Jail Survey 2022 Request for Quote~2.pdf

REQUEST FOR QUOTE

Marion County AIC Surveys

SO-1099-22

Release Date: 4/15/2022

The Marion County Sheriff’s Office is soliciting written quotes from vendors to conduct a survey/evaluation of adults in custody (AIC) at the Marion County Jail (MCJ) and Marion County

Transition Center (MCTC).

The survey/evaluation will be focused on mental health issues, veteran issues, and drug/alcohol abuse, etc. The survey will be voluntary and will also reveal profiles of AICs who are most inclined to benefit from preventive and intervening programs. A portion of the survey will distinguish those that have been involved in programs in the past and the factors that contributed to their recidivism.

Please Reply to:

Marion County Sheriff’s Office

Attn: Camille Brignon

100 High St. N.E., Salem, OR 97301

Email: cbrignon@co.marion.or.us

◼ DUE DATE: To be considered, quote must be received by 5:00 PM (PST) on April 25, 2022.

Quotes received after the deadline will not be considered.

◼ AWARD PROCESS: Marion County Sheriff’s Office reserves the right to enter into contracts with multiple vendors based on price and the ability to meet the County’s requirements & needs.

Company Name: ______________________________________________________________

Authorized Signature: __________________________________________________________

Date mailto:cbrignon@co.marion.or.us

EVALUATION CRITERIA:

Quotes will be evaluated and ranked on the criteria below that best fits the County’s needs in the County’s sole discretion. Ordinarily, quotes will be evaluated to identify the “lowest responsible Offeror.” The

“lowest responsible Offeror” is the lowest Offeror who has substantially complied with all requirements of the RFQ and who can be expected to deliver promptly and perform reliably in the County’s sole discretion.

DESCRIPTION OF SERVICES PRICE

• Review previously conducted surveys (2005, 2007, 2011, 2015, and

2018) at the MCJ and conduct a comparative analysis in accordance with current survey

• Modify and develop a survey that is approved and accepted by the

County and Community partners.

• Develop and implement a plan and timeline for the 2018 survey.

• Attend up to 5 meetings in regards to the process and the results

• Provide all raw data gathered in multiple formats, i.e., Word, Excel, PowerPoint, etc.

• Provide a final survey report that includes a narrative summary, along with graphs and/or charts appropriate for presentation.

• Present final survey report to community partners

ADDITIONAL INFORMATION:

1. Contract/Purchase pursuant to ORS 279A and Marion County’s procurement rules.

2. Marion County reserves the right to:

a. reject any and all quotes if it is in the County’s best interest to do so

b. amend the quote solicitation

c. not to award a contract for requested services

d. award a contract to more than one vendor

e. extend the deadline for submission of quote

f. waive any irregularities or informalities in any quote

g. accept the quote(s) deemed to be the most beneficial to the public and Marion County

h. negotiate the final statement of work

3. TERM: Selected vendor(s) shall hold prices firm for 1 year. Dependent upon the availability of funding, term of purchasing could be for up to 1 year.

4. Offeror shall complete and return Attachment A: Offeror Representatives and Certifications form along with quote.

5. By submitting a quote, Offeror shall accept all terms and conditions of the Sample Contract for Services shown in Exhibit 1.

6. All approved work associated with this survey shall be administered, completed, and delivered within 30 days of contract execution.

7. Offeror’s employees assigned to this project must be able to pass Criminal Justice Information

System (CJIS) clearance.

8. Offeror must have experience interviewing and/or surveying individuals with criminogenic behaviors.

9. Offeror shall release intellectual property rights of survey information collected to County.

10. Offeror must be able to provide reports and data in written and electronic format.

11. Offeror must provide a response that confirms all above services and qualifications can be met.

THANK YOU FOR YOUR INTEREST IN PROVIDING QUOTES!

ATTACHMENT A: OFFEROR REPRESENTATIONS AND CERTIFICATIONS

FAILURE OF THE OFFEROR TO COMPLETE AND SIGN THIS FORM MAY RESULT IN

REJECTION OF THE SUBMITTED OFFER

The undersigned, having full knowledge of the specifications for the goods or services specified herein, offers and agrees that this offer shall be irrevocable for at least 30 calendar days after the date offers are due or as stated in the solicitation, and if accepted, to furnish any and/or all goods or services as described herein at the prices offered and within the time specified.

OFFEROR NAME: ___________________________________________________________________

ADDRESS: _________________________________________________________________________

PHONE NUMBER: ______________________ WEB SITE: _____________________________

TAXPAYER ID NUMBER: ____________ DATE/STATE OF INCORPORATION: ______

BUSINESS DESIGNATION: Corporation Sole Proprietor Partnership

S Corporation Non-Profit Government

Other _________________________________________________

CCB/CERTIFICATION/LICENSE NUMBER: ____________________________________________

ASSURANCES - The Offeror attests that:

1. The person signing this offer has the authority to submit an offer and to represent Offeror in all phases of this procurement process;

2. The information provided herein is true and accurate;

3. The Offeror is a resident proposer, as described in ORS 279A.120, of the State of

______________, [insert State] and has not discriminated against any minority, women, or emerging small business enterprises in obtaining any required subcontracts, in accordance with ORS 279A.110; "Resident bidder" means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a

"resident bidder". ORS 279A.120 (1) (][b);

4. Any false statement may disqualify this offer from further consideration or because of contract termination; and

5. The Offeror will notify the Department Contracts Officer within 30 days of any change in the information provided on this form.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION AND OTHER

RESPONSIBILITY MATTERS - The Offeror certifies to the best of its knowledge and belief that neither it nor any of its principals:

1. Are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from submitting bids or proposals by any federal, state or local entity, department or agency;

2. Have within a five-year period preceding the date of this certification been convicted of fraud or any other criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) contract, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are presently indicted for or otherwise criminally charged with commission of any of the offenses enumerated in paragraph 2. of this certification;

4. Have, within a five-year period preceding the date of this certification had a judgment entered against contractor or its principals arising out of the performance of a public or private contract;

5. Have pending in any state or federal court any litigation in which there is a claim against contractor or any of its principals arising out of the performance of a public or private contract; and

6. Have within a five-year period preceding the date of this certification had one or more public contracts (federal, state, or local) terminated for any reason related to contract performance.

Where Offeror is unable to certify to any of the statements in this certification, Offeror shall attach an explanation to their offer. The inability to certify to all of the statements may not necessarily preclude Offeror from award of a contract under this procurement.

SIGNATURE OF AUTHORIZED PERSON

Signature: ___________________________________ Date: ________________________

Print Name & Title: ____________________________________________________________

Contact Person for this procurement: _______________________________________________

Phone: ______________________________ Email ______________________________