Klein Windhoek Namibia

Or

Your quotation must be submitted electronically to windhoekbidsubmission@state.gov It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 15MB. If the file size should exceed the 15MB, the submission must be made in separate files and attached to separate emails with less than 15MB each.

mailto:windhoekbidsubmission@state.gov

In order for a quotation to be considered, you must also complete and submit the following:

1. SF-1449

2. Section 1, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors are highly encouraged to register in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given.

Sincerely, David Norman

Contracting Officer

Enclosure:

https://www.sam.gov/